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Home My Public Portal About003-2021 Authorizing Expenditure by Appropriation PARKS AND RECREATION BOARD CITY OF RICHMOND,INDIANA RESOLUTION 3-2021 RESOLUTION AUTHORIZING EXPENDITURE BY APPROPRIATION WHEREAS, The Common Council of the City of Richmond, Indiana, adopted a budget for calendar year 2021 on October 19, 2020 (Ordinance No, 45-2020), containing the approved budget for the Richmond Parks Department as also passed by the Richmond Board of Parks and Recreation; and WHEREAS, In accordance with Indiana Code (IC) 36-10-3-22, and as set forth in Richmond City Code Chapter 31,07(b), the Richmond Common Council, as the fiscal body of the unit of the City of Richmond, created special non-reverting operating funds for park purposes from which expenditures may be made by appropriation by the Parks and Recreation Board("Board");and WHEREAS, It has been determined that it is now necessary to appropriate additional sums of money for requested expenditures. NOW, THEREFORE, be it resolved by the Richmond Board of Parks and Recreation for the City of Richmond, Indiana, in accordance with Richmond City Code Chapter 31,07(b) that the following appropriations for expenditures be approved as follows: A. Fund Name:9502 Park Non-Reverting Operating Purpose-Rough mower equipment purchase (Other Equipment): 9502-0804-505-4490 $13,500,00 Passed and adopted this 12 44\ day of Mail e.ifN. , 2021, by the Parks and Recreation Board of the City of Richmond,Indiana, j_.By: .. Mike Foley,President i By Tiauna Washington APPROVED: t By; ! d' , Sno Dakota Collins �� p / Date: b `t (-247i i 7,49'Z' 1 BY Cathyrn D' loran „,,,,,...... ,.. tiii.fifill.,...1.0.',2110.41tM.000)111'''R'14,0k, 4.1„ ''''''''''.4. *.'i' ,,,!i, ....,...,,, C?( „pNp '4 • tv J� Qcs . isaz co41 <P CO s Highland Lake Golf Course 1972 Highland Road, Richmond, Indiana 47374 Seeking a new grooming rough mower for the Course. Specifications Requested: • New Equipment • 96" Pull Behind Finish Mower • 3 Point Hitch Mount • 96" Cutting width • Five Articulation Decks • Outer Decks raise up to for easy transport • No-Tool Deck Height Adjustment Bid to Golf Vendors Greenville Turf & Tractor Garth I<ovener Barth.kovener@greenvilleturf.com I<enny Machinery Corporation Devin Moyers devin.moyers@kmcturf.com Land Pride Troy Olson Troy.Olson@landpride.com CONFIRMATION Palladium-hem A GANNGTT COMPANY Classified Advertising 1175 N.A.Street Richmond,IN 47374 765-973-4545 RICHMOND PARKS DEPT 50 N 5TH ST RICHMOND IN 47374- Account AD# Net Amount Tax Amount Total Amount Payment Method Payment Amount Amount Due RCH-69663745 0004630885 $26.64 $0.00 $26.64 Invoice $0.00 $26.64 Sales Rep: LSchmidt Order Taker: LSchmidt Order Created 03/04/2021 Product Placement Classification #Ins Start Date End Date RCH-Paladium-Item Online RCHW-Public Notices Legal Notices 1 03/06/2021 03/06/2021 RCH-The Richmond Palladium-Item RCH-Public Notices Legal Notices 1 03/06/2021 03/06/2021 *ALL TRANSACTIONS CONSIDERED PAID IN FULL UPON CLEARANCE OF FINANCIAL INSTITUTION Text of Ad: 03/04/2021 NOTICE OF PROPOSED ADDITIONAL APPROPRIATION The Richmond Board of Parks and Recreation for the City of Richmond,Indiana, hereby gives notice pursuant to Indiana Code 5- 3-1-2(b) that It will conduct a public hearing of Resolution No. 3- 2021 on Thursday, March 18, 2021, at 4:00 o'clock p.m. In the ad- ministration building of the Richmond Parks Department, 2200 E. Main Street, Richmond, Indiana. Said Resolution sets forth a pro- posed additional appropriation in the following fund: 1. Fund Name:9502 Park Non-Reverting Operating Purpose-Rough mower equipment purchase (Other Equipment):9502-0804-505-4490 $13,500.00 The proposed additional appropriation is to be presented in detail at said public hearing in accordance with Indiana Code 6-1.1-18.5 This notice is executed this day of March,2021. Mike Foley,President Richmond Board of Parks and Recreation (RCH-3/6/2021-0004630885) hspaxlp PARKS AND RECREATION BOARD CITY OF RICHMOND,INDIANA RESOLUTION 3-2021 RESOLUTION AUTHORIZING EXPENDITURE BY APPROPRIATION WHEREAS, The Common Council of the City of Richmond, Indiana, adopted a budget for calendar year 2021 on October 19, 2020 (Ordinance No. 45-2020), containing the approved budget for the Richmond Parks Department as also passed by the Richmond Board of Parks and Recreation; and WHEREAS, In accordance with Indiana Code (IC) 36-10-3-22, and as set forth in Richmond City Code Chapter 31.07(b), the Richmond Common Council, as the fiscal body of the unit of the City of Richmond, created special non-reverting operating funds for park purposes from which expenditures may be made by appropriation by the Parks and Recreation Board("Board"); and WHEREAS, It has been determined that it is now necessary to appropriate additional sums of money for requested expenditures. NOW, THEREFORE, be it resolved by the Richmond Board of Parks and Recreation for the City of Richmond, Indiana, in accordance with Richmond City Code Chapter 31.07(b) that the following appropriations for expenditures be approved as follows: A. Fund Name: 9502 Park Non-Reverting Operating Purpose-Rough mower equipment purchase (Other Equipment): 9502-0804-505-4490 $13,500.00 Passed and adopted this day of , 2021, by the Parks and Recreation Board of the City of Richmond,Indiana. By: Mike Foley,President By: Tiauna Washington APPROVED: By: David M. Snow,Mayor Dakota Collins Date: By: Cathyrn Dickman NOTICE OF PROPOSED ADDITIONAL APPROPRIATION The Richmond Board of Parks and Recreation for the City of Richmond, Indiana, hereby gives notice pursuant to Indiana Code 5-3-1-2(b) that it will conduct a public hearing of «T. Resolution No. 3-2021 on [Thursday, March 18, 2021, at 4:00 o'clock p.rn-.I in the administration building of the Richmond Parks Department, 2200 E. Main Street, Richmond, Indiana. Said Resolution sets forth a proposed additional appropriation in the following fund: 1. Fund Name: 9502 Park Non-Reverting Operating Purpose -Rough mower equipment purchase (Other Equipment): 9502-0804-505-4490 $13,500.00 The proposed additional appropriation is to be presented in detail at said public hearing in accordance with Indiana Code 6-1.1-18.5 This notice is executed this day of , 2021. Mike Foley, President Richmond Board of Parks and Recreation Publish Date: On or before ,2021. [Ten days before date of hearing.] Invoice to: Sheila Mills Business Manager City of Richmond Parks & Recreation 50 N. 5th Street Richmond, IN 47374 /oQ RIc t; ,V(Ltd -6) •INDIA-t -' DAVE SNOW Mayor CITY OF RICHMOND EMILY PALMER DEPARTMENT OF FINANCE City Controller 50 NORTH FIFTH STREET - RICHMOND,IN 47374 PHONE (765)983-7215 - FAX(765)983-7212 AUTHORIZATION TO PROCEED WITH PURCHASE (for individual capital purchases, annual cumulative capital purchases, and individual purchases for services and/or supplies and public works projects in excess of$5000) Date: 3/19/2020 Department/Division: Parks Requested by: Denise Retz Project or item: Rough Mower for Highland Golf Course Total estimated cost: _13,500 Are there sufficient funds available in the appropriate account to cover proposed costs? _yes If so, what account number will be used?_9502.0804.505.4490 Has common construction wage scale been set, if applicable? NO YES N/A x If applicable and"NO"was marked, when will the wage scale be set? COMMENTS: Signature Signature (Dept. Head) (Controller) Date: 3/19/2020 Date: Please return a copy of this approved for to Purchasing along with specifications and any suggested vendors. A copy of the bid documents will be sent to you, which will include the date of when bids are due. ! P DAVE SNOW Mayor CITY OF RICHMOND DENISE RETZ DEPARTMENT OF PARKS &RECREATION Superintendent 2200 E.NATIONAL RD.,RICHMOND,INDIANA 47374 PHONE(765)983-7275 FAX(765)983-7279 RICHMOND PARKS & RECREATION BOARD AGENDA Hybrid Meeting/Park Office & Zoom Special Meeting March 18, 2021 4:00 p.m. I. Call to Order II. Welcome & Introductions III. Mission of Richmond Parks and Recreation-Recited by the Park Board President The Richmond Parks and Recreation Department provides for the positive development and well-being of the Richmond community through the provision of parks,greenways, trails and recreational programming and facilities while working in cooperation with other service providers and partners in the community to maximize all available resources. IV: Y New-Business a. Resolution 3-2021 PUBLIC HEARING — b. Approval of Transfer and Acceptance of A6 Aircraft from Richmond Municipal Airport to Veterans Memorial Park i. Articles on the relocation from Wright Pat in 1996 ii. Email from Naval Aviation Museum for Confirmation of Request Meetings Regular Meeting 4/8 2020 at 4pm Thank you for your support of Richmond Park and Recreation Park Board will meet in the Board Room at the Glen Miller Park Office and a Zoom Link will also be available for your convenience. Zoom Information: Topic: Parks &Recreation Board Time: Mar 11, 2021 04:00 PM Eastern Time (US and Canada) Join Zoom Meeting https://richmondindiana-gov.zoom.us/j/99600653194?pwd=cVE5T2xYaUtKeHMwL0tGeGhSd2hYQT09 Meeting ID: 996 0065 3194 , Passcode: 944746 One tap mobile +19294362866„99600653194#US (New York) +13017158592„99600653194#US (Washington DC) CONTRACT REQUEST FORM 1, Date contract needed(Clerk or agenda deadline):asap Date Submifted to Law*: 4/6/2021 2, Board/Commission that will approve contract Parks Superintendent 3. Has bid been awarded? Yes Date awarded or expected: 4. Brief description of work to be performed or supplies to be furnished(or any addendum information if request is for an addendum): To purchased a rough mower for Highland Lake Golf Course 5, Name and address of Contractor to be retained: Greenville Turf & Tractor 331 South Cooper Avenue Cincinnati, Ohio 45215 6. What method was used to request bids? (check one) Professional Services Request for Quotes Request for Proposals Bid Specifications Request for Qualifications State Quantity Purchase Bid/Quote 7, What date was the Bid Specification/RFP/RFQ/QPA sent out or requested? 3/22/2021 8. Date of Contractor's Response/Proposal/Bid*, 4/2/2021 9.Did the Contractor supply you with all necessary certificates of insurance,warranties, etc.? Yes 10. In what office are the Bid Specifications/RFP/Bid lists on file with the City? Parks 11.Amount to be paid to Contractor$ 13,500 Term of Contract: 12,Any other relevant information: Purchase Rough Mower as.specified 13. Are appropriate line-item funds available or has an Authorization to Proceed been issued?yes 14, Submitted By: Department: Parks *Please complete and return, along with Contractor's response and any and all supporting'documents, attachments,and exhibits, at least one(1)week before the contract is needed for its Agenda deadline. Incomplete submissions will be returned to the Department Head, September 2018