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HomeMy Public PortalAboutChange Order No. 30 to Contract No. 148-2014-INDOT Coordination Agreement (R-37463) 1382810 - Bike Pedestrian facilities Contract No:R-37463 Change Order No.: 030 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R-37463 Letting Date:10/12/2017 District:GREENFIELD DISTRICT AE:Prather, Michael PE/S:Miller, Christopher Status:Pending Change Order Information Change Order No.: 030 EWA: Y or Force Acct: N Date Generated: 05/05/2021 Date Approved: 00/00/0000 Reason Code: STANDARDS/SPECS CHANGE, Time Related Description: Contractor Impact Claim Original Contract Amount $ 5,883,000.00 Current Change Order Amount $ 0.00 Percent: 0.000 % Total Previous Approved Changes $448,744.51 Percent: 7.628 % Total Change To-Date $448,744.51 Percent: 7.628 % Modified Contract Amount $ 6,331,744.51 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS CalendarNVork Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0. SP Days Value $ 0.00 Previous Time Approved SS Days by AE: DCE: SCE: DDCM: SS Days SP Days Value$ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 f Contract No:R-37463 Change Order No.: 030 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE: DCE: SCE: * DDCM: ($ per Change Order) (- LE $ 250K-) (- LE$ 750K- ) (-- LE$ 2M -- ) (-- GT$ 2M -- ) (Days per Contract) (50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days) Verbal Approval Required? ©/N If Y, by Michael Prather Date Issued 5/11/2021 Total Change To-Date>5%? 0/ N If Y, Copy to Program Budget Manager NA Scope/Design Recommendation Y/®If Y, Referred to Project Manager(PM) Required? Date to PM Date Returned Approval Authority Concurs with PM? a N If Y, Concurrence by Michael Prather Date 5/11/2021 If N,Resolution: Approved Disapproved Resolved by Date LPA Signatures Required? ®/ N If Y, Date to LPA Date Returned FHWA Signatures Required? Y I®If Y, Date to FHWA Date Returned * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Date Comments: if Contract No:R -37463 INDIANA Date:05/17/2021 Change Order No:030 Department of Transportation Page: 3 Contract: R-37463 Project: 1382810-State:138281000LC3 Change Order Nbr: 030 Change Order Description: Contractor Impact Claim Reason Code: STANDARDS/SPECS CHANGE,Time Related CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change 0198 1382810 0198 105-09356 DOL 1.000 -173590.760 C Amount$ -173,590.76 Item Description:COST ADJUSTMENT FOR CLAIM RESOLUTION Supplemental Descriptionl: Supplemental Description2: 0199 1382810 0199 105-09356 DOL 1.000 173590.760 C Amount:$ 173,590.76 Item Description:COST ADJUSTMENT FOR CLAIM RESOLUTION Supplemental Descriptionl:(NON-PARTICIPATING) Supplemental Description2: Total Value for Change Order 030=$0.00 • Whereas,the Standard Specifications for this contract provides for such work to be performed,the following change is recommended. General or Standard Change Order Explanation On May 3,2021,INDOT AE Mike Prather directed the Town of Richmond to revise Change Order No.26 to non-participating.A copy of the email correspondence is included with this Change Order as supporting documentation.To revise Change Order No.26 from participating to non-participating,a new change order is required.This Change Order removes pay item CLN:0198 PLN:0198 COST ADJUSTMENT FOR CLAIM RESOLUTION from the contract.A new pay item CLN:0199 PLN:0199 COST ADJUSTMENT FOR CLAIM RESOLUTION (NON-PARTICIPATING)is added to the contract by this Change Order.The explanation from Change Order No.26 is included below:"Per the request of the INDOT AE Mike Prather,all costs associated with the delay claim are to be processed as part of CO No.26 and that any required explanation of time extension be handled by referencing the applicable change orders that addressed those time extension issues.This Change Order resolves the claims dispute issued by the Contractor.On June 28,2018,Milestone Contractors submitted a Partial Impact claim for additional costs incurred by Milestone due the approved Change Order No.1 which added 51 days to the contract completion date as a result of an issued suspension of work directive.A copy of the Partial Impact claim is included with this Change Order as supporting Documentation.On October 26,2019 Milestone Contractors submitted a Change Order Request to be compensated for additional costs incurred to Milestone by their Subcontractors associated with the same 51 day suspension of work directive.A copy of Executed Change Order No.1 time extension is attached to this claim resolution as supporting documentation.Milestones claim request was revised and resubmitted by Milestone on February 17,2020 which reflected a reduction in the claim due to plant material claims having been resolved within original pay quantities.A copy of the email correspondence is included with this Change Order as record of the revised submittal date.The final claim per February 17,2020 revised submittal totals 173,590.76 USD.In addition to the Ramp details directive and ADA Technical review timeline shutdown,additional delays to the original schedule were incurred by the contractor.In total,the contract was extended by approximately twenty four weeks due to the approval of additional days associated with multiple change orders.There were additional delays that are not captured in any of the other change orders. First,the Citys directive to redesign several storm sewer structures delayed work concurrently and took longer to resolve than the curb ramp design,second,the conflicts with the construction of R30397 on US 40 occurred at the same time,which caused the construction of E.Main from 5th to 7th street and the S.10th Street and S.A Street intersection to be delayed until 2019.A copy of the second time extension CO 21 is included with this CO as supporting documentation.On February 20,2020,Mike Prather issued an Email to Chris Miller requesting CO 26 be processed as submitted without further delay.A copy of this email is included with this Change Order as supporting Documentation of final approval.On February 21,2020 REA the Lead Designer of Record issued an email requesting a response from the City.REAs email stated they are concemed about several of the inaccuracies within the official claim and if the city is in agreement with the directive given by INDOT to processes the claim as is.A copy of this email correspondence is included as supporting documentation of the approval timeline On Feb 24th Mike Prather with INDOT responded the REAs Feb 21st email instructing the project to proceed with the CO as submitted without changes.A copy of this email is attached as supporting documentation of the approval timeline.On February 26th Mike Prather issued an email that he and Greg Steins asked Milestone to review a couple last minute concerns about claims past the August 30th completion date.Upon further discussion Mike and Greg were satisfied with Milestones response.A copy of this email is included with this Change-Order as supporting documentation of the approval timeline." Change Order Explanation for Specific Line Item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor: Signed By: • Contract No:R -37463 INDIANA Date:05/17/2021 Change Order No:030 Department of Transportation Page: 4 Date: *************************************************************************************************************************** NOTE:Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:R -37463 INDIANA Date:05/17/2021 Change Order No:030 Department of Transportation Page: 5 *#**iitit*#**#**#*#*******#***#*#*#**#***#*#####***#**********####***#*#*Intl####**#**##**#*******#***#*t#tit*##*#####*#*##*#* gat'. APPROVED FOR LOCAL PUBLIC AGENCY n-ahef. NATUR /^ r\J^'f� (TITLE) (DATE) (SIGNA UR ) (TITLE) (DATE) (TITLE.,) 4"�-Z 1 ##***#******##*#####*i#*#######i**t****t*#*##t*i#*#### SUBMITTED FOR CONSIDERATION 5/17/2021 PE/S *********#******************************************************#**********************************************#*#*****#**** APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status Project Engineer/Supervisor Rodgers, Braun 00/00/0000 Action Pending 6