HomeMy Public PortalAbout2013-18 Authorizing the purchase of traffic signs from LSJ Corporation bda Graphplex SignageRESOLUTION NO. 2013-18
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF
THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, AUTHORIZING THE PURCHASE OF
TRAFFIC SIGNS FROM LSJ CORPORATION (DBA
GRAPHPLEX SIGNAGE) AT A COST NOT TO EXCEED
$214,155; PROVIDING FOR A WAIVER OF COMPETITIVE
BIDDING; PROVIDING FOR AUTHORIZATION; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in order to update and further beautify right of ways within the Village of Key
Biscayne (the "Village"), the Village Council would like to purchase new traffic signage (the
"Signage") for Village roads; and
WHEREAS, the Village may, pursuant to Section 2-86 of the Village Code of Ordinances
(the "Village Code"), enter into bids or contracts entered into by another governmental authority,
provided that the governmental authority has gone through a competitive bidding procedure leading
to the award of the bid or contract in question; and
WHEREAS, the Village Council desires to purchase the Signage based upon the City of
Weston, Florida's Bid # 2009-03 (the "Weston Bid"), which was awarded on August 17, 2009 to LSJ
Corporation dba Graphplex Signage (the "Graphplex"); and
WHEREAS, the Village Council authorizes the Village Manager to negotiate and purchase
the Signage from Graphplex with terms that are the same or better than the Weston Bid and at a cost
not to exceed $214,155; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare
of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
VILLAGE ATTORNEY
Section 1. Recitals Adopted. Each of the above stated recitals are hereby adopted,
confirmed and incorporated herein.
Section 2. Waiver of Competitive Bidding. The Village Council, in accordance with
Section 2-86 of the Village Code, hereby waives competitive bidding based upon the Weston Bid.
Section 3. Authorization. The Village Council hereby authorizes the Village Manager
to negotiate and purchase the Signage from Graphplex at a cost not to exceed $214,155. The terms
of the purchase of the Signage shall be the same or better than what is provided in the Weston Bid,
which is attached as Exhibit "A."
Section 4. Effective Date. This Resolution shall be effective immediately upon
adoption.
PASSED AND ADOPTED this 14th day of Ma x;13.
CHITA H. ALVAREZ, MMC, VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIE
2
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FRANKLIN H. APLAN
EXHIBIT "A"
CITY OF WESTON
Traffic Signs Replacement Program
Prepared by:
Calvin, Giordano 8. Associates, Inc.
s E X C E P T! O N A L SO UT ONS
6-
s
Requests for Proposals No. 2009-03
March 2009
CITY OF WESTON, FLORIDA
THE INDIAN TRACE DEVELOPMENT DISTRICT
BONAVENTURE DEVELOPMENT DISTRICT
REQUEST FOR PROPOSALS NO. 2009-03
SECTION 1: REQUEST FOR PROPOSALS NOTICE
SECTION 2: BACKGROUND INFORMATION
SECTION 3: GENERAL CONDITIONS
SECTION 4: PROPOSAL PROCESS
SECTION 5: QUALIFICATION FORMS
SECTION 6: AGREEMENT
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Page 1 of 59
SECTION 1 - REQUEST FOR PROPOSALS NOTICE
The City of Weston and the Indian Trace Development District and the Bonaventure
Development District (collectively the "CITY") issued the following Request for Proposals (RFP)
Notice pertaining to the Traffic Signs Replacement Program for the CITY. The RFP Notice was
advertised in the Sun -Sentinel on March 21.2009 and again on March 28, 2009.
[THIS SPACE INTENTIONALLY LEFT BLANK]
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NOTICE TO PROPOSERS
NOTICE IS HEREBY GIVEN that the City of Weston, Florida and the Indian Trace Development
District and the Bonaventure Development District (collectively, the "CITY") will be accepting
sealed proposals for.
REQUEST FOR PROPOSALS FOR THE
TRAFFIC SIGNS REPLACEMENT PROGRAM
RFP NO. 2009-03
The CITY is requesting proposals from qualified and experienced contractors for the Traffic
Signs Replacement Program.
The work shall generally consist of: fabricating and installing signs in accordance with the plans
and specifications furnished in the Request for Proposals and maintaining said signs, as
directed, during the term of the Agreement.
Sealed proposals will be received by the City Clerk until 11:00 a.m., local time, Tuesday, April
21, 2009, at the City of Weston, City Hall, located at 17200 Royal Palm Boulevard, Weston,
Florida. Proposals received after this time will be returned unopened.
RFP DOCUMENTS
Interested parties may purchase a Request for Proposal for the Traffic Signs Replacement
Program ("RFP") from the Office of the City Clerk, located at 17200 Royal Palm Boulevard,
Weston, Florida, 33326, 8:00 a.m. — 5:30 p.m., Monday through Thursday, and 8:00 a.m. -3:00
p.m., Friday, upon payment of a $50.00 non-refundable fee, for each RFP. The RFP may also
be examined at the Office of the Clerk, at the referenced address. Proposals shall be submitted
on the form(s) provided.
EXPERIENCE
The Proposer must have a minimum of five years of current continual successful experience as
a sign installation and maintenance contractor in Dade, Broward and/or Palm Beach County.
MANDATORY PRE -PROPOSAL MEETING
A mandatory pre -proposal meeting will be held on Tuesday, March 31, 2009, at 11:00 a.m.,
local time, at the Weston Community Center, located at 20200 Saddle Club Road, Weston,
Florida 33327. All Proposers planning to submit a Proposal are required to attend this meeting.
Proposers shall allow sufficient time to ensure arrival prior to the indicated time. Failure of a
Proposer to be present for the entire mandatory pre -proposal meeting, beginning at the time
stated above and concluding at the dismissal of the mandatory pre -proposal meeting by the
CITY, shall render a Proposer to be deemed non -responsive and the Proposal shall not be
considered for award. Decisions of the CITY shall be final.
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PROPOSAL DOCUMENTS
Each Proposal shall be submitted in a separate plain sealed parcel, box or other secure
packaging, marked as the "Proposal". The outside of the sealed package must clearly indicate
the submitting RFP No. 2009-03, "Traffic Signs Replacement Program", Proposer's name
address and the name and telephone number of the Proposer's specific contact person. The
Proposal shall contain twenty (20) complete copies and one (1) original, and is required
to be submitted to the CITY by the date and time indicated above. Each copy shall
contain all required information In order to be considered responsive.
Once a Proposal has been submitted to the CITY at or prior to Tuesday, April 21, 2009, 11:00
a.m., local time, it shall not be returned to the Proposer for any reason. The withdrawal,
modification or correction of a Proposal after it has been opened by the CITY shall constitute a
breath by the Proposer.
All proposal prices shall be guaranteed firm for a minimum of ninety (90) calendar days after the
submission of the proposal. No Proposer may withdraw its Proposal within ninety (90) calendar
days after the Proposal opening date.
Proposal security in the form of a Proposal Bond acceptable to the CITY or Cashier's Check
made payable to the "City of Weston" in the amount of two thousand five hundred ($2,500.00)
dollars, will be required.
The Sealed Proposal will be publicly opened at the City of Weston, City Hall, located at 17200
Royal Palm Boulevard, Weston, Florida, at 11:00 a.m., local time, Tuesday, April 21, 2009.
Award of the Proposal will be made at a City Commission meeting.
Any questions concerning this Notice to Proposers shall be in writing directed to Sabrina
Baglieri, Director of Construction Services, at Calvin, Giordano & Associates, Inc., 1800 Eller
Drive, Suite 600, Fort Lauderdale, Florida 33316. Fax: (954) 921-8807.
All Proposers are advised that the CITY has not authorized the use of the City seal by
individuals or entities responding to CITY Request for Proposal, and that any such use by
unauthorized persons or entities constitutes a second degree misdemeanor pursuant to Section
165.043, Florida Statutes.
All Proposers are advised that the CITY will not supply or sell materials to Proposers in
connection with submission or preparation of Proposals, or any other matter, including but not
limited to envelopes, labels or tape.
The City Commission of the City of Weston reserves the right to reject any and all Proposals, to
waive any informality in a Proposal and to make awards in the best interests of the CITY.
Patricia A. Bates, CMC
City Clerk
City of Weston
Published on: March 21, 2009
March 28, 2009
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SECTION 2 — BACKGROUND INFORMATION
2.1 General
The CITY is requesting Sealed Proposals from qualified and experienced contractors,
(hereinafter referred to as "CONTRACTOR") for the Traffic Signs Replacement Program. Upon
the City Commission's ratification of the Selection Committee's rankings, the CITY will enter into
an Agreement, in the form attached to this RFP (the "Agreement").
The CONTRACTOR shall comply with all federal, state and local laws, rules, practices and
regulations. CONTRACTOR shall provide quality assurance at all times.
No guarantee is expressed or implied as to the quantity of services, if any, to be procured under
this Request for Proposal by the CITY.
The CITY reserves the right to conduct investigations as it deems necessary, to determine the
ability of the selected contractor(s) who shall perform the work or services. Information the CITY
deems necessary in order to make a determination shall be provided by the contractor(s) upon
request.
2.2 Scope Of Work
2.2.1 The CONTRACTOR shall provide all required permits, labor, materials,
equipment and services necessary for providing, installing, and maintaining all
traffic signs located on public right-of-way within the CITY. Traffic signs shall be
placed at locations as shown on the maps provided by the CITY's Traffic
Engineering Consultant, Calvin, Giordano & Associates, Inc. or as directed by the
CITY. AN traffic signs shall be installed per the requirements and standards
shown on the CITY's approved shop drawings included in this document. See
Exhibit "A-1 thru A-7." In addition, each traffic sign post shall be dug by hand.
The CONTRACTOR shall utilize all new materials and shall not use any
refurbished signs.
2.2.2 AN traffic signs shall be constructed in full accordance with the Florida Building
Code and meet the standards herein, including "Wind Loading", and shall be
subject to approval by the CITY's Engineer. All traffic signs shall meet the
prototype standard. It shall be in the CITY's absolute and sole discretion to
determine whether an installed sign meets the required standards.
2.2.3 Traffic signs specified in the CONTRACTOR's proposal must be the traffic signs
that are supplied to the CITY throughout the duration of the contract, unless
otherwise directed by the CITY.
2.2.4 Exhibits "A-1" — "A-7" specify the exact design, materials, fabrication methods,
and installation details that the CITY desires. These specifications shall be strictly
adhered to.
• Exhibit "A-1" depicts a detail for a primary sign type 'A' with stop sign and
secondary sign attached.
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" E x h i b i t "