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HomeMy Public PortalAbout2014-11-18 Regular MeetingBAL R COUNCIL MEETING MINUTES REGULAR MEETING - NOVEMBER 18, 2014 The Regular Meeting of the Bal Harbour Village Council was held on November 18, 2014, at the Bal Harbour Village Hall Council Chambers (655 — 96t Street, Bal Harbour, Florida). CALL TO ORDER/ROLL CALL: The meeting was called to order at 7:04 p.m. by Mayor Rosenfield. The following were present: Also Present: Mayor Martin Packer Assistant Mayor Patricia Cohen Councilwoman Gabriel Groisman Councilman Seth E. Salver Councilman Jaime M. Sanz Jorge M. Gonzalez, Village Manager Dolores M. Mejia, interim Village Clerk Richard Jay Weiss, Village Attorney PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Packer. Mayor Packer asked for a moment of silence for peace. REQUEST FOR ADDITIONS/WITHDRAWALS/REFERRALS: Mayor Packer withdrew item R9A. Councilman Sanz requested to withdraw item R9D. Councilman Groisman spoke. Mayor Packer spoke. Mr. Gonzalez explained his suggestion for a Charter Review Committee. A motion was offered by Mayor Packer and seconded by Assistant Mayor Cohen to remove item R9D from the agenda. The motion carried (4-1, Groisman). Mr. Weiss requested that the following items be heard along with item R10A (Village Manager's Verbal Report on the Bal Harbour Shops Expansion), in order to have all project related items heard at the same time: C7F1 A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING AND RATIFYING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE AND THE CORRADINO GROUP, INC. FOR THE PROVISION OF CONSULTING SERVICES AND AUTHORIZING THE EXTENSION OF THE AGREEMENT ; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AND EFFECTIVE DATE. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 11 C7F2 A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING AND RATIFYING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE AND WARONKER & ROSEN, INC. FOR THE PROVISION OF CONSULTING SERVICES AND AUTHORIZI NG THE EXTENSION OF THE AGREEMENT ; PROVIDING FOR IMPLEMENTATION ; PROVIDING FOR AND EFFECTIVE DATE. C7F3 A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVI NG AND RATIFYING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE AND WOLFBERG ALVAREZ & PARTNERS FOR THE PROVISION OF CONSULTING SERVICES AND AUTHORIZI NG THE EXTENSION OF THE AGREEMENT ; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AND EFFECTIVE DATE. PRESENTATIONS AND AWARDS: A presentation was made by Dalizbel Batista regarding American Cancer Society's Relay for Life events for Bal Harbour, Bay Harbour Islands and Surfside. She announced the Kick -Off event on December 3, 2014 at Village Hall. CONSENT AGENDA: A motion was offered by Assistant Mayor Cohen and seconded by Mayor Packer to approve the remaining items on the Consent Agenda. The motion carried (5-0); thus approving the following items: C6 — Council Meeting Minutes C6A Regular Council Meeting - October 21, 2014 C7 — Resolutions C7A A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING FUNDING AND AUTHORIZING ACCEPTANCE OF A PROPOSAL FROM THE ZAMBELLI FIREWORKS TO PROVIDE THE VILLAGES NEW YEARS EVE FIREWORKS DISPLAY; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. C7B A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING THE ENGAGEMENT OF NATIONAL SEALING CO. TO PREPARE AND SEAL THE UNDERLYING PAVERS WITHIN SEVEN VILLAGE BUS SHELTERS AT A COST OF $8,327.00; PROVIDING FOR IMPLEMENTATI ON; PROVIDING FOR AN EFFECTIVE DATE. C7C A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVI NG THE ENGAGEMENT OF SPRINGBROOK SOFTWARE , INC. TO UPGRADE THE VILLAGE FINANCIAL MANAGEMENT SOFTWARE AT A COST NOT TO EXCEED $22,000; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 12 C7D A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; RATIFYING THE ENGAGEMENT OF METRO EQUIPMENT SERVICE INC. TO PERFORM EMERGENCY PIPING REPAIR WORK TO THE VILLAGE WATER MAIN ADJACENT TO 172 CAMDEN DRIVE; RATIFYING PAYMENT IN THE AMOUNT OF '$9,900.00; PROVIDING FOR IMPLEMENTATI ON; PROVIDING FOR AND EFFECTIVE DATE. C7E A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVI NG THE ENGAGEMENT OF TEM SYSTEMS, INC. TO REMOVE AND REPLACE THE DAMAGED ENTRANCE ARM GATES TO THE RESIDENTIAL GATED SECTION AT HARBOUR WAY AT A COST OF $6,173.50; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. C7G A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING A MUTUAL AID AGREEMENT BETWEEN THE VILLAGE AND THE CITY OF AVENTURA FOR THE PURPOSE OF COORDINATING LAW ENFORCEMENT PLANNING, OPERATIONS, AND MUTUAL AID BETWEEN THE VILLAGE AND THE CITY OF AVENTURA; PROVIDING FOR IMPLEMENTATI ON; PROVIDING FOR AN EFFECTIVE DATE. REGULAR AGENDA: R5 — Ordinances The following Ordinance Title was read by Ms. Mejia: R5A AN ORDINANCE OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; IMPLEMENTING A RESTRICTIVE BAN ON THE USE, SALE, AND DISTRIBUTION OF POLYSTERENE PRODUCTS AND DERIVATIVES; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Second Reading Public Hearing A motion was offered by Councilman Sanz and seconded by Mayor Packer to approve the ordinance on Second Reading. Mr. Gonzalez reviewed the ordinance. The Mayor opened the public hearing. There being no comments from the public, Mayor Packer closed the public hearing. Councilman Groisman spoke, and asked about the enforcement of Section 11-4C(1) of the ordinance. Assistant Mayor Cohen asked Mr. Gonzalez how the ordinance is enforced in the City of Miami Beach. Mr. Gonzalez explained how in the City of Miami Beach enforcement was driven by litter generated by coolers. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 13 Councilman Groisman explained that Miami Beach is different than Bal Harbour, and that condominiums would be covered by this ordinance. He proposed that the Council strike section 11- 4C(1). Assistant Mayor Cohen spoke. Mr. Gonzalez explained that if the Council did not want Police Officers to enforce the ordinance, then they should reconsider the ordinance. He further explained that how the ordinance was enforced was an administrative issue under the purview of the Police Department. Mayor Packer stated that if the ordinance passed, then the necessary signage needed to be posted. A motion was offered by Councilman Groisman to amend the ordinance by removing Section 11-4C(1). No second was offered, and therefore, the motion died. Mayor Packer called the vote to pass the ordinance as proposed. The motion passed (4-1),, with the roll call vote as follows: Assistant, Mayor Cohen, yes. Councilman Groisman, no; Councilman Salver, yes; Councilman Sanz, yes; and Mayor Packer, yes. Councilman Salver asked that the ordinance be publicized to make the public The following Ordinance Title was read by Ms. Mejia: R5B AN ORDINANCE OF BAL HARBOUR VILLAGE , FLORIDA, AMENDING THE BAL HARBOUR VILLAGE CODE OF ORDINANCES BY CREATING SECTION 5-8 "RETAIL SALE OF DOGS AND CATS" OF CHAPTER 5 "ANIMALS" OF THE VILLAGE CODE; PROVIDING FOR SEVERABILITY ; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR AN EFFECTIVE DATE. First Reading A motion was offered by Councilman Sanz and seconded by Councilman Groisman to approve the ordinance on First reading. Mr. Gonzalez reviewed the ordinance. The Mayor opened the public hearing. There being no comments from the public, Mayor Packer closed the public hearing. Mayor Packer called the vote to pass the ordinance as proposed. The motion passed (5-0), with the roll call vote as follows: Assistant Mayor Cohen, yes; Councilman Groisman, yes;, Councilman Salver, yes; Councilman Sanz, yes; and Mayor Packer, Yes. R7 — Resolutions The following Resolution Title was read by Ms. Mejia: R7A A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AN AGREEMENT BETWEEN BAL HARBOUR VILLAGE AND APARC SYSTEMS, INC. FOR THE PURCHASE OF APARC PARKING PAY STATIONS AND ONGOING OPERATIONS SERVICES; APPROVI NG THE EXPENDITURE OF $24,675 FOR THE PURCHASE AND INSTALLATION OF PAY STATION DEVICES AND $41,400 FOR THIRTY SIX MONTHS OF OPERATIONAL SUPPORT SERVICES; AND PROVDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 14 A motion was offered by Assistant Mayor Cohen and seconded by Mayor Packer to approve the resolution. Mr. Gonzalez explained the need to replace the parking pay station machines. Chief Overton explained the operational and administrative considerations for the purchase of new pay stations. Mayor Packer asked about revenues for parking in the Village. Chief provided information on parking revenue trends, as well as cost of maintenance for current parking pay station machines. Councilman Groisman inquired about the need for 4 handheld devices for parking enforcement. Chief Overton responded that he would like one to be available for each shift, one for the full-time Code Enforcement/Public Service Aide and an additional handheld for one officer. Councilman Salver asked about the terms of the lease with the Florida Department of Transportation. Brian Mulhern (10245 Collins Avenue) spoke. Beth Berkowitz (10160 Collins Avenue) spoke. Penny Seppler (10275 Collins Avenue) spoke. Assistant Mayor Cohen asked about enforcement by the towing companies. Mr. Gonzalez explained terms of towing contract. Chief Overton spoke. Dina Cellini (211 Bal Cross Drive) spoke. Councilman Salver asked about the maintenance contract terms, and since no agreement was included, he would like to ensure that were maintenance standards established. Chief Overton spoke. Mayor Packer suggested that turnaround times for repairs and maintenance be established through the contract. Assistant Mayor Cohen asked which languages the parking pay station could be programmed in. Councilman Groisman stated that he would like to see the agreement, and ensure that we can get out of the contract if they do not provide the service the Village wants. Councilman Sanz stated that he would like to see the agreement prior to making a decision. Mayor Packer stated he would like to move forward as soon as possible, and feels the item should be authorized and then direct the Manager to review the contract. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 15 Councilman Groisman stated that since the new pay stations would not be available for the holidays, then the Council should take more time to review the contract. Chief Overton spoke, and stated that there is a turnaround time of six weeks for installation. Councilman Groisman asked if the Council would have the opportunity to review the terms of the agreement, if the item was approved. Mr. Weiss spoke. Councilman Salver asked if it would be feasible to set up a parking attendant for the holiday season, like on Miami Beach. Mr. Gonzalez explained how parking lots are attended on Miami Beach. A motion was offered by Councilman Groisman and seconded by Councilman Sanz to defer the item to the December Council Meeting. The motion passed (5-0). The following Resolution Title was read by Ms. Mejia: R7B A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING FUNDING FOR AND AUTHORIZING THE PURCHASE OF REPLACEMENT !PADS FOR MEMBERS OF THE VILLAGE COUNCIL; DESIGNATING OBSOLETE !PADS AS SURPLUS PROPERTY; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. A motion was offered by Councilman Salver and seconded by Councilman Sanz to approve the resolution. Mr. Gonzalez explained how iPads had been purchased and assigned by the Village. Dina Cellini (211 Bal Cross Drive) spoke. Assistant Mayor Cohen spoke. Councilman Groisman spoke. The motion passed (4-1, Groisman). The following Resolution Title was read by Ms. Mejia: R7C A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING FUNDING AND AUTHORIZING A CHANGE TO THE SCOPE OF WORK ON THE HERMAN B. FLUTZ BRIDGE PAINTING PROJECT BEING PERFORMED BY HOMESTEAD CONRETE AND DRAINAGE, INC. FOR A TOTAL COST OF $45,800.00; AUTHORIZING THE EXECUTION OF ALL NECESSARY AMENDMENTS TO THE MEMORANDUM OF AGREEMENT BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION AND BAL HARBOUR VILLAGE DATED JULY 29, 2014; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 16 A motion was offered by Councilman Groisman and seconded by Assistant Mayor Cohen to approve the resolution. Mr. Gonzalez provided the background to the project, and asked John Oldenburg to explain the scope of work and show photos. John Oldenburg showed project via a power point presentation. Councilman Groisman asked if other than the steel portions would everything else is being painted. Mayor Packer asked whether the Village would be held liable and obligated in the future due to this work. John Oldenburg explained that the Village is obligated under the agreement to maintain the painting. Assistant Mayor Cohen explained the genesis of this project. Councilman Sanz asked if the Village would be responsible for any structural repairs. Mr. Weiss spoke. Mr. Gonzalez explained which minor repairs were expected. Beth Berkowitz (10160 Collins Avenue) spoke. Brian Mulhern (10245 Collins Avenue) spoke. Dina Cellini (211 Bal Cross Drive) spoke. Steve Greenberg (9930 Collins Avenue) spoke. Susan Packer (10205 Collins Avenue) spoke. Mayor Packer spoke. Councilman Groisman asked if there was a possibility of an addendum to the agreement to clarify the Village's responsibility. Mr. Weiss explained that this is the standard form agreement with Florida Department of Transportation (FDOT), and it is highly unlikely they will change it. Councilman Sanz spoke. Mr. Weiss spoke. Councilman Salver stated that is hesitant to take on more responsibility for assets belonging to another entity, when there are other Village assets that require the same level of effort. Assistant Mayor Cohen agreed that other improvements were necessary throughout the Village. The motion passed (4-1, Salver). Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 17 R9B Discussion Regarding Collins Avenue Median Landscaping (Councilman Jaime Sanz) Councilman Sanz stated that $50,000 in the budget to do landscaping on Collins Avenue, and that all presentations should be made to the Council to decide the selection of the company completing the work. He also asked the Manager when work on the bus shelters would be finished, including plants and pavers around the bus shelter. Mr. Gonzalez explained that the work on the bus shelters is now closed out. The bus shelter on the west side of Harbour Way has been selected as a test site, and has been planted with bougainvillea. Mr. Oldenburg spoke. Mr. Gonzalez explained that $50,000 was allocated to select a company to do schematics and concepts, with community input, for improvements to the public right-of-way in the Collins Avenue Corridor to submit to FDOT for approval. Councilman Groisman stated that it makes to do a request for proposals. Mr. Gonzalez explained that he is recommending an Request For Qualifications (RFQ) process. He stated he has met with architects, who have expressed interest, in order to explain what the Village would like to do. The intent is to get an iconic project on that corridor. Councilman Groisman asked that Administration to reach out to company that does the right-of-way in Williams Island in Aventura. Councilman Salver stated that at the St Regis, on Collins Avenue (traveling north) trash can be seen and smelled from the street. Councilman Groisman stated that there was the same issue on the beach side. Assistant Mayor Cohen stated the same was evident at the Ritz Carlton site, as well as other locations on Collins Avenue. A motion was offered by Councilman Salver and seconded by Assistant Mayor Cohen to authorize the Village Manager to bring an ordinance for First Reading to Council, if any code changes are required to address the issues. Brian Mulhern (10245 Collins Avenue) spoke. Mayor Packer asked Mr. Oldenburg begin to discuss issues with the St. Regis, and for Police to pursue any code violations that currently exist. Also, Mayor Packer noted that no mirror at exit that allow drivers to see pedestrians on the sidewalk. Councilman Groisman stated that the mirror should be requested. The motion passed (5-0). Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 18 R9C Discussion of the Fall Scheduling of the Village's Activity Bus (Councilman Jaime Sanz) Mr. Gonzalez explained that the bus was funded during the budget process, and asked John Oldenburg to distribute the schedule. Councilman Sanz stated that there should be a newsletter that includes this information. Mr. Gonzalez spoke. John Oldenburg spoke. Carolyn Travis spoke. Dina Cellini spoke. Brian Mulhern spoke. Assistant Mayor Cohen spoke and asked if there is an incentive program to get folks to sign up. Councilman Groisman suggested that the Village use the public safety angle to get residents to sign up, and that Chief Overton should send a letter to residents requesting that they sign up for Bal Harbour Alerts. Mayor Packer asked the Chief to look into installing speed cameras on Collins Avenue. Dina Cellini (211 Bal Cross Drive) spoke. R9E Discussion of Upcoming Council Meeting Dates (Village Manager) Mr. Gonzalez explained the schedule of meeting dates. Councilman Groisman asked to move the meeting to December 10 (Wednesday) back to the regular date. Councilman Salver stated that January 20, 2015 would be a conflict for him, as he would be out of town. He would have a conflict between January 14 and 20. Susan Packer spoke. Mr. Gonzalez asked that the Council review the schedule of Council Meeting dates, and bring back any conflicts for consideration. A resolution will be brought back at the December meeting for consideration. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 19 R9F Public Comment Susan Packer spoke. Brian Mulhern spoke. R10A Verbal Report on Bal Harbour Shops Expansion Project Councilman Sanz recused himself from the discussion on the Bal Harbour Shops Expansion Project, including items R10A, C7F1, C7F2, C7F3, and left the meeting.1 Mr. Weiss reminded the Council that Councilman Sanz would be abstaining from voting on any issues related to the Bal Harbour Shops Expansion. The Village entered a cost recovery agreement with the Shops relative to their expansion proposal. A monthly report to the Council was requested, as well as authorized the Manager to enter into professional service agreements with any experts required for the due diligence process. Three agreements included as part of the agenda for ratification. Since last Council meeting, Mr. Gonzalez has not had any additional meetings or had any direct discussions with the Shops. He stated he has met with representatives from the Bal Harbour Coalition, and is available to meet with anyone who is interested to understand the process. At this point, the Village has received elements of an application, which is still incomplete. There is still information pending from the Shops that would be considered for review. Since this does not happen often, there is no formal process in place, or forms to guide the process. The Council had requested an independent traffic engineer to conduct a study during the height of the season. C7F1 engages a traffic engineer, which would be required regardless of the level of application submitted by the Shops. He stated he feels it is important for the Village to conduct a traffic analysis; scope of services (1) take all analysis to date for the Corridor and condense them to ensure we are looking at committed development, and (2) conduct independent data collection and traffic analysis and compare it to the other studies. This way the Village would have an independent study based on its own data. He stated he needs approval due to timing of notice to proceed, as well as reached out to other companies; however, most companies had a conflict. He stated his recommendation is Corradino due to his experience. The market appraisal gets into what is the relative value of the elements of the project. The architect was needed to need to do some space planning and massing analysis to determine the 1 Councilman Sanz provided Form 8B Memorandum of Voting Conflict, which will be included in the minutes for the November 18 Council Meeting. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 110 Village's needs. It is useful information to have irrespective of the project to determine what needs the Village has currently in terms of office space. The following Resolution Title was read by Ms. Mejia: C7F1 A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING AND RATIFYING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE AND THE CORRADINO GROUP, INC. FOR THE PROVISION OF CONSULTING SERVICES AND AUTHORIZING THE EXTENSION OF THE AGREEMENT ; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AND EFFECTIVE DATE. A motion was offered by Assistant Mayor Cohen and seconded by Councilman Salver to approve the resolution. Brian Mulhern spoke. Councilman Groisman commented on the traffic study, and asked why the Village is not engaging ATEC, who is already doing work for the Village and Surfside. Mr. Gonzalez explained that ATEC was not contacted. Councilman Groisman spoke. Mr. Gonzalez explained that the direction he had received from the Council was to engage a traffic study, to collect data during peak season. Councilman Salver asked what for the timelines required for the application. Mayor Packer asked if the completed application has been submitted to the Village. Mr. Gonzalez said that a request for review by the Architectural Review Board has been submitted. John Shubin, representing Bal Harbour Shops, spoke. He explained that a full application has been committed. There is indeed no formal approval in place for this process. Councilman Groisman spoke. Beth Berkowitz (10160 Collins Avenue) spoke. Councilman Groisman asked if the Village had received a copy of the Shops' agreement with the Church -by -the -Sea. Mr. Gonzalez said the Village had received a joint application; however, did not have the agreement behind that. Matthew Lasenby, Bal Harbour Shops, spoke. The Church did sign an option agreement; Shops would build a new Church, and receive the land and building in exchange. The Church is their partner, and there is a confidentiality agreement between the 2 parties. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 111 Councilman Groisman spoke. Lasenby spoke. Mr. Gonzalez spoke. Councilman Groisman spoke, and stated that he would like to see the agreement with the Church by the Sea, as part of their application. Lynn Block Mullen (10150 Collins Avenue) spoke. Councilman Groisman spoke. Mr. Gonzalez asked that to the degree that the Shops can provide the legal arguments for the deed restrictions; he asked that they share them with the Village. Councilman Groisman asked the Council if they have previously taken a position on what actions would be taken whether there was a full application or not. Assistant Mayor Cohen spoke. Mayor Packer stated that the Shops had come to the Council requesting to change the zoning of the Church property. Assistant Mayor Cohen spoke. Mr. Gonzalez spoke. Mayor Packer spoke. Mr. Shubin stated that his recollection that at the time of the original application, there were 2 comprehensive plan amendment applications. By Florida law, comprehensive plan amendments do not require that the owner make the application. Since that time, the Shops have worked with the Church over the last year. The Church is a co -applicant. Councilman Groisman spoke. Shubin spoke that the application includes Shops and Church, and both meet all of the requirements of being applicants. Mr. Weiss spoke. Councilman Groisman stated that the benefit of conducting the traffic study in the peak season outweighs whether the application is exactly the same moving forward. Mr. Weiss spoke. The motion passed (4-0). The following Resolution Title was read by Ms. Mejia: Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 112 C7F2 A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING AND RATIFYING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE AND WARONKER & ROSEN, INC. FOR THE PROVISION OF CONSULTING SERVICES AND AUTHORIZI NG THE EXTENSION OF THE AGREEMENT ; PROVIDING FOR IMPLEMENTATION ; PROVIDING FOR AND EFFECTIVE DATE. Mr. Gonzalez spoke. A motion was offered by Assistant Mayor Cohen and seconded by Mayor Packer to approve the resolution. Councilman Groisman spoke. Mr. Gonzalez spoke. The motion failed, (0-5). The following Resolution Title was read by Ms. Mejia: C7F3 A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVI NG AND RATIFYING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE AND WOLFBERG ALVAREZ & PARTNERS FOR THE PROVISION OF CONSULTING SERVICES AND AUTHORIZI NG THE EXTENSION OF THE AGREEMENT ; PROVIDNG FOR IMPLEMENTATION; PROVIDING FOR AND EFFECTIVE DATE. A motion was offered by Assistant Mayor Cohen and seconded by Councilman Groisman to approve the resolution. Mr. Gonzalez restated the item. Brian Mulhern (10245 Collins Avenue) spoke. Councilman Groisman stated that he would review all of the documents related to this development in good faith. Brian Mulhern (10245 Collins Avenue) spoke. Councilman Groisman recommended that the Village Manager engage in the process of identifying space needs. Mayor Packer stated Village needs a community Center; an independent Police Department building; a new Village Hall to have all departments under one roof. Also, he stated the Village needed more Parks space, and these things need to be taken into consideration before the Council acts on the application. Mr. Gonzalez stated that it is an important analysis. Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 113 The motion passed (5-0). Mr. Gonzalez stated that at the last meeting he was asked to bring back the Council Liaison decision to the November meeting. Assistant Mayor Cohen stated that she had volunteered to be the Council Liaison. Councilman Groisman stated he would like to be involved as much as he can in the process; however, he understand the time commitment, and he knows he cannot commit the time. He stated that he believes Assistant Mayor Cohen would do a great job. A motion was offered by Councilman Salver and seconded by Councilman Groisman to approve Assistant Mayor Cohen as the Council Liaison to the Bal Harbour Shops Expansion Proiect. The motion passed (4-0). Councilman Sanz rejoined the Council meeting. The Manager provided an update on the Village Clerk Recruitment. Since the October 21, 2014 Council Meeting, Mr. Weiss has spoken to Teresa Soroka and she is not available to assist with recruitment. There are a total of 10 applications received. Mayor Packer stated they have yet to engage a headhunter. Mr. Gonzalez spoke. Mayor Packer asked to review the applications as they have been received. R11A Lobbyist Registration Report — Report as of November 18, 2014 Ms. Mejia stated that no new lobbyist registrations had been submitted to the Village Clerk's Office since the October 21, 2014 Council Meeting. Therefore, there were no new lobbyist registrations to report. R12A Verbal Report on Redistricting Mr. Weiss stated that the item was deferred by the Council. Mr. Gonzalez explained that with restructuring of appointments, each member of the Council have appointments to make on the Committee. Councilman Groisman asked the Village Manager to place on next agenda the establishment of a Charter Review Committee. Mr. Weiss explained that an Executive Session was held, and provided a summary of the case. In conclusion the case was dismissed. Mr. Fernandez requested the Village. A motioned was offered by Mayor Packer and seconded by Assistant Mayor Cohen to authorize the Village Attorney to settle the case. The motion carried (5-0). Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 114 Brian Mulhern spoke. Mr. Gonzalez acknowledged that tonight is Jay Smith's last meeting. Assistant Mayor Cohen offered a series of suggestions for future Council Meetings. Mayor Packer spoke. Councilman Sanz spoke. Councilman Groisman spoke. Mayor Packer asked the Council for any volunteers to serve as the Village's representative to the Miami -Dade County League of Cities. Both Councilman Groisman and Councilman Salver expressed interest. Mayor Packer appointed Councilman Salver as the official representative of Bal Harbour, and Councilman Groisman as an alternate. Assistant Mayor Cohen stated she does not like the metal detector utilized at Village Hall. Councilman Groisman stated he had the opposite concern. Mayor Packer spoke Councilman Sanz stated he would like things to stay how they are. Assistant Mayor Cohen asked if it would be possible to reserve the Council spaces on meeting dates. ADJOURN: There being no further business a motion was offered by Councilman Salver and seconded by Councilman Groisman to adiourn. The motion carried (5-0) and the meeting was adiourned at 11:44 p.m. Attest: Dolores M. Mejia, Interim Village Cler Mayor Martin Pac er Bal Harbour Village Regular Council Meeting Minutes 11.18.14 Page 1 15