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HomeMy Public PortalAbout08-02-1999 PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF RICHMOND,INDIANA,MONDAY,AUGUST 2,1999 The Common Council of the City of Richmond, Indiana met in regular session at 7:30 p.m. Monday, August 2, 1999, in the Council Chambers in said City. President Bing Welch presided with the following Councilmembers present: Howard "Jack" Bistro, Etta Lundy, Robert Dickman, Sarah "Sally" Hutton, Geneva "Gene" Allen, Dennis R. Rice Sr., Bruce Wissel and Larry Parker. The following business was conducted: PLEDGE OF ALLEGIANCE PRAYER BY COUNCILMEMBER PARKER ROLL CALL Nine present. APPROVAL OF MINUTES Councilmember Hutton moved to approve the minutes of the July 19, 1999 meeting, second by Councilmember Parker and the motion was carried on a unanimous voice vote. PRESENTATION OF REMONSTRANCES, PETITIONS, MEMORIALS, INTRODUCTIONS, MOTIONS AND PUBLIC COMMENTS COMMUNICATION FROM THE MAYOR REPORTS FROM CITY DEPARTMENTS City Controller Shelley Miller gave an update on her department, explaining that there are four major functions,which include the finance department,purchasing department, management information systems and grants administration and revolving loan. She commented that a great amount of time is spent in supporting other departments and the administration,providing information. She said they currently have unique projects such as the conversion of the accounting software, which has been a major task that they have concentrated on and been working toward for about a year. She said they now have the new system and have started doing transactions, and that entails going back to January 1 of this year and entering every transaction that has been completed so far in 1999. She said that will not only be on the new accounting system,but they will also be able to go back and see the history for the year and that would be especially beneficial when they start doing the comparisons from year to year. Miller said it is anticipated that they would be running parallel on the payroll system in October of this year and go live in November, then,be solely on the new system by the end of December. She added that they will keep the old system up for history. Another main project in the finance aspect of the office, of course, is the budget for the year 2000, Miller said. Meetings have been held with department heads to go over their budgets and she sees it as a smooth budget process. She said she she will be asking Council to set up Committee of the Whole meetings the latter part of August so they can go over the budget. The Purchasing Department, Miller said, has been working closely with the law department to revise the central purchasing code.There were some major changes to the Indiana Code in the last year, she said, and they want to ensure that the City's purchasing procedures reflect those and are brought current with that code. She said the ordinance involving that procedure was distributed before the meeting tonight and hopefully, at the next Council meeting, she, along with Purchasing Manager Vicki Stevens and City Attorney Bob Bever, would be available to review the proposed ordinance and to address any questions about any concerns Council might have regarding those changes. In the area of Management Information Systems, Miller said, the City has struggled the past several years with its computer situation. She said they have concentrated on upgrading the computers and trying to facilitate networking between and within departments. She said they have made a great deal of progress in that area but they only have two positions to support all the requests for work. She said there is an opening in the Sanitary Department for a computer coordinator and also within the Finance Department,adding that earlier this year they had a turnover of the computer position with the Finance Department. Miller said there is also a major program going on with the Geographical Information System which takes a full time person to coordinate the effort from all the departments to keep that project up and going. By taking those two positions, she said, and allowing one to concentrate on the MIS side of things and the other on the GIS then having them to back each other up and to support each other they think tremendous amount of progress will be made within the next few months on both sides of that division. Common Council Minutes Cont'd August 2, 1999 Page 2 Commenting on the grants and revolving loan programs, Miller said they currently have approximately $3.2 million in federal and state funding with a number of projects and programs that are supported by grants that the Finance Department administers. Because of a number of major changes in the revolving loan program, Millers said, the focus is on that area. In February of this year, she said, they received communication from the Department of Commerce which required the revolving loan board to basically spend down all the program income that was held within their portfolio to a balance of$50,000 for all the programs. She said there were nine programs in the revolving loan portfolio, which were there for businesses and individuals. She explained that the reasoning behind the communication from the Department of Commerce was that the Federal Government felt there were too many municipalities in the state which.had a large balance that should be used for eligible projects since it was not being utilized by individuals through the loan program. If restructuring did not take place and the income was not spent down the City would not be eligible for future funds from the Department of Commerce. She said that includes the Community Focus Fund which was used to help finance the Uptown Redevelopment and Townsend Center,so it is a grant program for which the City wants to continue to be eligible. Therefore,Miller said, they did a close examination and analysis of the programs in the portfolio to try to determine which were working well and those that were not and find out why so they could be restructured. She said in the last few weeks, the Board has eliminated two of infrequently used programs which include the micro-enterprise and the rental rehab programs. They also expanded the criteria for the Main Street program,she said, which previously was only used for improvements to the buildings (the façade) and that has been changed to allow it to be used for working capital or equipment. She said that criteria was changed before they reduced the balance in order to give those businesses in that area an opportunity to apply for funds if they wanted to do so.She added that in the near future they would reduce it. The three homeowner programs have also been combined, Miller said. Previously there was the Homeowner Rehab Program with three facets which would allow them to keep the same criteria. She said they have expanded it to ensure that all three loan types are citywide at this time. She said they used the Main Street Program for the$50,000 allowed to maintain a balance for and have utilized$50,000 from the City's local cash fund to support those three programs. She explained that the local cash fund is the fund through which the City receives 50 percent of the tax abatement donations which are contributed by businesses. Miller said that money is used at the Board's discretion to utilize in the program they determine it is needed.She said this time they have put$50,000 in to support the homeowner programs and if there should be greater demand on loans,than at that time the Board would take another look and see if additional funds need to be recommended. By doing this, she said, they accomplished another item. She said the City's historic program previously had been successful, but because of some changes made at the state level a little over a year ago they were required to send all homeowner applications through the Historic Preservation office. She said their review could take two to three weeks, but for historic properties, they were looking at a turnaround of somewhere between five to six months which is too long for an individual who is living in a home to wait for a program. Therefore, by funding that with local cash, it now gives the Board the discretion to determine how a historic review is performed and they will be looking at doing more of a local review. She added that she feels that will maintain the same standard but speed up the process. The final action the Board has taken, she said, is with the support of Council they will be coming to this group in the next few weeks with an application to use the program income. She said that amounts to about $1.2 million. Miller said they have taken a close look at some of the things within the City that would benefit from funding. She said the Board has supported the City to make application to the Department of Commerce to use the amount of $265,000 for playground equipment in Glen Miller Park to bring that equipment up to meet safety code; to use $500,000 to purchase an aerial fire truck; to use $135,000 to construct an outdoor skate park; and infrastructure improvements to the 12th Street Corridor in the amount of$300,000. She noted that one step in the application would be to come to Council with an ordinance to support those projects so they would be discussing that in more detail with Council in the near future. Councilmember Wissel asked Miller to elaborate on the micro enterprise and rental rehab programs. Miller said the micro enterprise program was a short lived one. She said the Department of Commerce offered it and it was administered by Main Street with counseling provided by the Small Business Development Committee. She said that program was for small business owners trying to set up a business and several loans were made to individuals but the grant expired and it was not renewed. The rental rehab, she said, was set up in the late 1980s to allow an individual to acquire a loan from the City to do improvements of a rental property with the understanding that the majority of the rentals would be to low to moderate income individuals. That loan was for a 10-year period,then at the end of each year, after the inspection by the City's inspectors, if it met code then one-tenth of the loan would be forgiven until the entire loan was taken care of. Common Council Minutes Cont'd August 2, 1999 Page 3 Councilmember Wissel asked if it was eliminated because of the lack of use. Miller that that was part of it along with the fact they had a lot of difficulty in administering that program in not having a lot of success in making appointments to keep the inspectors where they needed to be. In answer to a question by President Welch about the members of that Board, Miller said they include the mayor, controller, planning director, a Councilmember and citizen members Tony Gillam, Joe Chamness, Chip Bondurant and Paul Witte. President Welch said in looking at the 2000 budget, the tentative calendar shows the possibility of two Committee of the Whole meetings, which are unscheduled at this time. He asked Miller if she felt that could be done in a single meeting, getting Council,the Mayor and Controller along with all the department heads and directors to meet. He suggested Monday, August 23`d as the date for that meeting. Miller said that could be up to Council, whatever their pleasure would be. President Welch said, speaking on behalf of Council, if it is a balanced budget and the department has basically addressed it as a balanced budget, giving a brief summary of their department expenditures. And, he added,Councilmembers need the books of the budget well before that so they can peruse them and look at exactly what each department is spending next year. If that is the case,he said,two or three hours in one night should take care of the budget. Miller said Council would be presented a balanced budget and if it meets with Council's approval it could be wrapped up in one meeting. President Welch scheduled that meeting for 7 p.m.Monday,August 23. President Welch said the Parks Department special projects and the Park Board are enthused about being able to get those grants from the Revolving Loan Fund because it will help to wrap up some projects and to do some projects within the park system that are badly needed. These,he said, would have fallen outside of the available funds that are being anticipated through the bond sale. He extended their thanks and appreciation to Miller and thanked her for her presentation. REPORT FROM BOARD OF PUBLIC WORKS AND SAFETY President Welch said the minutes of the meetings of July 8 and July 15, 1999 were included in their packets. REPORTS FROM STANDING COMMITTEES REPORTS FROM SPECIAL COMMITTEES REPORTS FROM ORGANIZATIONS MISCELLANEOUS BUSINESS President Welch announced that a Starr Neighborhood Walk is scheduled to take place Tuesday, August 3, with participants meeting at 5:30 p.m. in Lions Park. He added that those wishing more information may contact Hazel Cox. He said participants would walk the neighborhood along with various other people in what is being referred to as a crime watch,crime walk situation. ORDINANCES ON FIRST READING Councilmember Elstro moved to suspend the rules and read Ordinances No. 60, 63, 64, 65 and 66— 1999 on first reading and read by title only, second by Councilmember Dickman, but no vote was taken. City Attorney Bob Bever said Purchasing Manager Vicki Stevens, City Controller Shelley Miller had not had time to review Ordinance No. 60— 1999 with him, adding that it would come back on second at the next Council meeting. He said there is not an urgency to get this ordinance passed tonight, stating that the three of them would be available at the next Council meeting for the second reading of the ordinance. Bever explained that Councilmembers had Ordinance No. 60— 1999 in their packets that was never introduced at the previous meeting and that is why there was not a new ordinance. Bever said this ordinance is prompted by a change in state law that says purchases of supplies over$75,000 need to be competitively bid by sealed bid; those between$50,000 and$75,000 need to have a solicitation of quotes; and for those under$25,000,the new state law is going to leave that up to the cities. Bever said the City is opting to use the same method that the state sets forth for$25,000 to $75,000, except for some specific instances that are in its purchasing policy that can be discussed later on very,very small purchases. Bever said state law also required the introduction of a section as far as supplies manufactured in the United States and that has been added to this ordinance.He said they have tweaked what was already in the City's purchasing policy-allowing reference to request for proposals,references as to what requirements are for purchasing of services.He said state law did not require any set policy for purchase of services and that also has been addressed. He said the changes are in bold print. President Welch announced that this ordinance would come back for further explanation and public hearing at the August 16 meeting. Common Council Minutes Cont'd August 2, 1999 Page 4 ORDINANCE NO.63—1999 The Clerk read Ordinance No.63— 1999—A GENERAL ORDINANCE ADDING CHAPTER 59 TO THE CITY CODE REGARDING STORM WATER Ina letter written by Bever to Councilmembers, he said two years ago the General Assembly adopted a statute that allows a local municipality to create a separate Stormwater Management District and a Stormwater Management Board to control the operations of storm water and that district. At the present time, he said, in all cities across the state, the responsibility for storm water management was technically left to the Board of Works. In the City's case, he said, by default, that responsibility has been left to the Sanitary District because it was similar to their work and overlapped their responsibilities, although by technical law they did not have that authority. Also,Bever added,the Board of Works did not have a great amount of money budgeted so they have tried to use the money where it was available through the Sanitary District, again stretching current state law. With this new statute, he continued, the City can now do officially what they have been doing in the past, unofficially,and that is to set out a separate Stormwater District and Board. Bever went on to say that to make it easy for Richmond as a second class City, last year it was requested the state legislature add another amendment to the Stormwater District statute. He stated that it said if a second class City already had a board of directors for Stormwater management,the chief executive,i.e. the Mayor,instead of appointing a separate board could simply designate the Sanitation Commission Board to also serve as board of directors for the Stormwater District.Bever said the Mayor has indicated that is what he would do,and that would eliminate new fees and new salaries. The statute,Bever said,allows other items such as creating a separate tax and adding user fees,but none of that is intended. He said this is simply going to be money that is budgeted through the Sanitary District to take care of stormwater management and have the people who are well qualified to handle this type of work to handle it. President Welch asked about the Midwest Industrial Park that is going to have to have additional stormwater sewers,drains as well as retention ponds.He asked whether or not all of that is being taken care of under the development engineering cost or will the City at some time be looking at that as a part of the Stormwater Control Board. Cordi stepped forward and said the funding for all the stormwater infrastructure at the facility was budgeted through the Sanitary District. He added that several funds were at their discretion to use, some state grant money and commerce money so they pooled the money together to get separate bids of each component of the project.He said it came in well under the estimate and is funded between the Sanitary Department, the City and the Department of Commerce. He said it is ready, and all in the process. Where it says maintenance it refers to Sanitary,he said,because it has the equipment because that's what they do. Councilmember Parker said he read that the administrator does have the power to charge or collect user fees.His concern is that if there's going to be a fee,Council should be made aware of that. Bever said state law set it up so the Board for the Stormwater Management District would have the capability of setting the fees.In this City's case,he said,it is designating the Board of Sanitary Commissioners as that board for the stormwater management. However, he said, the relationship that was previously created between this Council and the Sanitary Commissioners was that any fee they might impose by the City code requires Council's approval of that user fee. Bever added that anything Council had to approve before a Sanitary District fee would apply equally to the stormwater fee if they ever chose to do that. Bever assured Council that there is no immediate need to pass this ordinance tonight. President Welch said he would like to hold it for second reading with the idea of public input at the public hearing to be held at the August 16 meeting. Bever said, however, he would hate to see it go much beyond the next meeting, because in the budget for this year it would be affected by the money they are putting in the Sanitary District.Cordi said he had no problem with discussing it at the next meeting. ORDINANCE NO.64—1999 The Clerk read Ordinance No. 64 — 1999 — A SPECIAL ORDINANCE AUTHORIZING A GRANT APPLICATION TO THE INDIANA DEPARTMENT OF TRANSPORTATION Greg Stiens, assistant City Engineer and Public Works Division manager, explained that the City of Richmond public transit division includes Roseview Transit and Paratransit and would be submitting its annual Section 531.1 grant application for the year 2000. He said the grant, which is administered by the Indiana Department of Transportation Public Transport Section provides financial assistance to non- urbanized transit systems. Common Council Minutes Cont'd August 2, 1999 Page 5 Stiens read from the proposed capital and operation expenditure report made by Terry Quinter, director of Roseview Transit. He said included in the capital budget are two mid-sized transit buses with wheelchair accessibility which would replace two existing buses with high mileage, a diagnostic machine used to diagnose mechanical problems with the buses and one air-conditioning re-charge station. Explaining the capital funding breakdown, Stiens said the federal or grant amount would be$100,000; the state match would be $12,500; and the local or general fund amount would be $12,500 for a total of $125,000. Under the operating budget, he said, eligible expenses for this consideration are $878,497, less revenues received of$199,216 for a net operating expense of$679,281.The operating funding breakdown, Stiens explained is $339,541 from federal; $269,428 as the state match; and $70,213 from local. The total of those three is$679,281. In summary, Stiens said the total grant request includes the operating funds of$339,641 and capital funds of $100,000 for a total grant request of $439,641. The total general fund appropriation coming for the operating funds would be$70,213 and the capital funds for$12,500 for a total of$82,713 from the general fund. Councilmember Hutton moved to suspend the rules and advance Ordinance No. 64 — 1999 to second reading and read by title only, second by Councilmember Lundy and the motion was carried on a unanimous voice vote. The Clerk read Ordinance No. 64—1999 on second reading. President Welch declared Ordinance No. 64— 1999 on public hearing. There being no comments either for or against the ordinance,Councilmember Elstro moved for engrossment, second by Councilmember Wissel and the motion was carried on a unanimous voice vote. Councilmember Rice moved to suspend the rules and advance Ordinance No. 64 — 1999 to third reading and read by title only, second by Councilmember Allen and the motion was carried on a unanimous voice vote. The Clerk read Ordinance No. 64—1999 on third reading. Ordinance No. 64—1999 was adopted on the following call of the roll. Ayes:Elstro,Lundy,Dickman,Hutton,Allen,Rice,Wissel,Parker and Welch(9) Nays:None ORDINANCE NO.65—1999 The Clerk read Ordinance No. 65 — 1999—AN APPROPRIATION ORDINANCE AUTHORIZING THE SUBMITTAL,ACCEPTANCE,AND APPROPRIATION OF A GRANT FROM REED HOSPITAL Carol Miller,coordinator of the Widowed Persons Service(WPS)program, asked Council for authorization to apply for a grant from the Reid Social Responsibilities Committee. She said this grant was applied for and received and used last year for the purposes of the group's newsletter. She said it is distributed to each Councilmember and goes out to 1,300 to 1,400 widowed people in Wayne, Union and Fayette counties in Indiana and in Preble County in Ohio. She added that the newsletter is the group's major outreach source. Last year,Miller said,Reid helped by giving WPS a grant of$3,361 and this money is used for publishing, postage costs and limited cost for putting the newsletter together,adding that that is done in-house.She said this ordinance deals with an application for$4,103.35 for the same purpose. She said Reid had been helpful and cooperative in a lot of partnershipping with the WPS program, adding that without their help she believes the newsletter would not be published once a month. President Welch pointed out that the ordinance specified the amount of$4,077. Bever commented that that was the number he was given when writing up the ordinance. Councilmember Hutton moved to amend the ordinance, second by Councilmember Lundy and the motion was carried on a unanimous voice vote. Councilmember Dickman moved to suspend the rules and advance amended Ordinance No. 65 — 1999 to second reading and read by title only, second by Councilmember Hutton and the motion was carried on a unanimous voice vote. The Clerk read amended Ordinance No.65—1999 on second reading. President Welch declared amended Ordinance No. 65— 1999 on public hearing. There being no comments either for or against the ordinance, Councilmember Elstro moved for engrossment, second by Councilmember Wissel and the motion was carried on a unanimous voice vote. Common Council Minutes Cont'd August 2, 1999 Page 6 Councilmember Hutton moved to suspend the rules and advance amended Ordinance No. 65 — 1999 to third reading and read by title only, second by Councilmember Dickman and the motion was carried on a unanimous voice vote. The Clerk read amended Ordinance No. 65—1999 on third reading. Amended Ordinance No. 65—1999 was adopted on the following call of the roll. Ayes:Elstro,Lundy,Dickman,Hutton,Allen,Rice,Wissel,Parker and Welch(9) Nays:None ORDINANCE NO.66—1999. The Clerk read Ordinance No. 66— 1999—AN APPROPRIATION ORDINANCE AUTHORIZING THE RICHMOND POLICE DEPARTMENT TO ACCEPT AND APPROPRIATE GRANT FUNDS FROM THE GOVERNOR'S COUNCIL ON IMPAIRED AND DANGEROUS DRIVING Captain John Farmer of the Traffic Safety Division of the Richmond Police Department explained that this is a grant received by the Police Department for the past 10 years which is renewed on an annual basis.He said it can be used for salaries for overtime to increase patrols on the street,for purchase of equipment at a 75 to 15 percent match and also for direct costs which are publication, media-type items that can be used for publicity. Also, he said, in the last few years these have been awarded by the Governor's Council on a County basis and agencies in the County apply as one for the grant purposes. He said the total grant that Wayne County is eligible for is$13,824. _ Captain Farmer said that amount is divided evenly among those departments within the County that applied for the grant and only the Sheriff's Department and the Richmond Police Department have applied, thus it would be an even split of $6,912 each. He said the Police Department wants to use $1,318.50 for an equipment purchase of two hand-held radar units.The remainder,he said, would be used for salaries to pay overtime for officers to apply toward the Governor's grants on this enforcement for occupant protection and driving while intoxicated. He said those are the primary areas, adding that they do enforce all traffic regulations at that time also.He said the officers who are on the grant money patrol are required to make a specified number of contacts per hour so they can maintain the grant. Councilmember Rice moved to suspend the rules and advance Ordinance No. 66— 1999 to second reading and read by title only, second by Councilmember Allen and the motion was carried on a unanimous voice vote. The Clerk read Ordinance No. 66—1999 on second reading. President Welch declared Ordinance No. 66— 1999 on public hearing. There being no comments either for or against the ordinance, Councilmember Lundy moved for engrossment, second by Councilmember Wissel and the motion was carried on a unanimous voice vote. Councilmember Elstro moved to suspend the rules and advance Ordinance No. 66— 1999 to third reading and read by title only, second by Councilmember Rice and the motion was carried on a unanimous voice vote. The Clerk read Ordinance No. 66—1999 on third reading. Ordinance No. 66— 1999 was adopted on the following call of the roll. Ayes:Elstro,Lundy,Dickman,Hutton,Allen,Rice,Wissel,Parker and Welch(9) Nays:None ORDINANCES ON SECOND READING AND ENGROSSMENT ORDINANCE NO. 61-1999 The Clerk read Ordinance No. 61 — 1999 — A SPECIAL ORDINANCE AUTHORIZING THE APPROVAL OF A STATEMENT OF BENEFITS FOR A PROPERTY OWNER APPLYING FOR DEDUCTIONS UNDER I.C. 6-1.1-12.1 Councilmember Parker explained that he had met with Robert Martin, the new plant manager at Johns Manville International,and discussed the various additions they are going to make.He said Martin had told him that the parent company in Denver had looked at abandoning this site and he had suggested that before they did that to allow him to come here and spend some time to see if it could be renovated. They allowed him to do that and he said he has convinced the home office to renovate the plant and the$2lmillion will be used to completely rebuild Johns Manville as we know it internally. Common Council Minutes Cont'd August 2, 1999 Page 7 Councilmember Parker said Martin explained that plans are to take out the existing furnaces and rebuild them and as they are operating they are going to replace the complete furnace and rebuild,until they get all three of their furnaces with brand new equipment. He said they are also going to upgrade all their existing bagging and shipping equipment and are expecting to increase the productivity and the product output by 25 percent.He said they also have a reduction pollution plan for the new furnaces.The present job creation will be 10 new jobs and that is conservative, according to Councilmember Parker, who said he thinks they are quite possibly looking at 30 to 40 jobs.He suggested Council approve the request. President Welch declared Ordinance No. 61 — 1999 on public hearing. There being no comments either for or against the ordinance, Councilmember Rice moved for engrossment, second by Councilmember Allen and the motion was carried on a unanimous voice vote. Councilmember Wissel moved to suspend the rules and advance Ordinance No. 61 — 1999 to third reading and read by title only, second by Councilmember Rice and the motion was carried on a unanimous voice vote. The Clerk read Ordinance No. 61—1999 on third reading. Ordinance No.61— 1999 was adopted on the following call of the roll. Ayes:Elstro,Lundy,Dickman,Hutton,Allen,Rice,Wissel,Parker and Welch(9) Nays:None Councilmember Parker said he feels as a member of the Tax Abatement Committee he should make it clear to the public that in granting the tax abatement they are abating future taxes that the City would have had if they had not received an abatement.However,he said,it is coming back to the City at the rate of 10 percent per year over the next 10 years and then they will be paying 100 percent of the total amount of the taxes that are due on this. He said this is not, in any manner, going to affect anyone else's tax rate. It is money that is not being received at the present time,he said,and this action is only abating the future at 10 percent per year and the money does come back in the total amount in 10 years. After the first year, he said, the City is getting actually 10 percent of the money back.Welch agreed, saying that these kind of actions assist in expansion of existing business which increases the tax value, the tax evaluation on the tax roles so it does help. ORDINANCE NO. 62—1999 The Clerk read Ordinance No. 62 — 1999 — A GENERAL ORDINANCE AMENDING PORTIONS OF CHAPTER 93 OF THE CITY CODE REGARDING PROPER DISPOSAL OF REFUSE Councilmember Wissel asked if the $50 fine was a limitation set by the state. Bever answered in the affirmative.Councilmember Wissel then asked if there was any way the fine could be set at$50 but also be used as a reimbursement of cost to the Sanitation Department for its labor in picking up the trash. Bever said part of the point of this ordinance was to give the City alternatives,especially on the public right of ways. He said the way he reads this he feels that it is possible. Councilmember Elstro asked if residents are going to be allowed to put out their trash in plastic bags.Right now,Cordi said,the ordinance states that the residents must use the Rosie Roller, but they have worked with several residents who were unable to use them. Cordi said the intent of this ordinance is solely for the purpose of getting complaints from people that trash has been left in an alley or a yard. It's more of a complaint set-up system. He said normally, if people put out their trash in plastic bags, they don't have their Rosie Roller yet. He added that they are putting out about 120 Rosie Rollers per day and they have an order in for another 2,000 so they are putting them out as fast as they get them.Because of this,he said,they are not penalizing anyone who doesn't have a Rosie Roller yet. Cordi said his department is going to be working in cooperation with police department,city inspectors and the health department. Any fines that will be assessed by the department, he said, will have to go through his office with his authorization. Everything will be looked at before something is written, he said. 111 Responding to the statement made by Councilmember Wissel, Cordi said the intent is that they will be fined $50 and then if they do not comply they will be fined an additional $50 and he'll go pick it up and charge them for his time.That fee for the hourly rate for trash pickup will be set by the Sanitary Board with cost figures from the department. Councilmember Elstro asked if this ordinance would be enforced. Cordi responded that this ordinance,the way it reads,could have been enforced in the past but has not been.He said there are three people who will enforce it. If this ordinance is passed, Cordi said, he will hold a special press conference to kick off an alley cleanup campaign and there will be a special phone number so citizens can call in and give them information. There will also be a special e-mail.address which will automatically go to him and he will make sure it is routed correctly. Cordi said there is a whole program behind this ordinance waiting to be unfolded if Council chooses to take action. Common Council Minutes Cont'd August 2, 1999 Page 8 President Welch declared Ordinance No. 62— 1999 on public hearing. There being no comments either for or against the ordinance,Councilmember Allen moved for engrossment, second by Councilmember Hutton and the motion was carried on a unanimous voice vote. Councilmember Rice moved to suspend the rules and advance Ordinance No. 62 — 1999 to third reading and read by title only, second by Councilmember Allen and the motion was carried on a unanimous voice vote. The Clerk read Ordinance No.62—1999 on third reading. Ordinance No. 62—1999 was adopted on the following call of the roll. Ayes:Bistro,Lundy,Dickman,Hutton,Allen,Rice,Wissel,Parker and Welch(9) Nays:None ORDINANCES ON THIRD READING There were none. UNFINISHED BUSINESS CALL FOR ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned. Bing Welch,President ATTEST: Norma Schroeder,Clerk