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Home My Public Portal AboutC Full Service Contract @ VKB Police DepartmentA&M Mechanical Contractors, Inc 7495 N W 7 St , Bay 1, Miami, Flonda 33126 Office (305) 267 3144 • Fax (305) 266 1895 CAC 043858 • CFC 051628 October 26 2006 Skyline Management Group Inc 4040 NE 2nd Ave, Suite 305 Miami F133137 RE A/C Full Service Contract @ Village of Key Biscayne Police Department Dear Mr Abbot Our maintenance agreements are designed to provide the customer with an ongoing maintenance program The program will be initiated, scheduled administered monitored and updated by our company The service activities will be directed and scheduled on a regular basis by our automated maintenance scheduling system based on the manufacturer s recommendation and our own experience The customer is informed of the program's progress and results on a continuing basis via a detailed service report presented after each service call for customer s review approval signature and record We will furnish an all labor maintenance and service agreement in accordance with the manufacturer s instructions on the equipment listed below as required to maintain the equipment in good operating condition according to the following terms 1 WE AGREE TO THE FOLLOWING A INSPEC1ION — Provide all labor to perforru the following Maintenance Schedule Routine inspections 3 times per year Annual Inspection 1 time per year B LABOR for other services as required between inspections included during normal working hours C PARTS — Any parts oil lubricants refrigerant materials and supplies will be included as necessary to perform the service(s) indicated for each piece of equipment D AIR FILTERS To be replaced by others and not part of contract Equal Opportinity Employer II LIST OF EQUIPMENT UNDER CONTRACT @ POLICE DEPARTMENT ITEM EQUIPMENT MODEL CU -1 TRANE CU -2 TRANE CU -3 TRANE CU -4 TRANE AHU-1 TRANE AHU 2 TRANE AHU-3 TRANE AHU-4 TRANE Minisplit RAUCC254EVO3A RAUCC254EVO3A RAUCC254EVO3A RAUCC254EVO3A MCCA012UBOA MCCA012UB OA MCCA014UBOA MCCA014UBOA KF 09C ROOFTOP CONDENSING UNITS AND AIR HANDLERS ROUTINE INSPECTION SERIAL CO2A00553 CO2A00554 CO2A00555 CO2A0055A K01L54346C K01L54322C K01L54327C K01L54337C A Check compressor oil level B Check operation of control circuit C Check operating log with operator, discuss operation of the machine generally D Check operation of all motors and starters E Report system deficiencies with recommended improvements F Check belt Replace as needed G Flush condensate drain line ANNUAL INSPECTION A B C D E F G H I J K All routine inspection tasks Inspect coil and fan wheels Inspect drain pan and dram line Inspect drive sheaves Check belt alignment and tension Lubricate as required Check motor operating voltage and amperages Check bearing and motor mountings Check inlet vanes (where applicable) and dampers and adjust if necessary Check refrigerant charge Meg test compressor motor L Check super heat M Tighten motor terminals and control panel terminals N Check external interlocks flow switch O Check crankcase heater P Check and tighten all electrical terminals and check contacts for wear Q Record pertinent system temperatures, pressures and electrical readings to deteiuiine existing operating conditions of system R Report system deficiencies with recommended improvements III THE CUSTOMER WILL A Operate the system as instructed by the contractor B Extend easy access to premises and all equipment C Employ only the contractor or persons authorized by the contractor for work on the equipment D Promptly notify the contractor of any unusual operating conditions IV THIS AGREEMENT DOES NOT INCLUDE A Maintenance, repair or replacement of ductwork or cleaning of ductwork electrical disconnect switches, lines or apparatus beyond equipment disconnect switches, recording or portable instruments gauges and thermometers, water lines waste drain lines underground water systems insulation or piping Trane EMS System vav boxes B Replacement of equipment or materials deteriorated by exposure of age beyond noimal repair C Repairs due to or from contaminated or corrosive water D Moving or relocating equipment or altering the building structure E Repairs or work occasioned by the enforcement of existing or future codes building regulations ordinances, insurance requirements, or union regulations F Repairs due to loses or damages as a result of fires, windstorms, vandalism thefts, riots civil commotions Acts of God strikes lock -outs picket lines recognized by the contractor s personnel and maintenance work required caused by inadequate or fluctuating conditions of the utilities or anything beyond the noiiiial mechanical maintenance power failures, and damages caused by water entering the refrigerant system G Evaporator coil cleaning and/or tube brushing H Water treatment I Cost in reference to any regulations on refrigerants or retrofits relating to it 3 J Removal and / or disposal of hazardous waste materials K Any refrigerant needed for equipment L Equipment / compressor overhaul / replacement M Rigging and or Crane expenses V THE CONTRACTOR WILL NOT BE HELD LIABLE FOR LOSS OR DAMAGE consequential or direct, arising from the operation or failure of the equipment or its controls or for work done on it or for material or labor delays VI All bills are due net 10th prox except the contract price which is paid in advance VII Revisions to the conditions of this Agreement, including monetary consideration may be made annually by written request and acceptance from one party to the other 45 days prior to the anniversary date of the Agreement VIII The customer / buyer understands that the contractor makes no warranties or representations expressed or implied regarding the condition or quality of the indoor air circulating about the premises and the contractor assumes no responsibility for same The contractor s liability if any, shall be solely for repair and / or installation of the mechanical parts that the contractor has actually installed or repaired In the event the customer has questions regarding the indoor air quality of the premises, the customer should consult a qualified specialist IX This agreement shall insure to the benefit of and shall bind the heirs administrators, executors successors and assigns of the parties hereto and may be assigned by the contractor without consent of the customer X In the event any payment due to the contractor under the terms and conditions hereof is not paid within 10 days from due date of such payment the customer agrees with the contractor to pay interest upon said payment at the rate of 12 percent per annum computed from the due date thereof If by reason of default in the payment of any sums due the contractor under the terms and conditions of this agreement, the contractor employs an attorney at law to enforce or collect any delinquent payments the customer agrees to pay reasonable attorney s fees all court costs and expenditures incurred by the contractor Contractor reserves the right to discontinue this agreement XI The customer agrees with the contractor that title to any equipment parts, or accessories furnished by the contractor shall remain in the contractor until all the payments are made in full and all the terms of this agreement are perfoiiiied Such equipment parts or accessories shall remain strictly personal property whether placed upon a permanent foundation or howsoever the same may be made a part of any equipment fixed or attached to any equipment building or structure XII THIS AGREEMENT PRE -SUPPOSES that all the equipment listed is in satisfactory working condition Any equipment found in need or repairs upon initial inspection will be reported to the CUSTOMER in writing with an estimate stating the 4 cost of the repairs Should repairs not be authorized within 30 days the equipment will be limited to maintenance only (no labor coverage) and the agreement price shall be adjusted accordingly XIII A Total cost is $16,800 00 per year payable at $1,400 00 per month in advance B This agreement shall start on the approved and authorized start date shown and shall continue in force from year to year thereafter until terminated Either party may terminate this agreement by giving written notice by certified mail return receipt requested to the other party at the above address 30 days prior to the anniversary of the start date C In the event we are required to make repairs or replacements for any items beyond our scope of work it is agreed we shall be reimbursed at our prevailing labor rate If outside consultants are brought in, rate will be on a cost plus twenty percent basis D If service is required during other than regular working hours (Monday — Fnday 8 30 am — 5 00 pm except holidays) an overtime charge will apply E This offer may be withdrawn by A & M if not accepted within a period of 30 days F This agreement constitutes the entire agreement between us SKYLINE MANAGEMENT GROUP tUrsil 1\•'L -O 4 Customer s requested start date 'K "Z--at,,, A&M MECHANICAL by R 'lc Mnzon — Service Manager Date October 26 2006 A&M approved start date 5