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Home My Public Portal About2017-11-14 - Emergency Generator ToWN OF 1630 WATERTOWN • Office of the Town Manager "- Administration Building 'f 149 Main Street Watertown,MA 02472 • Phone: 617-972-6465 www.watertown-ma.gov Michael J.Driscoll townmgr@watertown-ma.gov Town Manager To: Honorable Town Council From: Michael J. Driscoll, Town Manager Date: November 8, 2017 RE: Agenda Item—Transfer of Funds Request As you recall, on January 24, 2017 the Proposed Fiscal Year 2018-2022 Capital Improvement Program was submitted pursuant to the provisions of the Watertown Home Rule Charter and the Town Council Resolution on the Fiscal Year 2018 Budget Process, The Council's Committee on Budget and Fiscal Oversight met several times thereafter developing conceptual recommendations for presentation to the Honorable Town Council for their review and adoption. On March 16, 2017, the Honorable Town Council adopted conceptual recommendations on the Fiscal Year 2018-2022 CIP. Conceptual recommendation#2 reads as follows: 2. Proceed with the remaining proposed loan orders and/or a transfer of funds for FYI 6: Moxley Courts Renovations &Lighting 900,000 Design @ 100,000 Construction @ 800,000 Public Works Equipment: 783,000 Central Motors Service Truck @ 145,000 Sidewalk Snow Tractor @ 180,000 Salter Truck, 6 Wheel @ 230,000 Cemetery 1 Ton Dump Truck @ 85,000 Propel tyBuildings Supervisor Pickup @ 55,000 Parks/Forestry Service Truck @ 88,000 Police Equipment: 104,200 Tactical Bullet-Proof Vests @ 12,600 Live-scan Fingerprint System @ 32,000 Backup Power Supply for Building @ 33,100 Replace Building Video Access Server @ 26,500 Parks Control Link Retrofit 100,000 Administration Building Emergency Generator 85,000 Total: $1,972,200 Prior to proceeding with a proposed loan order for the Moxley Courts Renovations & Lighting Project listed in this conceptual recommendation,the Recreation Department will hold community meetings to develop a design proposal; and then provide an informational presentation to the Honorable Town Council. The Public Works equipment of$783,000 listed in this conceptual recommendation was funded by the Honorable Town Council with approval of a transfer of funds at the March 28, 2017 Town Council Meeting and a Proposed Amendment to the Fiscal Year 2017 at the April 25, 2017 Town Council Meeting. The Police equipment of$104,200 listed in this recommendation was funded by the Honorable Town Council with approval of a transfer of funds at their March 28th meeting. The Parks Control Link Retrofit Project was funded with existing Recreation Tax Revenue (TR) monies and should be completed this month. In an effort to avoid disruption of Town services as a result of future power outages, bids were solicited for an emergency generator to be provided and installed at the Administration Building. As a follow-up, attached please find correspondence from Raeleen F. Bandini, Purchasing Agent regarding the results of the bidding for the emergency generator. Monies are available to fund this capital item from the Debt Retirement - Interest on Short Term Debt Account as a result of not borrowing for all of the planned items during Fiscal Year 2018. The utilization of unspent Debt Retirement account monies for the acquisition of capital equipment items is consistent with the Honorable Town Council's Ongoing Budget Policy Guideline to make annual capital expenditures equal to at least 7.5— 8% of the operating budget in order to maintain and improve its infrastructure, facilities, and equipment. Therefore, given all of the above, I respectfully request the attached transfer of funds be placed on the November 14, 2017 Town Council Agenda. Thank you for your consideration in this matter. cc: Steven Magoon, Director of Community Development and Planning/Assistant Town Manager Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance Raeleen F. Bandini, Purchasing Agent Kenneth Thompson, Building Inspector Edward Lewis, Energy Manager Nancy J. Heffernan, Treasurer/Collector Gerald S. Mee, Jr., Superintendent of Public Works Dennis J. Sheehan, Director of Administration and Finance, Department of Public Works Michael P. Lawn, Police Chief Peter Centola, Recreation Director TRANSFER AMOUNT $140,950 FROM: FY 18 DEBT RETIREMENT- INTEREST ON SHORT TERM DEBT $ 140,950 0171000-590925 TO: FY 18 TRANSFER TO CAPITAL PROJECTS/TOWN $ 140,950 0193059-596502 I hereby certify to the availability, authority of funding source, mathematical accuracy and appropriate fiscal year. DATE TOWN AUDITOR, 1 TOWN OF WATERTOWN 1630 Purchasing Department g Administration Building 'J 149 Main Street Watertown,MA 02472 Phone:617 972 6414 Fax:617 972 6403 Raeleen Bandini www.watertown-uia.eov Purchasing Agent rbandiniCa)watertown-ma.gov TO: Michael J. Driscoll, Town Manager FROM: Raeleen Bandini, Purchasing Agent DATE: November 2, 2017 RE: Funding for the Town Hall Generator As you are aware, nine individual bids were opened for the Town Hall Generator on October 20, 2017. The apparent low bidder is Weston &Sampson of Peabody, MA with their bid price of$140,950. References were checked and DCAMM records were reviewed by the Town's on-call architect, Gienapp Design. It is with this review that Gienapp Design has made a recommendation to award a contract to Weston & Sampson with their bid price of$140,950,00. As a result of the recommendation, I respectfully request funding for this project in the amount of $140,950 and so that an award of a contract can be made. Thank you for your consideration. I have included the bid results for your records. cc: Thomas Tracy Steve Magoon Project File a co � Ip CJ C r. to a cl--r o •� .. zs tC W t W a. -.