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Home My Public Portal About1/12/2010Citv of Greencastle Citv I lall One North Locust Street, P.O. Box 607 Greencastle. Indiana 46135 765.653.921 1 tttlenn a cih- ofereenaistle.com Teresa P. Glenn Clerk Treasurer Greencastle Common Council Regular Meeting Minutes January 12, 2010 7:00 P.M. Greencastle City Hall I. Call to Order; Roll Call A. Mayor Murray called meeting to order at 7:00 PM; upon roll call by Clerk Treasurer Teresa Glenn the following Council members were present: Adam Cohen, Jinsie Bingham, Mark Hammer, Terry J. Smith and Phyllis Rokicki. it. Public Petitions and Comments III. Organizational Matters A. Election of Council President 1. Motion by Jinsie Bingham nominating Adam Cohen to serve as president, second by Terry J. Smith, unanimous approval. B. Date, Time, Place for 2010 Council Meetings 1. Second Tuesday of each month beginning at 7:00 PM at City Hall, motion by Adam Cohen, second by Phyllis Rokicki, unanimous approval. C. Annual Appointments (2) to Redevelopment Commission 1. Adam Cohen motion to approve appointment of Jim Ruark, second by Terry J. Smith, unanimous approval. 2. Adam Cohen motion to appoint Dr. Gary Lemon to fill position, second by Jinsie Bingham, unanimous approval. IV. Council Assignments A. Plan Commission — Mark Hammer B. Park Board — Phyllis Rokicki C. Economic Development Commission — Jinsie Bingham D. Tree Board — Terry J. Smith E. Cable Access — Adam Cohen F. Chamber of Commerce — Laurie Hardwick G. Putnam County Community Foundation — Therese Cunningham H. Greencastle /Putnam County Development Center — Jinsie Bingham I. Putnam County 911 — Terry J. Smith 1. Consensus by Council to continue appointments as in 2009. V. Department Liaisons A. Department of Public Services — Mark Hammer B. Fire Department — Terry J. Smith C. Forest Hill Cemetery — Jinsie Bingham D. Parks and Recreation — Phyllis Rokicki E. Planning Department — Mark Hammer F. Police Department —Adam Cohen G. Utility Department — Terry J. Smith 1. Consensus by Council to continue appointments as in 2009. VI. Special Requests VII. Department Reports A. Cemetery — Ernie Phillips B. Engineer — C. Fire Department — Bill Newgent D. Park and Recreation — Rod Weinschenk 1. Weinschenk shared that 2 grants have been wrapped up, tree Grant and Land and Water Conservation grant. 2. Thursday, January 14 is Youth Basketball day at Monical's. E. Planner — Shannon Norman 1. Announced that February 21 from 1 — 4 PM will be hosting Youth Summit here at City Hall. 2. Working on Soil and Water Planning Grant. 3. Sustainability survey from College. F. Police Department — Tom Sutherlin - absent G. Department of Public Works — Brad Phillips 1. Phillips updated council on materials for roads and supply of street treatment is good; just ordered second supply of salt. H. Water &Wastewater Department — George Russell- absent I. City Attorney - Laurie Robertson Hardwick VIII. Approval of Minutes A. Regular Meeting December 8, 2009 1. Noted correction in spelling to Ola Ekulona's name and spelling correction to Webelos. Motion by Adam Cohen to approve with corrections, second by Jinsie Bingham, unanimous approval. IX. Old Business A. Tabled 1. Ordinance 2009 -13, An Ordinance Establishing A Section 9 -49 of the Greencastle City Code Creating A Grease Interceptor/Trap Policy, Second Reading X. New Business A. Annual Department Supervisors Retreat Dates 1. Mayor Murray spoke regarding the dates for retreat; January 26` and 28` from 4:30 PM to 6:30 PM at City Hall. By consensus council agreed to these dates and times. XI. Approval of City Claims A. Pensions - $ 18,587.135 B. Regular Payables - $99,244.07 C. Payroll - $338,799.97 D. Direct Payables - $316,520.51 1. After review of claims by Mark Hammer, motion to approve as presented, second by Terry J. Smith, unanimous approval. Page 2 of") XII. Reports A. Mayor's Report 1. Mayor Murray shared Energy Efficiency Block Grant for Fire Department Lights has been resubmitted due to error on Federal level. Sustainability grants potentially still available. Mayor and Attorney testified at Statehouse regarding property tax caps and public access open door law; respectfully. 2. Employee New Year luncheon on Thursday from 11:00 to 2:00 PM. B. Clerk- Treasurer's Report 1. Updated Council on December tax settlement and shortfall of $165,501.77. C. Councilors 1. Adam Cohen reported on upcoming school board appointment; asking Council for any suggestions. 2. Golf cart discussion is still in the works. 3. Mark Hammer asked regarding the downtown districting language for this year and is there still discussion; yes. 4. Adam Cohen asked about appointees; chair persons to come and speak regarding their respective groups. 5. Jinsie Bingham reported on Cemetery Board appointments; volunteer has gathered 539 names at Cemetery. XIII. Adjournment A. Motion by Jinsie Bingham to adjourn at 7:55 PM, second by Phyllis Rokicki, unanimous approval. Susan V. Murray, Mayor ATTEST: rerL.a P. Glenn. Clerk Treasurer Page') of")