HomeMy Public PortalAbout082-2021 - Whitewater Valley Cleaning - cleaning services AGREEMENT
ORIGINAL
THIS AGREEMENT made and entered into this‘3 day of 3 )\` I , 2021, and
referred to as Contract No. 82-2021 by and between the City of Richmond, Indiana, a municipal
corporation acting by and through its Board of Sanitary Commissioners (referred to as the
"City"), and Whitewater Valley Cleaning, 1400 N. J Street, Richmond, IN 47374 (hereinafter
referred to as the"Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor for general cleaning services according to the details and at the
sites specified in the attached exhibits.
A Request for Quotes has been made available for inspection by Contractor, is on file in the
office of the Department of Sanitation for the City of Richmond, which is attached hereto and
incorporated by reference herein as Exhibit"A".
The response of Contractor to said Request for Quotes is attached hereto and incorporated by
reference herein as Exhibit"B".
Should any provisions, terms, or conditions contained in any of the documents attached hereto
and incorporated by reference herein as Exhibits, conflict with any of the provisions, terms, or
conditions of this Agreement,this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified. Contractor shall submit statements or bills monthly.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance and/or warranties;
2. The City is in receipt of any required affidavit(s) signed by Contractor in accordance with
I.C. § 22-5-1.7-11(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of
the City of Richmond. The Contractor shall provide, at its own expense, competent supervision
of the work.
SECTION III. COMPENSATION
City shall pay Contractor at the rates indicated in Exhibit"B".
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective on August 1, 2021 and when signed by all of the parties
hereto and shall continue in effect until in effect to an including July 31, 2022. The parties agree
that the City shall have an option to renew for a term beginning August 1, 2022 and ending on
July 31, 2023 for the same cost as the original term. Additionally, the City shall have a second
option to renew beginning August 1, 2023 and ending July 31, 2024 for the same cost as the
original term.
1 I Page
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least thirty (30) days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
a. failure,for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice,whether oral or written,by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
This Agreement may also be terminated by either the City or the Contractor, in whole or in part,
by mutual Agreement setting forth the reasons for such termination, the effective date, and in the
case of partial termination,the portion to be terminated.
This Agreement may also be terminated by either the City or the Contractor, without cause, by
giving at least thirty(30) days written notice to the other party.
In the event of termination of this Agreement, the City shall be required to make payment for all
work performed prior to the date this Agreement is terminated, but shall be relieved of any other
responsibility herein.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's conduct or
performance of this Agreement, either intentionally or negligently; provided, however, that
nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts
of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this
Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set
forth below which may arise out of or result from the Contractor's operations under this
Agreement, whether such operations by the Contractor or by any sub-contractors or by anyone
directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may
be held responsible.
Coverage Limits
A. Worker's Compensation& Statutory
Disability Requirements
B. Employer's Liability $100,000
C. Comprehensive General Liability
Section 1. Bodily Injury $1,000,000 each occurrence
$2,000,000 aggregate
2 I Page
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
Section 1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$1,000,000 aggregate
F. Malpractice/Errors &Omissions Insurance $1,000,000 each occurrence
$2,000,000 aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM
REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall
provide to the City its signed Affidavit affirming that Contractor does not knowingly employ
an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor
violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than
thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to
remedy the violation within the thirty (30) day period provided above, the City shall consider
the Contractor to be in breach of this Agreement and this Agreement will be terminated. If
the City determines that terminating this Agreement would be detrimental to the public
interest or public property, the City may allow this Agreement to remain in effect until the
City procures a new contractor. If this Agreement is terminated under this section, then
pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual
damages.
SECTION VIII.IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not
engaged in investment activities in Iran. In the event Board determines during the course
of this Agreement that this certification is no longer valid, Board shall notify Contractor
in writing of said determination and shall give contractor ninety (90) days within which
_
3 I Page
to respond to the written notice. In the event Contractor fails to demonstrate to the Board
that the Contractor has ceased investment activities in Iran within ninety (90) days after
the written notice is given to the Contractor, the Board may proceed with any remedies it
may have pursuant to IC 5-22-16.5. In the event the Board determines during the course
of this Agreement that this certification is no longer valid and said determination is not
refuted by Contractor in the manner set forth in IC 5-22-16.5,the Board reserves the right
to consider the Contractor to be in breach of this Agreement and terminate the agreement
upon the expiration of the ninety(90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIIVIINATION
XI. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person
acting on behalf of Contractor or any sub-contractor shall not discriminate against
any employee or applicant for employment to be employed in the performance of this
Agreement, with respect to hire, tenure, terms, conditions or privileges of
employment or any matter directly or indirectly related to employment, because of
race,religion, color, sex, disability,national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1,the Contractor agrees:
XI. That in the hiring of employees for the performance of work under this
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any
person acting on behalf of Contractor or any sub-contractor, shall not
discriminate by reason of race, religion, color, sex, national origin or ancestry
against any citizen of the State of Indiana who is qualified and available to
perform the work to which the employment relates;
2. That Contractor, any sub-contractor, or any person action on behalf of Contractor
or any sub-contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race,religion, color, sex,national origin or ancestry;
XI. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and
XI. That this Agreement may be canceled or terminated by the City and all money
due or to become due hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability which may arise in the course of Contractor's performance of
its obligations pursuant to this Agreement.
SECTION XI. MISCELLANEOUS
4 I Page
' This Agreement is personal to the parties hereto and neither party may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and
void.. This Agreement shall be controlled by and interpreted according to Indiana law and shall
be binding upon the parties, their successors and assigns. This document constitutes the entire
Agreement between the parties, although it may be altered or amended in whole or in part at any
time by filing with the Agreement a written instrument setting forth such changes signed by both
parties. By executing this Agreement the parties agree that this document supersedes any
previous discussion,negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit
arising out of this Contract must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other
action in any alternative forum, venue, or in front of any other tribunal, court, or administrative
body other than the Circuit or Superior Courts of Wayne County, Indiana,regardless of any right
Contractor may have to bring such suit in front of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has
been duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement,including but not limited to, City's reasonable attorney's fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption
or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any
of the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
"CITY" "CONTRACTOR"
The City of Richmond,Indiana,by and through
its Board of S., tary Commissioners
...� y:
Sue • resident ) �,VS.``, S(
Printed C 1 `1
shi ident Title: Vi d es i tet-I-
Dated:—1 -NI-2-\
g Stiens,Member
Dated: 6 'c -��
5 1 Page
n f
APPROVED:
Alb
--Dave snow,Ma ;o
Dated: d 0 c U2i/
6 j Page
i
4.{
D4
t��I(��I}I((I(fff{r�4 L
CITY JL OF RICHMOND
DEPARTMENTANITATIN
•
80L ERTYAVENUESRICHMONDOINDIANA47374 THIS IS NOT AN ORDER
PHONE(765)983-74500FAX(765)962-2669
VENDOR INSTRUCTIONS
This is a request for a price for the services of materials
described below. Any additional specifications may be
attached hereto. This is NOT an order and the City reserves
the right to accept all or part, or decline the entire proposal.
Please complete your full name and phone number below
with signature; itemize all prices and charges where
requested; and attach any explanation for any substitution to
specifications altered. Return in a sealed envelope,in care of
Richmond Sanitary District Board of Commissioners to
the administration building at the address above by the
specified date and time to be considered.
DATE: REPLY MUST BE IN BY: PAYMENT TERMS: • DELIVERY REQUIRED:
May 3,2021 May 25;2021 by 9:00AM UPON RECEIPT OF INVOICE DELIVERED
DESCRIPTION
This is a request for quotes for cleaning services. Please see attached specifications.All E-Verify
requirements will apply to this quote. Please include a Certificate of Insurance which must include Workers
Compensation and any warranty information. Please call to schedule a tour of the facilities if needed.
Return the quote in a sealed envelope addressed to: Richmond Sanitary District
Denise Johnson, Customer Svc Mgr
2380 Liberty Avenue
Richmond, IN 47374.
Re: Cleaning services
•
If you have any questions please call Diana Logan at 765-983-7450 or email at dlogannrichmondindiana.gov.
• NAME OF FIRM QUOTING:
STATE TAX EXEMPTION#003121909-001 AUTHORIZED BY SIGNATURE
TITLE
Richmond Sanitary District DATE PHONE NUMBER
�.fl `L1-k A
Richmond Sanitary District
Janitorial/Cleaning Services
for 2021 (beginning August 1E, 2021)
with option to renew at same
price for year 2022 and 2023
Listed by each individual building:
Administration Building—Entire Building and Windows. Square
footage of windows at Admin. Approx. 3,412 sq.ft.
• Floors and rugs vacuumed and swept twice a week.Move all chairs, mop,
and replace chairs.Move chairs and mop chair mats. Replace chairs.
• Dust all furniture items, including legs and table bases and windowsills
• Empty all trash cans and replace liners
• Clean bathrooms every time you come in (urinals,toilets, mirrors and sinks),
mop twice a week. Replenish supplies,(i.e. toilet tissue,paper towels,soap)
and restock cabinets
• Clean kitchen area,include cleaning of sink, outside of microwave and
counter area. Mop this area twice a week.Move all chairs,mop, and replace
chairs
• Restroom floors must be stripped and waxed every six months
• Lobby Floors stripped and waxed once a year.
• Windows must be washed inside 3 times a year/outside 2 times a year, end
of April, end of August and end of December. When cleaning the windows
knock down cobwebs, dirt and bugs in windowsills inside and out
• Dust all mini-blinds weekly
• Carpets need to be shampooed 2 times a year, end of January, and end of
July
• Patio areas must be swept twice a month and cobwebs swept from window
areas both sides of building
Sweep and mop entry area every time you come in. Sweep both sides of entry
doors, knock down cob webs, dirt and bugs in windowsills on each side.
• All boxes and bagged trash left in garage area needs to be taken to dumpster
each night of cleaning
.kk4144 67ei 1
Luilding-Upstairs Area Includes Offices, Hallways, Restrooms
(2); Ground Floor Area Includes rreak Room, Restrooms (2) and all
Windows. Square footage of windows at IPB is Approx. 198448 sq.ft.
+ Floors swept and mopped twice a week. Move all chairs,mop, and replace
chairs. Move chairs and mop chair mats. Replace chairs.
• Empty all trash cans and replace liners
+ Dust all furniture items,including legs and table bases and windowsills
• Restroom floors 1st floor and 2nd floor stripped and waxed every six months.
Windows must be washed inside 3 times a year/outside 2 times a year, end
of April, end of August and end of December.When cleaning the windows
knock down cobwebs, dirt and bugs in windowsills inside and out
• Operators Control Room, Superintendent Room and Breakroom floors must
be stripped and waxed every six months
+ Clean bathrooms every time you come in (urinals,toilets,mirrors and sinks),
mop twice a week.Replenish supplies,(i.e. toilet tissue,paper towels, soap)
and restock cabinets •
+ Patio areas must be swept twice a month and cobwebs swept from windows
areas both sides of building
+ Clean and sweep elevator once a week.
Sweep locker room floor and floor around shower each time you come in and
mop. Clean shower walls and floor twice a month.
Lab Building— 1st & 2nd Floors and Windows. Square footage of
windows at Lab building is Approx. 160 sq.ft.
Floors and stairwells swept once a month and mopped every other month.
+ Empty all trash cans and replace liners
Dust all furniture items, including legs and table bases and windowsills
Windows must be washed inside 3 times a year/outside 2 times a year, end
of April, end of August and end of December. When cleaning the windows
knock down cobwebs, dirt and bugs in windowsills inside and out
+ LAB AREA mop twice a week with ammonia free cleaner
+ Restroom floors must be stripped and waxed every six months
Clean bathrooms every time you come in (urinals,toilets and sink),mop
twice a week. Replenish supplies,(i.e. toilet tissue,paper towels, soap) and
restock cabinets
+ Clean and sweep elevator once a week.
• 2
•
Maintenance Garage— Iffices (4), Upstairs treakroom (1), Restrooms
(2) and Windows. Square footage of windows at Faint. Garage is
Approx. 1,710sq.ft.
+ Floors swept and mopped twice a week. Move chairs,mop mats and replace
chairs.
+ Empty all trash cans and replace liners
+ Dust all furniture item, including legs and table bases s and windowsills
•o• Windows must be washed inside 3 times a year/outside 2 times a year, end
of April, end of August and end of December. When cleaning the windows
knock down cobwebs, dirt and bugs in windowsills inside and out
• Restroom floors must be stripped and waxed every six months
+ Clean bathrooms every time you come in(urinals,toilets, mirrors and sinks)
(walls) once a week,mop twice a week. Replenish supplies,(i.e. toilet tissue,
paper towels, soap) and restock cabinets
Sand Filter Building— 1st Floor Bay Area, 2nd Floor Restroom, 3' Floor
and Windows. Square footage of windows at Tertiary Bldg. is Approx.
2,660 sq.ft.
+ Floors swept and mopped twice a week.
❖ Empty all trash cans and replace liners •
ad• Restroom on 2nd floor of building needs to be cleaned every time you come in
Replenish supplies,(i.e. toilet tissue, paper towels, soap) and restock cabinets
• Windows must be washed inside 3 times a year/outside 2 times a year, end
of April, end of August and end of December. When cleaning the windows
knock down cobwebs, dirt and bugs in windowsills inside and out
Solid Waste Building (MRF) — Office (1), Restrooms (3), Hallway,
Break Room, Locker Room and Windows. Square footage of windows
at Solid Waste MRF is Approx. 130 sq.ft.
+ Floors swept every time you come in and mopped twice a week. Move chairs,
mop mats and replace chairs. Vacuum rugs.
+ Empty all trash cans and replace liners
• Dust all furniture items,including legs and table bases and windowsills
• Windows must be washed inside 3 times a year/outside 2 times a year, end
of April, end of August and end of December. When cleaning the windows
knock down cobwebs, dirt and bugs in windowsills inside and out
+ All floors must be stripped and waxed every 6 months
1.• 'C 44 ode db 3
% Clean bathrooms every time you come in (urinals,toilets,mirrors and sinks),.
sweep and mop each time you are in. Replenish supplies,(i.e. toilet tissue,
paper towels, soap) and restock cabinets
• Sweep locker room floor and floor around shower each time you come in and
mop. Clean shower walls and floors
• Carpets need to be shampooed 2 times a year, end of January, and end of
July in Safety Coordinators office.
Compressor Building—Restroom
• Cleaned, swept and mopped every time you come in.Replenish supplies,(i.e.
toilet tissue,paper towels, soap) and restock cabinets
• Empty all trash cans and replace liners if needed
New Paris Pike Landfill Area— Offices, Break Room, Restroom, Garage
Area and Trailer and Windows. Square footage of windows at Trailer
and Landfill office is Approx. 240 sq.ft
• Floors and rugs vacuumed and swept twice a week.Mop mats at windows or
door and replace mats. Move chairs, mop and replace chairs.
• Empty all trash cans and replace liners
4.4 Dust all furniture items,including legs and table bases and windowsills.
• Clean bathrooms (urinals,toilets,mirrors and sinks),include mopping twice
a week.Replenish supplies,(i.e. toilet tissue,paper towels,soap) and restock
cabinets
• Windows must be washed inside 3 times a year/outside.2 times a year, end
of April, end of August and end of December. When cleaning the windows
knock down cobwebs, dirt and bugs in windowsills inside and out
% All floors in office area and trailer must be stripped and waxed every six
months
New Paris Landfill New Solid Waste Garage, Reception Area, 2-
Offices, Locker Room, Break Room, 1- Large Restroom and 1- Small
Restroom and Windows. Square footage at Solid Waste Garage at
Landfill is Approx. 390sq.ft.
• All Floors need to be swept twice a week and mopped once a week.Move
tables and chairs, mop and replace table and chairs.Move office chairs and
mat, mop both floors and mat,replace chairs
% Empty all trash cans and replace liners
• Dust all furniture items,including legs and table bases and windowsills
CAL��� A �� L� 4
• Windows must be washed inside 3 times a year/outside 2 times a year, end
of April, end of August and end of December.When cleaning the windows
knock down cobwebs, dirt and bugs in windowsills inside and out
• Restroom floors must be stripped and waxed every six months
• Clean Restrooms every time you come in (urinals,toilets, mirrors and sinks)
and mop.Replenish supplies,(i.e. toilet tissue, paper towels, soap) and restock
cabinets
When to clean DAY/TIME and what the Sanitary District will supply:
1. Cleaning must be done on Monday,Wednesday and Fridays after
working hours.
2. Working hours are 6:00 AM through 4:30 PM.
3. District will supply all of the paper products (toilet paper,paper towels,
trash bags and hand soap);
4. Trash and boxes in garage of Administration Building needs to be
emptied and taken out to dumpster each time of cleaning.
5. Most of your work will be done after hours including at night, keeping
the building secure will be your responsibility.The doors and overhead
doors need to be kept shut during inclimate weather.
6. The winning bidder will be given keys to all of the buildings and security
codes or openers for the gates,this will be your responsibility to keep
them in a secure place while on the job and off the job.
7. Shampoo carpets twice a year end of January and end of July or as
scheduled by District personnel.
8. Services outside of specifications may be requested at an extra fee,per
hourly rate specified on Price Request.
9. Make sure you realize all of the windows that need to be cleaned, several
are two and three stories high the use of a power washer will be needed.
Periodically we may want the Administration building power washed.
10. District personnel will conduct reviews of services provided periodically.
11. Please include the hourly rate if extra work would be requested.
12. To make sure of accurate quoting you should measure the windows
yourself. Mine is only Approximates..
13. Include at least 3 references with contact names and numbers.
14. Contract will be good starting August 1,2021 and continue through
December 31,2021 and then with option to renew for all of the year 2022
and 2023.
Should you have any questions or like to tour the facilities,feel free to contact
Diana Logan at 765-983-7450 or Denise Johnson at 765-983-7443.
Tours will be given by appointment only, during business hours.
r � ol
PROPOSAL SHEET
Price Request Sheet
Contractor Name:
Date:
Total Monthly Cost: $
Shampoo Carpets (2 times a year): $
Clean Windows inside 2 times a year: $
Clean Windows outside 2 time a year: $
Additional Requests: $ per person per hour
Quote Valid Till:
Certificate of Insurance:
E-Verify:
•
•
•
lE-Verify Requirements:
Definitions:
E-Verify Program—A electronic verification of work authorization program of the Illegal
Immigration Reform and Immigration Responsibility Act-of 1996 (P.L. 104-208),Division C, Title
IV,s.403 (a),as amended, operated by the United States Department of Homeland Security or
successor work authorization program designated by the United States Depart of Homeland Security
or other federal agency authorized to verify the work authorization status of newly hired employees
under the Immigration Reform and control Act of 1986(P.L. 99-603).
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in accordance with
Indiana Code 22-5-1.7-11 (a) (2); and
3. A purchase order has been issued by the Purchasing Department.
aaaaaaoaooaaaaaaaoaaaaaaaoaooaaoaoaaaaaaaaaaaaaaaaaooaaaao®maaaoaoaaaaoaaoaoaaaaaaaofia
COMPLIANCE WIT!: INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22.5.1,7, Contractor is required to enroll in and verify the work eligibility
status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor
is not required to verify the work eligibility status of all newly hired employees of the contractor through
the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the
performance of the Agreement, Contractor shall provide to the City its signed Affidavit affirming that
Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7(a)(2). In
the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation no
later than thirty(30) days after the City notifies the Contractor of the violation. If the Contractor fails to
remedy the violation within the thirty(30) day period provided above,the City shall consider the
Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City
determines that terminating this Agreement would be detrimental to the public interest or public
property,the City may allow this Agreement to remain in effect until the City procures a new contractor.
If this Agreement is terminated under this section,then pursuant to IC 22-5-1.7-13 (c)the Contractor
will remain liable to the City for actual damages.
id
of •
•
Affidavit of Employment Eligibility Verification
The Contractor, , affirms under the penalties of perjury that
Contractor does not knowingly employ an unauthorized alien. If Contractor is self-employed
and does not employ any employees, Contractor verifies he or she is a United States citizen or
qualified alien.
The Contractor has not knowingly employed or contracted with an unauthorized alien and shall
not retsin an employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Pursuant to Indiana Code 22-5-1.7, Contractor has enrolled in and verified
the work eligibility status of all newly hired employees of the contractor through the Indians E-
Verify program.
The Contractor has required Contractor's subcontractors to certify to the Contractor that the
subcontractor does not knowingly employ or contract with an unauthorized alien and that the
subcontractor has enrolled and is participating in the E-Verify program. The Contractor will
msintain this certification throughout the duration of the term of a contract with a subcontractor.
I hereby verify under the penalty of perjury that the foregoing statement is'rue.
Dated this day of ,20•
(signature)
(printed name)
IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investr>>ent activities in Iran.In the event City determines during the course of this Agreement that
this certification is no longer valid, City shall notify Contractor in writing of said determination
and shah give contractor ninety (90) days within which to respond to the written notice. In the
event Contractor fails to demonstrate to the City that the Contractor has ceased investment
activities.in Iran within ninety(90)days after the written notice is given to the Contractor,the City
may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City-
determines during the course of this Agreement that this certification is no longer valid and said
determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5,the City reserves
the right to consider the Contractor to be in breach of this Agreement and terminate the agreement
upon the expiration of the ninety(90) day period set forth above.
: EST
OF
U ��L•. \
* Uyi,,llll,
MY OF ffl HMOND p }� �,T
DEPARTMENT380 LIBERTY VENUEoRICHMOND,INDIANA 47374 ii 11W IS 1 V� (0F 'J tRDER
PHONE(765)983-74500FAX(765)962-2669
VENDOR INSTRUCTIONS
This is a request for a price for the services of materials
described below. Any additional specifications may be
White Water Valle Cleanin attached hereto. This is NOT an order and the City reserves
Y g the right to accept all or part, or decline the entire proposal.
North 1V orth J Street Please complete your full name and phone number below
Richmond, with signature; itemize all prices and charges where
IN47374 • requested; and attach any explanation for any substitution to
specifications altered. Return in a sealed envelope,in care of
Richmond Sanitary District Board of Commissioners to
the administration building at the address above by the
• specified date and time to be considered.
DATE: REPLY MUST BE IN BY: PAYMENT TERMS: DELIVERY REQUIRED:
May 3,2021 May 25,2021 by 9:00AM UPON RECEIPT OF INVOICE DELIVERED
DESCRIPTION
This is a request for quotes for cleaning services. Please see attached specifications.All E-Verify
requirements will apply to this quote. Please include a Certificate of Insurance which must include Workers
Compensation and any warranty information. Please call to schedule a tour of the facilities if needed.
Return the quote in a sealed envelope addressed to: Richmond Sanitary District
Denise Johnson,Customer Svc Mgr
2380 Liberty Avenue
Richmond, IN 47374
Re: Cleaning services
If you have any questions please call Diana Logan at 765-983-7450 or email at dlogannrichmondindiana.gov.
•
NAME OF FIRM QUOTING:
h\tom V'i0.
STA T EXEMPTION# 03121909 001
AUTHORIZED BY SIGNATURE
•
TITLE
1N - S 2b 2.o'l S'wL a04
Richmond nitary District DATE PHONE NUMBER
•
PROPOSAL SHEET
Price Request Sheet Contractor Name: \ ' J \ N1 Oav49
Date: 2.0 1®2—\
Total Monthly Cost: $ ,3° DP O
Shampoo Carpets (2 times a year): $ YS71
Clean Windows inside 2 times a year: $ Cl\seck �
Clean Windows outside 2 time a year: $ C\CW2-
Additional Requests: $��r per person per hour
Quote Valid Till: V L:a-2_02A
Certificate of Tnsurance: —1,—\tAtNOA
E-Verify: \CM0A IYS
��
•
•
E-Verify Requirements:
Definitions:
E-Verify Program—A electronic verification of work authorization program of the Illegal
Immigration Reform and Immigration Responsibility Act-of 1996 (P.L. 104-208),Division C, Title
IV,s.403 (a), as amended, operated by the United States Department of Homeland Security or
successor work authorization program designated by the United States Depart of Homeland Security
or other federal agency authorized to verify the work authorization status of newly hired employees
under the Immigration Reform and control Act of 1926 (P.L. 99-603).
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in accordance with
Indiana Code 22-5-1.7-11 (a) (2); and
3. A purchase order has been issued by the Purchasing Department.
0 0 0 0 0 0 0 0 O 0 0 0®0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 8 0 0 0 0 0 0 0 0 0 4 0 D D D O 0 0 D O D 0 0 0 0 fl 0 0 m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o nln
COMPLIANCE WITH INDIANA E-VEINY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22.5.1,7, Contractor is required to enroll in and verify the work eligibility
status of all newly hired employees of the contractor though the Indiana E-Verify program. Contractor
is not required to verify the work eligibility status of all newly hired employees of the contractor through
the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the
performance of the Agreement, Contractor shall provide to the City its signed Affidavit affirming that
Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7(a) (2). In
the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation no
later than thirty(30) days after the City notifies the Contractor of the violation. If the Contractor fails to
remedy the violation within the thirty(30) day period provided above,the City shall consider the
Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City
determines that terminating this Agreement would be detrimental to the public interest or_public
property,the City may allow this Agreement to remain in effect until the City procures a new contractor.
If this Agreement is terminated under this section,then pursuant to IC 22-5-1.7-13 (c)the Contractor
will remain liable to the City for actual damages.
3.
Affidavit of Employment Eligibility Verification
The Contractor,VA%kttI ON\k'll oi=b3, affirms under the penalties of perjury that
Contractor does not knowingly employ an unauthorized alien. If Contractor is self-employed
and does not employ any employees, Contractor verifies he or she is a United States citizen or
qualified alien.
The Contractor has not knowingly employed or contracted with an unauthorized alien and shall
not retsin an employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Pursuant to Indiana Code 22-5-1.7, Contractor has enrolled in and verified
the work eligibility status of all newly hired employees of the contractor through the Indiana E-
Verify program.
The Contractor has required Contractor's subcontractors to certify to the Contractor that the
subcontractor does not knowingly employ or contract with an unauthorized alien and that the
subcontractor has enrolled and is participating in the E-Verify program. The Contractor will
maiutIin this certification throughout the duration of the term of a contract with a subcontractor.
I hereby verify under the penalty of perjury that the foregoing statement is true.
Dated this2O °day of \1 • ,20 21.
(s.gnature)
(printed name)
IRAN INVESTMENT ACTNITI►-?S
•
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran.In the event City determines during the course of this Agreement that
this certification is no longer valid, City shall notify Contractor in writing of said determination
and shall give contractor ninety (90) days within which to respond to the written notice. In the
event Contractor fails to demonstrate to the City that the Contractor has ceased investment
activities in Iran within ninety(90) days after the written notice is given to the Contractor,the City
may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City
determines during the course of this Agreement that this certification is no longer valid and said
determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5,the City reserves
the right to consider the Contractor to be in breach of this Agreement and terminate the agreement
upon the expiration of the ninety(90) day period set forth above.