HomeMy Public PortalAbout063-2021 - Engineering - INDOT - Local Road and Bridge Matching Grant Fund - A249-21-LG210181 SCM Contract# 0000000000000000000054358
LOCAL ROADS AND BRIDGES MATCHING GRANT AGREEMENT
Contract#A249-21-LG210181
This Grant Agreement (this "Grant Agreement"), entered into by and between the Indiana Department of
Transportation (the "State") and City of Richmond, a Local Unit, (the "Grantee"), is executed pursuant to the terms
and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as
follows:
1. Purpose of this Grant Agreement; Funding Source. The purpose of this Grant Agreement is to
enable the State to award a Grant of $180,510.00 (the "Grant"), representing 50% of the eligible costs of the
project (the "Project") described in Attachment A of this Grant Agreement, which is incorporated fully herein. The
funds shall be used exclusively in accordance with the provisions contained in this Grant Agreement and in
conformance with Indiana Code§ 8-23-30 establishing the authority to make this Grant,
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FUNDING SOURCE:
State Funds:Program Title:Local Road and Bridge Matching Grant Fund(I.C.§ 8-23-30).
2: Representations and Warranties of the Grantee.
A. The Grantee expressly represents and warrants to the State that it is statutorily eligible to receive these
Grant funds and that the information set forth in its Grant Application is true, complete and accurate. The
Grantee expressly agrees to promptly repay all funds paid to it under this Grant Agreement should it be
determined either that it was ineligible to receive the funds, or it made any material misrepresentation on
its grant application.
B. The Grantee certifies by entering into this Grant Agreement that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering
into this Grant Agreement by any federal or state department or agency. The term "principal" for purposes
of this Grant Agreement is defined as an officer, director, owner, partner, key employee or other person
with primary management or supervisory responsibilities, or a person who has a critical influence on or
substantive control over the operations of the Grantee.
C. The Grantee has committed matching funds from one of the following revenue sources in accordance
with Ind. Code § 8-23-30-3: (1) any money the local unit is authorized to use for a local road or bridge
project; (2) special distribution of local income tax under Ind. Code § 6-3.6-9-17; or (3) local rainy day
fund under Ind.Code§36-1-8-5.1.
D. The Grantee uses an approved transportation asset management plan on file with the State.
3. Implementation of and Reporting on the Project.
The Grantee shall implement and complete the Project in accordance with Attachment A and with the
plans and specifications contained in its Grant Application, which is on file with the State and is
incorporated by reference. Modification of the Project shall require prior written approval of the State.
4. Term. This Grant Agreement commences on the date approved by the State Budget Agency, and shall
remain in effect for two (2) years. Unless otherwise provided herein, it may be extended upon the written
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agreement of the parties and in conformance with Ind. Code § 5-22-17-4, and as permitted by Ind. Code §
8-23-30.
The Grantee understands that the Grantee must procure materials and/or a contractor for the Project no later
than four (4) months from the date of the award letter, attached hereto as Attachment B and incorporated
fully herein. If the Grantee fails to procure a contractor by four (4) months from the date of the award letter,
the Grantee forfeits the Grant, the grant funds shall not be distributed to the Grantee, but shall be
redistributed as all other funds under Indiana Code§8-23-30.
5. Grant Funding. Pursuant to Ind.Code§ 8-23-30,the Grantee agrees to the following:
A.It may use the State funds only for the Project described in Attachment A;
B. If it uses the grant funds for any purpose other than construction of the Project as described in Attachment
A,the Grantee:
i. must immediately repay all grant funds provided to the State;and
ii. may not participate in the grant program during the succeeding calendar year.
C.It shall provide local matching funds equal to not less than 50%of the estimated project cost;
D. Disbursement of grant funds will not be made until the Grantee's submission of an accepted/awarded
Project Material Bid and/or an executed contract with the contractor;
E. The State's participation in the Project is strictly limited to the grant funds awarded herein. The Grantee
understands and agrees that the State is under no obligation to pay for or participate in any cost increases,
change orders,cost overruns or additional Project expenses of any kind.
6. Payment of Claims.
A. If advance payment of all or a portion of the Grant funds is permitted by statute or regulation, and the
State agrees to provide such advance payment, advance payment shall be made only upon submission of a
proper claim setting out the intended purposes of those funds. After such funds have been expended,
Grantee shall provide State with a reconciliation of those expenditures. Otherwise, all payments shall be
made thirty five (35) days in arrears in conformance with State fiscal policies and procedures. As required
by IC § 4-13-2-14.8, all payments will be by the direct deposit by electronic funds transfer to the financial
institution designated by the Grantee in writing unless a specific waiver has been obtained from the Indiana
Auditor of State.
B. Requests for payment will be processed only upon presentation of a Claim Voucher in the form
designated by the State. Such Claim Vouchers must be submitted with the budget expenditure report
detailing disbursements of local funds.
C. The State may require evidence furnished by the Grantee that substantial progress has been made toward
completion of the Project prior to making the payment under this Grant. All payments are subject to the
State's determination that the Grantee's performance to date conforms with the Project as approved,
notwithstanding any other provision of this Grant Agreement.
D. Pursuant to Ind. Code § 8-23-30, Local Road and Bridge Grant Funds made available to the Grantee by
the State will be used to pay the Grantee for up to 50% of the eligible Project costs and not more than $1
million. The maximum amount of state funds allocated to the Project is $180,510.00. The Grantee
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understands that maximum amount of Local Road and Bridge Grant funds may not exceed more than $1 million for
all qualifying projects the Grantee may have in a calendar year.
E. Claims must be submitted with accompanying supportive documentation as designated by the
State. Claims submitted without supportive documentation will be returned to the Grantee and not
processed for payment. Failure to comply with the provisions of this Grant Agreement may result in the
denial of a claim for payment.
F. Pursuant to Ind. Code § 8-23-30-3, the Grantee's 50% match shall be paid from one of the identified revenue
sources. The remainder of the Project costs greater than the total of the States grant and the Grantee's 50% match
shall be borne by the Grantee and may be paid how the Grantee chooses. In the interest of clarity and to avoid
misunderstanding, the State shall not pay the Grantee for any costs relating to the Project except as specifically
provided herein,unless the Parties enter into an amendment to this Grant Agreement.
7. Project Monitoring by the State. The State may conduct on-site or off-site monitoring reviews of the
Project during the term of this Grant Agreement and for up to ninety (90) days after it expires or is otherwise
terminated. The Grantee shall extend its full cooperation and give full access to the Project site and to
relevant documentation to the State or its authorized designees for the purpose of determining, among other
things:
A. whether Project activities are consistent with those set forth in Attachment A, the Grant
Application,and the terms and conditions of the Grant Agreement;
B. that Grantee is making timely progress with the Project, and that its project management,
financial management and control systems, procurement systems and methods, and overall
performance are in conformance with, the requirements set forth in this Grant Agreement and
are fully and accurately reflected in Project reports submitted to the State.
8. Compliance with Audit and Reporting Requirements;Maintenance of Records.
A. The Grantee shall submit to an audit of funds paid through this Grant Agreement and shall make all
books, accounting records and other documents available at all reasonable times during the term of this
Grant Agreement and for a period of three (3) years after final payment for inspection by the State or its
authorized designee. Copies shall be furnished to the State at no cost.
B. If the Grantee is a "subrecipient" of federal grant funds under 2 C.F.R. 200.330, Grantee shall arrange
for a financial and compliance audit that complies with 2 C.F.R. 200.500 et seq. if required by applicable
provisions of 2 C.F.R. 200 (Uniform Administrative Requirements, Cost Principles, and Audit
Requirements).
C. The Grantee shall file the annual financial report required by Ind. Code § 5-11-1-4 in accordance with •
the State Board of Accounts Uniform Compliance Guidelines for Examination of Entities Receiving
Financial Assistance from Governmental Sources. All grant documentation shall be retained and made
available to the State Board of Accounts if and when requested.
D. A final audit construction invoice detailing the actual costs of construction and proof of payment to the
contractor must be submitted to the State within thirty (30) days of completion of the Project. If for any
reason, including overpayment of grant funds to the Grantee, the Grantee is required to repay to the State
the sum or sums of state funds paid to the Grantee under the terms of this Grant Agreement, then the Grantee
shall repay to the State such sum or sums within forty-five (45) days after receipt of a billing from the State.
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Payment for any and all costs incurred by the Grantee which are not eligible for state funding shall be the
sole obligation of the Grantee.
E. If for any reason the State finds noncompliance and requires a repayment of state funds previously paid
to the Grantee, the Grantee is required to submit such sum or sums within thirty (30) days after receipt of a
billing from the State. If the Grantee has not paid the full amount due within sixty (60) calendar days past
the due date, the State may proceed in accordance with Ind. Code § 8-14-1-9 to compel the Auditor of the
State of Indiana to make a mandatory transfer of funds for the Grantee's allocation of the Motor Vehicle
Highway Account to the State's Local Road and Bridge Matching Grant Fund account until the amount due
has been repaid.
9. Compliance with Laws.
A. The Grantee shall comply with all applicable federal, state and local laws, rules, regulations and
ordinances, and all provisions required thereby to be included herein are hereby incorporated by reference.
The enactment or modification of any applicable state or federal statute or the promulgation of rules or
regulations thereunder after execution of this Grant Agreement shall be reviewed by the State and the
Grantee to determine whether the provisions of this Grant Agreement require formal modification.
B. The Grantee and its agents shall abide by all ethical requirements that apply to persons who have a
business relationship with the State as set forth in IC § 4-2-6, et seq., IC § 4-2-7, et seg. and the regulations
promulgated thereunder. If the 'Grantee has knowledge, or would have acquired knowledge with
reasonable inquiry, that a state officer, employee, or special state appointee, as those terms are
defined in IC 4-2-6-1, has a financial interest in the Grant, the Grantee shall ensure compliance with
the disclosure requirements in IC § 4-2-6-10.5 prior to the execution of this Grant Agreement. If the
Grantee is not familiar with these ethical requirements, the Grantee should refer any questions to the Indiana
State Ethics Commission, or visit the Inspector General's website at http://www.in.gov/ig/. If the Grantee
or its• agents violate any applicable ethical standards, the State may, in its sole discretion, terminate this •
Grant immediately upon notice to the Grantee. In addition, the Grantee may be subject to penalties under
IC§§4-2-6,4-2-7,35-44.1-1-4,and under any other applicable laws.
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C. The Grantee certifies by entering into this Grant Agreement that neither it nor its principal(s) is presently
in arrears in payment of taxes, permit fees or other statutory, regulatory or judicially required payments to
the State. The Grantee agrees that any payments currently due to the State may be withheld from payments
due to the Grantee. Additionally, payments may be withheld, delayed, or denied and/or this Grant
suspended until the Grantee is current in its payments and has submitted proof of such payment to the State.
D. The Grantee warrants that it has no current, pending or outstanding criminal, civil, or enforcement
actions initiated by the State, and agrees that it will immediately notify the State of any such actions. During
the term of such actions, the Grantee agrees that the State may suspend funding for the Project. If a valid
dispute exists as to the Grantee's liability or guilt in any action initiated by the State or its agencies, and the
State decides to suspend funding to the Grantee, the Grantee may submit, in writing, a request for review
to the Indiana Department of Administration (IDOA). A determination by IDOA shall be binding on the
parties. Any disbursements that the State may delay, withhold, deny, or apply under this section shall not
be subject to penalty or interest.
E. The Grantee warrants that the Grantee and any contractors performing work in connection with the
Project shall obtain and maintain all required permits, licenses, registrations, and approvals, and shall
comply with all health, safety, and environmental statutes, rules, or regulations in the performance of work
activities for the State. Failure to do so may be deemed a material breach of this Grant Agreement and
grounds for immediate termination and denial of grant opportunities with the State.
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F, The Grantee affirms that, if it is an entity described in IC Title 23, it is properly registered and owes no
outstanding reports to the Indiana Secretary of State.
G. As required by IC§5-22-3-7:
(1)The Grantee and any principals of the Grantee certify that:
(A) the Grantee, except for de minimis and nonsystematic violations, has not violated
the terms of:
(i)IC§24-4.7 [Telephone Solicitation Of Consumers];
(ii)IC§24-5-12[Telephone Solicitations];or
(iii)IC§24-5-14 [Regulation of Automatic Dialing Machines];
in the previous three hundred sixty-five (365) days, even if IC 24-4.7 is preempted
by federal law;and
(B) the Grantee will not violate the terms of IC § 24-4.7 for the duration of this Grant
Agreement,even if IC§24-4.7 is preempted by federal law.
(2)The Grantee and any principals of the Grantee certify that an affiliate or principal of the
Grantee and any agent acting on behalf of the Grantee or on behalf of an affiliate or
principal of the Grantee, except for de minimis and nonsystematic violations,
(A) has not violated the terms of IC § 24-4.7 in the previous three hundred sixty-five
(365)days,even if IC§24-4,7 is preempted by federal law;and
(B) will not violate the terms of IC § 24-4.7 for the duration of this Grant Agreement
10. Debarment and Suspension.
A. The Grantee certifies by entering into this Grant Agreement that it is not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from entering into this Grant by any
federal 'agency or by any department, agency or political subdivision of the State. The 'term "principal" for
purposes of this Grant Agreement means an officer, director, owner, partner, key employee or other person
with primary management or supervisory responsibilities, or a person who has a critical influence on or
substantive control over the operations of the Grantee.
B. The Grantee certifies that it has verified the suspension and debarment status for all subcontractors
receiving funds under this Grant Agreement and shall be solely responsible for any recoupments or penalties
that might arise from non-compliance. The Grantee shall immediately notify the State if any subcontractor
becomes debarred or suspended, and shall, at the State's request, take all steps required by the State to
terminate its contractual relationship with the subcontractor for work to be performed under this Grant
Agreement.
-- - - — - 11.- ••Drug-Free Workplace Certification. As required by Executive Order No. 90-5, April 12, 1990,
issued by the Governor of Indiana, the Grantee hereby covenants and agrees to make a good faith effort to
provide and maintain a drug-free workplace. Grantee will give written notice to the State within ten (10)
days after receiving actual notice that the Grantee, or an employee of the Grantee in the State of Indiana,
has been convicted of a criminal drug violation occurring in the workplace. False certification or violation
of the certification may result in sanctions including, but not limited to, suspension of grant payments,
termination of the Grant and/or debarment of' grant opportunities with the State of Indiana for up to three
(3)years.
In addition to the provisions of the above paragraphs, if the total amount set forth in this Grant Agreement
is in excess of$25,000.00,the Grantee certifies and agrees that it will provide a drug-free workplace by: •
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A. Publishing and providing to all of its employees a statement notifying them that the unlawful
manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited
in the Grantee's workplace and specifying the actions that will be taken against employees for
violations of such prohibition;and
B. Establishing a drug-free awareness program to inform its employees of: (1) the dangers of drug
abuse in the workplace; (2) the Grantee's policy of maintaining a drug-free workplace; (3) any
available drug counseling, rehabilitation, and employee assistance programs; and (4) the
penalties that may be imposed upon an employee for drug abuse violations occurring in the
workplace;and
C. Notifying all employees in the statement required by subparagraph (A) above that as a
condition of continued employment the employee will: (1) abide by the terms of the statement;
and (2) notify the Grantee of any criminal drug statute conviction for a violation occurring in
the workplace no later than five(5)days after such conviction;and
D. Notifying in writing the State within ten (10) days after receiving notice from an employee
under subdivision(C)(2)above,or otherwise receiving actual notice of such conviction;and
E. Within thirty (30) days after receiving notice under subdivision (C)(2) above of a conviction,
imposing the following sanctions or remedial measures on any employee who is convicted of
drug abuse violations occurring in the workplace: (1) take appropriate personnel action against
the employee, up to and including termination; or (2) require such employee to satisfactorily
participate in a drug abuse assistance or rehabilitation program approved for such purposes by
a federal,state or local health,law enforcement,or other appropriate agency;and
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F. Making a good faith effort to maintain a drug-free workplace through the implementation of.
subparagraphs(A)through(E)above.
12. Employment Eligibility Verification. As required by IC § 22-5-1.7, the Grantee hereby swears or
affirms under the penalties of perjury that:
A. The Grantee has enrolled and is participating in the E-Verify program;
B. The Grantee has provided documentation to the State that it has enrolled and is participating in
the E-Verify program;
C. The Grantee does not knowingly employ an unauthorized alien.
D. The Grantee shall require its contractors who perform work under this Grant Agreement to
• certify to Grantee that the contractor does not knowingly employ or contract with an
unauthorized alien and that the contractor has enrolled and is participating in the E-Verify
program. The Grantee shall maintain this certification throughout the duration of the term of a
contract with a contractor.
The State may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty
(30)days after being notified by the State.
13. Funding Cancellation. As required by Financial Management Circular 2007-1 and IC § 5-22-17-5,
when the Director of the State Budget Agency makes a written determination that funds are not appropriated
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or otherwise available to support continuation of performance of this Grant Agreement, it shall be canceled.
A determination by the Director of the State Budget Agency that funds are not appropriated or otherwise
available to support continuation of performance shall be final and conclusive.
14. Governing Law. This Grant Agreement shall be governed, construed, and enforced in accordance
with the laws of the State of Indiana, without regard to its conflict of laws rules. Suit, if any, must be brought
in the State of Indiana.
15. Information Technology Accessibility Standards. Any information technology related products or
services purchased, used or maintained through this Grant must be compatible with the principles and goals
contained in the Electronic and Information Technology Accessibility Standards adopted by the
Architectural and Transportation Barriers Compliance Board under Section 508 of the federal
Rehabilitation Act of 1973 (29 U.S.C. §794d), as amended. The federal Electronic and Information
Technology Accessibility Standards can be found at:http://www.access-board.gov/508.htm.
16. Insurance. The Grantee shall maintain insurance with coverages and in such amount as may be
required by the State or as provided in its Grant Application.
17. Nondiscrimination. Pursuant to the Indiana Civil Rights Law, specifically IC § 22-9-1-10, and in
keeping with the purposes of the federal Civil Rights Act of 1964, the Age Discrimination in Employment
Act, and the Americans with Disabilities Act, the Grantee covenants that it shall not discriminate against
any employee or applicant for employment relating to this Grant with respect to the hire, tenure, terms;
conditions or privileges of employment or any matter directly or indirectly related to employment, because
of the employee or applicant's: race, color, national origin, religion, sex, age, disability, ancestry, status as
a veteran, or any other characteristic protected by federal, state, or local law ("Protected Characteristics").
Furthermore, Grantee certifies compliance with applicable federal laws, regulations, and executive orders
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prohibiting discrimination based on the Protected Characteristics in the provision of services. •
The Grantee understands that the State is a recipient of federal funds, and therefore, where applicable,
Grantee and any subcontractors shall comply with requisite affirmative action requirements, including
reporting, pursuant to 41 CFR Chapter 60, as amended, and Section 202 of Executive Order 11246 as
amended by Executive Order 13672.
18. Notice to Parties. Whenever any notice, statement or other communication is required under this
Grant, it will be sent by E-mail or first class U.S. mail service to the following addresses, unless otherwise
specifically advised.
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A. Notices to the State shall be sent to:
Office of LPA/MPO and Grant Administration
Attention: Director of LPA/MPO and Grant Administration
100 North Senate Avenue,Room N758-Local Programs
Indianapolis,IN 46204
E-mail:indotlpampo@indot.in.gov
With a copy to:
Chief Legal Counsel/Deputy Commissioner
Indiana Department of Transportation
100 N.Senate Avenue,Room N758
Indianapolis,IN 46204-2216
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B. Notices to the State regarding project management shall be sent to respective District
Office:
Kim BowdelI
Greenfield District
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32 S.Broadway Street
Greenfield.IN 46140
Email:kbowdell@indot.in.gov
C. Notices to the Grantee shall be sent to:
City of Richmond
ATTN:David Snow
50 North Fifth Street
RICHMOND,IN47374
Email:dsnow@richmondindiana.gov
As required by IC § 4-13-2-14.8, payments to the Grantee shall be made via electronic funds transfer in
accordance with instructions filed by the Grantee with the Indiana Auditor of State.
19. Order of Precedence; Incorporation by Reference. Any inconsistency or ambiguity in this Grant
Agreement shall be resolved by giving precedence in the following order: (1) this Grant Agreement, (2)
Exhibits prepared by the State, (3) Invitation to Apply for Grant; (4) the Grant Application; and (5) Exhibits
prepared by Grantee. All of the foregoing are incorporated fully herein by reference.
20. .Public Record. The Contractor acknowledges that the State will not treat this Grant as containing
confidential information, and will post this Grant on the transparency portal as required by Executive Order
05-07 and IC § 5-14-3.5-2. Use by the public of the information contained in this Grant shall not be
considered an act of the State.
21. Termination for Breach.
A. Failure to complete the Project and expend State, local and/or private funds in accordance with this Grant
Agreement may be considered a material breach, and shall entitle the State to suspend grant payments, and
to suspend the Grantee's participation in State grant programs until such time as all material breaches are
cured to the State's satisfaction.
B. The expenditure of State or federal funds other than in conformance with the Project or the Budget may
be deemed a breach. The Grantee explicitly covenants that it shall promptly repay to the State all funds not
spent in conformance with this Grant Agreement.
22. Termination for Convenience. Unless prohibited by a statute or regulation relating to the award of
the Grant, this Grant Agreement may be terminated, in whole or in part, by the State whenever, for any
reason, the State determines that such termination is in the best interest of the State. Termination shall be
effected by delivery to the Grantee of a Termination Notice, specifying the extent to which such termination
becomes effective. The Grantee shall be compensated for completion of the Project properly done prior to
the effective date of termination. The State will not be liable for work on the Project performed after the
effective date of termination.In no case shall total payment made to the Grantee exceed the original grant.
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23. Travel.No expenses for travel will be reimbursed unless specifically authorized by this Grant.
24. Provision Applicable to Grants with tax-funded State Educational Institutions: "Separateness"
of the Parties. The State acknowledges and agrees that because of the unique nature of State Educational
Institutions, the duties and responsibilities of the State Educational Institution in these Standard Conditions
for Grants are specific to the department or unit of the State Educational Institution. The existence or status
of any one contract or grant between the State and the State Educational Institution shall have no impact
on the execution or performance of' any other contract or grant and shall not form the basis for termination
of any other contract or grant by either party.
25. State Boilerplate Affirmation Clause. I swear or affirm under the penalties of perjury that I have not
altered, modified, changed or deleted the State's standard contract clauses (as contained in the 2019 OAG/
IDOA Professional Services Contract Manual or the 2019 SCM Template) in any way except as follows:
Payment of Claims; the Compliance with Audit and Reporting Requirements; Maintenance of Records were
modified to include statutory and program requirements.
REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
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Non-Collusion,Acceptance
The undersigned attests, subject to the penalties for perjury, that the undersigned is the Grantee, or that the
undersigned is the properly authorized representative, agent, member or officer of the Grantee. Further, to
the undersigned's knowledge, neither the undersigned nor any other member, employee, representative,
agent or officer of the Grantee, directly or indirectly, has entered into or been offered any sum of money or
other consideration for the execution of this Grant Agreement other than that which appears upon the face
hereof. Furthermore, if the undersigned has knowledge that a state officer, employee, or special
state appointee, as those terms are defined in IC § 4-2-6-1, has a financial interest in the Grant, the
Grantee attests to compliance with the disclosure requirements in IC§4-2-6-10.5.
AGREEMENT TO USE ELECTRONIC SIGNATURES
(Applicable to only to Grant Agreements processed through SCM)
In Witness Whereof, the Grantee and the State have, through their duly authorized representatives,
entered into this Grant Agreement. The parties, having read and understood the foregoing terms of this
Grant Agreement,do by their respective signatures dated below agree to the terms thereof.
[Grantee] City of Richmond Indiana Department of Transportation
By: SEE ATTACHED By:
e ,<_
, j3,. t (for)
Name and Title,Printed Joseph McGuinness,Commissioner
Date: Date: 06/07/2021
Approved by: Approved by:
Indiana Department of Administration State Budget Agency
By: (for) By: (for)
Lesley A.Crane,Commissioner Zachary Q.Jackson,Director
Date: Date:
Form approval has been granted by the
Office of the Attorney General pursuant to
IC 4-13-2-14.3(e)on November 24, 2020
FA 20-89
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SUPPLEMENTARY SIGNATURES
[LPN City of Richmond,Indiana, by and through
its Board of Public Works and Safety
By: Vita:
Vicki Robinson,President
Name and Title,Printed •
Date: ®(p/d l /AO X 1
By:
Emily Palmer, ember
Name and Title,Printed
Date: 4161
B
Y•
Matt Evans •
Name and Title Printed
Date: J!l Lt7Adt
By:
David M. Snow,Mayor
Name and Title,Pri ted
Date: 077 0,6 01 SoZ1
This instrument was prepared by the undersigned attorney:
Date: 06/08/2021
Attorney:
Indiana Department of Transportation
100 N.Senate Avenue
Indianapolis,IN 46204
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ATTACHMENT A
PROJECT DESCRIPTION
Des No: 2100473
Program: Local Roads and Bridges Matching Grants
Type of Project: HMA Overlay,Preventive Maintenance
Location:
Route Name From I To
FORT WAYNE North 5th Street North 7th Street
N D ST East End of Richmond Avenue Bridge Fort Wayne Avenue
N 5TH ST North"A"Street North"D"Street
W MAIN ST NW 1st Street NW 5th Street
E MAIN ST Main Street Bridge NW 1st Street
S 5TH ST South"A"Street South"G"Street
Application ID: 10405
A general scope/description of the Project is as follows:
Roads will be milled 1-1/2"and 1-1/2"of surface asphalt(76-22)will be instailed.City Street Department will stripe
the roads.
The maximum amount of state'funds allocated to the Project is S180,510.00
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ATTACHMENT B
AWARD LETTER
13 ., -4+ INDIANA DEPARTMENT OF TRANSPORTATION
c- . 1y1T). C
NW W T 'r r S.`w +tu,A 3 `.r , 5 t,y -iv,t>. :1'.. ,, -_r. ,.% .1.y l " -4' ,:.` 4" a
k,
ray o
�g4 100 North Senate Avenue PHONE:(317)233-3680 Eric Holcomb,Governor
of TSA Room N768-Local Programs FAX (317)234-8365 Joe McGuinness, Commissioner
Indianapolis,Indiana 46204
April 29,2021
City of Richmond
David Snow
50 North Fifth Street
Richmond,IN 47374
RE:Community Crossing Matching Grant Fund 2021-1 Award Letter
Dear David Snow:
The Indiana Department of Transportation(INDOT)has completed the review and selection of projects for funding in the
2021-1 Community Crossings Matching Grant Fund Program.Your community has preliminarily been awarded Community
Crossings Matching Grant Funds based upon your estimates the following:
Application ID Preliminary Awarded Amount Location Priority
10405 $180,510.00 All
TOTAL $180,510.00
Preliminary award amounts are contigent upon the following:
• INDOT must receive a copy of the fully-executed contract with a contractor or material supplier. ,
• Contractor/material supply contracts must be submitted no later than four(4)months from the date of this award letter.
Failure to meet this date will result in the forfeiture of your funds.
• Local Public Agency(LPA)must sign and return the LPA-INDOT Grant Agreement no later than two(2)months from
the date of this award letter.Signatures cannot be over 30 days old once it reaches the INDOT LPA/MPO Division
Office located in Indianapolis.Failure to meet this will result in forfeiture of your funds.
• Once all documentation listed above is received,reviewed,and contracts fully executed INDOT will transfer the agreed
upon contract amount into your account.
The Community Crossings Matching Grant Funds,which are administered by INDOT,will be used for funding up to 50
percent of the construction of your project or the purchase of materials.These grant dollars will enable you to help build and
improve Indiana's infrastructure.
If you have any questions,please contact Kim Bowdell,(317)467-3440 or kbowdell@indot.in.gov.
The state of Indiana looks forward to partnering with all Hoosier communities,both urban and rural,to invest in road and
bridge infrastructure projects.Improvement to local roads and bridges will bring about economic development,create jobs,
and strengthen local transportation networks for all of Indiana.
Sincerely,
W,5A :k`i ra '- e-e
Director of Local Programs
Indiana Department of Transportation
www.in.gov/dot/
An Equal Opportunity Employer 1,tip 6MLheveI
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6/23/2021 Document Maintenance
C.oc ument Appro,& Stator .,a,x. ��t p -
J
Document Approval Status
SetID STIND Contract ID 0000000000000000000054358
Supplier CITY OF RICHMOND
v Review/Edit Approvers
Agency Fiscal Approval
STIND/0000000000000000000054358:Approved
Agency Fiscal Approval
Approved
Tim Derrick Mooney-00800
vt Agency Fiscal Approval for SCM
06/14/21-9:09 AM
IDOA Approval
• STIND/0000000000000000000054358:Approved
IDOA Legal Approval
Approved
Redding,Sandra-061-Procq
• I06/17/DOA Legal21-6:Appro
49FM val for SCM
SBA Approval
® STIND/0000000000000000000054358:Approved
SBA Approval
Approved
Sharp,Cara-00057
• SBA Analyst Approval for SCM
06/18/21-8:31 AM
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