HomeMy Public PortalAboutSelect Board Meeting Packet - 02.16.21Town of Brewster Select Board
2198 Main St., Brewster, MA 02631
townadmin@brewster-ma.gov
(508) 896-3701
MEETING AGENDA
Remote Participation Only
February 16, 2021 at 6:00 PM
Select Board
Mary ChaffeeChair
Benjamin deRuyter
Vice Chair
Cynthia Bingham
Clerk
David Whitney
Edward Chatelain
Town
Administrator
Peter Lombardi
Assistant Town
Administrators
Susan Broderick
Donna Kalinick
Executive Assistant
to the Town
Administrator
Robin Young
This meeting will be conducted by remote participation pursuant to Gov. Baker’s March 2020 orders suspending certain Open
Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is
unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible.
The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-
ma.gov), or Video recording (tv.brewster-ma.gov).
Meetings may be joined by:
1. Phone: Call (929) 436-2866 or (301) 715-8592. Webinar ID: 898 8104 2279 Passcode: 822417
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar: https://us02web.zoom.us/j/89881042279?pwd=TUQ2ZGc1OG81cVJ1Zm5KL3IwU05YZz09
Passcode: 822417
To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be
recognized.
1. Call to Order
2. Declaration of a Quorum
3. Meeting Participation Statement
4. Recording Statement
5. Public Announcements and Comment: Members of the public may address the Select Board on matters
not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda.
6. Select Board Announcements and Liaison Reports
7. Town Administrator’s Report Pages 2-36
8. Consent Agenda Pages 37-45
· Approve February 8 and 10, 2021 Meeting Minutes
9. Presentation and Vote on the 5 Year Capital Improvement Plan (FY21-25) & Review of
Spring 2021 Capital Project Recommendations – Joint with Finance Committee Pg 46-163
10. For Your Information Pages 164-187
11. Matters Not Reasonably Anticipated by the Chair
12. Questions from the Media
13. Next Meetings: February 22 and March 1, 2021
14. Adjournment
Date Posted: Date Revised: Received by Town Clerk:
02/11/2021
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
Situation in Numbers
Massachusetts current as of 2/11
523,258 Total Confirmed Cases (click
here for more information)
14,964 Deaths among confirmed
cases
14,631,637 tests for the virus
conducted to date by MA State
Public Health Laboratory, hospitals,
and commercial laboratories.
United States Last Updated 2/11
Case numbers are updated regularly at
noon. Saturday/Sunday reports are
preliminary and have not been confirmed
with state/territorial health departments.
Total Cases Reported to CDC:
27,127,858 Total Cases
470,110 Deaths
57 Jurisdictions Reporting Cases (50
states, D.C., Puerto Rico, Guam,
Northern Marianas, Marshall Islands,
American Samoa, and US V.I.)
Social Distancing Basics:
✓ Stay Home
✓ Call/Facetime/online chat
with friends and loved ones.
If you go out for essential needs:
✓ Avoid crowds
✓ Stay 6 feet away from others
✓ Don’t shake hands or hug
✓ Wear a face covering or
mask.
Mo Thursday, February 11, 2021
CO COVID-19 Command Center
Ma Massachusetts Emergency Management Agency
CCenterSituation Report 23
Situation Update
The Command Center Situation Report is published weekly.
The next report will be published on Thursday, 2/18/21.
In This Week’s Report:
• Latest Data: Public Health Update
• Week in Review: Key State Actions
o $64 Million Awarded in Grants to 1,312 Additional Businesses for
COVID Relief
o Announcement of Two Mass Vaccination Sites, New Appointments
& Authorization for Caregivers
o MA National Guard Begins Assisting with Community Vaccinations
o Baker Administration Launches Vaccine Public Awareness
Campaign, New Call Center for 75+ Residents
o DPH, Emergency Management, and Disaster Recovery Updates
o Holyoke and Chelsea Soldiers’ Homes Weekly Update
Helpful Links:
• COVID-19 Vaccination Locations
• When can I get the COVID-19 vaccine?
• COVID-19 Vaccine in Massachusetts
• Public Messaging Resources for Municipalities & Businesses
• Mass.gov/findfoodhelp
• HandHoldMA.org
• Reopening Massachusetts
• Massachusetts Emergency Management Agency
• Unemployment & COVID-19
• Dept. Of Transitional Assistance Online Portal
• COVID-19 Cost Eligibility and Tracking Guidance
Governor Baker announces the vaccine public awareness campaign “Trust
the Facts, Get the Vax" that launched earlier this week.
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
Latest Data: COVID-19 Public Health Update
Key indicators from today’s interactive dashboard are below.
Weekly Public Health Report:
The Command Center released the Weekly Public Health Report, with town by town information, including the
weekly listing of city and town risk levels on Thursday, 2/11. The report also includes granular information on
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
cases by county, biweekly testing rates, contact tracing information (including active COVID cluster information
by Exposure Setting Type), hospitalization data, race and ethnicity data, information about cases in long term
care facilities, and PPE distribution data.
Week in Review: State Actions
Baker-Polito Administration Awards $64 Million in Grants to 1,312 Additional Businesses for COVID Relief
Today, the Baker-Polito Administration announced nearly $64 million
in awards to 1,312 additional businesses in the seventh round of
COVID relief grants administered by the Massachusetts Growth
Capital Corporation (MGCC). Each business meets sector and
demographic priorities set for the two grant programs.
With the addition of this round of grant awards, the Administration
has awarded approximately $514 million in direct financial support to
11,212 businesses across the Commonwealth.
“As part of our ongoing commitment to supporting the Massachusetts business community, I’m pleased we are
able to provide relief to another 1,312 hard hit businesses,” said Governor Charlie Baker. “With this round of
awards, our efforts to deliver vital assistance to foster our economic recovery have now reached more than
11,000 businesses across the Commonwealth for a total of over a half billion dollars in direct financial support.”
“The COVID-19 public health crisis has hit small businesses hard, and there are communities and sectors that
have seen their livelihoods significantly impacted through no fault of their own,” said Lt. Governor Karyn Polito.
“We continue to target these grants to those businesses – whether they’re owned by women or minorities,
located in Gateway Cities, or from sectors like restaurants and gyms – that need support the most.”
Among the sectors that received the highest total number of grants this round are: restaurants, bars, caterers,
or food trucks (426); personal services businesses (173); and independent retailers (114).
In addition, grants for this round were awarded to 596 minority-owned, and 489 women-owned, businesses;
356 recipients are in Gateway Cities, and 352 businesses have not received any prior aid.
Acknowledging the importance of restaurants and independent retailers to communities across Massachusetts,
business owners of multiple locations that met demographic and sector priorities are receiving awards to
support up to two additional locations.
“Thanks to the team at MGCC, these grants create a key opportunity to sustain our small businesses by the
thousands in every corner of Massachusetts,” said Housing and Economic Development Secretary Mike
Kennealy. “Recognizing how critical a component our small businesses are to the Commonwealth’s economy,
providing direct support has proven to be essential to our strategy for economic recovery.”
Following the previous announcement of grant awards on Feb. 4, MGCC began a process of engaging directly
with applicants that met sector and demographic priorities but were missing documents necessary to be
considered for an award. MGCC is continuing to work with business owners in targeted sectors and demographic
groups over a two-week period to allow for applicants to submit necessary documents.
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
The Commonwealth remains in Phase 3, Step 1 of the Baker-Polito Administration’s reopening plan. On Monday,
temporary capacity limits of 25% instituted during the second surge of COVID-19 were lifted, allowing many
businesses to return to 40% capacity. In addition, restaurants and close contact personal services are now
allowed to operate at a 40% capacity limit, with workers and staff not counting towards the occupancy count for
these sectors.
Baker Administration Announces Two Mass Vaccination Sites, New Appointments & Authorization for
Caregiver to Get Vaccinated with 75+ Resident
Yesterday, the Baker-Polito Administration announced two new mass
vaccination sites will open in Natick and Dartmouth. On Thursday, 74,000
appointments will be posted online for mass vaccination sites and
pharmacies at locations statewide. Approximately 30,000 additional
appointments will be posted over the course of the week at pharmacies—
totaling over 100,000 new appointments this week for mass vaccination
sites and pharmacies.
The administration also announced that individuals who accompany
someone age 75 or older to get a vaccine at a mass vaccination site may also schedule and receive their own
vaccination on the same day.
Natick Mass Vaccination Site:
An additional mass vaccination site is scheduled to open on Monday, February 22, at the Natick Mall with
LabCorp as the provider.
This site will begin administering 500 doses per day, then increasing over the course of several weeks to
administering 3,000 doses daily. All eligible residents will be able to use this site. Eligible residents can begin
booking appointments for the Natick site on February 18th. For appointment booking, visit
mass.gov/covidvaccine.
Dartmouth Mass Vaccination Site:
An additional mass vaccination site is scheduled to open on Wednesday, February 24, at Circuit City with
Curative as the provider.
This site will begin administering 500 doses per day, then increasing over the course of several weeks to
administering over 2,000 doses daily. All eligible residents will be able to use this site. Eligible residents can
begin booking appointments for the Dartmouth site on February 18th. For appointment booking, visit
mass.gov/covidvaccine.
New Appointments at Mass Vaccination Sites & Pharmacies:
The Administration continues to build the Commonwealth’s vaccination infrastructure and will add 30 new retail
pharmacy sites and 2 additional mass vaccination sites. There are currently more than 130 vaccination sites in
Massachusetts.
Friday (2/12) morning, more than 53,000 appointments will be posted online for mass vaccination sites for
Springfield, Danvers, Foxborough (Gillette Stadium) and Boston (Fenway Park). Eligible individuals should visit
mass.gov/covidvaccine for details on how to book.
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
Over 50,000 pharmacy appointments will be posted online by the end of this week. 21,000 of these
appointments are at new stores and will be live tomorrow. The 50,000 includes:
• CVS Health: 8,064 appointments were posted this week, with an additional 21,000 appointments going
live tomorrow, and another 3,000 appointments being posted daily on Friday, Saturday and Sunday
• Walgreens: 7,620 appointments this week (over 1,000 released each day)
• Topco (Wegmans, Big Y, Price Chopper): 3,100 appointments this week
• Retail Business Services (Stop and Shop, Hannaford): 2,000 appointments this week
Caregiver Attestation for Mass Vaccination Sites:
Effective Thursday, February 11th, at mass vaccination sites, an individual who is accompanying a person age 75
or older to get the vaccine may schedule their own appointment to be vaccinated on the same day.
A caregiver must schedule their own appointment online for the same day and location as the 75 or older
resident. Only one caregiver may accompany a 75 or older resident.
Mass vaccination locations will make every effort to take both individuals together to minimize wait time, even if
the appointment times are not identical.
Directions to Schedule Two Appointments (for a 75+ resident & a caregiver):
Individuals can go to mass.gov/covidvaccine and schedule two separate appointments at either the same time
or adjacent. For the companion appointment, select the option ‘I am accompanying someone who is age 75+ to
their vaccination appointment and my appointment is the same day.’
If individuals are unable to use or have difficultly accessing the internet, they may call 2-1-1 for assistance
booking both appointments. Only one caregiver is permitted to schedule an appointment with the 75+ resident.
A caregiver may receive their first dose of the vaccine if the 75+ resident is receiving their second dose.
Massachusetts National Guard Begins Assisting with Community Vaccinations
As part of the Commonwealth’s COVID-19 Vaccination Plan, the
Massachusetts National Guard has begun providing support of vaccination
initiatives. Beginning last week, ten medically qualified Guard members are
partnering with the East Boston Neighborhood Health Center (EBNHC) to
administer vaccines in East Boston. On Tuesday, two teams of ten Guard
members will be on site at the Springfield and Danvers mass vaccination
sites to assist in administering vaccine.
Medically qualified soldiers and airmen began assisting with vaccine
administration. Their assistance at EBNHC is expected to continue for at
least three weeks to support four vaccination sites throughout EBNHC’s
service area including East Boston, Chelsea, Revere and the South End. The
mission is federally funded. The Guard will continue to make qualified personnel available to the Executive
Office of Health and Human Services for deployment to facilities requesting assistance.
The National Guard has personnel with a range of applicable expertise within its ranks, including physicians,
nurse practitioners, physician assistants, nurses, emergency medical technicians, and medics. These individuals
have already administered the vaccine to 1,000 eligible Massachusetts soldiers and airmen, and now shift their
focus to assisting in clinical settings for eligible members of the public.
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
The Massachusetts National Guard’s first priorities are to save lives and protect property, and Guard personnel
have assisted the Commonwealth since the earliest days of the crisis, providing a wide range of services to state
agencies and local authorities. As a diverse and highly trained force whose members live and work in
communities across the Commonwealth, the Guard has a proven track record of success supporting civilian
authorities during and after state emergencies, and its units frequently train side-by-side with state and local
first responders, making them well-suited for domestic operations.
About East Boston Neighborhood Health Center
The East Boston Neighborhood Health Center (EBNHC) has been a vital part of the community for 50 years,
providing easily accessible, high-quality health care to all who live and work in East Boston and the surrounding
communities of Chelsea, Revere, Everett, Winthrop, and, most recently, the South End. EBNHC is the largest
community health center in Massachusetts and one of the largest in the nation, now serving nearly 120,000
patients and employing more than 1,300 staff members. EBNHC is proud to be a 2020 Forbes Best-in-State
Employer and a six-time awardee of the Boston Globe’s Top Places to Work.
Baker-Polito Administration Launches Vaccine Public Awareness Campaign, New Call Center for Residents 75
and Older
Last Friday, the Baker-Polito Administration announced a new
multilingual public awareness campaign, “Trust the Facts. Get the
Vax.” The research-driven, $2.5 million campaign promotes the safety
and efficacy of the COVID-19 vaccine and urges residents to get
vaccinated when it is their turn, as vaccines continue to be distributed
across the Commonwealth. The ads feature a diverse group of medical
professionals who highlight the importance of the vaccine and aim to
build trust with communities of color and other populations
disproportionately impacted by COVID-19.
The Administration also announced a new call center to help residents 75 and older who are unable to access
the vaccine appointment website to schedule vaccine appointments.
Public Awareness Campaign: The new statewide campaign explains how the vaccine works and seeks to build
trust around its safety and efficacy with communities of color and other populations. The campaign is grounded
in extensive survey research that indicated that these messages are most effectively delivered by medical
professionals. TV ads in English and Spanish feature a diverse group of doctors who represent a wide range of
races, ethnicities and regions of Massachusetts. Additional animated ads will run on TV and digital platforms in
English, Spanish, Portuguese, Cape Verdean, Haitian Creole, Vietnamese, Chinese (Traditional & Simplified),
Russian, Arabic and Albanian.
The first TV ad will run locally on Sunday, February 7, 2021, during the Super Bowl Kick-Off show. Throughout
the next several weeks, the multilingual public awareness effort will be visible on a variety of additional
platforms in several languages, including English, Spanish and Portuguese radio, paid social media and search
ads in all languages, streaming services, and print advertising in English and Spanish outlets. A companion video
in American Sign Language (ASL) is also launching today. Click here to see all campaign materials.
To develop the campaign, the Commonwealth relied on insights from a 1,000-person survey of Massachusetts
residents that identified motivators and barriers around the vaccine, as well as the most effective messages and
trusted voices. The Administration also consulted a 19-member external advisory group including community
organizations, leaders from communities of color, health care providers, and local health officials.
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
Additional elements of the campaign will launch throughout the vaccine distribution process. The campaign will
continue to direct residents to www.mass.gov/COVIDvaccine, where residents can learn more about the safety
and efficacy of the vaccine and when and where they will be able to get vaccinated.
Vaccine Scheduling Resource Line: Today, the Administration also announced a new call center to help residents
75 and older more easily schedule an appointment if they do not have internet or are unable to use the website
at www.mass.gov/COVIDVaccine. The COVID-19 Vaccine Scheduling Resource Line is a dedicated telephone line
available to residents 75 and older. The call center will be staffed with over 500 representatives who can provide
live phone support to assist residents with booking an appointment. The line will be open Monday through
Friday from 8:30 AM – 5:00 PM. Live call center workers will be available in English and Spanish, and 100
additional languages will be available through translators. Call center workers will have the same access to
appointments that users will see on the public website.
The line can be accessed by dialing 2–1–1 and selecting the prompt for “Help Scheduling a Vaccine
Appointment.” Residents may have to wait on the line given expected high call volume. Once connected with a
representative, the caller will be asked to confirm he/she is 75 or older and either has no internet access or
otherwise cannot use the website to book an appointment. Call-takers will then use the state’s COVID-19
vaccine site map to find nearby locations and determine whether appointments are available. If no
appointments are available within a distance the caller can travel, then callers will be offered the chance to be
placed on a call-back list for the mass vaccination sites. Residents will receive a call-back as appointments
become available at these sites. Due to high demand and limited supply, callers may experience significant wait
times. The Administration will monitor wait times and make necessary adjustments.
Important Updates
Department of Public Health Updates:
• DPH now posts a daily COVID-19 vaccine report, in addition to the Weekly data on Thursdays. You can find
the daily data posted each day at 3:30 pm here.
• Commissioner Bharel did a series of television and radio interviews today on the increasing availability of
vaccine sites and appointments and the vaccine rollout. The WBUR interview is here:
http://ow.ly/HKTx50DxMKv
• DPH issued an Order regarding access to certain immunization information for insurance carriers and
MassHealth.
• DPH issued updated vaccine administration guidance.
• DPH issued guidance regarding COVID-19 vaccine inventory management and administration.
• DPH issued a Bulletin – What Massachusetts COVID-19 Vaccine Providers Need to Know, for the week of
2/5. This Bulletin offers the Latest Numbers, Who to Vaccinate This Week, What to Know This Week,
requesting doses for multiple types of clinics, Where to go when you have questions about COVID-19
vaccination, and Resources and Learning Opportunities.
• DPH Epidemiology Line handled 432 COVID-19 calls and 63 non-COVID-19 calls for a total of 495 calls from
2/1 through 2/7.
• As of 2/9, the Academic Public Health Volunteer Corps has 300 volunteers supporting 52 local boards of
health. For more information about the Academic Public Health Volunteer Corps, please visit the APHVC
webpage on Mass.gov.
• DPH received Cycle 10 allocations on 2/3 as follows: Bamlanivimab 100 doses and Regeneron 0 doses due to
a repackaging project being conducted by the supplier. This allocation is for a two-week period. The
Therapeutics Working Group is recommending an equitable allocation strategy.
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
• There were 18 deliveries to health care entities on Monday (2/8) (2 PPE, 13 BinaxNOW kits and 3
therapeutic); 17 deliveries were made on Tuesday (2/9) (2 PPE and 15 BinaxNOW kits); 23 deliveries were
made on Wednesday (2/10) (1 PPE/21 BinaxNOW kits and 1 therapeutic); 15 deliveries were made on
Thursday (2/11) (3 testing supplies and 7 BinaxNOW kits and 5 therapeutic); and 10 deliveries have been
scheduled for Friday (2/12) (1PPE/7 BinaxNOW kits and 2 therapeutic).
• HMCC Regions 1, 2, 3, and 4 are now in Tier 3, effective 2/8. This modification was made in accordance with
the DPH COVID-19 Resurgence Planning and Response Guidance for Acute Care Hospitals. HMCC Region 5
remains in Tier 4 as the hospitals in the region continue to respond to capacity constraints. DPH and the
COVID-19 Command Center will continue to work closely with all regions to support strategies to improve
hospital capacity statewide.
• For the date range of 1/29 – 2/4, 94 of 96 Massachusetts hospitals were 100% compliant in their COVID-19
data submissions to the DPH WebEOC portal which is submitted to the federal HHS Protect portal daily.
• There are currently 12 Rapid Response Teams, primarily made up of medical staff, deployed to nursing
homes across the Commonwealth. Teams are also helping nursing homes on the day of their Vaccine Clinics
to ensure staff and residents are monitored after vaccination.
• There are 6 National Guard Teams deployed and supporting nursing and rest homes.
• DPH collaborated on the establishment of alternate medical sites (or “Field Medical Stations”) to mitigate
stress on health care systems as cases increased. The Lowell General Hospital Alternative Care Site opened
on 1/4/21 and will be closing on 2/14/21 due to a decrease in COVID-19 hospitalizations. The UMASS
Memorial Medical Center DCU Center Field Hospital opened on 12/6/20. In addition, DPH has contracted
with ambulance services in each of the five EMS Regions to help ensure transport capability to alternate
medical sites.
Emergency Management and Disaster Recovery Updates:
Mass Care
• 4 state contracted isolation/recovery hotels in the communities of Everett, Pittsfield, Taunton, and
Wakefield continue to receive client placements: 119 individuals are currently housed in the program.
o Top 5 referring cities:
▪ Boston (319)
▪ Worcester (184)
▪ Springfield (160)
▪ Cambridge (117)
▪ Brockton (110)
o To date, a total of 1,980 residents have been placed in these hotels for safe isolation and
recovery, an increase of 81 since last week.
Community Food Box Program Update (2/5 to 2/11):
MEMA is partnering with the Salvation Army, and a vendor, to bring in shelf-stable food boxes each week to
support communities in their effort to deliver food to individuals and families in quarantine and isolation who
require assistance accessing food. Each week MEMA’s warehouse receives a delivery of shelf-stable food boxes.
Distribution of food boxes is coordinated between MEMA and communities in need via a request through
WebEOC. The table below reflects the current food box inventory, and number of food boxes distributed to
communities during the weekly reporting period (data is updated every Friday).
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
Total Number of Food Boxes in
MEMA’s Inventory
Total Number of Food Boxes
Distributed to One or More
Local Communities During the
Reporting Period
Total Number of Communities
that Received Food Boxes During
the Reporting Period
4,459 911 10
Logistics (including Personal Protective Equipment and Supplies)
• 19 Orders prepared for pickup or delivery from the MEMA State Logistics Warehouse from 2/5-2/11.
• The Isolation Hotels in Everett and Wakefield received PPE re-supplies this week.
Disaster Recovery
On March 27, 2020, the President declared a Major Disaster Declaration for the Commonwealth of
Massachusetts related to the COVID-19 pandemic response. Through this declaration, federal aid will be made
available to cities and towns, state agencies, and certain non-profits in all Massachusetts counties to help pay
for emergency protective measures (response costs) related to the COVID-19 pandemic. MEMA’s Recovery Unit
has developed a webpage with information and guidance on, but not limited to, disaster declaration, eligibility
criteria, and the application process. Highlights from the Disaster Recovery process include the following:
• New project obligations (17): $217,406,413.40
• Total RDU Applicants: 55
• 100% completed with Exploratory Calls
• Anticipated Costs Being Submitted through RDU: $872,843,297
• Technical Assistance Meetings Conducted with RDU Applicants (excludes exploratory calls): 531 (+21)
• Project Worksheets submitted to FEMA: 22
• Project Worksheets obligated: 8
• Distributed updated guidance based on FEMA’s 100% cost share adjustment
• Conducted webinar to review guidelines for COVID-19 vaccination expenses and provided responses to
all applicant questions
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
COVID-19 Cases in Long-Term Care (LTC) Facilities
(as of 2/11)
Residents/Healthcare Workers
of LTC Facilities 34,306
LTC Facilities Reporting at Least
One Case of COVID-19 422
Deaths Reported in LTC Facilities 8,303
Holyoke Soldiers’ Home Weekly Update (current as of 2/9/21)
• Following the completion of Phase II of the Refresh Project, Veterans residing at Holyoke Medical Center
since April 2020 have returned to the Soldiers' Home in Holyoke in a project known as Operation
Bring’em Home. The refresh project is an important initiative to ensure infection control standards are
met throughout the Soldiers’ Home in Holyoke.
• CVS Health returned to the Home on February 9 for the third and final onsite vaccine clinic, to
administer second doses of the vaccine to those vaccinated, and first doses to individuals who newly
consented. The first and second vaccination clinics were held on December 29 and January 19.
Vaccination numbers will be updated following the final onsite clinic. Following the completion of the
second set of vaccination clinics.
o At the Soldiers’ Home in Holyoke, 117 veteran residents and 220 staff have received both doses.
o 1 veteran resident and 10 staff have received their first dose.
• The Home is strongly encouraging all staff to receive the vaccine. On top of the efforts to provide
educational information about the COVID-19 vaccine, including COVID-19 vaccine FAQ sheets, and
vaccine informational forums with clinical staff, individuals who had not been vaccinated received
individual outreach to provide education and encourage vaccination. All educational materials are
available in both English and Spanish.
• The Soldiers’ Home in Holyoke will be opening in-person visitation for veteran residents and their loved
ones on Wednesday February 10, 2021. The Home is implementing updated guidance from DPH to
ensure the safety and wellbeing of residents, staff, and those visiting. Visitation will begin tomorrow,
following the third and final vaccination on-site vaccination clinic today.
o All visitors will be screened and required to wear PPE and social distance, and negative test
results are strongly encouraged before visiting. There is designated visitation space at each
Home, and high touch surfaces will be sanitized after each visit.
o At the Soldiers’ Home in Holyoke, visitation will take place Tuesday through Saturday, from
9:00am to 3:00pm, and 24 slots will be offered each day. Visits will be scheduled for at least 45
minutes.
o Visits can be scheduled by calling the Family Line at 413-552-4764. 8:00 a.m. - 4:00 p.m.
o We expect many loved ones will request visits immediately. At this time, we are asking that
loved ones schedule one visit each week, and as more availability becomes available, more may
be scheduled.
o The Soldiers’ Home in Holyoke will also continue to offer and support virtual visitation.
o The Family Line is available for ad hoc updates with support from social work and clinical staff.
Families can also request updates via email at CommunicationsMailbox-HLY@Mass.gov. Note:
COVID-19 RESPONSE COMMAND CENTER
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The Soldiers’ Home can only share medical information about a resident with the authorized
health care proxy on file.
• The Soldiers’ Home is working with Home Base, a veteran support organization that is a partnership of
the Red Sox Foundation and Massachusetts General Hospital, to help improve the quality of life,
increase psychosocial interventions to address isolation during the pandemic. Home Base has linked us
to virtual concerts provided by professional and amateur volunteers. The concerts are interactive—
featuring musical performances and conversation between the Veterans and musicians. The concerts
occur every Tuesday and Thursday afternoon. The team at Home Base is working with Social Work,
Recreation and Nursing to provide other opportunities for virtual activities.
o Home Base has extended their free veteran counseling offerings to our Soldier’s Home families
and staff.
• The Soldiers’ Home in Holyoke is taking every precaution to mitigate COVID-19 entering and spreading
at the Soldiers’ Home in Holyoke. Based on guidance from DPH, and in consultation with infection
control experts, the Home is continuing mandatory 2 times per week testing for all staff and residents.
Increased testing frequency will allow us to detect COVID-19 early and will continue until the Home
receives 14 consecutive days of negative results.
o The Soldiers’ Home in Holyoke has been intently focused on following infection control
procedures and maintaining best practices for the safety of veteran residents and staff. All
veteran residents’ health is being monitored and retesting is being conducted for veterans both
on- and off-site as clinically appropriate. The Soldiers’ Home’s medical team is making all clinical
decisions following the latest CDC guidance, which continues to evolve as the medical
community learns more about this new virus.
• In addition to mandatory testing at state-operated 24/7 facilities, daily symptom checking and routine
staff surveillance testing are important tools to protect staff, residents and visitors and will remain in
place until such time there is a medical breakthrough or a safe and effective vaccine for COVID 19. Staff
who are not feeling well are instructed not to come to work and to contact their health care provider. If
staff show any signs of COVID-symptoms, they are required to self-quarantine at home, per CDC
guidance for health care workers.
• The Soldiers’ Home leadership is committed to ensuring the safety of the Veteran residents and
restoring the Home to its rightful place that treats them with dignity, honor, and respect. The Soldiers’
Home leadership is moving into the Transition & Rebuilding Phase that is focused on rebuilding staff
leadership and team and positioning the facility to move forward safely.
• The Commonwealth has been making capital investments to address the short and long-term needs of
the Home. This includes a short-term Refresh Project and a longer-term Rapid Planning Capital Project
for a future Soldiers’ Home in Holyoke. While the expedited capital project will address long-term facility
needs, the Executive Office of Health and Human Services, Department of Veterans’ Services, and
Division of Capital Asset Management and Maintenance have been addressing immediate capital needs,
including a $6 million refresh of units to significantly improve infection control for the residents and
staff.
o On Veterans Day, the Baker-Polito Administration announced the next steps for the expedited
capital project for the Soldiers’ Home in Holyoke. Following the conclusion of the 12-week Rapid
Planning Phase of the project, the Division of Capital Asset Management and Maintenance
released the needs assessment report, and announced the selection of Payette Associates for
the next phase as the design firm to lead the design and planning phase, the next step of the
expedited capital project. Payette will build on the evaluation they previously completed, and
will develop a full project scope, refine the plan, and confirm the budget, timelines, and ensure
conformity with the regulatory process. One of the early deliverables is the preparation of the
submission for the VA State Home Construction Grant by its April 15, 2021 deadline. The
website for the project is www.mass.gov/HolyokeSHProject.
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
• In June, the Baker-Polito Administration released the independent report ordered by Governor Baker to
investigate the COVID-19 outbreak at Holyoke Soldiers’ Home, and announced a series of reforms to
strengthen its governance and oversight of the Home, improving staffing processes, providing quality
care for our Veterans, and planning for significant capital improvements.
• The status of all residents as of February 9 is as follows:
o Status:
▪ 0 veteran residents are positive and not clinically recovered
▪ 4 veteran residents are negative
▪ 41 veteran residents have a pending test. Please note that all veteran residents and staff
are now being tested twice weekly, which will increase the number of pending tests.
▪ 76 veteran residents have been determined clinically recovered
▪ 0 veteran residents have refused testing
o Resident locations:
▪ 117 veteran residents are onsite
▪ 4 veteran residents are receiving acute care offsite
o Since March 1, there have been 77 deaths of veteran residents who tested positive
• Following the most recent staff surveillance testing
o 3 are positive
o All others who previously tested positive are clinically recovered
Chelsea Soldiers’ Home Weekly Update (current as of 2/9/21)
• CVS Health returned to the Home on February 9 for the third and final onsite vaccine clinic, to
administer second doses of the vaccine to those vaccinated, and first doses to individuals who newly
consented. The first and second vaccination clinics were held on December 29 and 30, and January 19
and 20. Following the completion of the onsite vaccination clinics:
o 159 residents and 208 staff have received both doses.
o 6 veteran residents and 67 staff have received their first dose.
• The Soldiers’ Home in Chelsea is opening in-person visitation for veteran residents and their loved ones
tomorrow, Wednesday February 10, 2021. The Home is implementing updated guidance from DPH to
ensure the safety and wellbeing of residents, staff, and those visiting. Visitation will begin tomorrow,
following the third and final vaccination on-site vaccination clinic today.
o All visitors will be screened and required to wear PPE and social distance, and negative test
results are strongly encouraged before visiting. There is designated visitation space at each
Home, and high touch surfaces will be sanitized after each visit.
o We expect many loved ones will request visits immediately. At this time, we are asking that
loved ones schedule one visit each week, and as more availability becomes available, more may
be scheduled.
o At the Soldiers’ Home in Chelsea, visitation will take place Monday through Friday 9:00am-
7:30pm, and 8 slots will be offered each day; and Saturday & Sunday from 1pm-4pm, and 3 slots
will be offered each day. Visits will be scheduled for at least 45 minutes long. Visits can be
scheduled by Diane Rennie at (617) 887-7160 or diane.rennie@mass.gov
o The Soldiers’ Home in Chelsea will also continue to offer and support virtual visitation.
o Families can request updates on their loved ones by contacting their assigned social worker, or
emailing the Home at CSH@mass.gov. Medical information can only be shared with an
authorized health care proxy.
• The Home remains vigilant in its infection control, including enhanced precautions throughout the
facility and strict infection control protocols to keep veteran residents and staff safe, including
continuing staff education, screening, and testing.
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
• Clinical staff closely monitor any changes in residents, and the Soldiers’ Home’s medical team is making
all clinical decisions following the latest CDC guidance, which continues to evolve as the medical
community learns more about this new virus. The CDC recommends making medical decisions regarding
when to end isolation and determine that the patient has recovered based on symptoms and time
elapsed.
• The Soldiers’ Home in Chelsea currently weekly staff surveillance testing. In accordance with CMS rules,
the Soldiers’ Home is now conducting weekly testing until the facility is 14 days without positive test
results. These tests are provided at no cost to employees.
• The Soldiers’ Home in Chelsea monitors the PPE supply, and continues to receive shipments of PPE. The
Incident Command team at the Chelsea Soldiers’ Home continues to enforce staff use of personal
protective equipment (PPE), as well as source PPE to ensure that residents and staff have access to
critical safety equipment. The team continues to coordinate closely with the VA Health Care System.
• The status as of February 9 is as follows:
o Residents
▪ 1 veteran resident is positive, all in independent living
▪ 127 veteran residents are negative
▪ 47 residents have recovered, meaning they previously tested positive and are now
clinically recovered
▪ 0 residents have pending tests
▪ Since March 1, there have been 31 deaths of veterans who tested positive
o Following the most recent staff surveillance testing:
▪ 9 employees are positive
▪ All other employees who previously tested positive have been determined clinically
recovered
Communications Resources
Public Messaging Resources for Communities:
The COVID-19 Command Center has produced many communication resources aimed at helping communities
inform and educate residents on recent executive orders and guidance related to COVID-19.
Visitors to the Stop COVID-19 Public Messaging webpage will find both printable flyers, posters, and digital
resources in multiple languages on topics such as:
• When can I get the COVID-19 vaccine?
• Vaccine Graphics
• Statewide guidelines, advisories, and orders
• Staying safe in the community
• Using local public alert systems for COVID-19 information
• Materials for Business
o Return to work guidance
o Employee Screening Questionnaire
o Business guidance – New, Temporary Capacity Limits
o Updated safe store tips for retailers
DPH Communication Materials in Multiple Languages
• Facts Sheets
• Videos
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
Resources
MassSupport
MassSupport is the Massachusetts Crisis Counseling Program funded by the Federal Emergency Management
Agency and managed in partnership between the Massachusetts Department of Mental Health and Riverside
Trauma Center, a program of Riverside Community Care.
Contact MassSupport by phone at 888-215-4920 or by email at MassSupport@riversidecc.org
Red Cross Virtual Family Assistance Center
In order to provide support to families and communities who have suffered loss as a result of the COVID-19
pandemic, the American Red Cross has developed a Virtual Family Assistance Center (VFAC), staffed by a team
of specially trained mental health, spiritual care, and health services volunteers who are:
• Connecting with families over the phone to offer condolences, emotional and spiritual support, and
access to available resources
• Providing support for virtual memorial services for families, including connecting with local faith-based
community partners
• Hosting online classes to foster resilience and facilitate coping skills
• Assisting families with access to national, state, or local resources such as grief counseling, legal
resources, funeral information, financial information services, or veterans’ assistance
• Additional state- and local-specific resources are available.
People can visit: https://www.redcross.org/virtual-family-assistance-center/ma-family-assistance-center.html
to access this resource with special virtual programs, information, referrals, and services to support families in
need. People without internet access can call toll-free 833-492-0094 for help. All Family Assistance Center
support will be provided virtually and is completely confidential and free.
Department of Elementary and Secondary Education
The Department of Elementary and Secondary Education (DESE) now reports on the number of positive COVID-
19 cases as reported to the DESE by school districts (including charter schools), collaboratives, and approved
special education schools. The data only represents what has been reported to DESE. For more information and
to view the report people can visit: http://www.doe.mass.edu/covid19/positive-cases/
COVID-19 Test Site Locator
MEMA, in conjunction with the COVID-19 Command Center, has developed an interactive map that shows the
locations of COVID-19 testing sites around the Commonwealth.
Massachusetts COVID-19 Response Dashboard
MEMA has developed and maintains a public-facing COVID-19 ArcGIS Online dashboard, available here. This
dashboard is continuously updated and captures information about current COVID 19 case counts, cases by age,
cases by county, hospital status, hospital bed status, death tolls, and deaths by age. Users should refresh the
dashboard daily as enhancements are continuously being added.
Health care facilities can learn more about requesting personal protective equipment here.
COVID-19 RESPONSE COMMAND CENTER
WEEKLY SITUATION REPORT
Stay Informed
• Get information from trusted sources. Get notified by text, email, or phone call in your preferred
language. Visit https://member.everbridge.net/index/406686158291020/#/signup to sign-up for
AlertsMA for the latest news on the Commonwealth’s response to COVID-19
• Take care of your emotional health:
• Call 2-1-1 and choose the “CALL2TALK” option.
• Samaritans is continuing operations 24/7, as always. During this unprecedented time, it can feel
overwhelming to receive constant messages about COVID-19. Call or text their 24/7 helpline any time at
877-870-4673.
• The Disaster Distress Helpline, 1-800-985-5990, is a 24/7, 365-day-a-year, national hotline dedicated to
providing immediate crisis counseling for people who are experiencing emotional distress related to any
natural or human-caused disaster, including disease outbreaks like COVID-19. This toll-free, multilingual,
and confidential crisis support service is available to all residents in the United States and its territories.
How to Help Out
• Work at an Alternate Care Site in either Worcester or Lowell
• Donate to the Massachusetts COVID-19 Relief Fund
The Need for Blood Donations Continues, and Recovered COVID-19 Donors Can Help Save Lives
In coordination with the U.S. Food and Drug Administration (FDA), the Red Cross is seeking people who are fully
recovered from the new coronavirus to sign up to donate plasma to help current COVID-19 patients. People who
have fully recovered from COVID-19 have antibodies in their plasma that can attack the virus. This convalescent
plasma is being evaluated as treatment for patients with serious or immediately life-threatening COVID-19
infections, or those judged by a healthcare provider to be at high risk of progression to severe or life-threatening
condition. Interested individuals can visit RedCrossBlood.org/plasma4covid to learn more. The Red Cross follows
the highest standards of safety and infection control, and volunteer donors are the only source of blood for
those in need. To make an appointment to donate, please visit www.RedCrossBlood.org
1
Donna Kalinick
From:Vaira Harik <vharik@barnstablecounty.org>
Sent:Wednesday, February 10, 2021 8:14 AM
To:Sean O'Brien; Erika Woods; Phil Burt; Andrew Platt; Diana Gaumond; Deirdre Arvidson; Stephen Tebo; Beth Albert; Sonja Sheasley; Jack Yunits Jr.; Mike Maguire; Bill Traverse; Amy Alati; Lynn Mulkeen
Cc:Cyr, Julian (SEN); Paula Schnepp; hnelson@duffyhealthcenter.org; Bethany Traverse; Patricia Cawley; Susan Mazzarella; jeffrey.soares@masenate.gov; pnadle@outercape.org; Karen Gardner; Nancy Bucken; Daniel Gray; Stephanie Prior;
Sidhartha MD, Kumara; gjones@capecodhealth.org; wphinney@haconcapecod.org; Adam Burnett; Fleck, Rachel (CDA); Tom Cahir; Chris Kennedy; Chief Peter Burke; Kim Slade; Tracey Benson; drifmeyere@barnstablepolice.com; Suzie
Hauptmann; mlauf@capecodhealth.org; Kevin Mulroy, DO; drodrigues@duffyhealthcenter.org; Elysse Magnotto-Cleary; Ryan Castle; timothy.whelan@mahouse.gov; Stephane Ruault; moliva@capecodcanalchamber.org;
mkasparian@falmouthchamber.com; Barbara Cooper (CDC); Santibanez, Scott (CDC/DDID/NCEZID/DPEI); nelson.andrewsjr@mwtribe-nsn.gov; Phillips, Diana (EEC); cmenard@thefamilypantry.com; chrisf@capecodbuilders.org; Beth
Waldman; Peake, Sarah - Rep. (HOU); sarah.ferrara@mahouse.gov; O'Brien, Nolan (Markey); Jessica Wong; michael.jackman@mail.house.gov; Dogan Temizir; paulhilton@capecodcollaborative.org; Gina Hurley;
ciborowski_pam@mybps.us; Maria Coyne; Savannah Kelleher; slaye@mbl.edu; mtitas@gmail.com; karen.nolin@yahoo.com; Alicia Bryant; Group - Town Health Agents (7/24/20); Jocelyn Howard; lisa@wecancenter.org; Susan Moran;
Maria Silva; Daniel Gray; Martha Taylor; Liz Kokernak; Betty Wong (CDC/DDPHSS/OS/OD); Elfriede Agyemang (CDC/DDPHSIS/CGH/DGHT); Allyssa Hathaway; Schulze, Frank (SEN); Johnson, Patrick (SEN); cjctodd@gmail.com; Dotty Caron;
lpearson@sscac.org; Group - School Superintendents (@ 8/1/20); Group - COA Directors (7-1-20); Brooke Styche; Kenneth Cirillo; Donna Giberti; Group - Assembly of Delegates (08-17-20); Elizabeth Braccia; Sandy Faiman-Silva;
brendan.dutch@masenate.gov; pauldart@pauseawhile.org; scott.mcgann@falmouthma.gov; Shaw, Christine; Gonsalves, Rita (IHS/NAS/MSH); sonnabendm@barnstablepolice.com; chrisf@capecodbuilders.org;
cflanagan@town.dennis.ma.us; Nicole Taylor; Lawson, Christopher; Jim Golden; Joanne Geake; jgeake@sandwichmass.org; Meg Payne; Dan Gates; Rick Martin; Jill Brookshire; dhciavola@capecodhealth.org; Kristine Monteiro; Janet
Schulte; melissa@nantucketchamber.org; Staniels, Jaime; kim.nahas@escci.org; Margaret Burke; Paul Speer; Liz Stapleton; Anna Marini; cdufault@monomoy.edu; htavano@monomoy.edu; asullivan@monomoy.edu;
cfiocco@monomoy.edu; cmulhall@monomoy.edu; ssears@monomoy.edu; ascottputney@heritagemuseums.org; LAHesse@mycapecodbank.com; rccollins@mashpeema.gov; wtaylor@mashpeema.gov; tmcook@mashpeema.gov; Rep.
Steve Xiarhos; Rita Mitchell (Public Health Nurse); barbaradominic612@gmail.com; Savanna Santarpio; Peckham, Ann-Marie; Endres, Sarah; Denise Galvin; denise.galvin@gmail.com; dgavron@outercape.org; Nicole Bartlett; Geoffrey
Gorman; Lennon, Kevin; amulrow@heritagemuseums.org; Helen Grimm; Hope Hanscom; George Schmidt; Ashley Lopes; ecralston@chcofcapecod.org ; Matt Poole; healthagent@aquinnah-ma.gov; Marina Lent, Chilmark BOH; Meegan
Lancaster; Maura Valley ; John Powers; rsantamaria@nantucket-ma.gov; beckie@wampanoagtribe.net; Caitlin Cantella; Michelle Aceto; Amy O'Leary; Edward Dunne (edward.dunne@falmouthpolicema.gov);
preparednessgroup@capecodfive.com; Ronald Bergstrom; Sheila Lyons; Mark Forest; Janice O'Connell; Peter Lombardi; Patricia Palmer; Robyn Sweeting; Gina Torielli; Hillard Boskey; Group - CC Chamber of Commerce Board;
kip.diggs@mahouse.gov; Kevin Howard; Foley, Brenda; bill@cataniahospitalitygroup.com; lisa@lisasellscapecod.com; elaineh@cssdioc.org; thomas.damario@mahouse.gov; Rep. Steve Xiarhos; Brad Schiff; Geoff Spillane; Beth Bullock-
McGrail; Tapper, Abigail (DPH); amy@wellstrong.org; Jennifer Clarke; Danielle Alexandrov; gconran@conranpr.com; Poyant, Lynne; Noonan, Madeline; Hersey, Paula; Stephanie Costigan; Owen Fletcher
Subject:2/10/21: Barnstable County and Regional COVID-19 Daily Update
(Reminder: My charts show both new confirmed and new probable cases as reported by the DPH and as they appear in MAVEN. However, I have not been able to update the number of probable cases since December 6th due to lack of access to the data. Reporting on both confirmed and probable case numbers
allows the best longitudinal comparison with past data and also most accurately reflects the incidence of new cases and thus the workloads of our town Public Health Nurses who carry out the contact tracing work.)
Good Morning All.
SUMMARY:
1. New Cases: DPH new cases reported yesterday:
Barnstable County: 27 new cases
Martha's Vineyard: 1 new case.
Nantucket: 2 new cases.
2. Hospitalizations and Fatalities: 3-day avg.hospitalizations continues to fall, and is now in the low-30s (was in the mid-60s three weeks ago). ICU patient numbers have fallen as well; 9 patients were in the ICUs last night. There
were 3 COVID fatalities reported yesterday.
3. Schools and Childcare Centers: Due to the mildness of the flu season the DPH has removed the requirement that all school children receive a flu vaccination on or before 2/28/21. School districts remain in a hybrid learning model.
4. Testing
5. Weekly Town Risk, and Statewide Cluster Analyses
6. Vaccination:
-Groups eligible for vaccination now are those in Phase 1, and Phase 2/Group 1 (persons aged 75+), depending upon availability of vaccine.
2
-Planning for 4-5 sub-regional mass vaccination sites on Cape Cod, to begin operation during Phase 2, is in place. The DPH is in discussions with the County Health Dept. to open is DPH-operated mass vaccination site on Cape Cod during
Phase 2 of the vaccination plan.
-Phase 2 of the State Vaccination Plan began on February 1. Vaccination at local clinics during Phase 2 will be by appointment only and appointments will be able to be scheduled once County and local health authorities can be sure of
vaccine availability from the DPH. The public will be given notice of planned vaccination clinics for eligible persons in Phase 2. As noted, Phase 2 Group 1 only includes persons age 75+.
7. COVID Mutation and Changes in Transmissibility/Virulence/Other: There are three variants of concern: B117 (UK), B1351 (S. Africa), and P1 (Brazil). All three appear to be equally virulent but at least 50% more transmissible. Within two
months of the B117 variant being identified in the UK (October) it became the dominant strain circulating there. The CDC is now posting surveillance information on the emergence of the B117 variant in the
US: https://www.cdc.gov/coronavirus/2019-ncov/transmission/variant-cases.html. Existing vaccines may be less effective against these new strains. The degree to which this may be so is being investigated. Moderna and Pfizer are working
on a booster shot to counter these new strains.
DETAIL:
1. New Cases
Daily new case numbers in Barnstable County remain high but in a downward trend following the post-Christmas/New Year's surge. 27 cases were reported yesterday. The 7-day average new cases per 100,000 (40) remains very similar to last
week, with Barnstable County acquiring 80 to 90 cases per day over the past week.
3
Nantucket's 7-day average cases per 100,000 population continues to trend lower; Nantucket is picking up approximately 4 new cases per day. 2 cases were reported yesterday.
Martha's Vineyard's 7-day average cases per 100,000 population is also trending lower. Dukes County is now picking up approximately 3 new cases per day. 1 case were reported yesterday.
Trailing 14-Day Testing and Cases by County:
4
2. Hospitalizations and Fatalities
Hospitalizations and acuity of illness have increased very significantly since the second week of November and remain elevated. Cape Cod Hospital and Falmouth Hospital have suspended visitation of inpatients except under very limited
circumstances (end-of-life, etc.) and have stopped non-essential surgeries and other elective procedures.
Since DPH reporting of hospitalizations has a 2-day lag Tina Shaw of CCHC is providing me with more recent information (thank you Tina). Yesterday evening CCHC reported that there were 34 COVID patients in hospital, 9 of which were in
the ICU.
Fatalities: 6 additional fatalities were reported over the weekend. The total is now 354.
5
6
Recent data on COVID fatalities in Barnstable County suggest that residents of Long Term Care/Skilled Nursing Facilities/Rest Homes represent over 50% of all fatalities (139 of 256 fatalities, as of 1/5/21). This is a lower percentage than that
seen during phase 1 of the pandemic last spring (over 65%).
3. Schools and Childcare Centers
School districts are staying vigilant and reacting well to new cases. Most school districts on the Cape and Islands are in a hybrid learning status now.
DESE and the DPH (memo of 1/8/21) announced that they are seeking to introduce COVID-19 screening testing using a pooled strategy in the school setting. Schools may elect to participate by responding to a survey that DESE/DPH have
posted. Further information will be forthcoming.
For the 2020-2021 school year the DPH has mandated that all school children be vaccinated for seasonal influenza. This week the DPH extended the deadline for doing so from 12/31/20 to 2/28/21. This mandate has been canceled by the DPH.
During Phase 2 of the state vaccination rollout childcare center staff are to be vaccinated alongside school staff.
4. Testing
7
Additional testing locations in Barnstable County for both symptomatic and asymptomatic persons remain open in Falmouth at the Fairgrounds and in Hyannis at Cape Cod HealthCare (the Melody Tent site has been given over to vaccination
clinics). Daily testing capacity is 50 at the Falmouth site and 350 at the Hyannis site. Neither site is open daily and persons must call ahead for an appointment. Details: https://www.capecodhealth.org/medical-services/infectious-
disease/coronavirus/covid-19-testing-process/.
In late December additional testing by Outer Cape Community Health Services began and continues at its 3 locations in Wellfleet, Harwich Port, and Provincetown (https://outercape.org/2020/12/23/outer-cape-health-services-to-offer-covid-
19-asymptomatic-testing-beginning-december-23/). These sites may not open be daily and persons must call ahead for an appointment.
Eligibility criteria for the testing include residency in Barnstable County. Testing is done by appointment only. Tests cost $75, $110 for travel-related tests, and no one will be turned away if unable to pay for a test.
DPH-mandated routine testing in skilled nursing facilities/long term care settings (SNF/LTC) continues. This provides critical surveillance and allows these facilities to stay ahead of asymptomatic spread amongst staff and residents. Routine
testing in SNF/LTC settings is conducted weekly for staff.
In addition, the State's BinaxNOW rapid testing program (available to schools) has been extended to visitors of nursing homes and rest home residents (LTC settings) to allow visitation of residents while limiting the risk of infection from
visitors. DPH has published guidance on this. The program has also been extended to childcare centers and homeless shelters and management of these facilities may apply to the EEC and DPH for testing kits.
5. Weekly Town Risk and Statewide Cluster Analyses
8
9
6. Vaccination
Groups eligible for vaccination now are those in Phase 1, and Phase 2/Group 1 (persons aged 75+), depending upon availability of vaccine.
On February 1 persons in Phase 2/Group 1 (age 75+) became eligible to be vaccinated at locations which have the vaccine available. However, appointments may not be immediately available due to overwhelming demand and still-limited
supply of vaccine from the manufacturers.
Childcare staff will be eligible for vaccination alongside school staff in Phase 2.
The State has contracted with CVS and Walgreens to arrange vaccination of older adults in SNFs/congregate care. CVS, Walgreens, and Stop & Shop pharmacies will also schedule vaccinations for the groups in Phase 2, again depending upon
vaccine supply.
Planning for 4-5 sub-regional mass vaccination sites on Cape Cod, to begin operation during Phase 2, is in place. The DPH is in discussions with the County Health Dept. to open is DPH-operated mass vaccination site on Cape Cod during
Phase 2 of the vaccination plan.
Phase 2 of the State Vaccination Plan began on February 1. Vaccination at local clinics during Phase 2 will be by appointment only and appointments for local vaccination clinics will be able to be scheduled once County and local health
authorities can be sure of vaccine availability from the DPH. The public will be given notice of planned vaccination clinics for eligible persons in Phase 2. As noted, Phase 2 Group 1 only includes persons age 75+.
Plans for regional mass vaccination sites, to begin operation during Phase 2, are in place.
Vaccination is available at several State-run mass vaccination sites around Massachusetts. The closest one to Cape Cod is at Gillette Stadium in Foxboro. Appointments can be scheduled by visiting https://www.cic-health.com/vaccines-
location, or calling 2-1-1 and following the prompts.
10
7. COVID Mutation and Changes in Transmissibility/Virulence/Other
The emergence of a variant of the COVID-19 virus in the UK, classified as B.1.1.7, was identified in October and publicized in early December. Reports hold that B117 is 50% - 70% more contagious than our predominant variant now circulating
(D614G). Within two months of the variant being identified in the UK (October) it became dominant strain circulating there. B117 is spreading globally and has been detected in the US. Additional variants of concern have emerged
internationally: B1351 (South Africa) and Brazil (P1) which are also highly transmissible. Existing vaccine recipes may be less effective against these three new strains.
Researchers are working to determine if B117 differs from D614G in terms of: 1. How sick people become, 2. If natural immunity is different following infection with D614G, and 3. If immunity from vaccination differs since the vaccine was
developed during the period that D614G has been predominant. The existing vaccines may be less effective against the new strains. Moderna and Pfizer are working on a booster shot to counter these new strains.
The CDC is now posting surveillance information on the emergence of the B117 variant in the US: https://www.cdc.gov/coronavirus/2019-ncov/transmission/variant-cases.html.
According to an article by Andrew Joseph from StatNews, "Coronaviruses evolve more slowly than viruses like flu, but they do pick up mutations as they spread. SARS-CoV-2 has been adding one or two changes a month to its RNA genome
since it emerged late last year in China, and different versions of the virus have been continuously circulating throughout the course of the pandemic. But this variant (B.1.1.7 or VUI-202012/01) showed up with at least 17
mutations, according to one genetic analysis." (Source: https://www.statnews.com/2020/12/21/looming-questions-new-variant-coronavirus/?utm_source=STAT+Newsletters&utm_campaign=1a74bda2ca-MR_COPY_01&utm_medium=email&utm_term=0_8cab1d7961-
1a74bda2ca-150158417 ).
______________________
11
Vaira Harik, M.S.
Deputy Director
Barnstable County Dept. of Human Services
Cell: 520-271-6314
Email: vharik@barnstablecounty.org
For Immediate Release
Media Advisory
Barnstable County Department of Health and Environment
Announces Upcoming Vaccine Clinics
Drive-Thru Clinics in Hyannis and Eastham will be open for registration on February 9,
2021 at 9:00 AM
February 8, 2021 – Barnstable, MA. | The Barnstable County Department of Health and
Environment announced today that on Tuesday, February 9, 2021, at 9:00 AM, the
following vaccine clinics will be posted, and these will be searchable and OPEN FOR
APPOINTMENTS at www.maimmunizations.org
These clinics are available for those who live or work on Cape Cod and meet the criteria
for Phase One or who are 75 years or older.
Please arrive no more than 15 minutes prior to your scheduled appointment.
Cape Cod Melody Tent in Hyannis
Address: 21 W Main St, Hyannis, MA 02601
Date: Wednesday, February 10
Number of doses available on February 10: 1,365
Time: 10:00 AM - 4:00 PM
Directions: Enter the Cape Cod Melody Tent Vaccine site from the entrance on Scudder
Avenue.
The site on Google Maps: https://goo.gl/maps/BrbxJ9qWkd9Ln7TRA
Little Creek Parking Area in Eastham
Address: See instructions below.
Date: Friday, February 12
Number of doses available on February 12: 375
Time: 10:00 AM - 2:00 PM
Directions: The Little Creek site is located in the "Little Creek Staging Area," also known
as the Coast Guard Shuttle Lot on Doane Road in Eastham, part of the Cape Cod
National Seashore. It is across from the Doane Rock Picnic Area (at 520 Doane Rd,
Eastham, MA 02642). Coming from the South, turn right off Route 6 at the light in front
of the Salt Pond Visitor's Center onto Nauset Road. Follow Nauset Road and signs to
Coast Guard Beach. Turn left into the "Coast Guard Beach parking area" about a mile
down the road. You can find the site on Google Maps by searching "Coast Guard
Shuttle Parking Area" or "Little Creek Staging Area."
The site on Google Maps: https://goo.gl/maps/CFNRWWufsZhmPaDd7
Press Contact:
Sonja Sheasley, Communications Manager | (508) 375-6896
| Sonja.sheasley@barnstablecounty.org
###
1
Donna Kalinick
From:Sonja Sheasley <sonja.sheasley@barnstablecounty.org>
Sent:Thursday, February 11, 2021 12:00 PM
To:Group - Reopening Task Force
Subject:**Barnstable County Announces Vaccine Clinic on 2/17 in Orleans
For Immediate Release
Media Advisory
Barnstable County Department of Health and Environment Announces Upcoming
Vaccine Clinic
Drive-Thru Clinic in Orleans on Wednesday, February 17 will be open for registration on Friday, February 12 by 12:00
PM
February 11, 2021 – Barnstable, MA. | The Barnstable County Department of Health and Environment announced
today that on Friday, February 12, 2021 by 12:00 PM, the following vaccine clinic will be posted, and will
be searchable and OPEN FOR APPOINTMENTS at www.maimmunizations.org
Orleans Department of Public Works
COVID 19 Vaccine Clinic Date: Wednesday, February 17, 2021
Address: 40 Giddiah Hill Road, Orleans, MA 02653
Number of doses available on February 17: 800
Time: 9:00 AM - 4:00 PM
Directions: see Google Maps
This clinic is available for those who live or work on Cape Cod and meet the criteria for Phase One or who are 75 years
or older. Caregivers who accompany someone age 75 or older registered for this clinic may also register and receive
their own vaccination on the same day.
Please arrive no more than 15 minutes prior to your scheduled appointment.
2
Registration Tip: When going to www.maimmunizations.org, manually scroll down until you see this clinic listed.
We advise that you do not type in the date or any other parameters in the search.
Press Contact:
Sonja Sheasley, Communications Manager | (508) 375-6896 | Sonja.sheasley@barnstablecounty.org
###
Sonja Sheasley
Communications Manager
Barnstable County
3195 Main St, P.O. Box 427
Barnstable, MA 02630
(508) 375-6896 office
(508) 221-4948 cell
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February 12, 2021
The Honorable Charlie Baker
Governor of the Commonwealth of Massachusetts
Massachusetts State House, Room 360
Boston, MA 02133
Dear Governor Baker,
We write with urgency and alarm regarding the inadequate supply of COVID-19 vaccine
allocated to municipalities within Barnstable County. As elected and appointed officials at the
state, municipal, and county level, we can tell you that the situation on the ground is untenable
and must change.
Cape Cod may be Massachusetts’ most distinctive peninsula, but it is also the oldest county by
age in the Commonwealth and third oldest county by age in the nation. According to the 2019
American Community Survey data for Barnstable County, 13% of our population is aged 75 and
older (27,666 residents), and nearly 17% is aged 65 to 74 (35,915 residents) – percentages more
than twice that of the rest of the state. Since you extended vaccination into Phase 2, our shared
constituents over the age of 75 have had to navigate a vaccination registration process where the
fittest and most tech savvy get access to a vaccine and those more vulnerable are left out. A
difficult to decipher website and a well-intentioned but overburdened 2-1-1 call system may
work when vaccines are available in your community, but when the burden of scheduling a
vaccination includes having to find transportation to a site over an hour's drive away, it becomes
an immense hardship.
Demand for the vaccine and reliable information about accessing the vaccine on Cape Cod is
very high. A hotline established by Barnstable County has received over 22,000 calls since its
inception on January 19th. On February 3, the Cape Cod COVID-19 Response Task Force hosted
a tele-town hall, where over 13,000 unique dials stayed on an hour-long call. Each of us have
received hundreds of emails and calls with urgent pleas for help from constituents who cannot
drive to Gillette Stadium or Dartmouth, who do not have access to internet or a computer, and/or
who do not have friends and family nearby who are able to help arrange an appointment or help
with transportation.
To date, approximately 22,000 doses of vaccine have been provided to Barnstable County, Cape
Cod Healthcare, community health centers, and two municipalities. While 11.7% of Barnstable
County residents have received the first dose of the vaccination, we worry this does not capture
how many more adults over 75 there are in our communities. We will need 55,000 doses to
vaccinate all Cape Codders aged 75 and older, assuming use of Moderna and Pfizer vaccines.
This is a steep challenge, especially given the Commonwealth’s focus on an off-Cape mass
vaccination program.
We urgently request your swift action on the following:
Establish a mass vaccination site at Cape Cod Community College, as discussed but
never executed by your Administration. We are disappointed in your decision to forgo a
state funded mass vaccination site on Cape Cod and urge reconsideration.
An increased allocation of vaccine to Barnstable County. The County has executed
regional vaccine clinics in Eastham, Falmouth, Hyannis, and Orleans to date, with plans
for a site in Truro in two weeks. However the County is only receiving 975 doses a week,
although it is currently the only provider of large scale vaccination in the region. To
execute these vaccination sites in a predictable way, the County needs a consistent and
predictable supply of vaccine.
Delivery of vaccine to a consortium of local boards of health in Barnstable County. Local
boards of health have coordinated with Councils on Aging, police, fire, and other
departments in their respective towns to identify the most vulnerable older adults, and are
doing so across town boundaries. Municipalities are working with Cape Cod Healthcare,
community health centers, and Barnstable County to execute a plan to reach homebound
and vulnerable older adults who are not able to access the current vaccine scheme. This
consortium is prepared to vaccinate our most vulnerable residents, but we need vaccine to
do so.
In the most significant vaccination effort in Massachusetts history, Cape Codders are being left
behind. We have worked deliberately and collaboratively as a region to plan to provide
vaccination to our residents. We simply need the state to allocate vaccine equitably based on
demography. Please help us help ourselves.
Respectfully,
Julian Cyr Sarah K. Peake
State Senator State Representative
Cape & Islands District 4th Barnstable District
Timothy R. Whelan Susan L. Moran
State Representative State Senator
1st Barnstable District Plymouth & Barnstable District
David T. Vieira Steven G. Xiarhos
State Representative State Representative
3rd Barnstable District 5th Barnstable District
Kip Diggs Dylan Fernandes
State Representative State Representative
2nd Barnstable District Barnstable, Dukes & Nantucket District
Weekly Count of New COVID-19 Infections: March 8, 2020 – February 6, 2021
0
5
10
15
20
25
30
35
40
45
50
55
3/8-3/143/15-3/213/22-3/283/29-4/44/5-4/114/12-4/184/19-4/254/26-5/25/3-5/95/10-5/165/17-5/235/24-5/305/31-6/66/7-6/136/14-6/206/21-6/276/28-7/47/5-7/117/12-7/187/19-7/257/26-8/18/2-8/88/9-8/158/16-8/228/23-8/298/30-9/59/6-9/129/13-9/199/20-9/269/27-10/310/4-10/1010/11-10/1710/18-10/2410/25-10/3111/1-11/711/8-11/1411/15-11/2111/22-11/2811/29-12/512/6-12/1212/13-12/1912/20-12/2612/27-1/21/3-1/91/10-1/161/17-1/231/24-1/301/31-2/61
5 3 1 2 0 2 0 0 0
1 0 2 0 0 0 0
1 2
5
2 0 0 0 0
2 0 2 1 2 3
0 1
4
1 3
6 6
13
22
11
7
20
24 25
53
24
15
0 0
3 3
7
53
14
2 0 1 1 1 0 1 1 0
3
0 0
1
5
0 0
1 0 0 0 0
1 0 0 0 0 0 0 0
1 1 0 0 0 0 0
1 2 2 1 0
New Brewster COVID-19 Cases
Resident (275 Total)Long Term Care (105 Total staff & patients)
Ages of Brewster Residents with Active COVID-19 Infections
January 24 – January 30
0-9 years (3)
12%
10-19 years (2)
8%
20-29 years (4)
16%
30-39 years (4)
16%
40-49 years (3)
12%
50-59 years (4)
16%
60-69 years (4)
16%
70-79 years (1)
4%
80+ years (0)
0%
0-9 years (3)
10-19 years (2)
20-29 years (4)
30-39 years (4)
40-49 years (3)
50-59 years (4)
60-69 years (4)
70-79 years (1)
80+ years (0)
0-9 years (0)
0%
10-19 years (1)
7%
20-29 years (5)
33%
30-39 years (3)
20%
40-49 years (1)
7%
50-59 years (2)
13%
60-69 years (1)
7%
70-79 years (2)
13%
80+ years (0)
0%
0-9 years (0)
10-19 years (1)
20-29 years (5)
30-39 years (3)
40-49 years (1)
50-59 years (2)
60-69 years (1)
70-79 years (2)
80+ years (0)
January 31 – February 6
% COVID Infections in Age Groups % COVID Infections in Age Groups
Brewster Select Board Meeting of February 16, 2021
Consent Calendar Items
1
8.Consent Agenda
Approve February 8 and 10, 2021 Meeting Minutes
ADMINISTRATIVE RECOMMENDATION
We recommend the Board to approve these minutes.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
www.brewster-ma.gov
BoS 02-08-21
Page 1 of 6
Office of:
Select Board
Town Administrator
MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES
DATE: February 8, 2021
TIME: 6:00 PM
PLACE: Remote Teleconference
ALL PARTICIPANTS ARE PARTICIPATING REMOTELY:Chair Chaffee, Selectperson deRuyter, Selectperson
Whitney, Selectperson Chatelain, Selectperson Bingham, Town Administrator Peter Lombardi, Assistant
Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, William Meehan, Pete
Dahl, Frank Bridges, Bob Young, Pete Dahl, Alex Hopper, Honey Pivirotto, Robert Tobias, Finance Director
Mimi Bernardo, Executive Assistant to the Town Administrator Robin Young
Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement
Chair Chaffee called the meeting to order at 6:02pm, conducted a roll call vote of attendance, declared a
quorum present, and read the meeting participation and recording statements.
Public Announcements and Comment: Members of the public may address the Select Board on matters not on the meeting’s agenda for a
maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future
agenda.
None.
Select Board Announcements and Liaison Reports
None.
Town Administrator’s Report
Mr. Lombardi reviewed the latest State updates, and revised Governor’s orders. The State has focused their
efforts on the roll out of the vaccine. A new 211 phone hotline has been established. The Barnstable County
also has a phone hotline. The data pertaining to the Covid-19 is down trending. The County Health
Department has a registration process for 24 hour advance notice of upcoming local vaccination sites. Local
and Regional information was included in the agenda packet and is posted on the Town’s website. Brewster
currently has 380 Covid cases to date, with the peak amount of cases being logged two weeks ago. Brewster
is still in the “red” designation. Both of the elementary schools will hold classes remotely until at least after
the February school vacation. Chair Chaffee noted that as of this morning there were over 4,000
appointments at Gillette Stadium. Every Thursday the State will be updating the vaccine availability. Pete
Dahl feels it is important for residents to sign up for the updates/alert via Barnstable County.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
www.brewster-ma.gov
BoS 02-08-21
Page 2 of 6
Office of:
Select Board
Town Administrator
Consent Agenda
Select Board Letter to Governor Baker Regarding COVID Vaccine Supply
Vote and Sign to Set Seasonal Population
Vote on Public Beach Access Request – Coastal Carriers
Approve February 1, 2021 Meeting Minutes
Chair Chaffee noted the letter to Governor Baker requesting a vaccination site being established on Cape
Cod. Residents can call 617-725-4005 to share their concern. Selectperson Bingham moved to approve the
February 8, 2021 consent agenda, Selectperson Chatelain second. A roll call vote was taken. Selectperson
Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair
Chaffee-yes. The Board vote was 5-yes, 0-No.
FY22 Budget Overview Presentation and Discussion – Joint with Finance Committee
Finance Committee Chair Pete Dahl called the Finance Committee meeting to order at 6:14pm, conducted a
roll call vote of attendance and declared a quorum present.
Mr. Lombardi recapped the process of meeting with the department heads to review their budget requests.
The full day joint budget meeting with the Finance Committee will be held on February 10, 2021 with the
Department Heads to review their individual department budgets.
Mr. Lombardi reviewed the FY22 Budget Overview PowerPoint presentation. The following information was
taken from the presentation:
The FY21 revenue assumptions include; New Growth - $200k based on Assessor’s analysis, State Aid (cherry
sheet) – level funded at FY21 budgeted, Local Receipts – increased by 5.7% from very conservative FY21
assumptions, Short-term Rental Revenues - $500k based on FY21 actuals to date (+$400k from FY21), New
Solar Revenues to General Fund - $10k, Marijuana Revenues – still $0, Ambulance Receipts – increase to
$795k reflects all Fire Department operating expenses including ambulance lease payments from General
Fund, and Water and Golf Indirects - $150k and $129k respectively. Noteworthy expense drivers (Forecast to
Actual) include; a Health Insurance – which was projected at a 5% overall increase; actual 2.8% premium
increase, plus applied 50% of savings from 1 month premium holiday, Cape Cod Tech – anticipate 1.5%
operating increase BUT 41% increase in Brewster enrollment (29 to 41 students) leads to $266k assessment
increase, Nauset Regional – anticipate 2.5% operating increase, but enrollment increased by .26%, Brewster
Elementary Schools proposed budgets – 4.1% increase for Stony Brook and 4.8% decrease at Eddy School,
and Compensated Absences (Employee Benefits) – contractual obligations due to retiring Town employees
are projected to increase. This equals a $64k difference in levy capacity between FY22 forecast and
recommended budget. The FY22 Proposed Budget Initiatives include; the Assistant Town Administrator for
Personnel and Social Services will become new HR Director, Adding new part-time HR Generalist position (19
hours/week), a Project Manager position will replace outgoing second Assistant TA, which will help build
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
www.brewster-ma.gov
BoS 02-08-21
Page 3 of 6
Office of:
Select Board
Town Administrator
organizational capacity to manage complex initiatives, Net impact (including all benefits) on General Fund
budget of $119k, $23k of which will come online in FY23 (pension), Comprehensive HR audit completed in
2020 with state grant funds provides a roadmap, Consistent with 2016 Government Study Report, 2019 MA
Department of Revenue Report, FY21-22 Select Board Strategic Plan Goal G-5, and broad organizational
consensus based on value in better supporting our ~150 Town FTEs. FY22 Proposed Budget Initiatives include
investing new short-term rental revenues in housing and long-term tax relief, as follows: $250k to Brewster
Affordable Housing Trust
$200k to Capital Stabilization Fund to help mitigate tax impact of future major Town capital projects (not
included in forecast), Continuing commitment to address Town’s unfunded Other Post-Employment Benefit
(OPEB) liability - $300k total FY22 appropriation to Trust Fund, Supporting Year 1 of 3-Year plan to shift 3
remaining part-time (27 hour/week) Library positions to full-time (35 hours/week), 8 additional hours for
Assistant Reference Librarian in FY21 will be split 50/50 between General Fund and Library State Aid. Shifting
ongoing capital obligations into operating budget where possible; +$25k ($75k total) in Road/Drainage
Maintenance (DPW) to cover costs of catch basin cleaning, street sweeping, disposal of materials, line
striping, etc., +$15k ($20k total) in Tree Removal/Plantings (DPW), $15k in Irrigation Maintenance (DPW) and
increasing investment in technology platforms (e-permitting, new website, remote meetings, payroll, etc)
and infrastructure/cybersecurity - +$60k. FY22 Budget: Other Noteworthy Items include; Cape Cod Tech
School Debt Exclusion amount increased by 39% due to enrollment shift even though debt is structured as
level principal, Similar to FY21, Departmental Budgets include contractual step increases only, and
anticipated Cost of Living Adjustment and other potential contractual obligations for all Town employees as
well as a funding for wage adjustments resulting from the findings of the compensation and classification
study are included as a separate line in Employee Benefits since collective bargaining agreements and
Personnel Bylaws expire in June 2021. FY22 Budget Bottom-Line include; estimated FY22 revenue totals,
including $500k in new short-term rental revenues, are $45,995,218, Recommended FY22 operating
appropriations currently total $45,971,021, including: $267,000 General Fund transfer to OPEB Trust Fund
consistent with OPEB Financial Policy ($300k total annual contribution with appropriations by Golf and Water
Departments), $200,000 General Fund transfer to Capital Stabilization Fund consistent with Financial
Reserves Policy, $250,000 General Fund transfer to Brewster Affordable Housing Trust from new rental
revenues consistent with FY21-22 Select Board Strategic Plan Goal H-1, 3.35% operating budget increase, not
including $450k in one-time transfers to Capital Stabilization and BAHT, $24k projected levy capacity.
Chair Chaffee noted the record setting golf revenues for FY21. These are anticipated to carry on through
FY22, but a conservative approach will be taking for budgeting purposes moving forward. The Golf Course
has future capital projects that need to be undertaken. Alex Hopper asked about the $500,000 in short term
revenue funds, with $50,000 being allocated to the general fund. There a number of one-time costs that will
absorb that revenue this fiscal year, which will be freed up in upcoming years. Bill Meehan asked about the
retirement of the DPW director, and the financial impact on their department budget and other budget lines.
This will be considered in both the department budget and may impact others. Honey Pivirotto asked for a
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
www.brewster-ma.gov
BoS 02-08-21
Page 4 of 6
Office of:
Select Board
Town Administrator
status update about the school consolidation report. This has been delayed by the Covid pandemic, but the
discussion has recently been re-engaged by the School Committee. Ms. Kalinick will be meeting with the
School Committee at their next meeting date. This will not impact the FY22 annual budget. Bob Young asked
about the suspension of programs and if there was a consideration on services that could be cut. The social
services are the highest impacted by the restrictions, but are the most needed. There is an assumption on
the FY22 budget that services will return to pre-pandemic status. Frank Bridges requested an actual opening
and closing fund balances included in the presentation. Ms. Bernardo will provide those as they currently
stand to Mr. Bridges, but they cannot include that in the budget presentation as they will not know the
balances of the funds until they are certified. Mr. Meehan moved to adjourn the Finance Committee
meeting, Mr. Bridges second. A roll call vote was taken. William Meehan - Yes, Pete Dahl - Yes, Frank Bridges
- Yes, Bob Young - Yes, Pete Dahl - Yes, Alex Hopper - Yes, Honey Pivirotto - Yes, Robert Tobias – Yes.
Discuss and Vote on New Spring 2020 Town Meeting Date
Due to the pandemic, the Town meeting is scheduled for May 15, 2021. The Whitecaps field has a
construction projected planned for this spring, but Mr. Lombardi thinks it will still be usable for the Town
Meeting. The general election is scheduled for May 25, 2021. The deadline for Citizen Petition’s will be
March 1, 2021. Selectperson Chatelain moved to schedule Town Meeting on May 15, 2021 and the general
election to be scheduled on May 25, 2021, Selectperson Bingham second. A roll call vote was taken.
Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-
yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No.
Discuss and Vote on Special Election Warrant for Nauset Regional High School Debt Exclusion
Each town will need to hold a Special Town Election, and the date has been proposed for March 30, 2021. A
simple majority vote of all four towns combined will be needed for the vote to pass. Selectperson deRuyter
moved to approve the Special Town Election Warrant for the meeting to be held on March 30, 2021,
Selectperson Bingham second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-
yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-
No. Locations for the posting of the warrant will be considered to ensure proper posting.
Discuss and Vote on Select Board’s Recommendation regarding Nauset Regional High School Project
Mr. Lombardi reviewed the major elements of the proposed project. Tom Conrad spoke to the Board. The
school facility is in need of repair, which was certified by the MSBA. The process on developing the current
model has developed over years, and has proposed a building that will in use for the next 50 years. Chris
Easley read the Finance Committee subcommittee report. He has concerns with the accuracy of the
accounting information provided and the conclusions drawn from the report. Other Town’s Finance
Committees have responded to the report as well. The School committee would like to address the report at
a future meeting, and give the Select Board a presentation on school choice. Finance Committee Chair Dahl
read a prepared statement regarding the analysis. Chair Chaffee opened the discussion to public comment.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
www.brewster-ma.gov
BoS 02-08-21
Page 5 of 6
Office of:
Select Board
Town Administrator
Helga Dyer, Brewster, is concerned with the school choice program and would like to see it phased out. Mary
Loftus Levine, Brewster, spoke and is in support of the school building project. She would like to see
residents to consider what is gained by having a school choice program. Tom Fitzgibbons, Brewster, spoke in
favor of the school building project and of the school choice program. Larry Diaz, Orleans, is not in favor of
the project. Adam Lange, Brewster, asked the Select Board to consider the elementary schools and
consolidation project as well as the projected future decline of enrollment of Brewster students. Casey
Mecca, Brewster spoke in favor of the project. Paula Miller, Brewster, wondered if there was a criteria
applied to create diversity with school choice students. Superintendent Conrad clarified that school choice
students were not selected, it was dependent on availability of seats and a lottery system. Each community
on the Cape consists of a different make up and population. Ms. Miller is not in favor of school choice
students due to the costs. Richard Stewart, Brewster, is in favor of the project citing the 9 year development
of the project and the State financial aid. Kari Hoffmann, Brewster, announced the forum to be held on
school choice by the Superintendent, which will be held on March 3, 2021, and supports the project.
Selectperson Whitney noted that this vote is not about school choice, but about constructing and renovating
the school. The school choice discussion belongs with the regional school committee and their annual
budget. He feels this project has been well thought out, well planned, and is fiscally responsible.
Selectperson Chatelain agrees, and adds that the historic low interest rates equal an excellent time for
borrowing. Selectperson Bingham is in favor of a new school, but does not feel that this school is the one for
the taxpayers. She feels that the discussion 9 years ago should have been more transparent with the cost for
school choice students and inclusion of Provincetown and Truro students in the regional district. She believes
that the Brewster tax payers will bear the burden of the cost of the project and of the school choice
students. Chair Chaffee is in favor of the project, noting the strong track record of Brewster supporting
education and investing in the students and the community. Not supporting the project will be more
expensive in the future, as was demonstrated with the Fire Station Building project. Selectperson deRuyter is
disappointed that the policy conversation on the makeup of the student body is showing up at the 11th hour.
The project being voted on had a stipulated number by the MSBA. There is a conversation to be had on the
school choice policy, but feels that should have been done long ago. He feels that the Finance Committee
and their subcommittee did their work on their report in good faith, even if he does not agree with it. He
feels waiting on the project is likely to cost more money. Selectperson deRuyter reviewed an op-ed piece
from the local paper summarizing the increase in costs of the current project now, and a different project in
the future, resulting from a failed vote. He is supportive of the project. Selectperson deRuyter moved to
recommend the Nauset High School Building project, Selectperson Chatelain second. A roll call vote was
taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson
Bingham-no, Chair Chaffee-yes. The Board vote was 4-yes, 1-No, the motion is recommended.
For Your Information
Mr. Lombardi acknowledged the letters from residents on the Millstone Road Project. Funding was approved
by the Town Meeting in 2015, a road bond was approved. Underpass and Snow has been completed. The
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
www.brewster-ma.gov
BoS 02-08-21
Page 6 of 6
Office of:
Select Board
Town Administrator
design process of Millstone Road has included 3 public meeting forums at various stages of the projects. The
project has been staked out to give a better understanding. Millstone Road is a main arterial road in the
Town, and is a vital element of the infrastructure. Feedback has been incorporated from the residents, to
make the road safer for drivers, walkers and bikers. Permitting has been paused at the State and local level.
He is hoping a compromise can be reached for the big picture goals, and the concerns being issued.
Matters Not Reasonably Anticipated by the Chair
None.
Questions from the Media
None.
Next Meetings: February 10, 16, 22, and 24
Adjournment
Selectperson Whitney moved to adjourn at 8:09pm, Selectperson deRuyter second. A roll call vote was
taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson
Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No.
Respectfully submitted,
Robin Young
Approved: _______________ Signed: _______________________________________
Date Selectperson Bingham, Clerk of the Board of Selectman
Accompanying Documents in Packet: Agenda, TA Report documents, Consent Items, FYI Packet, Budget Presentation, SB FY21-22Strategic Plan,
FY22 Budget Calendar, Election Warrant Sample, Ballot Sample, Debt Exclusion Language Sample, NRHS packet
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
www.brewster-ma.gov
BoS 02-10-21
Page 1 of 2
Office of:
Select Board
Town Administrator
JOINT MINUTES OF THE SELECT BOARD & FINANCE COMMITTEE MEETING
DATE: February 10, 2021
TIME: 8:00 AM
PLACE: Brewster Town Office Building, 2198 Main Street
PRESENT:Chair Chaffee, Selectperson Bingham, Selectperson Whitney, Selectperson Chatelain, Town
Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Finance Director Mimi Bernardo
Finance Committee: Chair Pete Dahl, Robert Tobias, Bill Meehan, Honey Pivirotto, Andrew Evens, Robert
Young, Frank Bridges
LATE: Alex Hopper
Call to Order/ Pledge of Allegiance
Chair Chaffee called the meeting to order at 8:00am, conducted a roll call vote of attendance, declared a
quorum present, and read the meeting participation and recording statements. Chair Dahl called the meeting
of the Finance Committee to order at 8:02am.
Budget Presentations:
The Finance Team focused on a level services budget, consistent with the Select Board strategic plan. The
Board of Selectmen and Finance Committee discussed department budgets with the respective department
heads as follows:
Early Morning Session:
Police Department
Ladies Library
Building Department
Health Department
Department of Public Works
Break
Late Morning Session:
Fire Department
Natural Resources Department
Council on Aging
Town Clerk
Town Buildings & Maintenance
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
www.brewster-ma.gov
BoS 02-10-21
Page 2 of 2
Office of:
Select Board
Town Administrator
Lunch Break
Finance Committee Member Bill Tobias moved to adjourn for recess, Mr. Bridges second. Roll call
vote: The Finance Committee voted 7-Yes 0-No. Selectperson Bingham moved to adjourn for recess,
Selectperson Chatelain second. Roll call vote: The Select Board voted The Board voted 4-Yes 0-No.
Chair Chaffee called the meeting back to order at 1:02pm, conducted a roll call vote of attendance,
declared a quorum present, and read the meeting participation and recording statements. Chair Dahl
called the meeting of the Finance Committee to order at 1:03pm.
Afternoon Session:
Golf Department
Finance Dept: Assessors, IT, Finance, Treasurer/Collector, Benefits & Debt
Planning Department
Recreation
Water Department
Administration, Town Hall Operations, & All Others
Matters Not Reasonably Anticipated by the Chair
None.
Questions from the Media
None.
Next Meetings: February 10, 16, 22, and 24
Adjournment
Finance Committee member Bill Meehan moved to adjourn at 3:23 pm, Frank Bridges second. The
Committee voted 6-Yes, 0-No. Selectperson Bingham moved to adjourn at 3:25 pm, Selectperson Whitney
second. The Board voted 4-Yes 0-No.
Respectfully submitted,
Robin Young
Approved: _______________ Signed: _______________________________________
Date Selectperson Bingham, Clerk of the Board of Selectman
Approved: _______________ Signed: _______________________________________
Date Finance Committee
Accompanying Documents in Packet: agenda, budget packets
TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN
Dept Project Funding Source FY21 FY22 FY23 FY24 FY25
1 DPW Drainage/Road Maintenance FC/Operating Budget 225,000 275,000 300,000 325,000 350,000
2 DPW Tree Work, Removal and Planting Operating Budget 20,000 20,000 20,000 20,000 20,000
3 DPW Irrigation Projects Operating Budget 15,000 15,000 15,000 15,000 15,000
4 DPW MS4 Stormwater Compliance FC 80,000 100,000 90,000 80,000 70,000
5 DPW Landfill Monitoring FC 60,000 65,000 70,000 75,000 80,000
6 DPW Millstone Road Design Road Bond 283,425 20,000 0 0 0
7 DPW Millstone Road Construction Road Bond 0 1,750,000 3,500,000 0 0
8 DPW Route 137 Design & Construction CH. 90 0 0 1,200,000 0 0
9 DPW Other State Aid (Ch 90) Road Projects (TBD) CH. 90 0 315,000 315,000 315,000 315,000
10 DPW Complete Streets Road Project(s) State Grant 0 0 0 400,000 0
11 DPW Crosby Culvert Federal Grant/Road Bond 416,474 0 0 0 0
12 DPW H-4 Dump Truck 2008 FC 235,000 0 0 0 0
13 DPW P-2 One Ton Dump Truck 2012 FC 0 100,000 0 0 0
14 DPW P-G Scag 48 2010 FC 0 15,000 0 0 0
15 DPW P-D Great Dame Mower 2010 FC 0 15,000 0 0 0
16 DPW H-13 Hot Box 2014 FC 0 0 50,000 0 0
17 DPW H-14 Asphalt Roller FC 0 0 50,000 0 0
18 DPW L-2 Front End Loader 1989(replace with smaller equip)FC 0 100,000 0 0 0
19 DPW P-J Scag Turf Tiger 2011 FC 0 15,000 0 0 0
20 DPW H-11 15" Chipper FC 0 0 75,000 0 0
21 DPW L-3 Loader/Backhoe 2006 FC 0 0 0 225,000 0
22 DPW H-18 Paint Trailer 1991 FC 0 0 0 10,000 0
23 DPW H-19 Utility Trailer 1989 FC 0 0 0 10,000 0
24 DPW P-V Leaf Vacuum 2013 FC 0 0 20,000 0 0
25 DPW H-9 Silverado 1 ton 2015 FC 0 0 0 100,000 0
27 DPW H-17 Cam Trailer 2009 FC 0 0 0 10,000 0
28 DPW H-6 Dodge Ram 2015 FC 0 0 0 0 120,000
29 DPW G-12 Chevy 2016 Foreman Vehicle FC 0 0 0 0 80,000
Subtotal DPW Department 1,334,899 2,805,000 5,705,000 1,585,000 1,050,000
1 POLICE Vehicle Replacement FC 135,000 135,000 140,000 140,000 140,000
2 POLICE IT Repair/Replacement FC 20,000 0 0 20,000 0
3 POLICE Security Pen/Fencing/Gate FC 0 0 50,000 25,000 0
4 POLICE Building Work FC 15,000 0 0 0 0
5 POLICE Ballistic Vest Replacement (23)FC 0 25,000 0 0 0
6 POLICE Cruiser Video Replacement FC 0 55,000 0 0 0
7 POLICE Mobile Data Terminal Replacement FC 0 0 35,000 0 0
8 POLICE Community Room Improvements FC 0 0 0 30,000 0
9 POLICE Dual Enthalpy Economizer Green Communities/Utility Incentives 10,000 0 0 0 0
10 POLICE Demand Control Vent Green Communities/Utility Incentives 46,000 0 0 0 0
11 POLICE Dispatch Console FC 0 0 0 50,000 0
12 POLICE Tasers FC 0 0 0 0 40,000
Subtotal Police Department 226,000 215,000 225,000 265,000 180,000
TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN
#Dept Project Funding Source FY2021 FY2022 FY2023 FY2024 FY2025
1 FACILITIES Drummer Boy Gazebo Lighting and Shed FC 0 16,000 0 0 0
2 FACILITIES Town Hall Window Replacement FC 16,000 50,000 50,000 0 0
3 FACILITIES Town Hall Lighting Upgrade Utility Incentives/Green Communities 30,328 0 0 0 0
Subtotal Facilities Department 46,328 66,000 50,000 0 0
1 LIBRARY Bathroom Tile replacement FC 6,918 0 0 0 0
2 LIBRARY Replace Alarm System FC 7,500 0 0 0 0
3 LIBRARY Library EMS & DCV & Dual Enthalpy Utility Incentives/Green Communities 50,700 0 0 0 0
4 LIBRARY Ligthing Upgrade Utility Incentives/Green Communities 24,001
5 LIBRARY Library Renovation Design/Construction CPC/FC/MLBC/Debt Exclusion/Capital Stabilization 0 471,180 0 12,286,355 0
Subtotal Ladies Library Department 89,119 471,180 0 12,286,355 0
1 IT Technology Upgrades/Replacement FC 20,000 25,000 25,000 30,000 30,000
2 IT Microsoft Office 365/Hosted Upgrade Cares Act 45,000 0 0 0 0
Subtotal IT Department 65,000 25,000 25,000 30,000 30,000
1 DNR Freemans Pond Culvert Wing Walls Federal Grant/State Grant 0 325,000 0 0 0
2 DNR Stony Brook Millsites Retaining Wall Federal Grant/State Grant/CPC 461,867 0 0 0 0
3 DNR Walkers Pond Water Quality FC 40,000 0 0 0 0
4 DNR HVAC Upgrades Utility Incentives/Green Communities 61,000 0 0 0 0
5 DNR Lighting Upgrade Green Communities 7,028 0 0 0 0
6 DNR Bike Trail Extension (Linnell Landing) State Grant/Complete Streets 0 0 800,000 1,100,000 0
7 DNR Wing Island Boardwalk Design & Permit State Grant/BCT 145,000 0 0 0 0
8 DNR Wing Island Construction BCT/CPC 0 0 500,000 600,000 0
9 DNR Beach & Landing Repairs and Improvements FC 0 30,000 30,000 30,000 30,000
10 DNR Long Pond Boat Ramp FC 0 80,000 0 0 0
Subtotal Natural Resources Department 714,895 435,000 1,330,000 1,730,000 30,000
1 SB Housing Trust General Stabilization/FC/STR 400,000 275,000 302,500 332,750 366,025
2 SB Capital Stabilization General Stabilization 500,000 350,000 0 0 0
3 SB Dog Park CPC/STANTON GRANT/DONATION 525,000 0 0 0 0
4 SB Drummer Boy Master Plan Update State Grant 0 0 0 0 0
5 SB Outdoor Hydration Stations (7)State Grant/CPC 0 90,000 0 0 0
6 SB Integrated Water Resource Planning/Implementation FC 75,000 75,000 75,000 75,000 75,000
7 SB Fertilizer Impact Assessment (Golf Course-IWRMP)State Grant/FC 140,000 0 0 0 0
8 SB Septic Upgrade (Golf Course-IWRMP)FC 0 170,000 0 0 0
9 SB Phosphorus Treatment Pilot Program (Ponds)State Grant/FC 0 0 150,000 0 0
10 SB Community Center Design/Construction FC/Debt Exclusion/Capital Stabilization 0 0 0 TBD 0
11 SB Millstone Road Housing CPC/Housing Trust 0 1,000,000 0 0 0
Subtotal Select Board Department 1,640,000 1,960,000 527,500 407,750 441,025
1 ASSESS Valuation Services Overlay 0 80,000 80,000 80,000 80,000
Subtotal Assessors Department 0 80,000 80,000 80,000 80,000
TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN
#Dept Project Funding Source FY2021 FY2022 FY2023 FY2024 FY2025
1 NRHS High School Renovation Debt Exclusion 131,825,665 0 0 0 0
2 NRS Annual Capital Allocation Raise & Appropriate 262,138 266,135 272,788 279,608 286,598
3 ELEM Combined Technology FC 30,000 60,000 60,000 60,000 60,000
4 ELEM Combined HVAC/Plumbing/Electrical Repairs FC 25,000 25,000 25,000 0 0
5 ELEM Combined Painting Int/Ext FC 0 20,000 20,000 20,000 0
6 ELEM Stony Brook School Roof Repairs Asphalt FC 20,000 0 0 0 0
7 ELEM Eddy School Repair Sidewalk & Curbing FC 0 0 0 90,000 0
8 ELEM Stony Brook School Flooring Replacement FC 40,000 25,000 40,000 0 0
9 ELEM Stony Brook School Hazardous Waste Abatement FC 55,000 20,000 25,000 0 0
10 ELEM Stony Brook School Asphalt Roof Design/Replacement **MSBA/FC/Short-Term Debt 0 200,000 1,200,000 0 0
11 ELEM Eddy School Resurface Parking Lot & Drive FC 0 180,000 0 0 0
12 ELEM Eddy School Sidewalk Shingle Replacement FC/Short-Term Debt 0 400,000 0 0 0
13 ELEM Stony Brook School Unit Ventilators Replacement Green Communities/FC 0 0 320,000 0 0
14 ELEM Stony Brook School Rubber Roof & Boiler ReplacementState Grant/Green Communities/FC/Debt 0 0 0 150,000 1,020,000
15 ELEM Stony Brook Upgrade Fire Panel & Relocate Detectors FC 25,000 0 0 0 0
16 ELEM Stony Brook Replace Water Heater FC 25,000 0 0 0 0
Subtotal School Departments 132,307,803 1,196,135 1,962,788 599,608 1,366,598
1 BUILDING Vehicle Replacement (Hybrid)Green Communities/FC 0 0 25,000 0 0
2 BUILDING Electronic Records Archival Database Project FC 0 25,000 25,000 25,000 25,000
Subtotal Building Department 0 25,000 50,000 25,000 25,000
1 CLERK Electronic Ballot Tabulators FC 22,800 0 0 0 0
Subtotal Town Clerk Department 22,800 0 0 0 0
1 COA Replace Outside Ramp FC 10,000 0 0 0 0
2 COA Exterior Painting FC 30,000 0 0 0 0
Subtotal COA Department 40,000 0 0 0 0
#Dept Project Funding Source FY 2021 FY 2022 FY2023 FY2024 FY2025
1 REC Storage Sheds Free Cash 0 0 0 0 14,000
2 REC Freemans Fields ADA Project CPC 0 135,000 0 0 0
3 REC Freemans Fields Irrigation Replacement Rec Revolving/FC 0 30,000 0 0 0
4 REC Town Hall Fields ADA & Upgrade Project CPC 0 0 250,000 0 0
5 REC Drummer Park Playground Upgrades CPC 0 0 250,000 0 0
6 REC Gages Field ADA & Upgrade Project CPC 0 0 0 204,068 0
7 REC Freemans Fields New Playground CPC 0 0 0 500,000 0
Subtotal Recreation Department 0 165,000 500,000 704,068 14,000
#Dept Project Funding Source FY 2021 FY 2022 FY2023 FY2024 FY2025
1 FIRE Personal Protective Equipment Ambulance Receipts 0 0 25,000 25,000 25,000
2 FIRE Hydraulic Rescue Tools (Jaws of Life) AFG Grant/Ambulance Recepits 0 0 0 0 0
3 FIRE Scheduling/Equipment Software Ambulance Receipts 0 0 0 0 0
4 FIRE Mobile Computer Equipment Ambulance Receipts 0 0 0 25,000 0
5 FIRE Breathing Apparatus (32 SCBA units)AR/Lease 0 0 65,000 65,000 65,000
6 FIRE Deputy Chief Vehicle Ambulance Receipts 0 0 65,000 0 0
7 FIRE Ambulance 243 Lease Ambulance Receipts 0 60,000 60,000 60,000 60,000
8 FIRE Ambulance 242 Lease Ambulance Receipts 0 65,000 0 65,000 65,000
9 FIRE Ambulance 244 Lease Ambulance Receipts 0 55,000 55,000 55,000 0
10 FIRE Squad 241 Lease Payment Ambulance Receipts 0 72,000 72,000 72,000 72,000
11 FIRE Utility Terrain Vehicle Ambulance Receipts 0 35,000 0 0 0
12 FIRE Emergency Management Funds Free Cash 20,000 0 0 0 0
13 FIRE Misc Fire Equipment FC 0 0 0 25,000 0
14 FIRE AED replacement AR/GF 0 0 0 0 40,000
TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN
Total ARR/FIRE $20,000 $287,000 $342,000 $392,000 $327,000
#Dept Project Funding Source FY 2021 FY 2022 FY2023 FY2024 FY2025
1 WATER Construction Account Water Reserves 180,000 180,000 180,000 180,000 180,000
2 WATER Land Acquisition for Water Protection Water Reserves 0 70,000 70,000 70,000 70,000
3 WATER 2011 Utility Truck Water Reserves 60,000 0 0 0 0
4 WATER Well #6 Pump/Motor Replacement Water Reserves 0 40,000 0 0 0
5 WATER Well #6 Redevelopment Project Water Reserves 0 40,000 0 0 0
6 WATER Lighting Upgrade Utility Incentives/Green Communities 16,419 0 0 0 0
7 WATER Construction Generator Project Water Reserves/Debt 620,000 0 0 0 0
8 WATER 2012 Pick Up Truck Water Reserves 0 60,000 0 0 0
9 WATER Red Top Water Main Water Reserves 0 125,000 0 0 0
10 WATER Master Plan Update Water Reserves 0 0 0 0 250,000
11 WATER 2014 Pick Up Truck (Superintendent Veh)Water Reserves 0 0 65,000 0 0
12 WATER Well #4 Pump/Motor Replacement Water Reserves 0 0 40,000 0 0
13 WATER Well #4 Redevelopment Project Water Reserves 0 0 40,000 0 0
14 WATER 2015 Utility Truck (1970)Water Reserves 0 0 0 65,000 0
15 WATER 2017 Utility Truck (1910)Water Reserves 0 0 0 0 70,000
16 WATER Tanks 1 & 2 Standpipe Rehabilitation Water Reserves/Debt 0 0 0 1,500,000 0
Total Water Reserve Funds 0 $876,419 $515,000 $395,000 $1,815,000 $570,000
#Dept Project Funding Source FY 2021 FY 2022 FY2023 FY2024 FY2025
1 GOLF Clubhouse Carpeting Golf Reserves 0 25,000 0 0 0
2 GOLF Clubhouse Window & Door Replacement Golf Reserves 0 50,000 0 0 0
6 GOLF Maintenance Building Replacement Golf Reserves/Debt 0 0 0 1,000,000 0
7 GOLF Irrigation Pump Reconditioning Golf Reserves 0 55,000 0 0 0
9 GOLF Sink Hole Repairs Golf Reserves 0 20,000 0 0 0
10 GOLF Cart Path Improvements Golf Reserves 0 40,000 120,000 0 0
11 GOLF Kitchen Equipment Replacement Golf Reserves 0 20,000 0 0 0
12 GOLF Equipment Replacement Golf Reserves 0 242,000 225,000 290,000 225,000
14 GOLF Driving Range Irrigation Well Restoration Golf Reserves 0 0 0 50,000 0
15 GOLF Clubhouse Painting Golf Reserves 0 0 30,000 0 0
16 GOLF Clubhouse Roof Replacement Golf Reserves 0 0 0 0 60,000
Total Golf Reserve Funds 0 $0 $452,000 $375,000 $1,340,000 $285,000
TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN
SOURCE OF FUNDS FISCAL YEAR 2021 FISCAL YEAR 2022 FISCAL YEAR 2023 FISCAL YEAR 2024 FISCAL YEAR 2025
GF DEBT AUTHORIZATIONS $131,825,665 $526,000 $756,000 $1,500,000 $489,600
FREE CASH $1,453,218 $1,851,590 $1,390,000 $1,355,000 $1,014,000
CPC $375,000 $1,210,590 $500,000 $2,464,686 $0
STATE GRANTS $115,000 $399,000 $1,244,000 $6,203,737 $326,400
FEDERAL GRANTS $649,223 $0 $0 $0 $0
WATER RESERVES/DEBT $860,000 $515,000 $395,000 $1,815,000 $570,000
AMBULANCE RECEIPTS $0 $287,000 $342,000 $367,000 $327,000
GOLF RESERVES/DEBT/OPER $0 $452,000 $375,000 $1,340,000 $285,000
RECREATION REVOLVING $0 $15,000 $0 $0 $0
ROAD BOND $387,543 $1,770,000 $3,500,000 $0 $0
CHAPTER 90 $0 $315,000 $1,515,000 $315,000 $315,000
OPERATING BUDGET $110,000 $135,000 $135,000 $135,000 $135,000
GENERAL STABILIZATION $750,000 $350,000 $0 $0 $0
CAPITAL STABILIZATION FUND $0 $0 $0 $2,500,000 $0
SHORT TERM RENTAL REVENUE $0 $275,000 $302,500 $332,750 $366,025
AFFORDABLE TRUST FUND $0 $250,000 $0 $0 $0
RAISE & APPROPRIATE (NAUSET CAPITAL) $262,138 $266,135 $272,788 $279,608 $286,598
OVERLAY $0 $80,000 $80,000 $80,000 $80,000
OTHER GRANTS & FUNDS $350,000 $0 $500,000 $2,470,000 $0
Green Comm/UTILITY INCENTIVE $245,476 $0 $260,000 $102,000 $204,000
TOTAL (ALL FUNDING SOURCES)$137,383,263 $8,697,315 $11,567,288 $21,259,781 $4,398,623
FY21 Notes:DPW- Drainage RM: split between operating budget $75K and FC $150KTree Work & Irrigation: Moved from FC to operating budgetCrosby Culvert: Split between Road Bond $104,118 and Federal NRCS grant $312,356
DNR: Stony Brook Mill Wall: Split between CPC $125K and Federal NRCS grant $336,867Wing Island Boardwalk design: Split between State Grant $115K and BCT $30K
SB:Housing Trust: Split between General Stabilization $250K and FC $150K as was originally planned in FY20Capital Stabilization: Move from General Stabilization as was originally planned in FY20Dog Park: split between CPC $250K, Stanton Grant $225K, and Donations $50K
Other: Library Renovation Design is $471,180 in FY22 split between FC $235,590 and CPC $235,590; Construction is $12,286,355 in
FY24 split $1.5 million debt; $2.5 million Capital Stabilization; $2 million other grants & funds (BLLA fundraising); $4,655,737 State Grant;
$1,630,618 CPC
Certified Free Cash
(start of FY)
Amount Reserved
(end of FY)
Annual Free Cash
Appropriations
Adjusted General Fund
Operating Budget Total*
Free Cash Starting
Balance as % of
Operating Budget
Free Cash Ending
Balance as % of
Operating Budget
7/1/2011 FY12 2,211,097$ 546,246$ 1,664,851$
7/1/2012 FY13 2,344,887$ 648,750$ 1,696,137$
7/1/2013 FY14 2,209,047$ 561,989$ 1,647,058$
7/1/2014 FY15 2,365,624$ 607,861$ 1,757,763$
7/1/2015 FY16 2,542,316$ 606,836$ 1,935,480$ 35,738,178$ 7.11%1.70%
7/1/2016 FY17 2,905,830$ 642,083$ 2,263,747$ 37,091,199$ 7.83%1.73%
7/1/2017 FY18 2,295,241$ 833,652$ 1,461,589$ 37,787,113$ 6.07%2.21%
7/1/2018 FY19 1,989,981$ 884,814$ 1,105,167$ 40,572,087$ 4.90%2.18%
7/1/2019 FY20 2,937,130$ 1,940,130$ 997,000$ 42,367,321$ 6.93%4.58%
7/1/2020**FY21 4,016,610$ 1,180,782$ 2,835,828$ 44,044,280$ 9.12%2.68%
Average 2,581,776$ 845,314$ 1,736,462$ 6.57%2.48%
Median 2,344,887$ 642,083$ 1,664,851$ 6.93%2.18%
** based on following assumptions:
Spring 2021 Total Capital 1,453,281$
Notes:
FY17 Audit discovered that the Water Department debt was paid for by the Town and the money owed back to the Town resulted in a one-time increase
of $600,000 to free cash for 7/1/2018.
It was determined that Indirect Charges were not transferred from the Water Fund to the General Fund for 2 fiscal years (FY17 & FY18). These 'past due'
amounts were transferred in FY19 resulting in a one time increase of $237,049 to free cash for 7/1/2019.
The Indirect Charges were $115,617 for FY17 and $121,432 for FY18.
Free Cash was recertified before 2020 Annual Town Meeting was held and voted on $418,230 of Free Cash appropriations (mainly capital)
* Annual General Fund Operating Budget Totals taken from FY17-26 Financial Forecast dated 11.20 to reflect all Golf/Water revenues/expenses removed
TOWN OF BREWSTER
FREE CASH HISTORY
Year
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Road Maintenance and Drainage
Department Priority Ranking: # Original Dept. Request: $ 250,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY21: $
Submitted by:
Department: DPW
Proposed Funding Source(s):
Project Description:
Funding for Road Maintenance and Drainage Projects.
Project Justification and Purpose:
Funding would provide professional services including engineering, permitting, and construction for
Road Maintenance and Drainage projects.
Cost Estimate & Timing:
250,000 – Projects throughout the year
Estimated Annual Cost or Savings of Operation and Maintenance:
250,000
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 225,000
2022 275,000
2023 300,000
2024 325,000
2025 350,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Tree Work, Removal and Plantings
Department Priority Ranking: # Original Dept. Request: $ 15,000
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by:
Department: DPW
Proposed Funding Source(s): Move to Operating budget
Project Description:
This funding will allow for 5-6 days of tree work and a tree planting program.
Project Justification and Purpose:
Brewster has had an epidemic of tree death due to insects and disease. The line item is used to
hire an outside vendor to remove large trees along Brewster roads.
Cost Estimate & Timing:
Tree work throughout the year
Estimated Annual Cost or Savings of Operation and Maintenance:
Efficient and frequent hazard tree removal protects the traveling public from these hazards
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 15,000
2022 15,000
2023 15,000
2024 15,000
2025 15,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Irrigation
Department Priority Ranking: # Original Dept. Request: $ 15,000
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by:
Department: DPW
Proposed Funding Source(s): Move to operating budget
Project Description:
Irrigation to include turning on/off irrigation systems as Town facilities, as well as make
necessary repairs and routine maintenance as needed.
Project Justification and Purpose:
Requested funding would allow turn on/offs at Town Hall, Gages Field, Freemans Fields, Fire
Department
Cost Estimate & Timing:
Irrigation turn on/offs in Spring and Fall and repairs as needed throughout the year
Estimated Annual Cost or Savings of Operation and Maintenance:
Inspections and repairs prevent future problems with irrigation systems.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 15,000
2022 15,000
2023 15,000
2024 15,000
2025 15,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: MS4
Department Priority Ranking: # Original Dept. Request: $ 80,000
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by:
Department: DPW
Proposed Funding Source(s):
Project Description:
MS4 Stormwater Compliance funding
Project Justification and Purpose:
Funding to include professional services for Stormwater management
Cost Estimate & Timing:
Services and deliverables throughout the fiscal year
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 80,000
2022 100,000
2023 90,000
2024 80,000
2025 70,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Landfill Monitoring
Department Priority Ranking: # Original Dept. Request: $ 60,000
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by:
Department: DPW
Proposed Funding Source(s):
Project Description:
Landfill Monitoring
Project Justification and Purpose:
Funding to include services for required gas and well testing
Cost Estimate & Timing:
Services and deliverables throughout the fiscal year
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 60,000
2022 65,000
2023 70,000
2024 75,000
2025 80,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Replacement of 2008 Dump truck
Department Priority Ranking: # Original Dept. Request: $ 235,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY21: $
Submitted by:
Department: DPW
Proposed Funding Source(s):
Project Description:
Replacement of H-4
Project Justification and Purpose:
Replacement of 2008 dump truck. New vehicle will have improved safety features and snow and ice
operations.
Cost Estimate & Timing:
235,000 – 8-12 months from date of order
Estimated Annual Cost or Savings of Operation and Maintenance:
Replacement would lower overall maintenance costs.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 235,000
2022
2023
2024
2025
BREWSTER POLICE DEPARTMENT
Chief Heath J. Eldredge
631 Harwich Road
Brewster, Massachusetts 02631
Phone 508-896-7011 www.brewsterpolice.org Fax 508-896-4513
“In Partnership With Our Community”
MEMORANDUM
TO: Town Administrator Peter Lombardi
FROM: Chief Heath Eldredge
RE: Capital Planning
DATE: December 15, 2020
Included are the five year capital planning documents for the police department.
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Police Vehicles
Department Priority Ranking: #1 Original Dept. Request: $ 135,000
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by: Chief Eldredge
Department: Police Department
Proposed Funding Source(s): General Fund
Project Description:
Purchase three vehicles annually to replace outgoing vehicles.
Project Justification and Purpose:
This is our annual cruiser replacement program. In each fiscal year we purchase three vehicles
to replace existing department vehicles that have typically reached or exceeded 100,000 miles.
When practical, we transfer the outgoing vehicles to other town departments, as needed. If
vehicles are not used within town, they are sold via GovDeals and the money collected is returned
to the general fund.
Cost Estimate & Timing:
The cost estimate is based on previous quotes for the purchase of vehicles, transfer of usable
equipment (computers, radar units, etc.), purchase of equipment in need of replacing
(lighting/siren packages), and marking up the vehicles with appropriate decals.
Unexpected fluctuations in market pricing on vehicles and equipment would impact the end
dollar amount required for purchase.
Estimated Annual Cost or Savings of Operation and Maintenance:
The schedule we have developed for replacing vehicles, typically prevents us from having to cover
more expensive repairs as vehicles get well over 100,000 miles. Minor repairs of existing line
vehicles are covered within the R&M Vehicle line within our general expense budget.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 $135,000
2022 $135,000
2023 $140,000
2024 $140,000
2025 $140,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: IT Repair/Replacement
Department Priority Ranking: #4 Original Dept. Request: $ 40,000
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by: Chief Eldredge
Department: Police Department
Proposed Funding Source(s): General Fund
Project Description: Money to replace/repair major IT systems as needed.
Project Justification and Purpose: The police department has regularly sought capital money for
needed IT repairs and replacement that would be in excess of what the normal expense budget
can cover. Within the department there are many systems that are reliant on properly
functioning computer systems, to include the card reader access system, the station server, the
telephone server, radio backup system, breathalyzer, etc. It is difficult to predict when these
systems will need replacement, however, the money allotted for the IT repair/replacement
typically covers the department for a number of years.
Cost Estimate & Timing: $40,000 with half in FY22 and half in FY24. By spreading it out over
the two allotments, we can adjust the number in FY24 if the money received in FY 21 has not
been used up.
Estimated Annual Cost or Savings of Operation and Maintenance: By fixing these issues as they
arise, we avoid having to tap into emergency funds, or having larger system failures.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021
2022 $20,000
2023
2024 $20,000
2025
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Building Work
Department Priority Ranking: #8 Original Dept. Request: $ 15,000
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by: Chief Eldredge
Department: Police Department
Proposed Funding Source(s): General Fund
Project Description: Power washing, painting, trim, and shower repairs.
Project Justification and Purpose: In FY 2021 the police station will be turning 20 years old and
there is a need for some cosmetic improvements. The building is in need of power washing, some
trim repair where there is rot from water intrusion and painting on some of the trim. There is
also a need to repair the interior of the men’s shower.
Cost Estimate & Timing: It is likely that there will be multiple contractors needed for the work,
and all will be required to use prevailing wage. The $15,000 estimate is based on the amount of
work and the prevailing wage. All work would take place in year one of the project.
Estimated Annual Cost or Savings of Operation and Maintenance: There is no additional cost
anticipated with this project. It will save money by preventing further damage due to water
intrusion when the trim and shower are fixed.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021
2022 $15,000
2023
2024
2025
1/28/2021
EMS Controls Upgrade
Date: 1/28/2021
Customer: Town of Brewster- Brewster Police Deptartement
ATTN: Mr. Peter Lombardi
Address: 631 Harwich Road, Brewster, MA 02631
NOTE: THIS CONTRACT MAY BE WITHDRAWN BY AUTHORIZED SIGNATURE DATE
RISE IF NOT EXECUTED WITHIN 30 DAYS
P a g e | 1
Energy Conservation Measure Proposal
Reduction of Electric and gas by digitally controlling HVAC equipment
RISE Engineering is proposing to furnish and install CO2/Temperature thermostats for QYT (23) VAV
Boxes. Install new controller, actuator, and return enthalpy sensors on AHU-1. Install a new outdoor air
enthalpy sensor for AHU-1. Write new enthalpy control sequence programming. Write new OA damper
control sequence to maintain CO2 levels at 750 PPM. Provide integration to BMS network. Install new
wire as needed. Provide programming, graphics, and scheduling. Provide Updated programming for
sequence of operations on current AHU-1. Perform Check out.
Scope of Work:
Furnish and Install QYT (23) Wall Mounted Thermostats with CO2/Temperature.
Furnish and Install QYT (1) New Controller for AHU-1.
Furnish and Install QYT (1) OA Damper Actuator.
Furnish and Install QYT (1) Return air enthalpy sensor for AHU-1
Furnish and Install QYT (1) Outdoor enthalpy air sensor for AHU-1.
Furnish and Install new control wiring as needed.
Provide Programming/Graphics/Scheduling as needed for new devices.
Provide Updated programming for sequence of operations on current AHU-1.
Perform Check Out.
Notes and Clarifications:
Prevailing wage included
Normal working hours
Dual Enthalpy Controls (DEC) $ 10,000
Demand Control Ventilation (DCV) $ 46,000
National Grid Incentives (DCV) ($ 1,200)
Cape Light Compact Incentives (DCV) ($ 4,800)
Cape Light Compact Incentives (DEC) ($ 8,670)
Total Installed Cost $ 41,330
** National Grid incentives are subject to final confirmation.
_________________________________________________________________________________________
1. Any defect in materials, design, or installation found within one (1) year of installation date will be remedied without charge and within a
reasonable period of time.
2. All work to be completed in a workmanlike manner according to standard practices.
3. Contract cost includes any permit(s) required by law for this installation. Prior to, or during installation, RISE Engineering (at its sole discretion
) may choose not to proceed further with the installation for reasons relative to Safety or discovery of unforeseen conditions
4. Any change from the above specifications involving extra costs will be executed only on written orders, and will become an extra charge over
and above the contract amount.
5. In the absence of alternate arrangements, disposal of disabled materials is the responsibility of the Customer.
P a g e | 2
6. This contract is subject to Utility company approval of any Utility program incentives incorporated herein. All applicable Utility program
incentives shall be assigned to RISE ENGINEERING.
7. Pricing is valid for 30 days from above date.
Acceptance of Contract – The above prices, DATE OF ACCEPTANCE _____________________
Specifications and conditions are satisfactory and are
the work as specified. Payments will be hereby accepted. SIGNATURE _______________________________
You are authorized to do the work as specified.
Payments will be made as outlined above.
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME:
Department Priority Ranking: # Original Dept. Request: $ 16,000
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by:
Department:
Proposed Funding Source(s):
Project Description: Town Hall window replacement project
Project Justification and Purpose: Costs associated with architectural and design fees
Cost Estimate & Timing:$16,000.00
Estimated Annual Cost or Savings of Operation and Maintenance: Annual Savings to heating
and cooling(electric) bill.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 16,000
2022 50,000
2023 50,000
2024
2025
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM AGREEMENT
3ustomer Name Town of Brewster ilectric Account #1423 649 0018
Sustomer Contact Peter Lombardi
)hone 508-896-3701
-mail plombardi@brewster-ma. gov
[/lai li ng Add ress City, State
ZIP Code
2198 Main St
Brewster, MA 02631 nstallation Site City,
itateZlP Code
same
I BuildingOwner r Tenant ustomer #34187
3uilding Description/Notes Town Hall
This Small Business Energy Efficiency Program Agreement is by and between Cape Light Compact JPE (the
"Compact")through its limited agent RISE Engineering, lnc. ("Lead Vendor"), anO itre undersigned Customer
and is effective as of the date executed by the Customer below.
1. Purpose of Agreement; Program. The purpose of this Agreement is to set forth the terms governing the
undersigned Customer's participation in the Small Business Energy Efficiency incentive program offereO by the
Compact (the "Program").
2. Agreemenf. The following documents (including all attached appendices, exhibits or other attachments
thereto) comprise the entire agreement between the Customer and the Compact and are collectively referred
to herein as the "Agreement":
a) This Small Business Energy Efficiency program Agreement;b) lncentive Payment Terms and Conditions (Appendix 1);c) Project Proposal and Savings Summary (Exhibit A to this Small Business Energy Efficiency program
Agreement);
d) All other exhibits to this Agreement; ande) Any document executed by the Customer and the Compact after execution of this Program Agreement
that specifically states that it is intended to be part of this Agreement.
Each individual component listed above is intended to be complementary and collectively comprise the entireagreement between the Customer, and the Compact and/or its Lead Vendor with respeci to the Customer'sparticipation in the Program. ln the event of conflict between the documents listed a - e above, they are listedin order of precedence. This Agreement constitutes the entire agreement between the Customer, and theCompact and/or its Lead Vendor with respect to the Customer'Jparticipation in the Program specified inSection 1 above and all previous representations and warranties related thereto, either written or oral arehereby annulled and superseded.
3. Other Program Materials. The Customer may receive or submit other documents related to the program
such as equipment instruction manuals, program guidelines, certificates of completion, and othei proJEct
related correspondence. Unless such documents expressly state that they are intended to be part otinisAgreement and have been duly executed by an authorized Compact representative, such materials will betreated as informational or educational materials.
4. Lead Vendor's Ro/e. The Lead Vendor has the authority to act on the Compact's behalf with respect to theProgram as specifically set fort.h in the Agreement. The Lead Vendor has no authority to bind the iompactexcept as specifically set forth in the Agreement. The Program includes installation of energy efficiencymeasures ("EEMs") identified on Exhibit A by fully licensed and insured electricians/tradesp=eople that Lre
trained in the Program's equipment, products and procedures. The Compact has selected the Lead Vendor toperform these installations at rates approved by the Compact. In generai, the Lead Vendor performs the initial
assessment of the Customer's facility and coordinates the labor and materials for the installation of the energy
efficiency measures.
5. Scheduling and lnstallation. Lead Vendor will contact the Customer to schedule a date and time for the
installation of the EEMs. Once installation work has begun, it will continue each business day thereafter,
barring circumstances beyond Lead Vendor's control. Lead Vendor will leave the premises in a neat and
orderly condition. Lead Vendor or the Compact may choose not to install the measures for reasons related to
safety, facility conditions or a material change in circumstances.
6. Recycling and Disposa/ of Materials. The Lead Vendor will properly dispose of any hazardous materials that
were removed as part of the EEM installation. The Customer is responsible for the disposal of any non-
hazardous waste that is generated by the installation.
7. SpecialTerms and Conditions. Special terms and conditions that apply to the Customers' participation in the
Program and/or installation of the Project are set forth in Exhibit c.
8. Use of Products or Equipment Not Approved for lJse in the Program. This provision applies to Customers
who (i) elect to use products or equipment which are not approved for use in ihe Program as identified in
Exhibit A ("Customer Selected Products"), or (ii) request a substitution of (or additional) products or equipment
after this Agreement has been executed and have been informed by the iompact or the Lead Vendor that
such products or equipment are not approved for use in the Program. The term "Customer Selected products"
also includes these substituted or additional products or equipment. The undersigned customer hereby
releases, discharges and covenants not to sue the Compact and the Lead Venddr from any and all losses,
damages, claims, demands, actions, or causes of action of whatever nature which may ariie out of theselection, use, installation and operation of the Customer Selected Products, including, but not limited to,personal injury or property damage. ln addition, the undersigned Customer indemnifies, defends and holds
harmless the Compact, its members, the Lead Vendor, andLach of their respective contractors, officers,
directors, employees, agents, representatives from and against any and all property damage, personal injuries,
claims, damages, losses, costs and expenses (including reasonabie attorneys'feei;, arisirig out of, related to,and/or resulting from the selection, use, installation and operation of the Customer Selected products.
The foregoing Section 8: does I Aoes not M appty.
9. Payment of Energy Efficiency Measures. Upon completion of installation and incentive payment approval byLead Vendor, the Customer agrees to pay the project cost (net of the incentive) to the Lead Vendor. Lead
Vendor will invoice the Customer after completion of installation of the EEMs. Lead Vendor will charge interest
o'f 1 .0% on any unpaid balance after thirty (30) days after issuance of an invoice. lf an eligible Custjmer haschosen to finance their portion of the project cost, the terms in Exhibit B apply.
10. Lead Vendor Warranty. Lead Vendor warrants that any defect in the design, manufacture or installation ofEEMs found within one ('1) year of the installation date wili be remedied by t-eaO Vendor without charge andwithin a reasonable period of time. Lead Vendor is responsible to the Cusiomer for any property damlge orbodily injury caused by it, any of its subcontractors, employees or agents related to work performed retited tothis Agreement.
11. Miscellaneous.
a) Terms not defined in this Agreement have the meanings set forth in the attached lncentive payment
Terms and Conditions.
b) Paragraph headings are for convenience only and are not to be construed as part of this Agreement.c) lf any provision of this Agreement is. deemed invalid by any court or administrative body naiingjurisdiction, such ruling will not invalidate any other provision, and the remaining provisions wiii remainin full force and effect in accordance with their terms.d) This Agreement will be interpreted and enforced according to the laws of the Commonwealth ofMassachusetts. lf legal action is commenced by the Comfact to enforce its rights, it will be entifled to
recover its reasonable costs and attorney's fees.
Except as expressly provided herein, this Agreement may not be modified or amended unless such
modification or amendment is in writing and signed by a duly authorized officer of the Compact.
The Compact may assign any or its rights or obligations, or delegate any of its duties, in whole or in
part to the'Lead Vendor or any other third party(ies), without advance notice to, or consent of, the
Customer. The Customer may not assign any of its rights or obligations referenced in this Agreement
(including, without limitation, the right to receive lncentives) without first obtaining the written consent of
the Compact.
This Agreement is not intended for the benefit of any party other than the Compact, the Lead Vendor
and the Customer,
Certain Customers may be eligible for alternate financing arrangements as set forth in Exhibit B.
Section 8 (Use of Products and Equipment Not Approved for Use in the Program) and Section 10 (Lead
Vendor Warranty) will survive termination or expiration of this Agreement foia period of three years.
Certain provisions in the Terms and Conditions will also survive termination or expiration of thii
agreement as set forth therein.
This Agreement may be executed in any number of counterparts, each of which when executed and
delivered will constitute a duplicate original, but all counterparts together will constitute a single
agreement.
12. Certification and Customer Signature; Lead Vendor Signature.
By my signature below, I hereby certif,T that I am a duly authorized representative of the Customer identified
below and I have read, understand and agree to all of the contract provisions, and terms and conditions of theAgreement. I certify that the statements made, and information provided by the Lead Vendor have beenexamined by me and are true and complete. I understand and agree that by signing below, the Customer
consents to all of the terms of the Agreement and affirms its intent to participate in itre program.
Customer Signature:
Name/Title:
Date:
Lead Vendor is signing as the Compact's limited agent and is authorized to execute this Agreement and act onthe Compact's behalf as set forth in this Agreement.
RISE Engineering
Siqnature:
Name/Title:
Date:
e)
0
s)
h)
i)
EXHIBIT A
PROJECT PROPOSAL AND SAVINGS SUMMARY
All of the products and equipment listed in the Project Proposal and Savings Summary meet the
Program standards.
OR
The following products or equipment do NOT meet the Program standards; Section B (t-)se of products
or Equipment Not Approved for tJse in the program) of the Agreement applies to these products and
equipment.
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM
Terms and Conditions
1. lncentives - Subject to the terms set forth in the Agreement, including these Terms and Conditions, the Compact
will provide lncentives to the Customer for the installation of EEMs.2. Definitionsa) "Agreement" has the meaning set forth in the Small Business Energy Efficiency Program Agreement between the
Compact (through its Lead Vendor) and the Customer.b) "Compact" means the Cape Light Compact JpE.c) "Customer" means the customer maintaining an account for service with the distribution company serving the
territory of the Compact, who satisfies the Program eligibility requirements established by the Compact, Jnd who
has executed the Agreement.
"EEMs" are those energy efficiency measures described in Exhibit A to the Agreement or other custom measures
that have been approved in writing prior to installation by the Compact or the Lead Vendor.
"Facility" means the Customer location served by the Compact where EEMs are to be installed.
"lncentives" means incentives made available by the Compact or the Lead Vendor to the Customer pursuant to this
Agreement.
"Lead Vendor" means the Lead Vendor identified in the Agreement, or its successors and assigns."Program" means the energy efficiency program offered by the Compact to customers as described in the
Agreement.
"Program Materials" means the educational documents and information provided by the Compact or the Lead
Vendor specifying the qualifying EEMs, technology requirements, costs and other program requirements, which
include, without limitation, Program guidelines and requirements.
"Project Proposal and Savings Summary" means the Project Proposal and Savings Summary Attached to the
Agreement.
"Terms and Conditions" means these Terms and Conditions.
1_ - Monitoring and Verification - The Compact reserves the right to perform monitoring and verification of the
EEMs for a three-year period following completion of the installation in order to determine thJactual demand reduction
and energy savings. As a condition of receiving an lncentive, the Customer agrees to provide access and information tothe Compact and its representatives and cooperate with the Compact regarding such activity. By participating in the
Program, the Customer acknowledges and agrees that no activity by the Compact or the Le-ad Vendor includLs any kind of
safety, code or other compliance review.4. Permission of EEM lnstallation - The Customer represents that the Customer has obtained any permission
necessary for installation of the EEMs.
9: lncentive Payment Gonditions - The Compact reseryes the right to reduce or eliminate the lncentive amount if(i) the quantity and/or qualifying costs of EEMs actually installed differs from the pre-approved amounts, or (ii) the EEMswere not installed in accordance with this Agreement, or have not been properly mainiained, have been altered ordisconnected, or in the event of a shutdown or significant reduction of operations at the Facility. ln addition, the Customeris obligated to refund such lncentive amounts paid by the Compact where the projected energy savings have not been
achieved as a result of the foregoing circumstances.
Measures to be installed in connection with a Project are not eligible for incentives from other Compact energy efficiencyprograms or other Mass Save programs.
Customer understands- and agrees that Program funds are limited and that lncentives are subject to the availability offunds on a first come, first served basis.6. Maintenance of EEMs - Customer agrees that it will operate and maintain the EEMs in accordance with themanufacturer's recommendations and the terms of this Agreement, and will replace consumable parts and othercomponents with comparable or superior efficient products at the Customer's expense.
l. Program/Terms and Conditions Ghanges - Program expenditures, requirements and eligibility, and theseTerms and Conditions, may be changed by the Compect a1 any time without notice. The Compact ieserves the right, forany reason, to withhold approval of projects and any EEMs, and to cancel or alter the Program, at any time withoit notice.Approved projects will be processed under the Terms and Conditions in effect at the time -of execution ot tfre Ajieement.8. Publicity of Customer Participation - The Customer grants to the Compact the right to use and referEnce forpromotional and regulatory purposes the Cust_omer's participation in the Program, the detaiis of the EEM and the energysavings, the amount of lncentives paid to the Customer, and any other inforriation relating to the Customer's participation
d)
e)
0
s)
h)
i)
i)
k)
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM
Terms and Conditions
in the Program.9' lndemnification and Limitation of the Gompact's Liability - The Customer will indemnify, defend and hold
harmless the Compact (and its members) and the Lead Vendor and each of their respective contrictors, officers,
directors, employees, agents, representatives, successors and assigns (collectively, the "lndemnified parties") from and
against any and all pro-perty damage, personal injuries, claims, damages, losses, iosts and expenses (including
reasonable attorneys' fees), arising out of, resulting from, or caused or alleged to be caused in whole or in part by any
actual or alleged act or omission of the Customer, its subcontractors, agents, representatives, or anyone direcfly or
indirectly employed by any of them or anyone for whose acts any of theh may be liable.
To the fullest extent allowed by law, the Compact's aggregate liibility, for all ilaims arising out of or related to this
Agreement, regardless of the number of claims, is limited to paying approved lncentives ii accordance with the
Agreement. The Compact and the lndemnified Parties are not liabie to the Customer or any other party for any other
obligations, losses, damage or claims. To the fullest extent allowed by law and as part of the consideration toiparticipation
in the Program, the Customer waives and releases the Compact and the lndemnified Parties (excluding the Lead Vendor
whose. warranty obligations are set forth in the Agreement) from all obligations (other than payment of an lncentive in
accordance with the Agreement), and for any liability or claim associated with the EEMs, the performance of the EEMs,
the Program, or the Agreement.10. No Representations or Warranties by the Compact - The Customer understands and agrees:A) THE COMPACT DOES NOT ENDORSE, GUARANTEE, oR WARRANT ANY CoNTRAcToR,
MANUFACTURER OR PRODUCT, AND THE COMPACT MAKES NO WARRANTIES OR GUARANTEES IN
CONNECTION WITH ANY PROJECT, OR ANY SERVICES PERFORMED IN CONNECTION HEREWITH OR
THEREWITH, WHETHER STATUTORY, ORAL, WRITTEN, EXPRESS, OR IMPLIED, INCLUDING, WITHOUT
LIMITATION, WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THIS
DISCLAIMER WILL SURVIVE ANY CANCELLATION, COMPLETION, TERMINATION OR EXPIRATION OF
THE CUSTOMER'S PARTICIPATION IN THE PROGRAM. THE CUSTOMER ACKNOWLEDGES AND AGREES
THAT ANY WARRANTIES PROVIDED BY ORIGINAL MANUFACTURERS, LICENSORS, OR PROVIDERS OFMATERIAL, EQUIPMENT, OR OTHER ITEMS PROVIDED OR USED IN CONNECTION WITH THE PROGRAM
("THIRD PARry WARRANTIES')ARE NOT TO BE CONSIDERED WARRANTIES OF THE COMPACT. THE
COMPACT MAKES NO REPRESENTATIONS, GUARANTEES, OR WARRANTIES AS TO THE APPLICABILIry
OR ENFORCEABILITY OF ANY SUCH THIRD PARTY WARRANTIES. THE TERMS OF THIS SECTION WLL
GOVERN OVER ANY CONTRARY VERBAL STATEMENTS OR LANGUAGE APPEARING IN ANY PROGRAM
MATERIALS.
b) The Compact is not responsible for determining that the design, engineering or installation of the EEMs is proper
or complies with any particular laws, codes, or industry standards. The Compact does not make any
representations-of any kind regarding the benefits or energy savings to be achieved by the EEMs oi the
adequacy or safety of the EEMs.
C) The Customer agrees and acknowledges that the Compact is not a manufacturer of, or regularly engaged in thesale or distribution of, or an expert with regard to, any equipment or work.d) The Customer agrees and acknowledges that the Compact is not liable for any damage caused by the operationor malfunction of the EEMs.11. Energy Benefits - Other than the energy cost savings realized by the Customer, the Compact is entifled to i 00%of the benefits and rights associated with the EEMs, including, without limitation, ISO-NE products and all other attributes,credits or products associated therewith under any regional initiative or federal, state or local law, program or regulation orprogram, and the Customer represents that the Customer has obtained any permission necessary for-installatioi of theEEMs. The customer waives, and agrees not to seek, any right to the same.12. Customer Must Declare and Pay All Taxes - The bLnefits conferred upon the Customer through participation inthe Program may be taxable by the federal, state, and local government. The Customer is responsible fdr declaring andpaying all such taxes. The Compact is not responsible for the payment of any such taxes.
13.Termination - The Compact has the right to terminate the Customer's participation in the program should it
2
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM
Terms and Conditions
determine that the Customer is not performing its obligations under this Agreement.
The Customer may cancel its participation in the Program at any time by notifying the Compact or the Lead Vendor in
writing.
14. Hazardous Material - Other than as specifically set forth in the Agreement, the Compact has no liability or
responsibility for the discovery, presence, handling, removal, or disposal of or exposure of person or persons to hazardous
material of any kind in connection with the Facility, including, without limitation, asbestos or other toxic substances.15. Survival - The provisions of Sections 3 (Monitoring and Verification), 7 (Program/Terms and Conditions
Changes), 8 (Publicity of Customer Participation), 9 (lndemnification and Limitation oi the Compact's Liabitity), 10 (No
Representations and Warranties by the Compact), 11 (Energy Benefits), 12 (Customer Must Declare and Piy All Taxes),
14 (Hazardous Material) as well as any other Section herein that specifies by its terms that it survives terminition, will
survive the termination or expiration of the Customer's participation in the Program for a period of three years.
Client:
Brewster Town Of
DBA.BREWSTER TOWN HALL
THOMAS THATCHER
2198 Main St Toum Hall
BREWSTER, MA 02631
Customer Report - Project Summary
Account #: 14236490018
Audit #: 034187
Phone Number: 508 896-3701 Ext-
Date 1212112020
Time 10:50 AM
Page No. 1
Work Order: 00005
Auditor:
Audit Date: 811512019
Project Summary
Estimated Wattage Savings
Savings:6,965 Watts
Estimated KWH Savings
Savings: 13,502 KWH
i
L
Savings (KWH. $0.t4;
$2,422.84
Cost And lncentives -l
-t
I
i
l
Program lncentive:
ffi
$30,328.36
$13,501.88
@
Simple Payback (Customer Share/Bill Savings)
Years: 6.94
This offer may be withdrawn if it is not executed within 30 days
Savings:
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME:
Department Priority Ranking: # Original Dept. Request: $ 6,917.50
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by: Cynthia St.Amour
Department: Library
Proposed Funding Source(s): Capital Project
Project Description: Replacement of Bathroom Tiles
Project Justification and Purpose: 25+ year old bathroom flooring-No longer possible to
clean/sanitize
Cost Estimate & Timing: Proposal for $6,917.50
Estimated Annual Cost or Savings of Operation and Maintenance: Ability to clean with routine
maintenance
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 2021
2022
2023
2024
2025
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME:
Department Priority Ranking: # Original Dept. Request: $ 7500.00
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by: Cynthia St. Amour
Department: Library
Proposed Funding Source(s): Capital Project
Project Description: Replacement Library Alarm System & Monitoring
Project Justification and Purpose: Current Alarm system is out of date replacement parts are no
longer available –multiple error messages recurring. Monitoring is ineffectual. Multiple areas
added for coverage have been upgraded.
Cost Estimate & Timing: $7,500.
Estimated Annual Cost or Savings of Operation and Maintenance: Annual monitoring costs of
$540 for Alarm & $504 for Fire
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 2021
2022
2023
2024
2025
12/4/2020
EMS W/ DCV & DEC Proposal
Date: 12/4/2020
Customer: Town of Brewster- Brewster Ladies Library
ATTN: Donna Kalinick
Address: 1822 Main St, Brewster, MA 02631
NOTE: THIS CONTRACT MAY BE WITHDRAWN BY AUTHORIZED SIGNATURE DATE
RISE IF NOT EXECUTED WITHIN 30 DAYS
P a g e | 1
Energy Conservation Measure Proposal
Reduction of Electric by digitally controlling HVAC equipment
RISE Engineering is proposing to install new DDC EMS System that includes advanced graphics and allow
for building HVAC equipment control. The EMS would include demand control ventilation and dual
enthalpy controls.
Scope of Work:
Make safe and demolish five (5) existing AHU Metasys panels.
Furnish and install the following for each of five air handling units:
o Distech ECB Bacnet controller in steel enclosure (mounted in same place as existing)
o Distech ECSmart‐Vue communicating wall module (with on board CO2)
o Discharge air temperature sensor
o Mixed air temperature sensor
o Low Limit manual reset freezestat
o Return air enthalpy sensor
o Dry contact current sensor for fan status alerts
Furnish and install one (1) Distech EC‐Bos8 supervisory controller.
Furnish and install strap on supply and return hot water temperature sensors.
Furnish and install pump enable and status points for automatic backup pumping and runtime
changeover.
Integrate new controls to existing boilers for enabling and alarming.
Furnish and install one outside air enthalpy sensor.
Notes and Clarifications:
This proposal shall exclude the following:
o Premium time (Overtime).
o Airflow Testing, adjusting, and balancing.
o Any painting, patching, repairs to walls or ceilings that need to be modified to
facilitate
o installation.
Existing damper actuators assumed to be reused.
This proposal shall be considered valid for 30 days from proposal date above.
Current lead time on equipment is 2 weeks.
New control scheme to utilize dual enthalpy control (outside vs. return air)
Existing N2 network to be disconnected and reused as BACnet Comm trunk.
P a g e | 2
Total Installed Cost $ 50,700
Cape Light Compact Incentives ($ 23,432)
National Grid Incentives** ($ 3,138)
Net Cost To Customer $ 24,130
** National Grid incentives are subject to final confirmation.
_________________________________________________________________________________________
1. Any defect in materials, design, or installation found within one (1) year of installation date will be remedied without charge and within a
reasonable period of time.
2. All work to be completed in a workmanlike manner according to standard practices.
3. Contract cost includes any permit(s) required by law for this installation. Prior to, or during installation, RISE Engineering (at its sole discretion
) may choose not to proceed further with the installation for reasons relative to Safety or discovery of unforeseen conditions
4. Any change from the above specifications involving extra costs will be executed only on written orders, and will become an extra charge over
and above the contract amount.
5. In the absence of alternate arrangements, disposal of disabled materials is the responsibility of the Customer.
6. This contract is subject to Utility company approval of any Utility program incentives incorporated herein. All applicable Utility program
incentives shall be assigned to RISE ENGINEERING.
7. Pricing is valid for 30 days from above date.
Acceptance of Contract – The above prices, DATE OF ACCEPTANCE _____________________
Specifications and conditions are satisfactory and are
the work as specified. Payments will be hereby accepted. SIGNATURE _______________________________
You are authorized to do the work as specified.
Payments will be made as outlined above.
12/4/2020
CW Pump VFD Proposal
Date: 12/4/2020
Customer: Town of Brewster- Brewster Ladies Library
ATTN: Donna Kalinick
Address: 1822 Main St, Brewster, MA 02631
NOTE: THIS CONTRACT MAY BE WITHDRAWN BY AUTHORIZED SIGNATURE DATE
RISE IF NOT EXECUTED WITHIN 30 DAYS
P a g e | 1
Energy Conservation Measure Proposal
Reduction of Electric by digitally controlling HVAC equipment
RISE Engineering is proposing to install (1) new premium efficiency and (1) Danfoss VFD to modulate the
chilled water pump according to demand using a delta T sensor.
Scope of Work:
Furnish and install two strap on temperature sensors for chilled water loop.
Furnish and install one premium efficiency motor for existing chilled water pump.
Provide laser alignment service on new pump motor.
Demolish and remove one chilled water pump starter.
Furnish and install one new Danfoss VFD for existing chilled water pump.
Notes and Clarifications:
All work performed during normal working hours.
Prevailing Wage Included
Total Installed Cost $ 9,600
Cape Light Compact Incentives ($ 8,524)
Net Cost To Customer $ 1,076
_________________________________________________________________________________________
1. Please note project is contingent on having a BACnet DDC system operational
2. Any defect in materials, design, or installation found within one (1) year of installation date will be remedied without charge and within a
reasonable period of time.
3. All work to be completed in a workmanlike manner according to standard practices.
4. Contract cost includes any permit(s) required by law for this installation. Prior to, or during installation, RISE Engineering (at its sole discretion
) may choose not to proceed further with the installation for reasons relative to Safety or discovery of unforeseen conditions
5. Any change from the above specifications involving extra costs will be executed only on written orders, and will become an extra charge over
and above the contract amount.
6. In the absence of alternate arrangements, disposal of disabled materials is the responsibility of the Customer.
7. This contract is subject to Utility company approval of any Utility program incentives incorporated herein. All applicable Utility program
incentives shall be assigned to RISE ENGINEERING.
8. Pricing is valid for 30 days from above date.
Acceptance of Contract – The above prices, DATE OF ACCEPTANCE _____________________
Specifications and conditions are satisfactory and are
the work as specified. Payments will be hereby accepted. SIGNATURE _______________________________
You are authorized to do the work as specified.
Payments will be made as outlined above.
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM AGREEMENT
3ustomer Name Brewster Ladies Library lectric Account #1423 839 0018
3ustomer Gontact Peter Lombardi Phone 508-896-3701
E-mail plombardi@brewster-ma, gov
Mailing Address City, State
ZlPCode
1822 Rt 6A
Brewster, MA 02631 lnstallation Site City,
StateZlP Code
same
I BuildingOwner r: Tenant Customer #55767
Building Description/Notes
This Small Business Energy Efficiency Program Agreement is by and between Cape Light Compact JpE (the
"Compacl") through its limited agent RISE Engineering, lnc. ("Lead Vendor"), and the undersigned Customer
and is effective as of the date executed by the Customer below.
1. Purpose of Agreement; Program. The purpose of this Agreement is to set forth the terms governing the
undersigned Customer's participation in the Small Business Energy Efficiency incentive program offered by the
Compact (the "Program").
2. Agreemenf. The following documents (including all attached appendices, exhibits or other attachments
thereto) comprise the entire agreement between the Customer and the Compact and are collectively referred
to herein as the "Agreement":
a) This Small Business Energy Efficiency program Agreement;b) lncentive Payment Terms and Conditions (Appendix 1);c) Project Proposal and Savings Summary (Exhibit A to this Small Business Energy Efficiency program
Agreement);
d) All other exhibits to this Agreement; and
e) Any document executed by the Customer and the Compact after execution of this Program Agreement
that specifically states that it is intended to be part of this Agreement.
Each individual component listed above is intended to be complementary and collectively comprise the entire
agreement between the Customer, and the Compact and/or its Lead Vendor with respeci to thb Customer's
participation in the Program. ln the event of conflict between the documents listed a - e above, they are listed
in order of precedence. This Agreement constitutes the entire agreement between the Customer, and the
Compact and/or its Lead Vendor with respect to the Customer's participation in the Program specified in
Section 1 above and all previous representations and warranties related thereto, either written or oral are
hereby annulled and superseded.
3. Other Program Materials. The Customer may receive or submit other documents related to the program
such as equipment instruction manuals, program guidelines, certificates of completion, and other proj6ct
related correspondence. Unless such documents expressly state that they are intended to be part otitris
Agreement and have been duly executed by an authorized Compact representative, such materials will be
treated as informational or educational materials.
4. Lead Vendor's Ro/e. The Lead Vendor has the authority to act on the Compact's behalf with respect to the
Program as speciflcally set forth in the Agreement. The Lead Vendor has no authority to bind the iompact
except as specifically set forth in the Agreement. The Program includes installation of energy efficiency
measures ("EEMs") identified on Exhibit A by fully licensed and insured electricians/tradesp-eople that are
trained in the Program's equipment, products and procedures. The Compact has selected the Lead Vendor toperform these installations at rates approved by the Compact. ln general, the Lead Vendor performs the initial
assessment of the Customer's facility and coordinates the labor and materials for the installation of the energy
efficiency measures.
5. Scheduling and lnstallation. Lead Vendor will contact the Customer to schedule a date and time for the
installation of the EEMs. Once installation work has begun, it will continue each business day thereafter,
barring circumstances beyond Lead Vendor's control. Lead Vendorwill leave the premises in a neat and
orderly condition. Lead Vendor or the Compact may choose not to install the measures for reasons related to
safety, facility conditions or a material change in circumstances.
6. Recycling and Dlsposa/ of Materials. The Lead Vendor will properly dispose of any hazardous materials that
were removed as part of the EEM installation. The Customer is responsible for the disposal of any non-
hazardous waste that is generated by the installation.
7. SpecialTerms and Conditions. Special terms and conditions that apply to the Customers' participation in the
Program and/or installation of the Project are set forth in Exhibit C.
8. Use of Products or Equipment Not Approved for lJse in the Program. This provision applies to Customers
who (i) elect to use products or equipment which are not approved for use in the Program as identified in
Exhibit A ("Customer Selected Products"), or (ii) request a substitution of (or additional) products or equipment
after this Agreement has been executed and have been informed by the Compact or the Lead Vendorthat
such products or equipment are not approved for use in the Program. The term "Customer Selected Products"
also includes these substituted or additional products or equipment. The undersigned customer hereby
releases, discharges and covenants not to sue the Compact and the Lead Vendor from any and all losses,
damages, claims, demands, actions, or causes of action of whatever nature which may arise out of the
selection, use, installation and operation of the CustomerSelected Products, including, but not limited to,
personal injury or property damage. ln addition, the undersigned Customer indemnifies, defends and holds
harmless the Compact, its members, the Lead Vendor, and each of their respective contractors, officers,
directors, employees, agents, representatives from and against any and all property damage, personal injuries,
claims, damages, losses, costs and expenses (including reasonable attorneys' fees), arising out of, related to,
and/or resulting from the selection, use, installation and operation of the Customer Selected Products.
The foregoing Section 8: does l-l does not M appty.
9. Payment of Energy Efficiency Measures. Upon completion of installation and incentive payment approval by
Lead Vendor, the Customer agrees to pay the project cost (net of the incentive) to the Lead Vendor. Lead
Vendor will invoice the Customer after completion of installation of the EEMs. Lead Vendor will charge interest
of 1.0o/o on any unpaid balance after thirty (30) days after issuance of an invoice. lf an eligible Customer has
chosen to finance their portion of the project cost, the terms in Exhibit B apply.
10. Lead Vendor Warranty. Lead Vendor warrants that any defect in the design, manufacture or installation of
EEMs found within one (1) year of the installation date will be remedied by Lead Vendor without charge and
within a reasonable period of time. Lead Vendor is responsible to the Customer for any property damige or
bodily injury caused by it, any of its subcontractors, employees or agents related to work performed relited to
this Agreement.
11. Miscellaneous.
a) Terms not defined in this Agreement have the meanings set forth in the attached lncentive payment
Terms and Conditions.
b) Paragraph headings are for convenience only and are not to be construed as part of this Agreement.c) lf any provision of this Agreement is deemed invalid by any court or administrative body naiingjurisdiction, such ruling will not invalidate any other provision, and the remaining provisions wiii remain
in full force and effect in accordance with their terms.d) This Agreement will be interpreted and enforced according to the laws of the Commonwealth of
Massachusetts. lf legal action is commenced by the Compact to enforce its rights, it will be entiled to
recover its reasonable costs and attorney's fees.e) Except as expressly provided herein, this Agreement may not be modified or amended unless such
modification or amendment is in writing and signed by a duly authorized officer of the Compact.
0 The Compact may assign any or its rights or obligations, or delegate any of its duties, in whole or in
part to the'Lead Vendor or any other third party(ies), without advance notice to, or consent of, the
Customer. The Customer may not assign any of its rights or obligations referenced in this Agreement
(including, without limitation, the right to receive lncentives) without first obtaining the written consent of
the Compact.
g) This Agreement is not intended for the benefit of any party other than the Compact, the Lead Vendor
and the Customer.
h) Certain Customers may be eligible for alternate financing arrangements as set forth in Exhibit B.i) Section 8 (Use of Products and Equipment Not Approved for Use in the Program) and Section 10 (Lead
Vendor Warranty) will survive termination or expiration of this Agreement for a period of three years.
Certain provisions in the Terms and Conditions will also survive termination or expiration of this
agreement as set forth therein.j) This Agreement may be executed in any number of counterparts, each of which when executed and
delivered will constitute a duplicate original, but all counterparts together will constitute a single
agreement.
12. Certification and Customer Signature; Lead Vendor Signature.
By my signature below, I hereby certify that I am a duly authorized representative of the Customer identified
below and I have read, understand and agree to all of the contract provisions, and terms and conditions of the
Agreement. I certify that the statements made, and information provided by the Lead Vendor have been
examined by me and are true and complete. I understand and agree that by signing below, the Customer
consents to all of the terms of the Agreement and affirms its intent to participate in the Program.
Customer Signature:
Name/Title:
Date:
Lead Vendor is signing as the Compact's limited agent and is authorized to execute this Agreement and act on
the Compact's behalf as set forth in this Agreement.
RISE Engineering
Signature:
Name/Title:
Date:
EXHIBIT A
PROJECT PROPOSAL AND SAVINGS SUMMARY
All of the products and equipment listed in the Project Proposal and Savings Summary meetthe
Program standards.
OR
The following products or equipment do NOT meet the Program standards; Secfion B (Use of products
or Equipment Not Approved for Use in the Program) of the Agreement applies to these products and
equipment.
2.
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM
Terms and Gonditions
1. lncentives - Subject to the terms set forth in the Agreement, including these Terms and Conditions, the Compact
will provide lncentives to the Customer for the installation of EEMs.
Definitions
"Agreement" has the meaning set forth in the Small Business Energy Efficiency Program Agreement between the
Compact (through its Lead Vendor) and the Customer.
"Compact" means the Cape Light Compact JPE.
"Customer" means the customer maintaining an account for service with the distribution company serving the
territory of the Compact, who satisfies the Program eligibility requirements established by the Compact, ind who
has executed the Agreement.
"EEMs" are those energy efficiency measures described in Exhibit A to the Agreement or other custom measures
that have been approved in writing prior to installation by the Compact or the Lead Vendor.
"Facility" means the Customer location served by the Compact where EEMs are to be installed.
"lncentives" means incentives made available by the Compact or the Lead Vendor to the Customer pursuant to this
Agreement.
"Lead Vendor" means the Lead Vendor identified in the Agreement, or its successors and assigns.
"Program" means the energy efficiency program offered by the Compact to customers as desciibed in the
Agreement.
"Program Materials" means the educational documents and information provided by the Compact or the Lead
Vendor specifying the qualifying EEMs, technology requirements, costs and other Program requirements, which
include, without limitation, Program guidelines and requirements.
"Project Proposal and Savings Summary" means the Project Proposal and Savings Summary Attached to the
Agreement.
"Terms and Conditions" means these Terms and Conditions.
l Monitoring and Verification - The Compact reserves the right to perform monitoring and verification of the
EEMs for a three-year period following completion of the installation in order to determine the actual demand reduction
and energy savings. As a condition of receiving an lncentive, the Customer agrees to provide access and information to
the Compact and its representatives and cooperate with the Compact regarding such activity. By participating in the
Program, the Customer acknowledges and agrees that no activity by the Compact or the Le-ad Vendor includes any kind of
safety, code or other compliance review.4. Permission of EEM lnstallation - The Customer represents that the Customer has obtained any permission
necessary for installation of the EEMs.5: lncentive Payment Conditions - The Compact reserves the right to reduce or eliminate the lncentive amount if
(i) the quantlty and/or qualifying costs of EEMs actually installed differs from the pre-approved amounts, or (ii) the EEMs
were not installed in accordance with this Agreement, or have not been properly maintained, have been altered or
disconnected, or in the event of a shutdown or significant reduction of operations at the Faciiity. ln addition, the Customer
is obligated to refund such lncentive amounts paid by the Compact where the projected energy savings have not been
achieved as a result of the foregoing circumstances.
Measures to be installed in connection with a Project are not eligible for incentives from other Compact energy efficiencyprograms or other Mass Save programs.
Customer understands- and agrees that Program funds are limited and that lncentives are subject to the availability offunds on a first come, first served basis.6. Maintenance of EEMs - Customer agrees that it will operate and maintain the EEMs in accordance with themanufacturer's recommendations and the terms of this Agreement, and will replace consumable parts and other
components with comparable or superior efficient products at the Customer's expense.7. Program/Terms and Conditions Changes - Program expenditures, requirements and eligibility, and these
Terms and Conditions,.may be changed by the Compact at any time without notice. The Compact ieserves the right, forany reason, to withhold approval of prolects and any EEMs, and to cancel or alter the Program, at any time withoirt notice.Approved projects will be processed under the Terms and Conditions in effect at the time -of execution of the Agreement.8' Publicity of Customer Participation - The Customer grants to the Compact the right to use and referlnce forpromotionaland regulatory purposes the Customer's participation in the Program, the detaiis of the EEM and the energysavings, the amount of lncentives paid to the Customer, and any other inforriation relating to the Customer's participatlon
a)
b)
c)
d)
e)
f)
s)
h)
i)
i)
k)
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM
Terms and Gonditions
in the Program.9. lndemnification and Limitation of the Compact's Liability - The Customer will indemnify, defend and hold
harmless the Compact (and its members) and the Lead Vendor and each of their respective contrictors, officers,
directors, employees, agents, representatives, successors and assigns (collectively, the "lndemnified Parties") from and
against any and all property damage, personal injuries, claims, damages, losses, costs and expenses (including
reasonable attorneys' fees), arising out of, resulting from, or caused or alleged to be caused in whole or in part by any
actual or alleged act or omission of the Customer, its subcontractors, agents, representatives, or anyone direcfly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
To the fullest extent allowed by law, the Compact's aggregate liability, for all claims arising out of or related to this
Agreement, regardless of the number of claims, is limited to paying approved lncentives in accordance with the
Agreement. The Compact and the lndemnified Parties are not liable to the Customer or any other party for any other
obligations, losses, damage or claims. To the fullest extent allowed by law and as part of the considerition foi participation
in the Program, the Customer waives and releases the Compact and the lndemnified Parties (excluding the Lead Vendor
whose warranty obligations are set forth in the Agreement) from all obligations (other than payment of in lncentive in
accordance with the Agreement), and for any liability or claim associated with the EEMs, the performance of the EEMs,
the Program, or the Agreement.10. No Representations or Warranties by the Compact - The Customer understands and agrees:A) THE COMPACT DOES NOT ENDORSE, GUARANTEE, oR WARRANT ANY CoNTRACToR,
MANUFACTURER OR PRODUCT, AND THE COMPACT MAKES NO WARRANTIES OR GUARANTEES IN
CONNECTION WITH ANY PROJECT, OR ANY SERVICES PERFORMED IN CONNECTION HEREWITH OR
THEREWITH, WHETHER STATUTORY, ORAL, WRITTEN, EXPRESS, OR IMPLIED, INCLUDING, WITHOUT
LIMITATION, WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THIS
DISCLAIMER WILL SURVIVE ANY CANCELLATION, COMPLETION, TERMINATION OR EXPIRATION OF
THE CUSTOMER'S PARTICIPATION IN THE PROGRAM. THE CUSTOMER ACKNOWLEDGES AND AGREES
THAT ANY WARRANTIES PROVIDED BY ORIGINAL MANUFACTURERS, LICENSORS, OR PROVIDERS OF
MATERIAL, EQUIPMENT, OR OTHER ITEMS PROVIDED OR USED IN CONNECTION WITH THE PROGRAM
('THIRD PARTY WARRANTIES')ARE NOT TO BE CONSIDERED WARRANTIES OF THE COMPACT. THE
COMPACT MAKES NO REPRESENTATIONS, GUARANTEES, OR WARRANTIES AS TO THE APPLICABILIry
OR ENFORCEABILITY OF ANY SUCH THIRD PARTY WARRANTIES. THE TERMS OF THIS SECTION WILL
GOVERN OVER ANY CONTRARY VERBAL STATEMENTS OR LANGUAGE APPEARING IN ANY PROGMM
MATERIALS.
b) The Compact is not responsible for determining that the design, engineering or installation of the EEMs is proper
or complies with any particular laws, codes, or industry standards. The Compact does not make any
representations of any kind regarding the benefits or energy savings to be achieved by the f EMs oi the
adequacy or safety of the EEMs.
c) The Customer agrees and acknowledges that the Compact is not a manufacturer of, or regularly engaged in the
sale or distribution of, or an expert with regard to, any equipment or work.d) The Customer agrees and acknowledges that the Compact is not liable for any damage caused by the operation
or malfunction of the EEMs.11. Energy Benefits - Other than the energy cost savings realized by the Customer, the Compact is entitled to 100%
of the benefits and rights associated with the EEMs, including, without limitation, ISO-NE products and all other attributes,
credits or products associated therewith under any regional initiative or federal, state or local law, program or regulation orprogram, and the Customer represents that the Customer has obtained any permission necessary foiinstallatiol of the
EEMs. The Customer waives, and agrees not to seek, any right to the same.'12. Customer Must Dectare and Pay AII Taxes - The benefits conferred upon the Customer through participation in
the Program may be taxable by the federal, state, and local government. The Customer is responsible f& d'eclaring andpaying all such taxes. The Compact is not responsible for the payment of any such taxes.
f3.Termination - The Compact has the right to terminate the Customer's participation in the program should it
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM
Terms and Conditions
determine that the Customer is not performing its obligations under this Agreement.
The Customer may cancel its participation in the Program at any time by notifying the Compact or the Lead Vendor in
writing.
14. Hazardous Material - Other than as specifically set forth in the Agreement, the Compact has no liability or
responsibility for the discovery, presence, handling, removal, or disposal of or exposure of person or persons to hazardous
material of any kind in connection with the Facility, including, without limitation, asbestos or other toxic substances.15. Surviva! - The provisions of Sections 3 (Monitoring and Verification), 7 (Program/Terms and Conditions
Changes), 8 (Publicity of Customer Participation), 9 (lndemnification and Limitation oi the Compact's Liability), 10 (No
Representations and Warranties by the Compact), 11 (Energy Benefits), 12 (Customer Must Declare and Pay All Taxes),
14 (Hazardous Material) as well as any other Section herein that specifies by its terms that it survives termination, will
survive the termination or expiration of the Customer's parlicipation in the Program for a period of three years.
3
Gustomer Report - Project Summary
Client:
BREWSTER LADIES LIBRARY
DBA.BREWSTER LADIES LIBRARY
THOMAS THATCHER
1822 Rte.6a
BREWSTER, MA 02631
Account #: 14238390018
Audit #: 055767
Phone Number: 508 896-3701 Ext-1118
Date 111812021
Time 11:08 AM
Page No. '1
Work Order: 00005
Auditor:
Audit Date: 811212019
Project Summary
Estimated Wattage Savin gs
Savings: 12,362 Watts
Savings: 26,395 KWH
Estimated Annual $ Savi
Savings: $4,751.12
Cost And lncentives
Total: $24,001.09
Program lncentive: g24,OO1.Ogffire
This offer may be withdrawn if it is not executed within 30 days.
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME:
IT
Department Priority Ranking: 1 Original Dept. Request: $ 25,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY2: $
Submitted by: Kathleen Lamber
Department: Information Technology
Proposed Funding Source(s):
Project Description: Technology Upgrade/Replacement
Project Justification and Purpose: Capital request for routine upgrade and replacement of
desktop computers, servers, switches, and other computer hardware and software.
Cost Estimate & Timing: $25,000
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 20,000
2022 25,000
2023 25,000
2024 30,000
2025 30,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME:
Microsoft
365
Department Priority Ranking: 2 Original Dept. Request: $ 45,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY21: $
Submitted by: Kathleen Lamber
Department: Information Technology
Proposed Funding Source(s):
Project Description: Microsoft 365 Conversion & Implementation
Project Justification and Purpose: Migrate email from on premises Exchange server to MS 365
and upgrade desktop MS Office software from version 2013 to Office 365.
Cost Estimate & Timing: $50,000
Estimated Annual Cost or Savings of Operation and Maintenance: $27,000/year for future fiscal
years. MS 365 is a cloud based software as a service offering.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 Implementation 45,000
2022 IT Budget 27,000
2023 IT Budget 27,000
2024 IT Budget 27,000
2025 IT Budget 27,000
1
Donna Kalinick
From:Chris Miller
Sent:Thursday, December 17, 2020 2:01 PM
To:Faythe Ellis; Doug Erickson (derickson@capecod.net)
Cc:Peter Lombardi; Sharon Marotti
Subject:RE: Follow up to CPC of Mill Sites Retaining Wall application review
Attachments:MHC_Response.pdf; Brewster Alewife Committee.docx;
CPC_Letter_of_Support__Millsites_Wall_Reconstruction-mchaffee_brewster-ma.gov.pdf
I have attached letters of support from the Brewster Select Board and the chair of the Alewife Committee.
Budget discussion:
The engineering design has reached the 33% conceptual design stage and project partners are currently reviewing this
submittal. We expect final permit ready designs (67%) in January 2021, at which time we should also have a better construction
cost estimate.
At this point, here is the working budget for the project, and how the requested Community Preservation Committee (CPC)
funding would be allocated.
Design:
We have hired Tighe & Bond (T&B) to do the engineering for the retaining wall. Their design services are funded by the Cape
Cod Conservation District (CCCD) with no required local match. $42,700 Lump Sum.
Permitting:
Wetlands permits (Notice of Intent) will be completed by town staff from my department using the Tighe & Bond engineering
plans. We also anticipate local permits including building department, and Old Kings Highway Historic District.
Massachusetts Historic Commission will also require submittals. When the dam was replaced in 2012, we used Public
Archaeologic Laboratories (PAL) to assist with the historic submittals and evaluation. Their services were approximately $5000
and we anticipate approaching them for this project due to their history with the site. We also anticipate that there may be a
need for other engineering submittals and we estimate those to be approximately $2500.
Bidding/Monitoring
Once the project has been permitted, we will develop an engineering contract to prepare bid specifications and to conduct
construction monitoring during the project. This was also done with the dam reconstruction and was a valuable service to
ensure the final product met the required historic and fish run specifications. We anticipate these services to be approximately
$20,000.
Construction Phase:
The Natural Resource Conservation Service has reviewed the project and estimate construction costs at $386,667.00. They have
provided $290,000.00 and require a local match of $96,667.00; this is the bulk of the CPC funding request. It is important to
note that these funds cannot be used for the permitting phase of the project as described above.
Budget summary:
Services Funding source Funding Local Match (CPC, Town) Total
----------------------------------------------------------------------------------------------------------------------------------------
Design CCCD $42,700 $0 $ 42,700.00
2
Permits CPC/Town $7,500 $ 7,500.00
Construction NRCS $290,000
CPC $96,667 $386,667.00
Bidding/Monitoring CPC/Town $25,000 $ 25,000.00
===========================================================================================
$332,700 $129,167 $461,867
Requested CPC funding: $125,000
Stoney Brook Mill Site Historic Designations:
The Mill Site is on the National Register of Historic Places. The National Archives link
is: https://catalog.archives.gov/id/63794027
The application was submitted in May 2000, and the site was designated June 15, 2000. The 71 page official record is too large
to attach but a copy is also on the Town web site, under the Stoney Brook Mill Sites Committee: https://brewster-
ma.gov/files/millsitehistorical.pdf .
The site is also within the Old Kings Highway Historic District.
Historic Background:
The Stony Brook Grist Mill and Museum is a water-powered grist mill on the site of the original fulling mill in Brewster’s Factory
Village. The history of Factory Village begins with Plymouth Colony Governor Thomas Prence purchasing Stony Brook (then
called Saquatucket) and surrounding lands from local Native Americans. The brook is supplied by the outflow of seven
interconnected ponds and drops twenty-six vertical feet in its two-mile rush to Cape Cod Bay. By 1663, a water powered grist
mill began grinding local grown grain into meal and flour for home use.
In 1665 a fulling mill shared the water power. Here homespun woolen cloth was brought to be cleaned and “pre-shrunk” before
being home sewn into family clothing.
In 1760, the fulling mill and thousands of dollars’ worth of homespun woolen material burned. Fifty four years later (1814) the
Winslow family built a woolen mill on the fulling mill foundation to produce the first factory-made woolen cloth in America.
Thus in the early 1800’s began a thriving commercial community shown on maps as Factory Village. There was a tannery, a
cobbler’s shop (forerunner of today’s United Shoe Machinery Co.), carding and cotton mills. In fact, everything from overalls to
mittens, paper and ice cream were manufactured in Factory Village.
Today’s Stony Brook Grist Mill is the sole remaining structure from Factory Village. Built in 1873 from dismantled saltworks
boards, it sits on the foundation of the original fulling mill. In 1940, the Town of Brewster purchased the abandoned mill and
surrounding property for $1,000 and established the Millsites Committee to oversee this important historical site.
For many years, the town miller ground corn using a small “farmer’s mill.” In 2009, a new larger water-wheel and millworks were
built using Community Preservation Act funds. The completed restoration is a working representation of a 19th Century Grist
Mill. Visitors can see the mill in action and purchase fresh ground cornmeal. The upstairs Museum features photos of Factory
Village, a large collection of Native American stone tools, an antique barn loom, and many artifacts from 19th Century Brewster
life.
3
Since its purchase in 1940, limited improvements to enhance public access, safety, and interpretation have been made. They
include clearing underbrush, laying out unpaved footpaths, constructing wooden footbridges, adding a small surface parking lot
and picnic benches, restoring the grist mill building, restoring the Mill Site dam, and erecting a few small interpretative signs and
plaques.
Stony Brook/Factory Village also represents one of the earliest conscious acts of historic preservation in Barnstable County. Its
historical significance and special sense of place was recognized in the late-1930s by a broad-based coalition that included local
citizens and officials, property owners, and the Cape Cod Chamber of Commerce. Through their efforts, the "Old Grist Mill" and
lands immediately adjacent to Stony Brook were purchased by, or donated to, the town for use as a museum and
cultural/recreational site.
The entire Stony Brook/Factory Village area was included within the Old King's Highway Regional Historic District in 1973, and
has been subject to design review since 1975. Together, those two early preservation efforts, have helped Stony Brook/Factory
Village to survive as the region's best preserved historic industrial village, and to maintain an unusually high degree of historic
integrity of location, design, setting, materials, workmanship, feeling, and associations. The Mill Site was listed on the National
Registry of Historic Places in June of 2000.
The 2012 replacement of the historic dam at the site included notification and review by the Massachusetts Historic Commission
(see attached). This project will require a similar level of review and approval.
I hope that this additional submittal is sufficient for your review of our CPC application.
Thank you,
Chris
--
Chris Miller, Director
Brewster Department of Natural Resources
cmiller@brewster-ma.gov
From: Faythe Ellis [mailto:Faythe.Ellis@outlook.com]
Sent: Friday, December 11, 2020 10:52 AM
To: Chris Miller <cmiller@brewster-ma.gov>; Doug Erickson (derickson@capecod.net) <derickson@capecod.net>
Cc: Peter Lombardi <plombardi@brewster-ma.gov>; Sharon Marotti <sharonmarotti@gmail.com>
Subject: RE: Follow up to CPC of Mill Sites Retaining Wall application review
One more item the committee requested about the budget information: In the addendum memo, please clarify/break down
how much of the project budget is soft costs and how much is construction costs.
Thank you! Faythe
Sent from Mail for Windows 10
From: Faythe Ellis
Sent: Friday, December 11, 2020 10:48 AM
To: Chris Miller; Doug Erickson (derickson@capecod.net)
Cc: Peter Lombardi; Sharon Marotti
Subject: Follow up to CPC of Mill Sites Retaining Wall application review
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME:
Department Priority Ranking: # 1 Original Dept. Request: $ 10,000
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by: Chris Miller
Department: Natural Resources
Proposed Funding Source(s): FC or Drainage? (DPW)
Project Description: Walkers Pond Stormwater Improvements
Project Justification and Purpose: Reduce nutrients directly entering Walkers Pond from paved
access ramps.
Cost Estimate & Timing: $10,000 spring 2021
Estimated Annual Cost or Savings of Operation and Maintenance: Walkers Pond nutrient issues
are a large upcoming expense. This project will benefit the longevity of the recent Upper Mill
alum treatment and ongoing Walkers Pond evaluation (DNR 3 on Capital Plan). MS4
improvement.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 $10,000
2022
2023
2024
2025
Project 2: Interior Lighting at Natural Resources
Project 3: Mini-Split Heat Pumps at Natural Resources
1.Total Energy Use for Applicable Facility in Native Units
Year Electric (kWh) Gas (therms)
FY18 92,960 340
FY19 45,400 75
2.Scope of Project
a.Purpose
The Town of Brewster wishes to reduce its electric use by upgrading to more efficient
lighting as well as looking at replacement opportunities to improve the efficiency of the
HVAC system at the Department of Natural Resources Building by replacing electric
baseboard heat with window air conditioners with ductless mini-split heat pumps.
b.Benefits
The key benefit is a reduction in electric usage as well as increased comfort with higher
quality lighting and HVAC throughout the building.
c.Timeline
The Town is interested in implementing the upgrades as soon as possible, but the
implementation is weather-dependent in that air conditioning is necessary during the
summer months. The proposed HVAC upgrade is anticipated to be implemented in fall 2020
and prior to summer 2021.
d.Procurement Required and Status
RISE Engineering won a competitive bid through Cape Light Compact’s energy efficiency
programs for municipal retrofit projects, and they are expected to be the lead vendor on
this project. The expected procurement will utilize Chapter 25A.
e.Anticipated Impact, Qualitatively and Quantitatively
The anticipated impact for the lighting retrofit is 5,286 kWh in reduced electric usage, which
equates to approximately $793 in annual cost savings. The anticipated impact for the High
Efficiency Mini-Split Heat Pump is 28,346 kWh in reduced electric usage, which equates to
approximately $4,252 in annual cost savings.
f.Project Support for the Five-Year Reduction Plan
The proposed projects are anticipated to contribute significantly to municipal energy
reduction, as they holistically address the specific needs of the building. This electric usage
in this building is expected to drop significantly in this building.
g.Why Grant Funding is Required to Complete Project
While the Town is dedicated to energy efficiency, the Town has not budgeted for these
types of projects. This grant funding will ensure that these projects are implemented within
this next budget cycle.
h.Identification of Permits Required and Status
As the Lead Vendor, RISE and its subcontractors, will ensure that they will pull all applicable
permits before installation.
i.Approvals Required
None required
j.Opportunities for Education and Outreach and Concrete Plan to Accomplish
A press release regarding the proposed projects is anticipated and will be accessible on the
Town’s homepage, Facebook, and Twitter. A climate change / net zero solution will be at
Town Meeting this year and the Green Communities designation and grant funding will be
cited in the warrant book and will include updates on project timeline and completion. The
Cape Cod Climate Change Collaborative also plans to highlight the Town’s accomplishments
to date in one of their upcoming newsletters.
3.Accounting/Proposed Budget for Project
a.Total Project Budget
(1)The total estimate for lighting retrofit is $7,028.
(2)The total estimate for the Mini-Split Heat Pump is $61,000.
b.Other Sources of Funding
(1)Other sources of funding for the lighting retrofit includes a Cape Light Compact
incentive of $5,286.
(2) A Cape Light Compact incentive of $28,346 has been awarded for the completion of
the Mini-Split Heat Pump.
c.Request to Green Communities
(1)A Green Communities Grant of $1,742 is requested for the completion of the lighting
retrofit.
(2)A Green Communities Grant of $32,654 is requested for the completion of the Mini-
Split Heat Pump.
Code Compliant Efficiency: SEER 13, HSPF 8.2
Code Compliant Cost: $56,500
Proposed Efficiency: SEER 19, HSPF 10
Proposed Cost: $61,000
4.Project Team and Qualifications
Donna Kalinick, Assistant Town Administrator and Chief Procurement Officer, is the primary
contact person at the Town for procurement and overall grant management. The grant request
for a Town Energy Manager will be a new position within the Town that can manage the day-to-
day project details among other tasks.
Margaret Song, Cape Light Compact’s C&I Program Manager, will be assisting with
implementation and reporting. Additionally, she will coordinate with RISE Engineering, who will
be doing the third-party engineering review on behalf of Cape Light Compact and National Grid
for applicable projects.
5.References
Please see Appendix for RISE audit report for Brewster Natural Resources. Please note that the
summary on page 4 indicates that the building shell is in condition; therefore, additional
insulation and weatherization is not recommended.
Hossam Mahmoud, Energy Engineer
1/11/2021
EXHIBIT A
PROJECT PROPOSAL AND SAVINGS SUMMARY
All of the products and equipment listed in the Project Proposal and Savrngs Summary meet theProgram standards.
OR
The following products or equipment do NOT meet the Program standards; Section B (lJse of products
or Equipment Not Approved for Use in the Program) of the Agreement applies to these products andequipment.
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM
Terms and Conditions
1' lncentives - Subject to the terms set forth in the Agreement, including these Terms and conditions, the compactwill provide lncentives to the customer for the installation oi e inr,2. Definitionsa) "Agreement" has the meaning set forth in the small Business Energy Efficiency program Agreement between theC_ompact (through its Lead Vendor) and the Customer.b) "Compact" means the Cape Light iompact JpE.c) "customer" means the customer maintaining an account for service with the distribution company serving theterritory of the compact, who satisfies the Plogram etijiuirity requirements established by the compact, and whohas executed the Agreement.d) "EEMs" are those energy efficiency measures described in Exhibit A to the Agreement or other custom measuresthat have been approved in writing prior to installation iv ir'l" compact or the Lead Vendor.e) "Facility" means the customer toc"ation s_erved by the compact where EEMs are to be installed.f) "lncentives" means incentives made available bythe corpltt or the Lead Vendor to the customer pursuant to thisAgreement.
s) "Lead Vendor" means the Lead Vendor identified in the Agreement, or its successors and assigns.h) "Program" means the energy efficiency program offered o! ttre compact to customers as described in theAgreement.i) "Program Materials" means the educational documents and information provided by the compact or the LeadVendor specifying the qualifying EEMs,.technology reqrire.ents, costs and other irog13111 requirements, whichinctude, without rimitation, progiam guiderines *i,i r"qLi*runt..j) "Project Proposal and savingJsumilary" ,"rnr ir'," irioi".i propo.at and savings summary Attached to theAgreement.k) "Terms and conditions" means these Terms and conditions.3' Monitoring and verification - The compact r"."ru"" tt''t" right to perform monitoring and verification of theEEMs for a three-year period following completion of the installaiiol in order to determine the actual demand reductionand energy savings As a condition oT receiving an lncentive, i[" cr.torer agrees to provide access and information tothe compact and its representatives and cooperatewith the compact regardirig such activity. By participating in the
IjtliiT;.,1i"?:i;:ffffilHyj",ir"?;_"nd asrees that no activiti by ilre-comp"act or tre Leao Vendor inctud-es any kind or
l;.".r"t;#;:i$i"i:f :lt;:'JE'^fj:"n
- rhe customer represents that the customer has obtained any permission
5' lncentive Payment conditions - The compact reserves the right to reduce or eliminate the lncentive amount if(i) the quantity and/or qualifying costs ol'EEMs actually inrirlr"i Jitr"rs from the pre-approved amounts, or (ii) the EEMswere not installed in accordance with this Agreement, or have not been properly maintained, have been altered ordisconnected' or in the event of a shutdowrior significant reouction of operations at ilre racilrty. ln addition, the customeris obligated to refund such Incentive amounts paio ny flre compaciwhere the projected energy savings have not beenachieved as a result of the foregoing circumstances.
lffi#Ti::fiS"ili:Xt.:;nffiH,yith a Project are not elisible ror incentives rrom other compact enersy efficiency
,tffit:ffi:ii]:.e:jffi,Tiffi;::il trosram funds are limited and that tncentives are subject to the avaitabitity of
6' Maintenance of EEMs - Customer agrees that it will operate and maintain the EEMs in accordance with themanufacturer's recommendations and the terms of ttris Agreemeni and will replace consumable parts and othercomponents with comparable or superior efficient prooucis uiih" ir.tomer,s expense.7' Program/Terms and conditions changes - Program expenditures, requirements and eligibility, and theseTerms and conditions,,may be changed by the ciompacl ,i;;yli;; without notice. ftre Compact reserves the right, forany reason' to withhold approval of projecfs and any EEMt,
"ni-to "rncel-or arter the program, at any time without notice.Approved projects will be p'ocessed' under the Terms
"no ionJit,lris in effect at the time
-of
execution of the Agreement.8' Publicity of customer Participation - The customer granis to the compact the right to use and reference forpromotionaland regulatory purposes the customer's participatiin in fl.l" erogram, ttre oetaits of the EEM and the energysavings, the amount of tncentives paid to the Custom5i;;;;;y oirrer intorriaid; ,"Li;;io the Customer,s participation
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM
Terms and Conditions
in the Program.9' lndemnification and Limitation of the compact's Liability - The Customer will indemnify, defend and holdharmless the Compact (and its members) and the Lead Vendor and each of their r".p""tir" contractors, officers,directors, employees, agents, representatives, successors and assigns (collectively, tirel,lndemnified parties,,) from andagainst any and all property damage, personal injuries, claims, oamages, losses, iosts and expenses (includingreasonable attorneys' fees), arising out of, resulting from, or caused o-r alieged to be caused in whole or in part-by anyactual or alleged act or omission of the Customer, its subcontractors, agenG, representatives, or anyone direcly orindirectly employed by any of them or anyone for whose acts any of irre-"m ,"y o" ii"Or".To the fullest extent allowed by law, the Compact's aggregate liiOitity, for all ilaims arising out of or related to thisAgreement, regardless of the number of claims, is lim-iGdIo paying approved lncentives ii accordance with theAgreement. The Compact and the lndemnified Parties are not liabie to the Customer or any other party for anyotherobligations, losses, damage or claims. To the fullest extent allowed by law and as part oi ttre consideration for participationin the Program, the Customer waives and releases the Compact andihe lndemnified parties (excluding the Le'ad Vendorwhose. warranty obligations are set forth in the Agreement) fiom all obligations (other than payment of an lncentive inaccordance with the Agreement), and for any liaOility or claim associate-d with the EEMs, the performance of the EEMs,the Program, or the Agreement.10. No Representations or Warranties by the Compact - The Customer understands and agrees:A) THE COMPACT DOES NOT ENDORSE, GUARANTEE, oR WARRANT ANY coNTRACToR,MANUFACTURER OR PRODUCT, AND THE COMPACT MAKES NO WARRANTIES OR GUARANTEES INCONNECTION WITH ANY PROJECT, OR ANY SERVICES PERFORMED IN CONNECTION HEREWITH ORTHEREWITH, WHETHER STATUTORY, ORAL, WRITTEN, EXPRESS, OR IMPLIED, INCLUDING, WITHOUTLIMITATION, WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THISDISCLAIMER WILL SURVIVE ANY CANCELLATION, COMPLETION, TERMINATION OR EXPIRATION OFTHE CUSTOMER'S PARTICIPATION IN THE PROGRAM. THE CUSTOMER ACKNOWLEDGES AND AGREESTHATANY WARRANTIES PROVIDED BY ORIGINAL MANUFACTURERS, LICENSORS, OR PROVIDERS OFMATERIAL, EQUIPMENT, OR OTHER ITEMS PROVIDED oR USED IN cbNNECTIoN WITH THE PRoGRAM('rHlRD PAlIY-lSRf{ryIlES',) ARE Nor ro BE coNStDERED WARRANTES oF rHE cOMpACr. rHECOMPACT MAKES NO REPRESENTATIONS, GUARANTEES, OR WARRANTIES AS TO THE APPLICABILIryOR ENFORCEABILITY OF ANY SUCH THIRD PARTY WARRANTIES. THE TERMS OF THIS SECTION WILLGOVERN OVER ANY CONTRARY VERBAL STATEMENTS OR LANGUAGE APPEARING IN ANY PROGRAMMATERIALS.
b) The Compact is not responsible for determining that the design, engrneering or installation of the EEMs is properor complies with any particular laws, codes, oiindustry stanJards. ih" coilp"ct does not make anyrepresentations-of any kind regarding the benefits or energy savings to be achieved by the EgMs oi ttreadequacy or safety of the EEMs.c) The Customer agrees and acknowledges that the Compact is not a manufacturer of, or regularly engaged in thesale or distribution of, or an expert with regard to, any equipment or work.d) The Customer agrees and acknowledges that the Compact is not liable for any damage caused by the operationor malfunction of the EEMs.1!:. Energy Benefits - Other than the energy cost savings realized by the Customer, the Compact is entifled to 100%of the benefits and rights associated with the EE-lrns, includini, without timitation, lso-NE products and all other attributes,credits or products associated therewith under any regional i-nitiative or federal, state or local law, progo, ori"grtrtion o,"program, and the Customer represents that the Customer has obtained any permission necessary for installation of theEEMs. The customer waives, and agrees not to seek, any right to the same.12' customer Must Declare and Pay All raxes - The bienefits conferred upon the customer through participation inthe Program may be taxable by the federil, state, and local government. The Customer is responsible for declaring andpaying all such taxes. The Compact is not responsible for th6 payment of any such taxes.
13.Termination - The Compact has the right to terminate the Customer's participation in the program should it
SMALL BUSINESS ENERGY EFFICIENCY PROGRAM
Terms and Conditions
determine that the customer is not performing its_obrigations under this Agreement.The customer mav cancel its participliion in in" pig",.,;;i;;y lr" oy notifying the compact or the Lead vendor inwriting.14' Hazardous Material - other than as specifically set forlh in the Agreement, the compact has no liability orresponsibility for the discovery, presence, handling, r"r,ior"i, oiirsposat or or erril;; Jip"rron or persons to hazardousmaterial of any kind in connection witn tne raciriiy:i;;d;-i;;, ii,Xttlritation,-a5oesiJs-oi otrer toxic subsrances.15' survival - The provisions or sectio* s gvl91it"ri.g iriv;incation), 7 (program/Terms and conditionschanges)' 8 (Publicitv.of customer P;tti;i;;ii"r), g rrnoeninNcatlJn ano t-imitaubn oit," iorpact,s Liabitity), 10 (NoRepresentations and w^arrantiei nv *.,"'6Jrpg"ij, r i rer"igy ;"r;rit.l, rz tcriior"i rvrq Decrare and pay A, Taxes),14 (Hazardous Material) as well
"J "nv
ot "Is"iiion d#i."tH ;p"ecities bi its ie;;; tnrilt .rrir"s termination, wi,survive the termination or expiratlon oittre Customer's parficipatio-ii, th" progrrm for a period of three years.
3
Client:
Breurster Town Of
DBA.BREWSTER FIRE STATION
Chris Milter
1657 Rte.6a
W Breurter, MA 02631
Account #: 14285040011
Audit #: 036362
Phone Number: 509 896.3701 Ext.1118
Date 12t2i/ZO2O
Time 10:47 AM
Page No. 1
Work Order; 00009
Auditor:
Audit Date: At14t2}1g
Customer Report - project Summary
lpJ""t Summary
Estimated Wattage Savings
Savings:2,287 Watts
Estimated KWH Savings
Savings:5,286 KWH
$7,027.87
Program lncentive: g5,2g5.ggffim
This offer may be withdrawn if it is not executed within 30 days.
Cape Light
Compact
Savings:$951.46
Simple Payback (Customer Share/Bill Savings)
Years: 1.g3
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME:
Department Priority Ranking: # 1 Original Dept. Request: $ 1.3 million
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by: Chris Miller
Department: Natural Resources
Proposed Funding Source(s): Grant, CPC match
Project Description: Wing’s Island Access Path
Project Justification and Purpose: Access to Wing’s Island is a direct impact to the salt marsh,
floods either side of high tide, and relies on an unimproved easement for access. We have
submitted a grant for design and permitting ($145,000). Project will link Drummer Boy Park
and adjacent conservation and open space parcels to Wing’s Island with an on-grade accessible
path from Drummer Boy Park, across Cedar Ridge Reserve conservation area, to a raised
boardwalk across the marsh to Wing’s Island and a connection to the existing easement at the
Cape Cod Museum of Natural History. Estimated construction costs are $1,100,000.
We have a $30,000 cash match through a project partner, Brewster Conservation Trust, and a
donor has proposed a substantial investment toward eventual construction.
Cost Estimate & Timing: $145,000 spring 2021 for engineering/permits/final design.
Construction fall 2022, estimated total project cost $1,300,000
Estimated Annual Cost or Savings of Operation and Maintenance: unknown
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 Grant applied for in January 2021
2022 CPC application anticipated, private
donor funding
2023
2024
2025
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Housing Trust
Department Priority Ranking: #1 Original Dept. Request: $ 400,000
(1 = highest, 2 = second highest, etc.) TA’s Rec. for FY20: $
Submitted by: Donna J. Kalinick
Department: TA/Housing Trust
Proposed Funding Source(s): General Stabilization/STR
Project Description: Housing Trust Non-Restricted funding
Project Justification and Purpose: The Select Board set a policy last fiscal to fund the Housing
Trust on an annual basis to support Housing programs and initiatives. Due the pandemic, that
proposed funding plan was put on hold. The request for FY21 is to allocate funds from General
Stabilization and Free Cash and then, beginning in FY22, to fund the Housing Trust with half of
the forecasted short term rental tax expansion revenue.
Cost Estimate & Timing: Annual Allocation
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2020 400,000
2021 250,000
2022 275,000
2023 302,500
2024 332,750
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Capital Stabilization
Department Priority Ranking: #1 Original Dept. Request: $ 500,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY20: $
Submitted by: Peter Lombardi
Department: Administration
Proposed Funding Source(s): General
Stabilization/Operating
Project Description: Capital Stabilization Funding
Project Justification and Purpose: The Select Board began the process of setting a policy to
provide annual funding to the Capital Stabilization Account, but that funding was put on hold,
due to the Pandemic. The FY21 & FY22 allocations would be from General Stabilization. An
annual allocation would also be funded through the operating budget with funds from the
forecasted Short Term Rental tax expansion.
Cost Estimate & Timing: Annual allocation
Estimated Annual Cost or Savings of Operation and Maintenance: Funds in the Capital
Stabilization Account would be used to offset the cost of future Capital projects and potentially
avoid or reduce some future debt exclusions for large capital projects.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 500,000
2022 350,000
2023 275,000
2024 302,500
2025 332,750
3
Community Preservation Committee Application October 1, 2020.rev2
APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING
Date Application Submitted:
Name of Project Applicant:
Name of Co-Applicant(s), if applicable:
Name of Contact Person:
Contact Person’s Mailing Address:
Contact Person’s Daytime Phone Number:
Contact Person’s email Address:
Proposed Project Name:
Project Address (or assessor’s parcel ID):
Project Synopsis:
Category: ☐ Open Space ☐ Historic Preservation ☐ Recreation ☐ Community Housing
CPA funding requested $ ______________ Total Cost of Proposed Project $
4
Community Preservation Committee Application October 1, 2020.rev2
PROJECT DESCRIPTION
Please describe your project, answering all of the following questions in the order presented. Applications
will be considered incomplete if all requested information is not provided. Include supporting materials
(maps, diagrams, photos, etc.). Please number pages of application.
Form fields are provided after each question for your convenience. If you need more room, you may
provide additional information via separate documents/attachments at the end of the document.
1. Project Description: Describe the proposed project. Is this part of a larger project or an ongoing project?
2. For Historic Preservation projects: Attach proof of listing on the State Register of Historic Places or a
letter from the Brewster Historical Commission indicating that the resource has been determined to be
significant in the history, archaeology, architecture, or culture of Brewster. Please note that rehabilitation
projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties.
Additional information and analysis will be needed for projects submitted by churches/religious
organizations to determine if they comply with the SJC’s Caplan vs. Town of Acton decision.
5
Community Preservation Committee Application October 1, 2020.rev2
3. CPA Goals/Criteria: Describe how this project accomplishes the goals and objectives of the CPA (refer to
the attached general and issue-specific criteria and identify which of these apply to the project).
4. Community Benefits: What are the community benefits of the project?
5. Community Support: What is the nature and level of support for this project? Include letters of support
and any petitions.
6. Timeline: What is the schedule for project implementation, including a timeline for all milestones? Please
identify any special timing considerations for the project’s implementation. If this is part of a larger project,
is it phased? What is the timeline for the entire project?
6
Community Preservation Committee Application October 1, 2020.rev2
7. Credentials: What are the qualifications and relevant experience of those undertaking the project?
8. Budget/Need for Public Funds: What is the total budget (sources of funds and uses/expenses) for the
project and schedule for expenditure of CPA funds? All sources of funds and expenses must be clearly
identified. Provide the basis for cost estimates whenever possible. (Note: CPA funds may not be used for
maintenance.)
If this is part of a larger project, what is the budget for the entire project (sources of funds and
expenses/uses)?
7
Community Preservation Committee Application October 1, 2020.rev2
Clearly identify what additional funding sources are available, committed, or under consideration and why
public funding would be appropriate. Include copies of commitment letters, if available, and describe any
other attempts to secure funding for this project.
Provide the most recent audited financial report or if none available, an applicant generated financial report
that includes a balance sheet and operating budget. Town-sponsored projects must demonstrate why the
project cannot be funded through the Department’s or Committee’s budget.
9. Maintenance: If ongoing maintenance is required for your project, who will be responsible for maintenance
and how will it be funded?
8
Community Preservation Committee Application October 1, 2020.rev2
10. Site Control and Appraisal: If the project involves acquisition of real property, provide evidence of site
control (deed, purchase and sale, option, etc.). In addition, provide an appraisal of the property’s value by a
state licensed appraiser using customary appraising techniques. The CPA does not allow funding for
acquisitions if the acquisition price is greater than appraised value.
9
Community Preservation Committee Application October 1, 2020.rev2
Town of Brewster Community Preservation Committee
CATEGORY SPECIFIC CRITERIA
(Identify which of the following criteria apply to your project.)
Open Space Proposals
Permanently protect important wildlife habitat, including areas of significance for biodiversity,
diversity of geological features and types of vegetation, contain a habitat type that is in danger of
vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals.
Provide opportunities for passive recreation and environmental education.
Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of
habitats.
Provide connections with existing trails or potential trail linkages.
Preserve scenic views or border a scenic road.
Protect drinking water quantity and quality.
Provide flood control/storage.
Preserve important surface water bodies, including wetlands, vernal pools or riparian zones.
Preserve priority parcels in the Town’s Open Space Plan/maximize the amount of open land owned by
the Town of Brewster.
Historical Preservation Proposals
MANDATORY: Must be on the State Register of Historic Places or have a letter from the Brewster
Historical Commission indicating that the resource has been determined to be significant in the history,
archaeology, architecture, or culture of Brewster.
MANDATORY: Project must meet Secretary of the Interior Standards for rehabilitation and/or
restoration of Historic Preservation Properties.
MANDATORY IF REQUEST IS FROM A CHURCH/RELIGIOUS ORGANIZATION: The
project must satisfy the analysis outlined by the SJC’s Caplan vs. Town of Acton decision.
Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or archaeological
resources of significance, especially those that are threatened.
Protect, preserve, enhance, restore and/or rehabilitate town-owned properties, features or resources of
historical significance.
Protect, preserve, enhance, restore and/or rehabilitate the historical function of a property or site;
Demonstrate a public benefit and/or public access, or
Otherwise provide permanent protection for maintaining the historic resource.
Project site should not be privately owned unless there is demonstrable public access and benefit.
Community Housing Proposals
Increase the supply of year-round affordable rental housing for all types of households, such as young
singles and couples, families, and seniors.
Build support for addressing housing needs through partnerships with conservation groups and non-
profit and for-profit developers.
Create housing that is affordable and appropriate for very low-income seniors and people with
disabilities.
Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability
and condition of existing affordable units, and monitor affordable housing restrictions.
Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial
areas in order to support Brewster’s economy and accommodate household growth.
Provide at least 10% of Brewster’s year-round housing units as affordable housing in order to meet
local and regional needs.
Ensure long term affordability.
10
Community Preservation Committee Application October 1, 2020.rev2
Commit to a resident selection process that promotes diversity and does not include a local preference.
Recreation Proposals
Support multiple active and passive recreation uses.
Serve a significant number of residents and visitors.
Expand the range of recreational opportunities available to all ages of Brewster residents and visitors.
Benefit other Brewster committees providing recreational resources to residents.
Promote the use of alternative corridors that provide safe and healthy non-motorized transportation.
12
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Landscape Architecture
Civil Engineering
Planning
Berkshire
Group, Inc.
Design
The
Land Surveying
BREWSTER DOG
PARK
BREWSTER, MA
JANUARY 30, 2019
AS NOTED
WDS/JDS
JDS
CONSTRUCTION
DOCUMENTS
DRAFT
LAYOUT PLAN
LC-200
5' CHAIN-LINK FENCE
SEE DETAIL 9/LC-500
BIT. CONC. WALK
SEE DETAIL 2/LC-500
BIT. CONC.
ENTRANCE ROAD.
SEE DETAIL 1/LC-500
50'-0" LAYOUT GRID
SAND PLAYMOUND WITH
GRANITE CURB EDGING
SAND PLAYMOUND WITH
GRANITE CURB EDGING
BIT. CONCRETE WALK
SEE DETAIL 2/LC-500
ACCESSIBLE STRIPED AISLE, PARKING
SYMBOLS AND SIGNAGE (2)
PLANTING BED
GRANITE CURB & BIT. CONC. WALK
SEE DETAIL 2&5/LC-500
PLAY BOULDERS (7)
SEE DETAIL 3/LC-501
(2) DOG WATER STATION
SEE DETAIL 2/LC-501
0'30'15'60'90'
SCALE 1"=30'-0" (if printed full size @ 24" x 36")
APPROX. EXISTING POLICE
DEPARTMENT PARKING LOT
PROVIDE 40' MINIMUM DISTANCE
BETWEEN EXISTING PARKING LOT AND NEW ROAD
SMALL DOG
AREA
LARGE DOG
AREA
6' STEEL BENCH,
TYPICAL OF 8.
SEE DETAIL 6/LC-500
GRAVEL MAINTENANCE DRIVE
SEE DETAIL 4/LC-500
GRAVEL MAINTENANCE DRIVE
SEE DETAIL 4/LC-500
PLAY BOULDERS (5)
SEE DETAIL 3/LC-501
WOOD PLATFORM & RAMP
SEE DETAIL 6/LC-501
10' WIDE ACCESS GATE
(2)-5' GATES.
SEE DETAIL 9/LC-500
GRANITE CURB & BIT.
CONC. WALK
SEE DETAIL
2&5/LC-500
10' WIDE ACCESS GATE
(2)-5' GATES.
SEE DETAIL 9/LC-500
ENTRY PLAZA
SEE DETAIL 1/LC-502
PET WASTE STATION, TYP. OF 2
SEE DETAIL 8/LC-500
RAKED GROUND SURFACE
WITH 3" BARK MULCH, TYP.
1. Do not scale drawings for quantity take-offs or construction. Use written dimensions only. If dimensions
are incomplete, contact The Berkshire Design Group, Inc. for clarification.
2. All lines or points are perpendicular or parallel to lines from which they are measured unless otherwise
noted.
3. The Contractor shall verify all layout, dimensions, grades, and inverts prior to construction; report any and
all discrepancies to the Landscape Architect. All discrepancies shall be resolved in writing prior to beginning
work.
4. All areas disturbed from construction activity to be raked, smoothed, fertilized and seeded with perennial
turfgrasses unless otherwise noted.
5. All new walks and surfaces to meet existing walks and surfaces with smooth, continuous line and grade.
6. The Contractor shall not install concrete during adverse weather conditions (rain, sleet, etc.) unless
otherwise directed by the Landscape Architect.
.C[QWV0QVGU
RAKED GROUND SURFACE
WITH 3" BARK MULCH, TYP.
February 22, 2019
4" DEPTH OF
WASHED
RICESTONE
4" DEPTH OF
WASHED
RICESTONE
Brewster Community Preservation Act Grant Application:
Brewster Dog Park Construction
Project Description
Brewster remains poised to construct a municipal dog park – a long-awaited community asset.
The Town has received a construction grant from the Stanton Foundation in the amount of
$225,000. The new Friends of the Brewster Dog Park, a recently formed local 501(c)(3), has
also pledged a minimum financial contribution of $50,000 toward the construction of the
park. This application is seeking funding that would cover the difference in the estimated
project construction costs and the grant funds we have secured to date.
A dog park is a designated public area that is set aside for dog guardians to exercise, play,
and socialize with their dogs off-leash in a safe, enclosed environment. In 2013, dog owners
requested a municipal dog park in Brewster. The Select Board established the Dog Park
Development Committee (DPDC) to carry out the work needed to establish a dog park. Over
several years, the Committee researched and evaluated locations for a park. In December
2017, the DPDC recommended that the Select Board designate the municipal property at 631
Harwich Road as the future site of the dog park. The Select Board unanimously approved
that location on December 4, 2017.
In 2018, the DPDC was awarded a $25,000 grant from the Stanton Foundation to cover the cost
of designing the park, and the Berkshire Design Group of Northampton, Massachusetts, was
selected to design the park and develop bid documents.
The DPDC selected the specific location east of the Brewster Police Facility for the park with
these goals in mind:
Preserve as much of the east side of the parcel as possible for any future municipal needs.
Site the park so as to minimize the length of roadway needed to control costs.
Ensure sufficient buffer between the park and the Police Department, and between the
park and abutters, so that the park is a good neighbor.
The DPDC has proposed creating a functional, attractive dog park consisting of the following
features:
Access road from Harwich Road (Route 124)
Parking area adjacent to park entrance
Water service to provide water for dogs
Shade areas
Two interchangeable fenced areas of sufficient size (small dog area of about 1 acre
and large dog area of approximately 1.5 acres)
Entry corral with double-gated park entrance (to avoid escapes)
No 90-degree fencing angles where dogs could be cornered
Signage with rules and policies
Trash and waste receptacles
Dog waste bag dispensers
Suitable land; relatively flat with permeable soil
Canine friendly, sustainable surfaces
Minimum 5 foot high black vinyl chain link fence
ADA accessible
Benches for gathering and resting in and out of park areas
Walking trail inside the perimeter
Maintenance gate to permit equipment access
Perimeter buffer sufficient to provide separation between the park and neighbors
Respectful distance from abutters, cemetery, and police facility
Additional features may include:
Agility elements such as a wood platform
Supplemental landscaping features
Sprinkler system for any turf areas
Historic Preservation
N/A
CPC Goals/Criteria
The construction of a dog park supports these goals and criteria for recreation proposals.
Support multiple active and passive recreation uses.
Dog parks provide dog owners with the opportunity to exercise, socialize, and train
their dogs in a safe environment. Dog parks can be used to host community recreation
events (like agility competitions) and dog training activities.
Serve a significant number of residents and visitors.
There are currently 1,136 registered dogs in Brewster according to the Town Clerk. The
number of dogs in Brewster increases in the summer when second-home owners,
renters, and others visit Brewster with their dogs. A dog park will be an important
community amenity, especially in the summer when dogs are not permitted on Brewster
beaches. There are no off-leash dog parks between Dennis and Provincetown.
Expand the range of recreation opportunities available to all ages of Brewster residents
and visitors.
Dog parks provide recreation opportunities for multi-generational users (though there
are generally limits on small children for safety reasons). Dog parks provide an
opportunity for dog owners to meet other dog owners, and to socialize.
Benefit other Brewster committees providing recreations resources to residents.
This project supports the mission of the Brewster Recreation Department, the Council on
Aging, and the All Citizens Access Committee.
Community Benefits
The United States has the highest dog population in the world with over 75 million dogs.
Research indicates that pets keep their owners healthy. Established benefits include reduced risk
of cardiovascular disease, higher survival rates from heart attacks, significantly lower use of
general practitioners services, and better physical and psychological well-being for seniors. This
is also evidenced by the recent increase in comfort and service dogs’ certificates that have been
acquired in the United States.
There are numerous benefits to a community with a professionally designed dog park. In April,
2015, the Trust for Public Land reported that off-leash dog parks are among the most popular
amenities in both cities and small towns. In a sense, dog parks become a microcosm of the
community as they usually have an active community group interested in maintaining the
facility.
A frequently asked question from visitors at the Brewster Chamber of Commerce and at Town
Hall is “Where may one safely take a dog off-leash when visiting?” Brewster’s Animal Control
Officer deals with individuals trying to exercise their pets in inappropriate areas, most often
when the beaches are off-limits to dogs in the summer. It will be helpful to have a park to direct
these individuals to. As Brewster’s population ages, individuals with mobility issues will have a
safe, fenced area where they can exercise their dogs, and reap socialization benefits too.
Building a dog park is consistent with the 2018 Brewster Vision Plan, specifically:
“Provide social opportunities and services for all” (Community Character).
“Improve public access to and expand the use of recreational areas. Look at existing town
properties to create recreational opportunities such as ... a dog park ....” (Open Space)
“Maintain and expand town infrastructure in ways that ...expand recreation
opportunities...” (Community Infrastructure).
Brewster’s Dog Park will be an asset for the Town, and will provide social benefits for people
to play, relax, and meet others in a natural environment. It has been identified as a goal in the
FY21-22 Select Board Strategic Plan.
Community Support
Please find original letters of support from earlier CPC applications in Appendix B. Additional
letters for this year’s application have been transmitted directly to the committee.
Daniel and Armano Beltran, 64 Crescent Lane
Mary Chaffee, PhD, JD, RN, FAAN, Brewster Select Board, 1554 Main Street
Cathy Chamberlain, 50 Wintergreen Lane
Gail Griffin, Derby Lane
Ellie and Peter Johnson, 909 Stony Brook Rd
Betsy McStay, DVM, Brewster Veterinary Hospital
Carmen S. Scherzo, Chairman, Brewster Board of Health
Wile Family, Agway of Cape Cod
Timeline
In December 2018, the DPDC submitted an application for a $225,000 Stanton Foundation
Construction Grant. In February 2019, the Town was notified that it had been awarded the full
$225,000 grant award.
When the project was originally put out to bid, the low bid we received in April 2019 greatly
exceeded our estimated project budget and we rescinded our application to the CPC, pending a
review of our options.
After careful consideration and deliberation, the Town then decided to put the project back out
to bid in October 2019 using a line-item, instead of lump-sum, format and further streamlining
the scope of work to identify the core project elements. Based on data provided by the Stanton
Foundation, projects that go out to bid in the mid- to late-fall, we expected to see significant cost
savings over those that solicit bids in the spring timeframe. However, the bids from that
solicitation again came in higher than originally was expected and we decided to rescind our
pending application before the CPC at that time.
After regrouping again and seeking counsel from the Select Board, we are now planning to go
out to bid one more time, with bids due in late February. The project scope for the base bid will
remain the same as the Fall 2019 solicitation but the list of alternates is expected to be further
refined. Using this approach, the Town will have the option to accept the low price on the base
bid if that is what available funding will cover. The Town has experienced lower than
anticipated bid amounts on several recent similar construction projects and is hopeful that we
may benefit from the current market in going out to bid at this time.
If recommended for approval by the CPC and if awarded the funds by Town Meeting in Spring
2021, construction would take place in Fall 2021.
Credentials
Jeffrey Squire, RLA, Berkshire Design Group, Northampton, MA
Marilynn Glasser, Dog Park Concepts and Consulting, Inc.
Patrick Ellis, Brewster DPW Superintendent, Project Manager
Peter Lombardi, Town Administrator
Robin Young, Administrative Assistant to Town Administrator/Select Board and Stanton
Foundation Liaison
Dog Park Development Committee: Richard Alto, Tom Lincoln, Susan Riseman Lisa Whelan,
Olga Sherry, and Paige Ferraguto
Budget
A detailed budget of the project is included as Appendix A. These estimates are in line with the
assumptions the Town was operating under when we submitted our application in previous
years. These figures were provided by the Berkshire Design Group as part of their contract with
the Town to complete design work and do not include any contingency funds. From previous
bid results, the current estimated project cost is approximately $525,000, including a 5%
contingency.
The Town has received the maximum grant amount allowable by the Stanton Foundation
($225,000). When a municipality is awarded this grant, it must agree to contribute at least 10%
of the overall construction costs. After considerable deliberation, we are seeking CPC funding
to cover the $300,000 balance needed to fully fund the project. The Friends of the Brewster
Dog Park pledged financial contribution of $50,000 will be secured once Town Meeting votes
on this project, thereby reducing the net maximum CPC contribution to $250,000. As stated
earlier, the Town will know the results of the next round of bids well before the warrant for
Spring 2021 Town Meeting is finalized and hopes to further reduce our CPC funding request
based on actual costs identified through that process.
The Brewster DPW will be responsible for any mowing, tree service and a majority of
maintenance of the park once constructed. We anticipate annual maintenance costs of
approximately $5,000 and plan to propose funding for such in the Department of Public Works
budget request. Agway has pledged to donate waste disposal services, both bags and collection, a
significant operating expense for dog parks.
Maintenance
Maintenance and management of the dog park will be the primary responsibility of the
Department of Public Works.
The Town is in the process of developing of Memorandum of Agreement with the Friends of
the Brewster Dog Park that would clarify their role in helping to offset and/or reduce
municipal expenditures and other service considerations through fundraising and volunteer
efforts.
The Stanton Foundation also provides several opportunities for future capital improvement
grants for those parks they have awarded construction grants. This could include fencing and
surfacing improvements, among others, when needed.
Site Control
Per Town counsel: “Since the property is held by the Board of Selectmen for general municipal
purposes, the Board has the authority to allow a portion of the property to be used as a dog park,
and there is no need for a Town Meeting vote to transfer custody or change the purpose for
which the land is held.”
Sources
American Kennel Club, Establishing a Dog Park in Your Community.
https://images.akc.org/pdf/GLEG01.pdf (2008).
Association of Professional Dog Trainers, What Makes a Good Dog Park.
https://apdt.com/resource-center/makes-good-dog-park/ (2018).
Center for City Park Excellence, How to Build and Maintain a Dog Park: Best Practices.
https://cityparksblog.org/2018/03/31/how-to-build-and-maintain-a-dog-park-best-practices/
(2018).
Ensminger, J.J. and Breitkopf, F. Designing a Model Dog Park Law.
https://www.animallaw.info/article/designing-model-dog-park-law (2016).
Friendship Hospital for Animals News, Guide to the DMV’s Most Loved Dog Parks.
http://www.friendshiphospital.com/friendship-news/guide-dmvs-loved-dog-parks (2018).
Glasser, MR, Dog Park Design, Development, and Operation. Human Kinetics (2013).
Salazar, J. & Rogers, E. Designing Dog Parks for the People Who Use them: A Case Study of
Parks in Raleigh and Durham, NC. https://projects.ncsu.edu/grad/research/docs/salazar-poster-
2009.pdf (undated).
Stanton Foundation, Dog Park Grants. http://thestantonfoundation.org/canine/dog-parks (2018).
The Trust for Public Land. Creating Dog Parks Without Rancor.
http://cloud.tpl.org/pubs/ccpe_Dog_Park_Report.pdf (undated).
Appendix A
Brewster Dog Park Probable Construction Costs – Berkshire Design
Group (02.22.19)
Brewster Dog Park
631 Harwich Rd, Brewster, MA
Opinion of Probable Construction Costs *
Prepared by: The Berkshire Design Group, Inc.DRAFT
Item Unit Qty Unit Cost Total Cost Donated Materials
Site Demolition & Preparation
Erosion Control LF 262 $7.50 $1,965.00
Gravel Tracking Pad (20' x 40') EA 1 $1,000.00 $1,000.00
Forest Clearing (inc. stump removal) LS 1 $5,500.00 $5,500.00
Selective Forest Clearing (grind stumps) AC 1.5 $2,000.00 $3,000.00
Strip topsoil & screen (6") CY 362 $7.00 $2,534.00
Earthwork/Rough Grading (1') LS 1 $11,844.00 $11,844.00
Earthwork/Grading Play Mounds (3') LS 1 $2,500.00 $2,500.00
Earthwork/Fine Grading (6") LS 1 $2,961.00 $2,961.00
Site Demolition Total $31,304.00
Planting & Seeding
Shade Trees EA 8 $750.00 $6,000.00
Shrubs EA 125 $50.00 $6,250.00
Dune Grass EA 150 $30.00 $4,500.00 $4,500.00
Planting & Seeding Total $16,750.00
Paving & Curbing
Gravel Base for Bit. Conc. Walk (8" thick) LS 1 $2,200.00 $2,200.00
Gravel Base for Bit. Conc. Road (12" thick) LS 1 $16,000.00 $16,000.00
Bit. Conc. Paving Walk (2" thick) SY 467 $7.00 $3,269.00
Bit. Conc. Paving Drive (3" thick) SY 2,008 $10.50 $21,084.00
Granite Curb (parking & sand mounds) LF 725 $32.00 $23,200.00 $23,200.00
ADA Curb Cut EA 1 $450.00 $450.00
Parking Space Striping LF 288 $4.50 $1,296.00 $1,296.00
ADA Striping (2 spots & Aisle) LS 1 $220.00 $220.00 $220.00
Bit. Conc. Plaza (3" thick) SY 739 $10.50 $7,759.50
Concrete pad @ 6 benches SF 72 $6.50 $468.00
Gravel Maintenance Drives LS 1 $2,500.00 $2,500.00
Rip Rap Aprons (gravel 1' depth) LS 1 $500.00 $500.00
Stone drywells ( gravel 2' depth) EA 2 $75.00 $150.00
Ricestone surfacing (4" deep) CY 475 $55.00 $26,125.00
Wood chip & bark mulch surfacing (3" deep) SF 37,557 $0.75 $28,167.75
Paving & Curbing Total $133,389.25
September 18, 2019
Site Furnishings
Dog Drinking / Water Station EA 2 $2,880.00 $5,760.00
2" HDPE Water Pipe LF 448 $10.00 $4,480.00 $4,480.00
Hose Bib @ Maintenance Gate EA 1 $200.00 $200.00 $200.00
Entrance Sign/Kiosk/ Park Rules EA 1 $2,500.00 $2,500.00
Waste Stations (Dogipot) EA 2 $250.00 $500.00
ADA sign and posts (12"x18") EA 2 $240.00 $480.00
Benches 6' (steel) EA 6 $1,400.00 $8,400.00
Benches 8' (steel) EA 2 $1,600.00 $3,200.00
Chain Link Fence, 5' High LF 1,397 $36.00 $50,292.00
Chain Link Gate, 4' Wide EA 2 $850.00 $1,700.00
Maintenance & Entrance Gate, 10' Wide EA 3 $1,700.00 $5,100.00
Boulders EA 12 $140.00 $1,680.00 $1,680.00
Place boulders LS 1 $1,000.00 $1,000.00 $1,000.00
Wood Platform & Ramp LS 1 $1,000.00 $1,000.00
Irrigation system LS 1 $10,000.00 $10,000.00
Site Improvements Total $96,292.00
$277,735.25 $241,159.25
Construction Contingency (8%)$22,218.82
Soft Costs
Clerk of the Works LS 1 $6,500.00 $6,500.00
Construction Observation LS 1 $4,800.00 $4,800.00
PROJECT TOTAL $311,254.07
PROJECT BASE BID
* This opinion of probable cost is NOT a guaranteed amount, and may vary due to uncontrollable fluctuations in labor prices and material prices.
The amount shown is based upon our professional judgement, and current-year pricing for similar work in the region of the project. The opinion of
probable cost reflects hard costs, not soft costs such as contingency, insurance, and escalation.
Appendix B
Letters of Support
Letter of Support from Daniel and Armano Beltran, 64 Crescent Ln
Daniel & Armando Beltran
21 Meadowpark Avenue South
Stamford, CT 06905
203-322-4960
November 20, 2018
Ms. Ellen Bearse
Director of Recreation
Town of Brewster, MA
Dear Ms. Bearse:
We are writing this letter to you in support of the dog park to be built behind
the police station in town. We bought a home in Brewster 2 years ago which
we plan to move into in 2 years’ time. At the time that we bought, we
inadvertently thought that Drummer Boy was a dog park. It was not until
afterwards that we realized our mistake, and we were highly disappointed.
During the ensuing two years we have been incredibly vigilant of the progress
of the dog park development committee. We must, sadly, admit that we were
taken aback by the vitriolic response of some members of our future home
community against the park. It truly gave us pause as to our decision to move
to Brewster.
This past year, the herculean efforts of the committee have once again
fortified us and our choice of future home. We believe that the location is
perfect (we visited the location while we were there a few months ago.) And
the fact that the Stanton Foundation is potentially funding most of the
construction is amazing. We implore you to please assure that this project
comes to fruition.
We want to thank all of the members of the committee, Cindy Bingham, and
Mary Chaffee for their ongoing support to the committee and the project. If
there is anything else that we can do to help this project, please do not
hesitate in contacting us directly.
PS- The address for our home in Brewster is:
64 Crescent Lane
Sincerely,
Daniel & Armando
Letter from Mary Chaffee, PhD, JD, RN, FAAN
Nov. 29, 2018
To the Brewster Community Preservation Committee,
I’m writing to urge you to support the Dog Park Development Committee’s application for funds that are
essential to complete construction on the town dog park.
Our community has waited a long time for a safe, well-designed off-leash dog park. The Dog Park
Development Committee has worked tirelessly for more than five years to find a suitable location.
Brewster is fortunate to have received $25,000 in grant funding from the Stanton Foundation, an entity
that funds the construction of dog parks only in Massachusetts. The Dog Park Development Committee
is optimistic about the Town’s chances of receiving a $225,000 construction grant. The Stanton
Foundation’s philosophy is that a municipality must be willing to contribute 10% of the park’s
construction cost – thus CPC funding is essential to cover the cost of that 10%.
Many Brewster residents and visitors share their lives with dogs – and our dog park will be a wonderful
community asset. Please support this application that will help create that asset.
Sincerely,
Mary Chaffee, PhD, JD, RN, FAAN
Brewster Select Board
1554 Main Street, Brewster, MA 02631
13
Letter of Support from Cathy Chamberlain
November 13, 2018
Dear Community Preservation Committee,
I am writing to tell you how thrilled I am that Brewster will be acquiring a dog park. It has been a long while
since we have had a neutral place to bring our dogs to exercise off leash and socialize with other canines
while we dog owners do the same. I used to drive my mother-in-law to Drummer Boy Park just to sit and
watch dogs of all different shapes and sizes. She loved it and looked forward to our visits.
Just like a children’s playground a dog park is a place to meet new friends, develop skills, and learn
appropriate behaviors all the while the stimulation wears them out and a tired dog is a good dog. Noise from a
dog park is rarely if ever excessive. Since dogs are in a neutral area they are not barking to defend their
territory or to alert of visitors.
Brewster does not allow dogs on the beaches or fresh water ponds except at the state park during the
summer. A dog park is a wonderful option to offer people who want get out and enjoy the seasonal
weather. It would be great if a splash pad or a way to cool off was included in the design.
Along with the design and building costs the town will incur, there will be ongoing maintenance. I would like to
suggest imposing an annual fee either attached to the annual license or add a separate permit, to help offset
those costs.
Events for dogs and their people could be held at the park, Training or agility clinics could be organized as
well as dog Pawties, costume contests for Howl-o-ween, Dogtoberfest or Howliday parties. Proceeds from
events would go back to the park.
Brewster needs to offer a wide range of activities to its residents and visitors in order to continue to be a
desirable place to live or visit. It is important to remember many families include not only children but pets as
members. A dog park if designed well and effectively maintained will be another desirable asset. It would be
great to know we are a year round dog friendly community.
Warm regards,
Cathy Chamberlain
14
Letter of Support from Gail Griffin
I would just like to voice my approval of the dog park that is planned for Brewster. I currently need to go
to other communities like Dennis to find a space for my yellow lab to play and be with other dogs. There
are many other Brewster residents in my situation. Looking forward to seeing this actually happen.
Thank you.
Gail Griffin
Derby Ln.
15
Letter of Support from Ellie and Peter Johnson
Community Preservation Committee
We write in support of the proposed Brewster Dog Park.
We do not have a dog; we’re cat people. However, we have seen the benefit to dogs and their owners
having a safe and attractive space to exercise and socialize. We believe the proposed park is well designed
and will be a recreational asset to citizens and visitors alike.
Our appreciation goes to the Brewster Dog Park Committee who have invested years to bring us to this point.
It is time for a dog park in Brewster!
We respectfully urge your funding support.
Thank you,
Ellie & Peter Johnson
909 Stony Brook Road
Brewster, MA
16
Letter from Betsy McStay, DVM
Ellen Bearse, Director
Brewster Recreation Commission
Dear Director Bearse,
I am writing at this time to request the Brewster Recreation Commission's endorsement to fund the
Brewster Dog Park with Community Preservation Committee funds.
In this day and age, few things bring people together in person. Dog parks are one of those remaining
places for old-fashioned connected interaction for people! It's also a very visible way for taxpayers to see
the value in town works and to show off to other towns.
Dog parks have a history of being the most utilized of public recreational spaces, more than ball fields or
parks. Brewster residents of all ages and their dogs would be able to participate. Brewster residents, with
over 1100 licensed dogs, and visitors to Brewster would be able to enjoy their pets in an enclosed, safe
environment. Dogs, particularly younger dogs, require regular exercise and socialization. During the
summer months, when dogs are not allowed free run at the beaches, flats, and ponds, is a time when
Brewster residents and visitors must travel to other towns since the on-leash restrictions were
promulgated at Drummer Boy Park.
Thank you,
Betsy McStay, DVM
Brewster Veterinary Hospital
Letter of Support from Carmen S. Scherzo
Ellen Bearse, Director
Brewster Recreation Commission
Dear Director Bearse,
I am writing at this time to request the Brewster Recreation Commission's endorsement to fund the
Brewster Dog Park with Community Preservation Committee funds. I would give the Community
Preservation Committee funding of the proposed Brewster Dog Park the highest priority.
Dog parks have a history of being the most utilized of public recreational spaces, more than ball fields
or parks. Brewster residents of all ages and their dogs would be able to participate. Brewster residents,
with over 1100 licensed dogs, and visitors to Brewster would be able to enjoy their pets in an enclosed,
safe environment. Dogs, particularly younger dogs, require regular exercise and socialization. During
the summer months, when dogs are not allowed free run at the beaches, flats, and ponds, is a time
when Brewster residents and visitors must travel to other towns since the on-leash restrictions were
promulgated at Drummer Boy Park.
I cannot think of a better use of municipal funds since there is a probable nine fold match from the
Stanton Foundation. One Brewster dollar becomes ten Brewster dollars.
As a veterinarian of over 40 years experience I have realized that this is a people's world, but our pets play
a very important part in our quality of life. A dog park in Brewster improves our quality of life.
Please contact me if I can be of further help,
Carmen
Carmen S. Scherzo, DVM
Chairman, Brewster Board of Health
18
November 29, 2018
Ellen Bearse, Director
Brewster Recreation Commission
Dear Director Bearse,
We’re writing to express our support for the proposed Brewster Dog Park and to encourage the Brewster Recreation
Commission's endorsement to fund the Park with Community Preservation Committee funds.
Dog parks are one of the fastest-growing segments of municipal parks, according to an April 2015 report from the Trust for
Public Land. The benefits of dog parks for communities are numerous and have been well-documented. They give people of all
ages an opportunity to congregate and socialize. Studies have shown that dogs break down normal communication barriers
between humans, helping form social connections that are actually good for long-term health. Parks give dogs a safe space to
get exercise and socialization with other dogs – a key component for their health and well-being.
The park also creates opportunities to educate the public about responsible dog ownership. Through signage, etiquette
workshops, and increased socialization, dog parks create better dog owners. The park may also lead to better compliance of
the leash laws, particularly at the town beaches.
Several local towns have successfully created dog parks, including Provincetown, Dennis, Barnstable and Mashpee. Having
visited all of these and seeing many other Brewster residents and their dogs also enjoying them, it’s clear that a park in
Brewster would flourish. The gift from The Stanton Foundation is a tremendous resource for this town and makes now the right
time to move forward with the park.
Our business, Agway of Cape Cod, is passionate about encouraging responsible dog ownership and we’re committed to
supporting the park in multiple facets. We’re prepared to donate or heavily discount many needed components, including
Mutt Mitts, benches, plants, mulch and other items necessary for the building and long-term sustainability of the park.
As residents of Brewster, owners of a pet supply business, and dog owners, we hope the town will seize this opportunity to
improve the quality of life for Brewster residents and its dogs.
Thank you for your consideration of this important matter.
Sincerely,
Jessica Wile Thomas, Co-Owner
Joshua Wile, Co-Owner
Susan Wile, Former Owner
Peter Wile, Former Owner
Agway of Cape Cod
PO BOX 1129
SOUTH DENNIS, MA 02660
(508) 385-4321
INFO@AGWAYCAPECOD.COM
MEMORANDUM
To:Chris Miller and Ryan Bennett
From:Mark Nelson
Date:November 12, 2020
Re:IWRMP Budget Planning – 2021 and Beyond
As Chris requested, I have put together a summary of the budget needs to advance the implementation
of the Pleasant Bay Watershed Permit for Brewster. These numbers are based on the information in our
recent update report that described the actions that the Town can pursue to meet the requirements of
the permit.
The five-year update for the permit is less than three years from now (August 2023). I’ve kept that in
mind as I’ve evaluated the timing for some of these tasks, especially the leaching rate study at the golf
course. This study will take two years, possibly three, depending on the data that is developed. It would
be helpful to have the results of that study before the five year point, as it will help us determine what
other steps will need to be taken. The Town also committed to completing a smaller version of this
study by then as part of the permit.
We have $14,000 remaining in our current project budget. If no additional money is available until May
2021, we will have to be careful with the work we do between now and then as we will only be able to
spend about $2,000 per month. Moving forward, here are my estimates for various portions of the
project and comments on the timing and ways to coordinate the priorities of individual items.
Ongoing oversite and coordination of the project-$75,000 per year.
We have spent approximately $75,000 per year to support the work under the IWRMP. Most of this has
been focused on the Pleasant Bay permit, but some has been used for the evaluation of the pond septic
regulation. I believe it is appropriate to continue to budget for this amount and if it is not needed for
the Pleasant Bay work, it can be applied to furthering the work on the ponds regulation.
This budget funds our work coordinating with the Pleasant Bay Alliance, helping with the annual report
for the permit, and developing plans and studies to evaluate individual issues as they arise. This year we
used it to start the planning for the neighborhood wastewater treatment option and this work will need
to continue over the next three years. The funds can also be used to evaluate how best to manage the
additional nitrogen load from buildout.
November 12, 2020
Page 2 of 2
Golf Course Leaching Rate Study - $140,000
It would be ideal to begin this work in the spring of 2021 as we would then have an understanding of
how the leaching rate affects the remaining nitrogen load the town needs to manage prior to the five
year update of the watershed permit.
We do not need all the money up front, but enough to install the lysimeters and wells, and begin some
initial sampling. Starting in the spring allows us to do the work at the course before the main season
begins so the construction of the lysimeters does not become a disturbance. If sufficient funding isn’t
available in that timeframe, we could:
Install lysimeters in the spring and add the wells later. Installation and sampling of the
lysimeters only would cost approximately $18,000.
Install lysimeters and/or wells next fall after the season is winding down. Installation and initial
sampling of the monitoring wells would cost approximately $45,000. Combined the initial
installation and sampling cost is approximately $63,000.
Golf Course Septic System Upgrade - $170,000.
This upgrade does not need to be done right away and can be factored into the later years of the permit.
Knowing the results of the leaching rate study will help confirm it is needed. One consideration is that
this upgrade helps show the towns commitment to meeting the permit, especially if property owners
are eventually asked to contribute to a neighborhood wastewater facility or a nitrogen trade.
Neighborhood Wastewater Facility or Nitrogen Trade - $4,000,000
This cost is for the construction of a system with the wastewater effluent discharged outside the
watershed. The estimate includes the costs for long-term operation and maintenance and is therefore
higher than the initial construction cost.
This option does not need to be funded now and the actual cost will be known better once we have the
results of the leaching rate study, and once we know more about the additional nitrogen load from
buildout. Ongoing conceptual planning for this option can be funded through the annual $75,000
amount discussed above.
Town of Brewster
Integrated Water Resource
Management Plan (IWRMP)
Status Report
Update on the Pleasant Bay Watershed
Permit
Pleasant Bay Watershed Permit
Permit Signed in August 2018.
Requires Brewster to remove of 2,262 kg of
nitrogen per year and address future
development.
The town has already removed 56% of this load,
Pleasant Bay
Watershed
Pleasant Bay Watershed Permit
Brewster makes up 25%
of the Pleasant Bay
Watershed and is
accountable for 13% of
the N load.
Nitrogen Reductions Achieved To Date
Nitrogen Reduction Required:2,262 kg-N/year
Approved Reductions in Watershed Permit:
Golf Fertilization Reduction 930 kg-N/year
Golf Irrigation Recapture 230 kg-N/year
Town-wide Fertilizer Bylaw 121 kg-N/year
Total Nitrogen Removed 1,281 kg-N/year
Remaining Reduction Needed 981 kg/N/year
Further Nitrogen Reduction Opportunities at
Captain’s Golf Course
Based on U.S. Golf Association Report Findings:
Reduce fertilizer applications on the fairways and
roughs, incorporating sprayed applications of liquid
fertilizers.
Potentially reduce the size of fairways by
approximately 2.5 acres (course-wide) –subject to
further discussion.
Septic System Upgrade to Treat for Nitrogen (Cost
approx. $150,000 -$170,000)
Further Nitrogen Reduction Opportunities at
Captain’s Golf Course
Fertilizer Reductions -364 kg-N/year
Fairway Changes -49 kg-N/year
Septic Upgrade -45 kg-N/year
Total New Reduction 458 kg-N/year
Final Reduction Needed 523 kg/N/year
Option 1: Golf Course Fertilizer Leaching
Rate Evaluation
•Changes in fertilizer practices may mean that less
nitrogen is leaching into groundwater.
•The permit assumes that 20% does leach.
•Documenting a lower leaching rate would further
reduce Brewster’s obligations under the permit.
•Cost for a study = $140,000 plus annual monitoring
at $5,000/year.
Option 2: Neighborhood Wastewater
Treatment and Collection System
Disposal in the
watershed
Disposal outside the
watershed
Number of Homes = 150 Number of Homes = 50
Nitrogen reduction = 523
kg/yr
Nitrogen reduction = 523
kg/yr
20-year cost = $9,000,000 20-year cost = $4,000,000
•A traditional wastewater system could be installed
in the upper portion of the watershed to treat
effluent prior to its discharge to groundwater.
•Can offset future development
Option 3: Onsite Septic System Treatment Upgrades
Septic systems serving individual properties could be
upgraded to provide additional nitrogen treatment.
On-site septic system treatment upgrades have until
recently been recently been the preferred alternative.
Through the PB Watershed Permit and supporting SNEP
Grant, this approach is has shown to be less cost effective.
at present.
Number of Homes = 173
Nitrogen reduction = 523 kg/yr
20-year cost = $17,000,000
Nitrogen Trading
•The permit allows the town to negotiate a “nitrogen
trade” with another Pleasant Bay town.
•Size and cost of the trade could be adjusted to
accommodate future nitrogen impacts from
buildout.
•Eliminates the long-term management of a facility in
Brewster.
•Can be set up to manage future development.
Summary
75% of Brewster’s obligations can be achieved at Captains
Golf Course with Minimal Cost.
A successful study of leaching rates will further reduce
the town’s obligation.
Options to manage the rest includes:
Neighborhood WWTP
Onsite Septic Upgrades
Nitrogen Trade
BREWSTER ELEMENTARY SCHOOLS
5 YEAR CAPITAL PLAN
FY2022 TO FY2026
Fiscal Fiscal Fiscal Fiscal
Special Annual Year Year Year Year
May May Nov 2023 2024 2025 2026 Total
Eddy:
Replace Public Address System 24,000 24,000
Sidewall Shingle Replacement 400,000 400,000
Resurface Parking Lot and Drive 180,000 180,000
Repair Front Sidewalk and Curbing 90,000 90,000
Stony:
Design Replacement of Boilers & Rubber Roof 150,000 150,000
Replace Rubber Roof 720,000 720,000
Replace Boiler and Convert to Gas 300,000 300,000
Design Replace Asphalt Roof 200,000 200,000
Replace 2003 Asphalt Roof 1,200,000 1,200,000
Replace Unit Ventilators 320,000 320,000
Replace/Refinish Flooring 40,000 25,000 40,000 105,000
Hazardous Waste Abatement 55,000 20,000 25,000 100,000
Replace Water Heater 25,000 25,000
Roof Repair (Asphalt)20,000 20,000
Upgrade Fire Panel & Relocate Fire Detectors 25,000 25,000
Combined:
Technology 30,000 60,000 60,000 60,000 60,000 270,000
HVAC/Electrical/Plumbing Repairs 25,000 25,000 25,000 75,000
Painting Interior/Exterior 20,000 20,000 20,000 20,000 80,000
Total -244,000 -930,000 1,690,000 320,000 1,100,000 4,284,000
MSBA Accelerated Repair Project:Asphalt Roof *
Apply Jan-Feb 2023 2026
Invitations late spring-summer Board meeting 2023 2026
OPM & Designer Assigned Aug/Sept 2023 2026
Bid solicitation Jan/Feb 2024 2027
Complete project summer of 2024 2027
On Town's Capital Plan (Green Communities Grant)
*Will only have a chance to qualify for MSBA if the final MSBA audit is completed for the asphalt roof project.
Cannot have two MSBA projects open concurrently.
Fiscal Year 2022
Roof & Boiler
N:\Management Budget\FY22 Budget\Capital\Schools\Brewster Elementary Capital Plan FY22-FY26 ver-2.xlsx 2/12/2021
Internal Comments & Information
EDDY:
1 Repalce public address system - $24,000
Funds will be utilized to replace the public address system
STONY BROOK:
2 Replace flooring - $40,000
Funds will be utilized to replace flooring.
3 Hazardous waste abatement - $55,000
Funds will be utilized to abate any hazardous materials discovered during the floor
replacement installation.
4 Replace water heater - $25,000
Funds will be utilized to replace the water heater.
5 Roof repair - asphalt - $20,000
Funds will be utilized to repair leaking portions of the roof.
6 Upgrade fire panel & relocate fire detectors - $25,000
Funds will be utilized to replace the fire alarm panel and relocate fire detectors.
COMBINED:
7 Technology - $30,000
Funds will be utilized to replace laptops, switches & access points for Wi-Fi.
8 HVAC/Electrical/Plumbing repairs - $25,000
Funds will be utilized to make repairs to the mechanical systems as needed.
BREWSTER ELEMENTARY SCHOOLS
CAPITAL PLAN FISCAL YEAR 2022
Ms. Colette Williams
Town Clerk
Town of Brewster
2198 Main Street
Brewster, MA 02631
508-896-4506
Ms. Williams,
Thank you for allowing LHS Associates, Inc. the opportunity to provide you with
a quote for new Electronic Vote Tabulators. I am pleased to present the following
quote for the purchase of:
Four (4) ImageCast Precinct Bundles
If you have any further questions please contact me directly.
Sincerely,
Paul Balukonis
Customer Relations Manager
LHS Associates, Inc.
December 22, 2020
10 Manor Parkway Unit B Salem, NH 03079
Toll Free: 888-547-8683 Fax: 603-212-0028 www.lhsassociates.com
Town of Brewster, Massachusetts
Purchase Proposal Quote
Submitted by LHS Associates, Inc.
December 22, 2020
Quantity Description Price
HARDWARE
ICP Tabulator Bundle includes:✓ One (1) Tabulator with a padded carrying case, two (2) memory cards, one (1) power cord, one (1) key set,
two (2) thermal paper rolls, one (1) dozen marking pens, six (6) security seals and an internal battery back up.✓ One (1) plastic ballot box with three (3) compartments, casters and a built in power supply. Ballot boxes
able to nest for ease of storage.
SERVICES
Two Year Hardware & Software Warranty: Included ✓ All parts, labor, travel and shipping costs included.✓ Unlimited access to the LHS Help Desk for Pre-Election, Election Day and Post Election questions.✓ An annual maintenance visit to the Town of Brewster to inspect, calibrate and service all euipment.✓ Any necessary repairs will take place in the Town of Brewster. If onsite repair is not possible
loaner equipment will be left in the customer's possession until all equipment can be repaired and returned.✓ An employee of LHS, not a subcontractor, will conduct all maintenance work.✓ A locally based service center with parts and technicians trained in repairing and servicing voting
Documentation, including but not limited to: Included ✓ One (1) Pre Election Testing Guide, Four (4) Poll Worker Training Guides, One (1) Voter
Tutorial Video and One (1) Instructions to Voter Poster.
Two Training sessions exclusively for the Town of Brewster. Included ✓ Two hours of training for the Town Clerk and office staff. This training will cover basic use of
the machine, pre-election testing and Election Day procedures.✓ Two hours of training for Poll Workers. This training will cover Election day procedures and basic
troubleshooting.✓ Both trainings will be conducted in the Town of Brewster and scheduled by the Town Clerk.
Onsite coverage by an employee of LHS for the first election. Included ✓ A member of the LHS team will work with the Town Clerk from one (1) hour prior to opening the polls
until two (2) hours after the polls close on Election Day.✓ The representative will NOT be a subcontracted employee from another company.
Onsite acceptance testing of all equipment. Included
SHIPPING & DISCOUNTS
Shipping & Handling Included
Tabulator Trade-In Credit -$2,000.00
TOTAL PURCHASE $20,800.00
POST WARRANTY FEES
Annual Post Warranty Maintenance Fee✓ LHS Top Tier Coverage (Annual Maintenance Plan)
Annual Post Warranty Firmware License✓ Tabulator Firmware License
TOTAL POST WARRANTY FEES $800.00
This quote is an estimate and is subject to final approval by LHS and the Customer
Rate valid for 90 days and thereafter may change
This quote does not include coding or ballot printing charges
4 Included
$800.00
4 $22,800.00
4
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Council on Aging Exterior Painting Project
Department Priority Ranking: # 2 Original Dept. Request: $ 30,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY21: $
Submitted by: Tom Thatcher
Department: Maintenance
Proposed Funding Source(s): Free Cash
Project Description: Paint entire exterior trim and siding.
Project Justification and Purpose: Funding would allow for two coats of paint on all exterior
surfaces, including trim and clapboard siding. Previous years this structure was painted was in
2013($24,800) and prior to that in 2005(20,000).
Cost Estimate & Timing: $30,000
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 $30,000
2022
2023
2024
2025
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Council On Aging Handicap Ramp Replacement Project
Department Priority Ranking: # 1 Original Dept. Request: $ 10,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY21: $
Submitted by: Tom Thatcher
Department: Maintenance
Proposed Funding Source(s): Free Cash
Project Description: Replace pressure treated stairs and ramp system with azek decking,
Project Justification and Purpose: Funding would allow for a new stairs and ramp system as the
current structure is in fairly bad condition due to the age of the system, which may result in
injury. Immediate repair will rectify this situation and satisfy ADA Compliance.
Cost Estimate & Timing: $10,000
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 $10,000
2022
2023
2024
2025
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Emergency Management Equipment
Department Priority Ranking: #1 Original Dept. Request: $20,000.00
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY21: $20,000.00
Submitted by: EMD Robert Moran
Department: Emergency Management
Proposed Funding Source(s): General Funds
Project Description:
Funding is used to support annual training of the Local Emergency Planning Group, purchase and
maintenance of emergency management equipment such as electronic sign boards, traffic detour devices,
emergency operations center supplies and equipment, Community Emergency Response Team (CERT)
member equipment, portable generators, cots, blankets, and rehabilitation supplies and foodstuffs used by
town staff during emergency events and storm response,
Project Justification and Purpose:
Replace funding used over the past three (3) years to support the Towns readiness and response to storms,
disasters, and other emergency events.
Cost Estimate & Timing:
$20,000 request is estimated to support the requested project for a period of three (3) years dependent
upon equipment needs, response to emergencies and pre-planned events, storm incidents, disasters, and
other community based emergencies occurring during the identified time period.
Estimated Annual Cost or Savings of Operation and Maintenance: N/A
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 $20,000
2022
2023
2024
2025
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Construction Account
Department Priority Ranking: # 1 Original Dept. Request: $180,000.00
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY21: $
Submitted by: Paul Anderson
Department: Water
Proposed Funding Source(s): Water Revenues
Project Description: Annual appropriation for goods, materials and services to
maintain and repair the water system. It also includes water meters for new
services and replacement as recommended under State regulations. This
account is part of the department’s capital plan and is provided for within the
present rate structure.
Project Justification and Purpose: Necessary for annual maintenance of water infrastructure
Cost Estimate & Timing: Typically spent within the fiscal year.
Estimated Annual Cost or Savings of Operation and Maintenance: NA
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 $180,000
2022 $180,000
2023 $180,000
2024 $180,000
2025 $180,000
Water/Sew
er
Water
Department
Lighting Upgrade Interior
Lighting
Planned 6/30/2021 10,934 0 $1,640
Water/Sew
er
Water
Department
Heat Pump Water
Heater
HVAC Planned 6/30/2023 8,203 0 $1,230
Water/Sew
er
Water
Department
Low Flow Aerators Hot Water Planned 6/30/2021 0 136 $136
Water/Sew
er
Water
Department
High Efficiency
Furnace
HVAC Planned 6/30/2023 840 335 $461
Water/Sew
er
Water
Department
High Efficiency
Unit Heater
HVAC Planned 6/30/2023 0 228 $228
Category Building/Site
Name
Energy
Conservation
Measure Name
ECM Type Status Status Date Projected
Annual
Electricity
Savings
(kWh)
Projecte
d
Annual
Gas
Savings
(therms
)
Projecte
d
Annual
Oil
Savings
(gallons
)
Project
ed
Annual
Cost
Savings
($)
Water/Sew
er
Water
Department
Efficient Shower
Head
Hot Water Planned 6/30/2021 0 39 $39
Water Department Green Communities
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Generators Project
Department Priority Ranking: # 1 Original Dept. Request: $620,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY21: $
Submitted by: Paul Anderson
Department: Water
Proposed Funding Source(s): Water Revenues / Bonded
Project Description: The Brewster Water Department is planning to install new and
replace existing standby generators throughout the water system at Well Stations 1, 2,
and 4, as well as at Lime Station 1 and 2; and at the Greensand Water Treatment Plant.
The objective of this project is to provide standby power at Water Department facilities
so reliable water production and treatment can be provided during power outages.
Project Justification and Purpose: Backup power is necessary during periods of power failure to
ensure supply and treatment of the public water supply are not impacted.
Cost Estimate & Timing: Construction to begin Summer 2021 Will be bid prior to ATM
Estimated Annual Cost or Savings of Operation and Maintenance:Cost, $4,375.00 annually for
maintenance
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 $620,000
2022
2023
2024
2025
FYI ITEMS (MAIL) February 16, 2021
1. Letter to the Select Board – Brewster Dog Park
2. Brewster Housing Coordinator Update – Jill Scalise
3. Quarterly Statistics – Lower Cape Outreach Council
4. Letters to Select Board – Millstone Road
5. Letters to Select Board – NRHS Project
6. Nauset News Newsletter
Brewster Dog Park
Brewster, Cape Cod, Massachusetts
February 7, 2020
After the December 14, 2020 Select Board Meeting, The Dog Park Development Committee (DPDC), which was
established by the Select Board in 2013, wanted to address some reoccurring questions regarding the status of the
Brewster Dog Park. We recognize the process has been exceptionally prolonged and since its inception, both the DPCD
and Select Board members have come and gone. The DPDC, with the support of the Select Board, remains steadfast in its
mission to build a fully accessible superior dog park.
Brewster Dog Park Project Highlights:
WHY:
Approximately 25% of Brewster households own dogs. The Town of Brewster has inadequate space for dog
access (on or off leash) and extremely limited space May through September.
Drummer Boy Park was serving as a de facto dog park setting where people and their dogs were gathering and
socializing, however conflict regarding park usage surfaced
People (residents and visitors) want a park.
o Town of Brewster Vision Plan - 2018 identified a dog park as a need and a desired town amenity. This
Open Space Goal identified the dog park as one of the recreational opportunities and suggested that
existing town properties be utilized.
o Dog Parks are one of the fastest growing segments of municipal parks, according to an April 2015 report
from the Trust for Public Land inasmuch as there has been a 40 percent increase in the development of
dog parks since 2009.
o 30% of visitors travel to Brewster with their pets.
WHERE: Municipally owned and zoned parcel at 631 Harwich Road (adjacent to the Police Station) – as approved by
Select Board in 2017.
The Select Board with the help of the DPDC embarked upon a deliberate, thorough, and time-consuming process
of identifying potential sites within the town.
Many sites were identified and evaluated over a five-year period for: availability, zoning, parking, affected
abutters, etc., and the current site was deemed most suitable.
As expressed by Mary Chaffee, Chair at the 12/7/20 Select Board Meeting, this location checks off far and away
many more boxes than any other available alternative. How the importance of factors is weighed can be debated,
but this site is centrally located. It does not have any wetlands, kettle holes, or specimen trees. It is not situated in
a residential neighborhood. The increase in traffic can be absorbed by the current infrastructure, Route 124. A
new curb cut or cuts are not required. It is not under conservation restrictions, which invariably prevent the
installation of any fencing.
The design’s two-lane drive and island afford the parking area to be insulated, allowing access to the remainder of
the parcel for a youth or senior center, or almost anything else in the future.
The design is intentionally close to the entrance roadway to keep the length of the driveway and associated costs
to a minimum.
Adherence to the Town’s commitment to carbon neutral projects – the smallest number of tree removal will be
practiced (also providing park shade). Patrick Ellis, Superintendent of DPW, has knowledge of trees and will be
consulted to develop a plan, with BDPDC and FBDP, to ensure the project will be carbon neutral. The BDPDC
will ensure the plans development.
HOW (Cost):
Although the Design Firm assured us that the dog park, as designed, could be built for $236,250 ($225,000
Stanton Grant and 5% Town Match), the DPDC, Select Board and residents alike were stunned when the bids
came in substantially higher. After going out for a 2nd round of bids during what was to be a more advantageous
time to bid, as well as scaling back the project and adding alternatives, the bids were even higher. We are now
expecting the project to go out to bid again in January 2021 and are planning for bids to come in at $500,000 -
$525,000.
Procurement regulations and procedures required municipalities to contract work at the “prevailing wage rate
schedule”, which is typically more than employees are generally paid.
Since the establishment of the DPDC the price of contracted services continues to increase; however, we are
leveraging an “off season” build and the pandemic economic landscape, which may provide some relief; however,
the expectation is that projected costs will be consistent with previous bid estimates.
Cost Drivers:
o Build considerations: Design, size, materials, full accessibility, clearing, plumbing the site, paving, and
fencing all contribute to the overall cost.
o There is not one item driving the cost as many of the construction needs require different expertise:
clearing, site preparation, paving, surface and material selection (rice stone and chips), signage and
landscaping. Additionally, there is not one General Contractor who can perform clearing & site
preparation; paving; and fencing. This will require substantial subcontracting and add to increased
project costs.
o Smaller parks are not proportionally less expensive. The park designed is based on park interest, resident/
dog ownership ratio, and visitor / tourist needs as determined by design team. In reality, the BDPC
wanted a large dog area, small dog area and training area that could be used when one of the other areas is
closed for remediation.
o Full accessibility, to include a paved walking path increased the costs - complete accessibility for all
including mobility challenged individuals, going well beyond the minimum accessibility standards as
required by law, has been identified as a benefit and a priority by the design team by our citizens.
o The Town is not the General Contractor.
Construction funding:
The Stanton Foundation awarded the Town $25,000.00 in 2018 to design the park, phase 1, completed by
Berkshire Design Group.
The Foundation is on track to award the Town $225,000.00 as a construction grant, phase 2 with the approval
of the dog park at town meeting and securing CPA funds.
$50,000.00 of CPC funds may never to expended if the Friends of Brewster Dog Park are able to collect their
pledges before construction begins and after Town Meeting.
The balance for construction is being sought by a $300,000.00 request from Community Preservation Act
(CPA) funds. CPA funds are collected in an annual 3% local property tax surcharge (not a tax increase) and
amounts collected are currently matched by the State at 35%.
The final cost to the Town is unknow until a bid is accepted. The final cost could be more than $145,000 of
local funds.
Operating & Maintenance funding:
Agway of Cape Cod is passionate about encouraging responsible dog ownership and they are committed
supporting the dog park in multiple facets. They are prepared to donate or heavily discount many needed
components, including Mutt Mitts, benches, plants, mulch, and other items necessary for the construction and
long-term sustainability of the dog park. While the FBDP await IRS designation as a non-profit, the Agway of
Cape Cod Charitable Foundation is serving as their fiscal sponsor allowing tax deductible donations towards the
dog park.
Nauset Disposal is happy to be a supporter of the dog park through the in-kind donation of waste collection and
recycling services.
The Stanton foundation’s phase 3 program awards grants for capital improvements and repairs to the park outside
of regular maintenance. The park is eligible for grants at 12, 18 and 24 months after opening. Each grant may be
equal to 5% (approx. $25,000 assuming a $500k build) of construction costs.
In addition to the $50,000 commitment towards the construction of the dog park, the non-profit, Friends of
Brewster Dog Park (FBDP) also anticipates fund raising activities to generate additional monies to make
improvements to the dog park (e.g. shed, safety and maintenance equipment etc.) to ensure that the dog park is not
a burden on town residents.
WHEN (Timeline):
Working with a presumption of a favorable vote at Town meeting in May 2021, the Town will move forward with
bidding the project in January 2021.
A potential award to the low bidder, subject to approval and the availability of funds, after voter approval at the
May 2021 town meeting and a construction start date in the summer/fall timeframe.
The dog park could then open Mid to Late Summer 2021.
Long Term Dog Park Operations
As Town Counsel and the Town’s insurer both recommended against a fee for use park, the Committee has had to address
the issue of its long-term sustainability in terms of maintenance expense (see above) and oversight and this is where the
FBDP will play an invaluable role. The Select Board currently oversees the dog park development and will continue to
oversee the dog park once construction is completed. A memorandum of Understanding is expected between the Town
and the FBDP. The Department of Public Works (DPW) will be performing maintenance, much like they do at all other
town parks.
The FBDP also plan on recruiting and training stewards as volunteers to assist with the operation of the park, as well as
solicit additional donations to offset other costs. It is expected that Brewster, much like many other dog parks both locally
and nationally, will have a strong group of volunteers.
The DPDC believes the Brewster Dog Park will become a highly utilized park and prized town amenity for
public use for years to come.
Sincerely,
The Brewster Dog Park Development Committee
Any questions or comments can be addressed to the DPDC, dogpark@brewster-ma.gov
or by mail: Dog Park Development Committee, c/o Brewster Town Offices, 2198 Main St., Brewster, MA 02631. Committee meetings
are held
Brewster Housing Coordinator Update January 2021
Jill Scalise
Ongoing Activities/ Projects
1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13)
Responded to email and phone requests for information and assistance, 50 total requests for housing
information (31) or assistance (19). Website Update.
2.Millstone Parcel (Select Board Strategic Plan Goal H-3, HPP Strategy #15)
The Watershed Study by Bohler Engineering was presented at the Housing Trust meeting. Laura Shufelt,
Mass Housing Partnership (MHP), also introduced the process for drafting the Millstone Request for
Proposal (RFP) over the coming the months. This will be done at Housing Trust meetings.
3.Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7)
Continued work on Millstone property, Rental Assistance Program and SHI. Information throughout update.
4.Brewster Rental Assistance Program (B-RAP) (Strategic Plan H-2) with COVID emergency assistance
Program continues. Presented the Housing Trust’s B-RAP grant application for $150,000 to BHP and CPC.
Request unanimously recommended for approval and Town Meeting vote.
5.Brewster COVID -19 Fund
Applications, interviews, follow-up & assistance continue. For info: covidrelieffund@brewster-ma.gov
6.Brewster Housing Partnership (BHP) (HPP Strategy #16)
BHP is sponsoring a Local Preference & Fair Housing Virtual Educational Forum 3/25/21.
At request of the CPC, the BHP met with applicants and reviewed the Housing CPA grant applications.
7.Subsidized Housing Inventory (SHI) (HPP Strategy #10)
Continued wait on DHCD & legal processes with preservation of several uninhabited SHI properties.
8.Redevelop Existing Properties for Affordable Housing (HPP Strategy #6)
Elevation Financial Group is redeveloping 873 Harwich Rd. into 131, age 55+ rental units. Town is working
with Elevation on Local Action Unit (LAU) application for affordable units & placement on SHI. Held
Zoom meeting. Communicated with DHCD and local affordable fair housing marketing and lottery agents.
9.Comprehensive Permit Projects (HPP Strategy #14)
Brewster Woods (30 affordable rental units): Infrastructure work underway. Donna Kalinick is overseeing
MassWorks grant. Site Visit. Bi-weekly construction meetings. Ongoing communication with abutters and
follow-up about concerns, including Zoom meeting.
Habitat for Humanity- Paul Hush Way- Comprehensive Permit detail before ZBA for approval in February.
10. Collaboration (HPP Strategy #9)
Spoke with CDP and HAC about housing efforts. Assisted in planning for upcoming CDP training session.
Participated in Lower Cape Peer Group, HOME Consortium, and MA Making the Case for Affordable
Housing Zoom meeting.
New Projects/ Upcoming Activities.
Elevation Financial Group- 873 Harwich Road, former Wingate property.
o Plan to begin leasing in 2021, information list for age 55+ rental housing at www.SerenityBrewster.com
Habitat for Humanity- Red Top Road- Staff Review held for potential 40B, two affordable homes. Local
Initiative Program (LIP) expected to come before the Select Board in Spring.
Local Preference & Fair Housing Virtual Educational Forum with MHP scheduled for 6PM March 25th.
Personnel
Worked with: Assessor, Building Dept., CPC, Health Dept., Housing Partnership, Housing Trust, Planning
Dept., Select Board, and Town Administration.
Participated in Housing Trust, Partnership, and CPC Meetings.
Attended trainings: AG Webinar on Landlord – Tenant Rights, CHAPA 40B/Comprehensive Permit
Conference, MHP Affordable Housing Development, and Cultural Awareness & Diversity Webinar.
Lower Cape Outreach Council, Inc.
REPORT TO THE TOWN OF BREWSTER
FISCAL YEAR 2021
Quarter:1. Jul - Sept.2. Oct - Dec 3. Jan - Mar 4. Apr - Jun Year to Date
Service Provided
Cash Assistance $19,152.46 $40,684.69 $0.00 $0.00 $59,837.15
# of Households **50 68 0 0 118
Food: Value in $$14,600.00 $12,640.00 $0.00 $0.00 $27,240.00
# of Orders **90 79 0 0 169
# of Adults 117 97 0 0 214
# of Children 85 66 0 0 151
# of Seniors 31 26 0 0 57
Thanksgiving Baskets in $$2,000.00 $2,000.00
# of Orders **25 25
# of People 76 76
Clothing Value in $$0.00 $0.00 $0.00 $0.00 $0.00
# of Orders **0 0 0 0 0
# of Adults 0 0 0 0 0
# of Children 0 0 0 0 0
# of Seniors 0 0 0 0 0
Holiday Toys Value in $$750.00 $750.00
# of Families **9 9
# of Children 17 17
** Total Units of Service 140 189 0 0 329
Value per Unit of Service $241.09 $296.69 #DIV/0!#DIV/0!$273.03
TOTAL CASH VALUE $33,752.46 $56,074.69 $0.00 $0.00 $89,827.15
Archive d: Thursday, February 11, 2021 3:35:30 PM
From: Wendy French
Se nt: Tue, 9 Feb 2021 12:03:11
To: Robin Young
Cc: Peter Lombardi
Subje ct: Millstone Road
Se ns itivity: Normal
Gentlemen:
I would like to voice my concern about the widening of Millstone Road. The majority of Brewster residents I have spoken with agree that the proposed project
would diminish the rural, undeveloped character of the community they have chosen to live in.
If spend we must, the funds targeted for Millstone would be much better spent on acquisition of the Sea Camps, an opportunity to hold in perpetuity one of the
most gorgeous spots in our village.
Sincerely,
Wendy French
258 Sheep Pond Drive
Brewster, MA 02631
508-896-4989 home
508-237-2871 cell
Arch ived: Thursday, February 11, 2021 3:35:32 PM
Fro m: Chris Powicki
Sent: Sun, 7 Feb 2021 14:25:11
To : Cynthia Bingham; David Whitney; Benjamin deRuyter; Mary Chaffee; Ned Chatelain
Cc: Peter Lombardi; Susan Broderick; Donna Kalinick; Robin Young
Su b ject: Public Comment on Agenda #11-12
Sensitivity: Normal
Dear Select Board Members -
You have an opportunity to take a leadership position in proceeding with badly needed renovations and upgrades at Nauset Regional High School (NRHS) as quickly as possible
while also ensuring fair treatment of the town's taxpayers. This opportunity will be lost if you vote only on whether or not to support the project in the upcoming special
election.
The problem with the project as proposed lies not with the siz e or makeup of the student body nor the cost of the renovation and reconstruction but with its reliance on an
inequitable funding formula based on an outdated Nauset Regional School District (NRSD) agreement.
The current NRSD agreement, forged after NRHS was built and before out-of-district students became a significant fraction of total enrollment, should be amended
To integrate Truro and Provincetown as NRSD members, responsible for paying a share of capital and operating costs set based on in-district enrollment
To have NRSD members share the incremental capital and operating costs associated with educating School Choice students
Please consider a motion indicating that the Brewster Select Board (1) supports the project contingent on timely amendments to the NRSD agreement as outlined and (2)
looks forward to providing leadership – and working with all citizens and stakeholders – toward an outcome that supports current and future students and taxpayers.
Thank you for your consideration.
Sincerely,
Chris Powicki
2042 Main Street
Brewster, MA 02631
774-487-4614
1/26/2021
To the Select Board:
I don't know of any critic of the current proposal who doesn't agree that Nauset
Regional needs a substantial rehab. But I do know plenty who object to the scope, size
and cost of the project.
In light of this, I found last night's meeting (I watched on Channel 18)
extremely disappointing for the following reasons:
1) The proponents of the project were given an inordinate amount of time compared to
the critics, especially members of the public. Mr. Easley was given 20 minutes at the
beginning ( I timed it) and at least another 20, if not more, throughout which was
approximately half the total time allotted. Much of it was information the Select Board
and other participants and viewers already knew.
2) The elephant in the room was school choice.
IMHO, no one presented a cogent argument why Nauset should have approx. 23% of
such students while the State average is around 2%.
3)The format of the meeting was heavily weighted towards approval of the project. The
only seemingly dissenting voice in the first hour was Ms. Bingham's. (Suggestion for
next meeting: have alternating pro and con opinions allowed throughout.)
4) Rep. Whelan's name was never mentioned. A casual inquiry by him discovered that
another extension was possible. He is our Representative and has considerable clout up
on the Hill.
And here are my questions:
1) Why not seize the opportunity of another extension to re-examine the scope, size
and cost of the project?
2) Why not lobby for an exception to the magical 1000 no. given the Cape's declining
population?
3) Why not re-examine whether Brewster's share of the cost is indeed fair?
4) Why not explore the possibility that a smaller project is possible given that an
unknown number of taxpayers would welcome it if given all the information?
All this could be done in all four towns if another extension was applied for and
granted. I fully realize that the Nauset School Committees have devoted years to this
project and should be commended for it. However, in the end, the taxpayers should
have a more important input than they have been given to date.
Thank you for listening.
Leo Thibault
45 Foster Rd.
Nauset Public Schools February 8, 2021
Proposed Design
The current MSBA-approved design for the renovation of Nauset Regional High School retains,
but totally modernizes, about 60% of the existing structures. The new buildings, including a new
science and academic building, dining hall, and performing arts center, are designed to provide
better connectivity and circulation throughout the school while retaining the campus
atmosphere. Classrooms, which are currently undersized, will be brought up to today's standards
and will meet the teaching and learning needs of a 21st century education, providing increased
opportunities for communication and collaborative learning.
A reconfiguration of the buildings will center classrooms around an academic courtyard; the
adjoining communal courtyard provides spaces for socializing and gathering and is adjacent to
areas frequently accessed by the public. The reconfiguration, with traffic controlled by three
main entry areas, also allows for increased security both during and outside of school hours. The
Nauset believes … every child matters 1
NAUSET NEWS
Nauset Regional High School Building Project
Nauset Public Schools February 8, 2021
main entry allows visitors to go directly to a newly-centered administrative area; the student
entry leads into the student courtyard and the surrounding classrooms; and a community entry
provides access to areas frequently used by the public (auditorium, gym, and cafeteria). Both the
student entry and a back open area (black L-shaped line at left on above image) can be
electronically fenced off once school begins, securing a safe perimeter around the school.
For more details see the complete submission to MSBA on the preferred option at
Schematic_Design_Module4.
Other Options
Following MSBA guidelines, a complete array of building
options were considered before coming up with the
preferred option that was submitted to MSBA in January
2020 and subsequently approved. A total of eleven design
options were considered, ranging from renovation of the
existing buildings to complete new building construction.
Many factors were considered when ranking each option.
High priority was given to the Education Vision, an MSBA
requirement meant to assure that the approved design will
meet both current and future educational requirements.
Other considerations that went into final determination
included MSBA minimum requirements (e.g., classroom size)
to priorities identified by focus groups held with the faculty,
students, and our communities. These priorities range from
use of modern technology to retaining open areas and a
campus atmosphere to increased community access and use.
See the schematics of all options at Presentation021319 and
Presentation 022719.
Nauset believes … every child matters 2
Links for more information
1) Extensive information on the
Nauset High School building
project and the work with MSBA
can be found on the project
website:
nausetbuildingproject.com
2) Lower Cape News reports
extensively on education topics
https://
www.lowercapenews.org/
reporting-education.
For The Superintendent's
Spotlight produced weekly by
Lower Cape News go to
Spotlight.
3) More information on the
project's architect can be found
at Flansburg
4) Follow what is happening at
Nauset Regional High School as
it continues to serve our
students during this pandemic -
NRHS
JOIN US for Informational Zoom Meetings
The second of our weekly Informational Zoom Meetings
will be held on Wednesday, February 10 at 6:30 p.m. This
week’s forum will look at the options considered during
the Feasibility Design phase of the project and focus on
the principal features of the proposed design. A
presentation by participating panelists will be followed by
a Q&A session based on questions submitted by viewers
during the Zoom meeting.
https://zoom.us/j/91924602088
US: +1 929 205 6099 Webinar ID: 919 2460 2088