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03142022 AGENDA Packet
COOPER CHARTER TOWNSHIP BOARD 1590 West D Ave, Kalamazoo MI 49009 269-382-0223 March 14, 2022 REGULAR MEETING 7:00 p.m. A G E N D A 1. Call to Order 2. Pledge of Allegiance 3. Approval of Consent Agenda: a) Board Meeting Minutes of February 14, 2022 b) Receipts and Disbursements Report c) January Treasurers Report 4. Additions or deletions to agenda, approval of agenda: 5. Citizens Comments on Non-Agenda Items. THE BOARD WELCOMES CITIZENS’ COMMENTS. ANYONE WISHING TO ADDRESS THE BOARD SHOULD STATE THEIR NAME, ADDRESS, AND LIMIT THEIR COMMETNS TO THREE MINUTES. 6. Fire Department Reports. 7. Ransom Library Board Member Alan Asselmeier and Ransom Library Director Joe Gross. 8. Consider Appointing David Dahlquist to Ransom District Library Board for a 4-year term ending in March 2026. 9. Discuss Possible Street Light Location Requests 10. Amendments to the 2021/2022 Fiscal Year Budget. 11. Re-Appoint the firm of Siegfried Crandall as Township Auditors for Fiscal Year 2022/2023 and Authorize Clerk to sign audit letter of understanding. 12. Re-Appoint Prein & Newhoff as Township Engineers for the Fiscal Year 2022/2023. 13. Re-Appoint Wightman & Associates Engineering as alternate Township Engineers on special projects for the 2022/2023 Fiscal Year. 14. Re-Appoint Julie Johnston, A.I.C.P. as Township Planning/Zoning Coordinator for the 2022/2023 Fiscal Year. 15. Re-Appoint Michael Homier of Foster Swift as Township Attorney with Roxanne Seeber of Bauckham, Sparks, Rolfe, Lohrstorfer & Thall, P.C. as Ordinance Enforcement Counsel for the 2022/2023 Fiscal Year. 16. Adopt meeting Schedule for the 2022/2023 Fiscal Year. 17. Adopt Fee Schedule for the 2022/2023 Fiscal Year. 18. Designate TCF Bank; CIBA; Flagstar Bank; Advia Credit Union; Mercantile Bank; PNC; Comerica; Consumers Credit Union; Multi-Bank Securities; Fifth-Third Bank; Huntington Bank; FNB of Michigan and any other FDIC Insured Institutions as depositories of Township Funds for the 2022/2023 Fiscal Year. 19. Hourly Wage and Per Diem for Fiscal Year 2022/2023. 20. Motion to allow the Supervisor, Clerk, and Treasurer to abstain from voting on their individual salaries. 21. Resolution 22-221 To Establish Township Treasurers Salary at $63,150.00 for the 2022/2023 Fiscal Year. 22. Resolution 22-222 To Establish Township Clerks Salary at $63,150.00 for the 2022/2023 Fiscal Year. 23. Resolution 22-223 To Establish Township Supervisors Salary at $63,150.00 for the 2022/2023 Fiscal Year. 24. Resolution 22-224 For Property Tax Payment Designee Appointments for Fiscal Year 2022/2023. 25. Approval to sign and pay 2022/2023 Insurance Binders. 26. Discuss and Appoint 3-Year Lawn Maintenance Contract. 27. Trustee Comments 28. Adjourn THE CHARTER TOWNSHIP OF COOPER Regular Township Board Meeting February 14, 2022 The regular meeting of the Cooper Charter Township Board was held on Monday, February 14, 2022. MEMBERS PRESENT: Supervisor, Jeff Sorensen Clerk, DeAnna Janssen Trustee, Jim Frederick Trustee, Dan Williams Trustee, Adam Tuinstra Trustee, Fred Vlietstra MEMBERS ABSENT: Treasurer, Carol DeHaan Chief Emig, Assistant Chief Klok, John Crumb of Gull Lake Sewer & Water and 10 interested people. Supervisor Sorensen called the meeting to order at 7:00 pm. CONSENT AGENDA: Items on the consent agenda: a) Board Meeting Minutes of January 10, 2022 b) Receipts and Disbursements Report c) December Treasurers Report d) Assessing 2021 Year End Report e) Constellation Trust 4th Quarter Report f) 4th Quarter HHW Report The board and citizens were asked if they wanted any items removed from the consent agenda. Motion by Frederick, supported by Tuinstra to approve the consent agenda as written. Motion carried 6-0 ADDITIONS OR DELETIONS TO AGENDA: Supervisor Sorensen asked to have the Articles of Incorporation for Gull Lake Sewer Water added to the Agenda. Motion by Williams, supported by Frederick to approve the agenda as amended. Motion carried 6-0. CITIZEN COMMENTS: none CONSIDER GLSW ARTICLES OF INCORPORATION AMENDMENT TO ADD COOPER TOWNSHIP AS MEMBERS. Motion by Vlietstra, supported by Tuinstra to approve this amendment. Roll Call Vote: Yes: Frederick, Janssen, Tuinstra, Williams, Sorensen, Vlietstra No: none Absent: DeHaan Motion carried 6-0. CONSIDER RESOLUTION NO 22-220 SANITARY SEWER RATE CHARGE CHANGES. Motion by Vlietstra, supported by Janssen to adopt Resolution No. 22-220. Roll Call Vote: Yes: Frederick, Janssen, Tuinstra, Williams, Sorensen, Vlietstra No: none Absent: DeHaan Motion carried 6-0. CONSIDER FIRE DEPARTMENT REPORTS: Motion by Williams, supported by Vlietstra to approve the reports. Motion carried 6-0. UPDATES FROM KCSO LIEUTENANT JEFF BAKER: PRESENTATION BY DAVID JOHNSON OF FLEIS & VANDENBRINK: CONSIDER APPOINTING TAYLOR MILLER TO THE ZONING BOARD OF APPEALS AS ALTERNATE FOR A 3-YEAR TERM ENDING JANUARY 2025. Motion by Williams, supported by Tuinstra to appoint. Motion carried 6-0. CONSIDER APPOINTING TAYLOR MILLER TO THE BOARD OF REVIEW AS ALTERNATE FOR A PARTIAL TERM ENDING NOVEMBER 2022. Motion by Frederick, supported by Vlietstra to appoint. Motion carried 6-0. PUBLIC HEARING ON THE 2022-2023 FISCAL YEAR GENERAL FUND BUDGET: Motion by Janssen, supported by Vlietstra to open the public hearing. Roll Call Vote: Yes: Frederick, Janssen, Williams, Tuinstra, Vlietstra, Sorensen No: None Absent: DeHaan Motion carried 6-0. The Public Hearing on the 2022/2023 General Fund Budget was called to order. The Clerk presented to the board the Notice of Public Hearing & Proof of Publication. No written comments were received by the clerk. The Supervisor asked for public comments, there were none. Motion by Tuinstra, supported by Vlietstra to close the Public Hearing on the 2022/2023 General Fund Budget for the fiscal year ending on March 31, 2023 at the highest functioning level in the amount of $2,014,050.00 for revenues and $2,014,050.00 for expenditures, and Furthermore, be it moved that the total millage to be levied in the 2022/2023 fiscal year is expected to generate $260,000.00 in revenues of which $200,000.00 will be used for the purpose of funding road maintenance and construction and the balance to offset the expenses incurred in the other departments, and Furthermore, be it moved that this budget be compared with actual expenditures on a periodic basis throughout the budget year that the budget be amended as necessary to prevent the expenditure of funds in excess of the budgeted amount. Also, that the Supervisor and the Clerk be authorized to transfer up to $50,000.00 between functions if necessary. And, finally, be it moved to adopt the Budget and Appropriations Act Resolution of Cooper Charter Township for the fiscal year ending March 31, 2023. Roll Call Vote: YES: Vlietstra, Tuinstra, Janssen, Frederick, Williams, Sorensen NO: none ABSENT: DeHaan Motion carried 6-0. PUBLIC HEARING ON THE 2022-2023 FISCAL YEAR SPECIAL FUNDS: Motion by Frederick, supported by Vlietstra to adopt the 2022/2023 Street Light Fund, Water/Sewer Fund, Solid Waste Impact Board Fund, Building Fund, ARPA Fund, Public Improvement Fund, Fire Department Capital Improvement Fund, Retiree Health Trust Fund, Capital Projects Fund, and the Collingwood & G Ave Fund. There were no other comments from the board or public. Roll Call Vote: YES: Vlietstra, Tuinstra, Janssen, Frederick, Williams, Sorensen NO: none ABSENT: DeHaan Motion carried 6-0. CONSIDERATION OF RESOLUTION NO. 22-216 ADOPTING THE 2022 POVERY EXEMPTION GUIDELINES: Motion by Frederick, supported by Williams to adopt Resolution 22-216. Roll Call Vote: YES: Vlietstra, Tuinstra, Janssen, Frederick, Williams, Sorensen NO: none ABSENT: DeHaan Motion carried 6-0. CONSIDERATION OF RESOLUTION NO. 22-217 ALLOWING A QUALIFIED PROPERTY OWNER TO FILE A WRITTEN REQUEST WITH THE JULY OR DECEMBER BOARD OF REVIEW TO CLAIM A PRINCIPAL RESIDENCE EXEMPTION: Motion by Janssen, supported by Williams to adopt Resolution 22-217. Roll Call Vote: YES: Vlietstra, Tuinstra, Janssen, Frederick, Williams, Sorensen NO: none ABSENT: DeHaan Motion carried 6-0. CONSIDERATION OF RESOLUTION NO. 22-218 PROPERTY TAX EXEMPTION APPLICATION: Motion by Vlietstra, supported by Tuinstra to adopt Resolution 22-218. Roll Call Vote: YES: Vlietstra, Tuinstra, Janssen, Frederick, Williams, Sorensen NO: none ABSENT: DeHaan Motion carried 6-0. CONSIDERATION OF RESOLUTION NO. 22-219 SUPPORTING SCRAP TIRE MARKET DEVELOPMENT GRANT FOR KCRC: Motion by Vlietstra, supported by Janssen to adopt Resolution 22-219. Roll Call Vote: YES: Vlietstra, Tuinstra, Janssen, Frederick, Williams, Sorensen NO: none ABSENT: DeHaan Motion carried 6-0. INTERGOVERNMENTAL FIRE PROTECTION HAZARDOUS MATERIALS INCIDENT RESPONSE AGREEMENT: Motion by Frederick, supported by Williams to approve this agreement. Motion carried 6-0. DISCUSSION: 2021/2022 ROAD PROJECTS AND PAYMENTS REPORT: Motion by Frederick, supported by Tuinstra to allow the supervisor to approve the projects proposed by RCKC, with amendments, for the 2022/2023 Cooper Township Road Projects, staying as close to budget as possible. Motion carried 6-0. CONSIDERATION OF REQUEST FROM STEVE TAPLIN FOR EXTENSION OF STEP 2 APPROVAL OF HUNTERS RIDGE SITE CONDOMINIUM: Motion by Janssen, supported by Williams to approve extension of the step 2 requirements for 12 months. Motion carried 6-0. CONTINUED DISCUSSION OF ARPA FUNDS: CONTINUED DISCUSSION: FIRE DEPARTMENT SPECIAL ASSESSMENT VS MILLAGE TRUSTEE COMMENTS: ADJOURN There being no further business to come before the board, the meeting was adjourned at 9:00 pm. ________________________________ ________________________________ DeAnna Janssen, Clerk Attested: Jeff Sorensen, Supervisor I, the undersigned DeAnna Janssen, the duly qualified and elected Clerk for the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board of said Township at a regular board meeting held on the 14th day of February 2022. ________________________________ DeAnna Janssen, Clerk Cooper Charter Township RECEIPTS & DISBURSEMENTS ** GENERAL, FIRE, SEWER & WATER FUNDS ** 02/01/2022 - 02/28/2022 RECEIPTS: Franchise Fees -Charter $31,538.23 State Shared Revenue $2,135.78 Interest on Deposits $1,881.48 Burial Rights Purchases $400.00 Foundation $342.00 Ordinance Fines $200.00 Fire Report $5.00 ZBA Training Fees Comstock, Richland, Schoolcraft, Oshtemo, Kal Twp $585.00 Trailer Park Fees $76.00 Zoning Permits and Fees: Barn House LLC $1,500.00 SBA Network Services $250.00 Climax Construction $250.00 Sewer/Water Interest $106.29 Total $39,269.78 DISBURSEMENTS: 2/3/2022 Payroll - Office/Boards $14,307.37 2/17/2022 Payroll - Office/Boards $15,797.41 2/3/2022 Payables $28,095.67 2/17/2022 Payables $51,530.30 Total $109,730.75 02/15/2022 09:52 AM Check Register Report For Cooper Charter Township For Payroll ID: 494 Check Date: 02/17/2022 Pay Period End Date: 02/13/2022 Page 1 of 1 Check Physical Check Date Bank Check Number Name Gross Check Amount Direct Deposit Status 02/17/2022 GEN 13660 DAVIS, STEPHANIE M 160.00 140.96 0.00 Processing 02/17/2022 GEN 13661 FOOY, DAVID D 160.00 147.76 0.00 Processing 02/17/2022 GEN 13662 GLUCHOWSKI, SHERYL K 160.00 140.96 0.00 Processing 02/17/2022 GEN 13663 MAGURA, STEPHEN 160.00 147.76 0.00 Processing 02/17/2022 GEN DD2769 ADAMS, STARR E 1,565.94 0.00 873.15 Processing 02/17/2022 GEN DD2770 BECKER, MINDY G 1,075.13 0.00 870.80 Processing 02/17/2022 GEN DD2771 DEHAAN, CAROL S 2,518.08 0.00 1,030.63 Processing 02/17/2022 GEN DD2772 FREDERICK, JAMES B 140.00 0.00 129.29 Processing 02/17/2022 GEN DD2773 HERWEYER, CONNIE M 560.00 0.00 470.63 Processing 02/17/2022 GEN DD2774 HOLTMAN, DEBORAH A 1,297.10 0.00 972.94 Processing 02/17/2022 GEN DD2775 JANSSEN, DEANNA D 2,358.08 0.00 1,807.87 Processing 02/17/2022 GEN DD2776 KARS-BOS, KIMBERLY A 1,890.00 0.00 1,255.73 Processing 02/17/2022 GEN DD2777 SORENSEN, JEFFREY R 2,358.08 0.00 1,870.31 Processing 02/17/2022 GEN DD2778 TUINSTRA, ADAM L 140.00 0.00 129.29 Processing 02/17/2022 GEN DD2779 VLIETSTRA, FRED J 140.00 0.00 123.34 Processing 02/17/2022 GEN DD2780 WILLIAMS, DANIEL L 140.00 0.00 129.29 Processing 02/17/2022 GEN DD2781 WOOD, JACK C 975.00 0.00 808.97 Processing Totals: Number of Checks: 017 Total Physical Checks: 4 Total Check Stubs: 13 15,797.41 577.44 10,472.24 02/03/2022 12:37 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 02/03/2022 - 02/03/2022 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice CK Run Date PO Disc. Date Disc. % Due Date Page: 1/6 Bank Invoice Description Hold Sep CK 1099 Gross Amount Discount Net Amount 000120 10843 Paid GL NUMBER 101-215-938.00 APPLIED IMAGING SYSTEMS 7718 SOLUTION CENTER CHICAGO IL, 60677-7007 DESCRIPTION EQUIP MAINTENANCE 02/03/2022 1892246 02/03/2022 / / 0.0000 02/03/2022 GEN N N N RICOH/MPC503 (1-6-2022 TO 2-5-2022) 129.93 0.00 129.93 AMOUNT 129.93 VENDOR TOTAL: 129.93 000908 10842 Paid GL NUMBER 249-371-803.00 AUNALYTICS, INC. 460 STULL STREET SUITE 200 SOUTH BEND IN, 46601 DESCRIPTION ADD'L EXPENSES 02/03/2022 02/03/2022 / / 02/03/2022 29957109 0.0000 GEN BUSINESS CLOUD - SMBA N N N AMOUNT 124.00 VENDOR TOTAL: 124.00 0.00 124.00 124.00 000312 BAUCKHAM, SPARKS,THALL, SEEBER & 10855 Paid GL NUMBER 101-302-802.00 470 W. CENTRE AVE., SUITE A PORTAGE MI, 49024 DESCRIPTION LEGAL FEES 02/03/2022 02/03/2022 / / 02/03/2022 7491, 7492 & 74 GEN ORDINANCE LEGAL FEES N 0.0000 N Y AMOUNT 1, 620.95 VENDOR TOTAL: 1,620.95 0.00 1,620.95 1,620.95 MISC 10852 Paid GL NUMBER 101-336-766.00 BRIAN PERKINS 155 HAY MAC PARCHMENT MI, 49004 DESCRIPTION TOOLS & SUPPLIES 02/03/2022 02/03/2022 / / 02/03/2022 12-8-21 0.0000 GEN REIMBURSEMENT FOR SPRAYPAINT - FD N N N AMOUNT 7.36 7.36 0.00 7.36 02/03/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 2/6 User: DHOLTMAN EXP CHECK RUN DATES 02/03/2022 - 02/03/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount VENDOR TOTAL: 7.36 000680 CARDMEMBER SERVICE 02/03/2022 JAN2022 GEN NAME PLATE, CAR WASHES, MTA CONE, F 10844 P.O. BOX 790408 02/03/2022 N 2,672.53 SAINT LOUIS MO, 63179-0408 / / 0.0000 N 0.00 02/03/2022 N 2,672.53 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-728.00 SUPPLIES 100.35 101-302-955.00 MISC 12.99 101-215-931.00 VEHICLE MAINT 21.99 101-101-958.00 TRAINING & CONFERENCES 1,176.00 101-253-958.00 TRAINING & CONFERENCES 388.00 101-215-958.00 TRAINING & CONFERENCES 400.00 101-171-958.00 TRAINING & CONFERENCES 400.00 101-336-955.00 MEMBERSHIPS & DUES 30.00 101-215-938.00 EQUIP MAINTENANCE 143.20 2,672.53 VENDOR TOTAL: 2,672.53 000288 CAROL DEHAAN 02/03/2022 1-21-22 GEN MILEAGE 10859 855 FINEVIEW 02/03/2022 N 161.28 KALAMAZOO MI, 49004 / / 0.0000 N 0.00 02/03/2022 N 161.28 Paid GL NUMBER 101-215-921.00 DESCRIPTION GAS, OIL AMOUNT 161.28 VENDOR TOTAL: 161.28 000128 CHARTER COMMUNICATIONS 02/03/2022 0088266012222 GEN PHONE, TV, INTERNET - FD ST# 2 10850 PO BOX 94188 02/03/2022 N 267.70 PALATINE IL, 60094 / / 0.0000 N 0.00 02/03/2022 Y 267.70 Paid GL NUMBER 101-336-850.00 DESCRIPTION TELEPHONE AMOUNT 267.70 VENDOR TOTAL: 267.70 02/03/2022 12:37 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 02/03/2022 - 02/03/2022 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor name Post Date Invoice Address CK Run Date PO City/State/Zip Disc. Date Disc. % Due Date Page: 3/6 Bank Invoice Description Hold Sep CK 1099 Gross Amount Discount Net Amount 000005 CONSUMERS ENERGY 10861 PAYMENT CENTER P.O. BOX 740309 CINCINNATI OH, 45274-0309 Paid GL NUMBER 101-567-920.00 101-567-920.00 101-265-920.00 101-336-921.00 101-448-920.00 101-265-920.00 101-336-921.00 101-265-920.00 DESCRIPTION ELECTRICITY ELECTRICITY UTILITIES UTILITIES TWP SHARE OF ST LIGHTS UTILITIES UTILITIES UTILITIES 02/03/2022 02/03/2022 / / 02/03/2022 VARIOUS 0.0000 GEN CEMETERIES, REC. BARN, FD ST#2, BRI N 2,418.75 N N AMOUNT 29.36 29.36 37.55 732.41 54.57 865.94 577.29 92.27 2,418.75 VENDOR TOTAL: 0.00 2,418.75 2,418.75 000985 FIRE EQUIPMENT ASSOCIATES INC. 10841 P.O. BOX 221 FLUSHING MI, 48433 Paid GL NUMBER 101-336-766.00 DESCRIPTION TOOLS & SUPPLIES 02/03/2022 INV-22403 02/03/2022 / / 02/03/2022 0.0000 GEN THERMAL CAMERA KIT N N N AMOUNT 10,080.00 VENDOR TOTAL: 10,080.00 0.00 10,080.00 10,080.00 000059 FOSTERSWIFTCOLLINS&SMITH 10847 313 SOUTH WASHINGTON SQR. LANSING MI, 48933 Paid GL NUMBER 101-701-802.00 225-443-802.00 DESCRIPTION LEGAL FEES LEGAL FEES 02/03/2022 825481 02/03/2022 / / 02/03/2022 0.0000 GEN N N Y MUN. GEN., PFAS WATER REMEDIATION 560.00 0.00 560.00 AMOUNT 300.00 260.00 560.00 VENDOR TOTAL: 560.00 02/03/2022 12:37 PM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 02/03/2022 - 02/03/2022 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Page: 4/6 Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000038 INTEGRITY BUSINESS SOLUTIONS LLC 02/03/2022 2310986-0 GEN ENVELOPES 10856 4740 TALON CT., SE, SUITE 8 02/03/2022 N 58.72 GRAND RAPIDS MI, 49512 / / 0.0000 N 0.00 02/03/2022 Y 58.72 Paid GL NUMBER 101-215-728.00 DESCRIPTION SUPPLIES AMOUNT 58.72 VENDOR TOTAL: 58.72 000965 10846 Paid J.JOHNSTON CONSULTING 02/03/2022 1 GEN PLANNING/ZONING SERVICES (JAN. 1 - P.O. BOX 10 02/03/2022 N 1,520.00 PLAINWELL MI, 49080 / / 0.0000 N 0.00 02/03/2022 N 1,520.00 GL NUMBER DESCRIPTION AMOUNT 101-701-804.00 PLANNER 1,520.00 VENDOR TOTAL: 1,520.00 000169 KALAMAZOO GAZETTE 02/03/2022 36100-2268665 GEN KAL GAZETTE FOR 52 WEEKS 10849 PO BOX 9001038 02/03/2022 N 549.48 LOUISVILLE KY, 40290-1038 / / 0.0000 N 0.00 02/03/2022 N 549.48 Paid GL NUMBER DESCRIPTION 101-215-957.00 BOOKS, MAGS ETC AMOUNT 549.48 VENDOR TOTAL: 549.48 000943 MARANA GROUP 02/03/2022 1-7-2022 GEN PRINTING & MAILING ASSESSMENT NOTIC 10858 P.O. BOX 19166 02/03/2022 N 1,919.85 KALAMAZOO MI, 49019-0166 / / 0.0000 N 0.00 02/03/2022 N 1,919.85 Paid GL NUMBER 101-257-729.00 DESCRIPTION POSTAGE AMOUNT 1,919.85 VENDOR TOTAL: 1,919.85 02/03/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 5/6 User: DHOLTMAN EXP CHECK RUN DATES 02/03/2022 - 02/03/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000924 10854 Paid MENARDS 02/03/2022 63814 GEN COMP. SPRING 5300 GULL ROAD 02/03/2022 N 5.79 KALAMAZOO MI, 49048 / / 0.0000 N 0.00 02/03/2022 N 5.79 GL NUMBER DESCRIPTION AMOUNT 101-336-932.00 EQUIP MAINTENANCE 5.79 VENDOR TOTAL: 5.79 000860 MI PRINT WORKS 02/03/2022 6860220103 GEN GEN. ACCT. CHECKS 10857 PO BOX 3308 02/03/2022 N 220.00 KALAMAZOO MI, 49001 / / 0.0000 N 0.00 02/03/2022 N 220.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-728.00 SUPPLIES 220.00 VENDOR TOTAL: 220.00 000310 MOSES FIRE EQUIPMENT INC. 02/03/2022 22004 GEN GLOVES - FD 10860 P 0 BOX 690 02/03/2022 N 1,019.97 LAWRENCE MI, 49064-0690 / / 0.0000 N 0.00 02/03/2022 N 1,019.97 Paid GL NUMBER DESCRIPTION 101-336-744.00 CLOTHING & GEAR AMOUNT 1,019.97 000310 MOSES FIRE EQUIPMENT INC. 02/03/2022 22015 GEN HOSE - FD 10845 P 0 BOX 690 02/03/2022 N 2,591.34 LAWRENCE MI, 49064-0690 / / 0.0000 N 0.00 02/03/2022 N 2,591.34 Paid GL NUMBER DESCRIPTION 101-336-766.00 TOOLS & SUPPLIES AMOUNT 2,591.34 VENDOR TOTAL: 3,611.31 02/03/2022 12:37 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 6/6 User: DHOLTMAN EXP CHECK RUN DATES 02/03/2022 - 02/03/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000451 REPUBLIC SERVICES #249 02/03/2022 0249-007366814 GEN DUMPSTERS @ TWP HALL 10848 P.O. BOX 9001099 02/03/2022 N 505.52 LOUISVILLE KY, 40290-1099 / / 0.0000 N 0.00 02/03/2022 N 505.52 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-931.00 GROUNDS MAINTENANCE 505.52 VENDOR TOTAL: 505.52 MISC SCOTT WEIMER 02/03/2022 2708163 GEN AIR BOAT TUNE UP 10853 786 7TH STREET 02/03/2022 N 162.50 PLAINWELL MI, 49080 / / 0.0000 N 0.00 02/03/2022 N 162.50 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-933.00 VEHICLE MAINT 162.50 VENDOR TOTAL: 162.50 MISC 10851 Paid STEVE TAPLIN 02/03/2022 2-3-22 GEN REFUND FOR STEP 3 SITE CONDO. APPLI 10050 TAPLIN LANE 02/03/2022 N 1,500.00 PLAINWELL MI, 49080 / / 0.0000 N 0.00 02/03/2022 N 1,500.00 GL NUMBER DESCRIPTION 101-000-607.11 ZONING PERMITS & FEES AMOUNT 1,500.00 VENDOR TOTAL: 1,500.00 TOTAL - ALL VENDORS: 28,095.67 01/31/2022 01:15 PM Check Register Report For Cooper Charter Township For Payroll ID: 493 Check Date: 02/03/2022 Pay Period End Date: 01/30/2022 Page 1 of 1 Check Date Bank Check Number Name Check Gross Physical Check Amount Direct Deposit Status 02/03/2022 GEN 02/03/2022 GEN 02/03/2022 GEN 02/03/2022 GEN 02/03/2022 GEN 02/03/2022 GEN 02/03/2022 GEN 02/03/2022 GEN 02/03/2022 GEN DD2760 DD2761 DD2762 DD2763 DD2764 DD2765 DD2766 DD2767 DD2768 ADAMS, STARR E BECKER, MINDY G DEHAAN, CAROL S HERWEYER, CONNIE M HOLTMAN, DEBORAH A JANSSEN, DEANNA D KARS-BOS, KIMBERLY A SORENSEN, JEFFREY R WOOD, JACK C 1,561.00 1,037.00 2,358.08 448.00 1,297.10 2,358.08 1,890.00 2,358.08 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 869.22 841.01 908.88 383.15 972.77 1,807.88 1,255.57 1,870.30 830.62 Processing Processing Processing Processing Processing Processing Processing Processing Processing Totals: Total Physical Checks: Total Check Stubs: Number of Checks: 009 9 14,307.34 0.00 9,739.40 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 1/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000016 AMERICAN GAS & OIL, INC 02/17/2022 01-31-22 GEN FUEL - TWP. VEHICLES 10869 P.O. BOX 247 02/17/2022 N 92.17 SPARTA MI, 49345 / / 0.0000 N 0.00 02/17/2022 N 92.17 Paid GL NUMBER 101-215-921.00 DESCRIPTION AMOUNT GAS, OIL 92.17 VENDOR TOTAL: 92.17 000477 APOLLO FIRE EQUIPMENT 02/17/2022 108021 GEN CLOTHING & GEAR 10886 12584 LAKESHORE DRIVE 02/17/2022 N 205.35 ROMEO MI, 48065-4417 / / 0.0000 N 0.00 02/17/2022 N 205.35 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-744.00 CLOTHING & GEAR 205.35 VENDOR TOTAL: 205.35 000312 BAUCKHAM, SPARKS,THALL, SEEBER & 02/17/2022 7666, 7668 & 76 GEN ORDINANCE LEGAL FEES 10892 02/17/2022 N 646.56 470 W. CENTRE AVE., SUITE A PORTAGE MI, 49024 / / 0.0000 N 0.00 02/17/2022 Y 646.56 Paid GL NUMBER DESCRIPTION 101-302-802.00 LEGAL FEES AMOUNT 646.56 VENDOR TOTAL: 646.56 02/17/2022 03:16 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice CK Run Date PO Disc. Date Disc. o Due Date Page: 2/13 Bank Invoice Description Hold Sep CK 1099 Gross Amount Discount Net Amount 000047 BD OF CO ROAD COMMISSION 10874 OF KAL COUNTY 3801 KILGORE ROAD KALAMAZOO MI, 49001 Paid GL NUMBER 101-446-801.00 101-446-801.00 DESCRIPTION ROAD MAINTENANCE ROAD MAINTENANCE 000047 BD OF CO ROAD COMMISSION 10873 OF KAL COUNTY 3801 KILGORE ROAD KALAMAZOO MI, 49001 Paid GL NUMBER 101-446-801.00 101-446-801.00 DESCRIPTION ROAD MAINTENANCE ROAD MAINTENANCE 02/17/2022 53669 & 53608 02/17/2022 / / 0.0000 02/17/2022 02/17/2022 02/17/2022 / / 02/17/2022 GEN SPARROW AVE TO ROLLRIDGE - 2021 CRA N N N 1,152.45 0.00 1,152.45 AMOUNT 1,447.60 (295.15) 1,152.45 53670 & 53609 GEN STONY AVE TO ROCKY RD - 2021, CRACK N 2,310.84 0.0000 N N AMOUNT 2,605.68 (294.84) 2,310.84 VENDOR TOTAL: 0.00 2,310.84 3,463.29 000275 BESCO WATER TREATMENT INC 10881 P 0 BOX 1310 BATTLE CREEK MI, 49016 Paid GL NUMBER 101-215-728.00 101-336-766.00 DESCRIPTION SUPPLIES TOOLS & SUPPLIES 02/17/2022 02-01-22 02/17/2022 / / 0.0000 02/17/2022 GEN BOTTLED WATER N N N AMOUNT 26.50 21.50 48.00 VENDOR TOTAL: 48.00 0.00 48.00 48.00 Paid 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 3/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000013 BLUE CROSS BLUE SHIELD OF MICHIGAN 02/17/2022 MARCH2O22 GEN HEALTH INS. 10902 P 0 BOX 674416 02/17/2022 N 5,394.30 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 02/17/2022 N 5,394.30 GL NUMBER DESCRIPTION AMOUNT 101-278-725.00 HEALTH AND LIFE 4,353.60 101-000-231.07 DUE TO HEALTH INSURANCE 1,040.70 5,394.30 VENDOR TOTAL: 5,394.30 000332 10894 Paid BONNIE SYTSMA 02/17/2022 FEB2022 GEN REIMBURSEMENT - HEALTH INS. 393 FINEVIEW 02/17/2022 N 557.64 KALAMAZOO MI, 49004 / / 0.0000 N 0.00 02/17/2022 N 557.64 GL NUMBER DESCRIPTION AMOUNT 101-278-725.01 RETIREE HEALTH CARE 557.64 VENDOR TOTAL: 557.64 000497 10863 Paid BREATHING AIR SYSTEMS 02/17/2022 INV-OH66-169 GEN EQUIPMENT MAINT. - FD 8855 E. BROAD STREET 02/17/2022 N 925.64 REYNOLDSBURG OH, 43068 / / 0.0000 N 0.00 02/17/2022 N 925.64 GL NUMBER DESCRIPTION 101-336-932.00 EQUIP MAINTENANCE AMOUNT 925.64 VENDOR TOTAL: 925.64 000053 10871 Paid GL NUMBER 101-215-921.00 BRIAN KLOK 3824 OBSERVATION AVE. KALAMAZOO MI, 49004 DESCRIPTION GAS, OIL 02/17/2022 02-11-22 GEN FUEL - MILEAGE 02/17/2022 N 172.48 / / 0.0000 N 0.00 02/17/2022 N 172.48 AMOUNT 172.48 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 4/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount VENDOR TOTAL: 172.48 000056 CERTASITE 02/17/2022 11688074 GEN EQUIP. MAINT. - FIRE EXTINQUISHERS 10867 P.O. BOX 772443 02/17/2022 N 89.40 DETROIT MI, 48277 / / 0.0000 N 0.00 02/17/2022 N 89.40 Paid GL NUMBER 101-336-932.00 DESCRIPTION AMOUNT EQUIP MAINTENANCE 89.40 VENDOR TOTAL: 89.40 000128 CHARTER COMMUNICATIONS 02/17/2022 0034716020122 GEN PHONE, TV, INTERNET (HALL, OFFICE, 10889 PO BOX 94188 02/17/2022 N 180.30 PALATINE IL, 60094 / / 0.0000 N 0.00 02/17/2022 Y 180.30 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-851.00 TELEPHONE 90.15 101-336-850.00 TELEPHONE 90.15 180.30 VENDOR TOTAL: 180.30 000188 CONNIE HERWEYER 02/17/2022 02-08-22 GEN REIMBURSEMENT - CERAMIC HEATER 10895 8549 NORTH 24TH STREET 02/17/2022 N 27.43 KALAMAZOO MI, 49004 / / 0.0000 N 0.00 02/17/2022 N 27.43 Paid GL NUMBER DESCRIPTION 101-215-728.00 SUPPLIES AMOUNT 27.43 VENDOR TOTAL: 27.43 02/17/2022 03:16 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor name Post Date Invoice Address CK Run Date PO City/State/Zip Disc. Date Disc. % Due Date Page: 5/13 Bank Invoice Description Hold Sep CK 1099 Gross Amount Discount Net Amount 000005 CONSUMERS ENERGY 10862 PAYMENT CENTER P.O. BOX 740309 CINCINNATI OH, 45274-0309 Paid GL NUMBER 101-265-920.00 219-448-920.00 219-448-920.00 DESCRIPTION UTILITIES ST LIGHTS LED LIGHTS 02/17/2022 VARIOUS 02/17/2022 0.0000 / / 02/17/2022 GEN PARKING LOT, LED ST. LIGHTS, ST. LI N 5,352.11 N N AMOUNT 172.11 4,436.90 743.10 5,352.11 VENDOR TOTAL: 0.00 5,352.11 5,352.11 000068 CORNERSTONE OFFICE SYSTEM 10870 7170 BEATRICE DRIVE KALAMAZOO MI, 49009 Paid GL NUMBER 101-336-932.00 DESCRIPTION EQUIP MAINTENANCE 02/17/2022 IN149025 02/17/2022 / / 02/17/2022 0.0000 GEN N N N SHARP/M355N @ FD ST#2, (11-1-21 TO 141.26 0.00 141.26 AMOUNT 141.26 VENDOR TOTAL: 141.26 000587 CRIPPS FONTAINE EXCAVATING 10900 7729 DOUGLAS AVENUE KALAMAZOO MI, 49009 Paid GL NUMBER 101-265-931.00 DESCRIPTION GROUNDS MAINTENANCE 02/17/2022 02/17/2022 / / 02/17/2022 7764 GEN SNOW REMOVAL N 0.0000 N N AMOUNT 210.00 210.00 0.00 210.00 VENDOR TOTAL: 210.00 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 6/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000520 DEYOUNG LANDSCAPE SERVICE INC 02/17/2022 01-31-22 GEN SNOWPLOWING & SHOVELING 10888 3832 WEST F AVENUE 02/17/2022 N 2,204.00 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 02/17/2022 N 2,204.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-931.00 GROUNDS MAINTENANCE 1,360.00 101-336-931.00 BLDG & GROUNDS MAINT 844.00 2,204.00 VENDOR TOTAL: 2,204.00 000038 INTEGRITY BUSINESS SOLUTIONS LLC 02/17/2022 2319116-0 GEN TABS, SCISSORS, PAPER 10896 4740 TALON CT., SE, SUITE 8 02/17/2022 N 110.94 GRAND RAPIDS MI, 49512 / / 0.0000 N 0.00 02/17/2022 Y 110.94 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-728.00 SUPPLIES 110.94 000038 INTEGRITY BUSINESS SOLUTIONS LLC 02/17/2022 2319680-0 GEN CALCULATOR STANDS 10897 4740 TALON CT., SE, SUITE 8 02/17/2022 N 51.84 GRAND RAPIDS MI, 49512 / / 0.0000 N 0.00 02/17/2022 Y 51.84 Paid GL NUMBER DESCRIPTION 101-215-728.00 SUPPLIES AMOUNT 51.84 VENDOR TOTAL: 162.78 000133 10868 Paid GL NUMBER 101-215-921.00 JEFF SORENSEN 7932 ROLLING MEADOWS DR KALAMAZOO MI, 49009 DESCRIPTION GAS, OIL 02/17/2022 02-15-22 GEN MILEAGE 02/17/2022 N / / 0.0000 N 02/17/2022 N AMOUNT 126.56 126.56 0.00 126.56 VENDOR TOTAL: 126.56 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 7/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000866 KALAMAZOO OIL CO 02/17/2022 CFSI-1615 GEN FUEL - FD 10891 2601 N. BURDICK ST. 02/17/2022 N 187.59 KALAMAZOO MI, 49007-1874 / / 0.0000 N 0.00 02/17/2022 N 187.59 Paid GL NUMBER 101-336-920.00 DESCRIPTION AMOUNT GAS, OIL 187.59 VENDOR TOTAL: 187.59 000792 KATHERINE BARNES 02/17/2022 01-2022 GEN ORDINANCE COMPILATION 10883 8188 GREENFIELD SHORES DRIVE 02/17/2022 N 127.50 SCOTTS MI, 49088 / / 0.0000 N 0.00 02/17/2022 Y 127.50 Paid GL NUMBER DESCRIPTION AMOUNT 101-302-801.00 ORDINANCE COMPILATION 127.50 VENDOR TOTAL: 127.50 000987 MAP 02/17/2022 36469 GEN ZBA TRAINING SESSION 10866 1919 WEST STADIUM BLVD 02/17/2022 N 1,715.88 SUITE 4 ANN ARBOR MI, 48103 / / 0.0000 N 0.00 02/17/2022 N 1,715.88 Paid GL NUMBER DESCRIPTION 101-701-958.00 TRAINING & CONFERENCES AMOUNT 1,715.88 VENDOR TOTAL: 1,715.88 000924 10878 Paid GL NUMBER 101-336-931.00 MENARDS 5300 GULL ROAD KALAMAZOO MI, 49048 DESCRIPTION BLDG & GROUNDS MAINT 02/17/2022 64467 GEN MISC.- FD 02/17/2022 N / / 0.0000 N 02/17/2022 N AMOUNT 73.16 73.16 0.00 73.16 VENDOR TOTAL: 73.16 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 8/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000012 10872 Paid MLIVE MEDIA GROUP 02/17/2022 0002824467 GEN PUBLIC NOTICES (INCLUDES INV.# 0002 DEPT. LOCKBOX 77571 02/17/2022 N 1,088.43 P 0 BOX 77000 DETROIT MI, 48277-0571 / / 0.0000 N 0.00 02/17/2022 N 1,088.43 GL NUMBER DESCRIPTION AMOUNT 101-215-803.00 LEGAL NOTICES 795.15 101-701-806.00 LEGAL NOTICES 293.28 1,088.43 VENDOR TOTAL: 1,088.43 000986 MUNICIPAL EMERGENCY SVCS 02/17/2022 IN1671986 GEN TOOLS & SUPPLIES 10865 P.O. BOX 856892 02/17/2022 N 2,743.56 MINNEAPOLIS MN, 55485-6892 / / 0.0000 N 0.00 02/17/2022 N 2,743.56 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-766.00 TOOLS & SUPPLIES 2,743.56 VENDOR TOTAL: 2,743.56 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 9/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000009 PREIN & NEWHOF INC. 02/17/2022 65884 GEN FINALIZING 2022 SPLITS 10898 3355 EVERGREEN DRIVE NE 02/17/2022 N 407.25 GRAND RAPIDS MI, 49525 / / 0.0000 N 0.00 02/17/2022 N 407.25 Paid GL NUMBER DESCRIPTION AMOUNT 101-257-805.00 SPLITS & MAPPING 407.25 000009 PREIN & NEWHOF INC. 02/17/2022 65887 GEN YR. END UPDATING SPLITS & COMBS. IN 10875 3355 EVERGREEN DRIVE NE 02/17/2022 N 270.00 GRAND RAPIDS MI, 49525 / / 0.0000 N 0.00 02/17/2022 N 270.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-250-803.00 GENERAL COMPUTER SERVICES 270.00 000009 PREIN & NEWHOF INC. 02/17/2022 65945 GEN SITE PLAN REVIEW - KELLY LIND 10899 3355 EVERGREEN DRIVE NE 02/17/2022 N 577.50 GRAND RAPIDS MI, 49525 / / 0.0000 N 0.00 02/17/2022 N 577.50 Paid GL NUMBER DESCRIPTION AMOUNT 101-701-803.00 ENGINEERING 577.50 VENDOR TOTAL: 1,254.75 000932 PROPERTY REVOLUTION, LLC 02/17/2022 5771 GEN FALL CLEAN UP & FINAL MOWING (2021) 10880 P.O. BOX 111 02/17/2022 N 7,746.74 MARTIN MI, 49070 / / 0.0000 N 0.00 02/17/2022 Y 7,746.74 Paid GL NUMBER 101-265-931.00 101-567-930.00 101-336-931.00 DESCRIPTION GROUNDS MAINTENANCE CEM MAINT BLDG & GROUNDS MAINT AMOUNT 800.00 3,200.00 3,746.74 7,746.74 VENDOR TOTAL: 7,746.74 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 10/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000002 R I STAFFORD EXCAVATING 02/17/2022 2139 GEN GRAVE OPENING & CLOSING 10884 7290 EAST D AVENUE 02/17/2022 N 250.00 RICHLAND MI, 49083 / / 0.0000 N 0.00 02/17/2022 Y 250.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-567-802.00 GR OPEN & CLOSE 250.00 VENDOR TOTAL: 250.00 000159 REPUBLIC SERVICES #249 02/17/2022 0249-007368823 GEN RECYCLING 10893 3432 GEMBRIT CIRCLE 02/17/2022 N 13,735.28 KALAMAZOO MI, 49001-4614 / / 0.0000 N 0.00 02/17/2022 N 13,735.28 Paid GL NUMBER DESCRIPTION AMOUNT 228-528-802.00 DISPOSAL & RECYCLING COST 13,735.28 VENDOR TOTAL: 13,735.28 MISC RIDDERMAN OIL 02/17/2022 01-31-22 GEN FUEL - FD 10882 P.O. BOX 117 02/17/2022 N 182.19 PLAINWELL MI, 49080 / / 0.0000 N 0.00 02/17/2022 N 182.19 Paid GL NUMBER 101-336-920.00 DESCRIPTION GAS, OIL AMOUNT 182.19 VENDOR TOTAL: 182.19 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 11/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000028 SIEGFRIED, CRANDALL, P.C. 02/17/2022 107817 GEN JAN. 2022 SERVICES - ASSIST W/ DEC. 10890 246 EAST KILGORE ROAD 02/17/2022 N 200.00 KALAMAZOO MI, 49002-5599 / / 0.0000 N 0.00 02/17/2022 N 200.00 Paid GL NUMBER 101-250-802.00 DESCRIPTION AMOUNT AUDIT 200.00 000028 SIEGFRIED, CRANDALL, P.C. 02/17/2022 107878 GEN W-2 & 1099 PROCESSING 10879 246 EAST KILGORE ROAD 02/17/2022 N 416.50 KALAMAZOO MI, 49002-5599 / / 0.0000 N 0.00 02/17/2022 N 416.50 Paid GL NUMBER DESCRIPTION AMOUNT 101-250-802.00 AUDIT 416.50 VENDOR TOTAL: 616.50 000947 STATE OF MICHIGAN 02/17/2022 02-17-22 GEN RENEW TAGS (2) FD BOATS 10901 7064 CROWNER DRIVE 02/17/2022 N 59.00 LANSING MI, 48980 / / 0.0000 N 0.00 02/17/2022 N 59.00 Paid GL NUMBER DESCRIPTION 101-336-933.00 VEHICLE MAINT AMOUNT 59.00 VENDOR TOTAL: 59.00 000177 TDS METROCOM 02/17/2022 02-07-22 GEN PHONE, SIREN : FD 10887 P.O. BOX 94510 02/17/2022 N 317.95 PALATINE IL, 60094-4510 / / 0.0000 N 0.00 02/17/2022 Y 317.95 Paid GL NUMBER DESCRIPTION 101-215-851.00 TELEPHONE 101-336-850.00 TELEPHONE AMOUNT 225.27 92.68 317.95 VENDOR TOTAL: 317.95 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 12/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000713 TNT BUILDING SERVICES INC 02/17/2022 6384 GEN JANITORIAL SERVICES 10864 2511 MOUNT OLIVET ROAD 02/17/2022 N 625.00 KALAMAZOO MI, 49004 / / 0.0000 N 0.00 02/17/2022 N 625.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-930.00 BLDG MAINT 325.00 101-336-931.00 BLDG & GROUNDS MAINT 300.00 625.00 VENDOR TOTAL: 625.00 000077 UNDERGROUND SECURITY CO 02/17/2022 9764 GEN (2-1-22 TO 1-31-23) YEARLY RECORDS 10885 1200 JUDD AVE S W 02/17/2022 N 18.50 GRAND RAPIDS MI, 49509 / / 0.0000 N 0.00 02/17/2022 N 18.50 Paid GL NUMBER DESCRIPTION 101-215-965.00 OTHER SUNDRY AMOUNT 18.50 VENDOR TOTAL: 18.50 4 VC3, INC 02/17/2022 70782 GEN 1 YEAR SSL CERT. 10877 P.O. BOX 746804 02/17/2022 N 150.00 ATLANTA GA, 30374-6804 / / 0.0000 N 0.00 02/17/2022 N 150.00 Paid GL NUMBER DESCRIPTION 101-250-803.00 GENERAL COMPUTER SERVICES 4 10876 Paid GL NUMBER 101-250-803.00 AMOUNT 150.00 VC3, INC 02/17/2022 70925 GEN EQUIP. FOR OFFICE & FD P.O. BOX 746804 02/17/2022 N 639.00 ATLANTA GA, 30374-6804 / / 0.0000 N 0.00 02/17/2022 N 639.00 DESCRIPTION GENERAL COMPUTER SERVICES AMOUNT 639.00 VENDOR TOTAL: 789.00 02/17/2022 03:16 PM INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP Page: 13/13 User: DHOLTMAN EXP CHECK RUN DATES 02/17/2022 - 02/17/2022 DB: Coopertwp BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount TOTAL - ALL VENDORS: 51,530.30 Bank Type AcctNumber Amount MercantileBank Checking xxxx2563 132,754.57 70.48 13602 MercantileBank Checking xxxx2571 616,158.28 45.82 13658 MercantileBank Checking xxxx2621 113,034.70 369.94 51977 MercantileBank Checking xxxx2589 759,076.83 400.00 51983 AdviaCU Savings xxxx4355 5.00 Purchase/130.00 51994 ConsumersCU Savings xxxx2728 25.00 LastInterest Maturity Pmtfrequency - MultibankSecurities CD 1,353,706.04 3/31/2021 Various Monthly - MI CLASS MICLASS XXX 579,183.50 - ConsumersCU CD xxxx8079 275,805.33 3/31/2021 5/21/2024 Monthly - AdviaCU CD xxxx4355 210,014.01 3/31/2021 3/27/2023 Qtrly - Mercantile CD xxxx2466 100,000.00 7/9/2020 7/9/2021 - Mercantile CD xxxx3864 100,000.00 10/7/2020 4/5/2021 - tcf Bank CD xxxx4505 103,923.05 8/1/2020 8/1/2021 - tcf Bank CD xxxx6715 103,413.52 10/16/2020 4/16/2022 - FNB CD xxxxxxxx 200,000.00 4/22/2021 5/22/2022 - CIBC CD xxxx6708 250,000.00 4/5/2019 4/5/2021 - BankBalance 4,897,099.83 1,016.24 Interest (1,987.77) DIT 135.00 OSC (1,016.24) Interest Adjustments 57.20 Bank Earned UnlocatedDiff - 2563 12.64 BookBalances 4,894,288.02 2571 78.18 (A)2621 9.60 2589 96.69 #101-001 2,459,001.81 x MBS 1,790.66 #101-004 1,143,155.91 x 1,987.77 #219-001 71,855.20 x #225-001 840,730.41 x #228-001 (104,985.90)x #249-001 54,563.66 x #282-001 579,183.50 x #401-001 36,032.21 x #403-001 17,734.89 x #865-001 (202,983.67)x 4,894,288.02 (A) Adjustments: ConsumersCUCDInterest - AdviaCUCDInterest - MultibankSecuritiesAppr/Dpr PriorMo 1,568,423.94 CurrentMo 1,568,423.94 - Record Service Charge - 1/15 (57.20) (57.20) Unadjusted Jan Adjusted PROPOSED Balance Adjustments Balance ADJUSTMENT #101-001 2,459,001.81 (57.20) 2,458,944.61 Debit #101-004 1,143,155.91 - 1,143,155.91 (Credit) #219-001 71,855.20 - 71,855.20 101-000-001.00 (57.20) #225-001 840,730.41 - 840,730.41 101-000-673.00 57.20 #228-001 (104,985.90)- (104,985.90) #249-001 54,563.66 - 54,563.66 #282-001 579,183.50 - 579,183.50 #401-001 36,032.21 - 36,032.21 #403-001 17,734.89 - 17,734.89 #865-001 (202,983.67)- (202,983.67) 4,894,288.02 (57.20) 4,894,230.82 (A) OSC-current January 2022 Treasurers Report DeAnna Janssen From: terry emig <chief2902001@yahoo.com> Sent: Wednesday, March 2, 2022 2:39 PM To: jeff; Brian Klok; DeAnna Janssen; Carol Subject: February Chiefs report Fire Chiefs report Total calls -57 Public Assist -1 Fires -2 False Alarms -5 Medicals-30 Pl's-8 Assist other departments -8 Move ups -1 C/O detector -1 Assist PD -1 - We have had a lot of false alarms at Coopers Landing Apts. Per our ordinance they are being charged for these calls if they are from the same address. - Drills for the month were MIOSHA part 74 and OB/Child birth. There were no delinquent members - Hannah Walters is still on LOA. - We are working on specs for the new Tanker. -Engine 212 will be going to Craig McDonald to finish the refurb. Any questions please feel free to contact me. 1 Assistant Fire Chiefs Report February 2022 • Radio Issues: • One pager sent for service. • Equipment: • SCBA fill station has been serviced. • Issues with the spectrum service. (Internet & TV) IT Right to install new modem and router 3/3/2022. • Grants: • FEMA- Firefighter Assistance grant - Awaiting word • AAA Traffic Safety Grant — Awaiting word • Looking into a couple of corporate grants • Purchases: • Gear Grid (Storage Racks) • Safety Vest • Water Extinguishers (Replace obsolete equipment) • Costco Membership • IPads for apparatus (Dispatch capabilities) • Other: • Physicals are scheduled for March 9, 10, & 11 • The Cooper Firefighter Association has upgraded our training room at Station 2. Our overhead projector and screen have been replaced with a big screen TV and updated audio equipment. Thank you to the CFA for the generous donation. • Action Requested: • None -Asst. Chief Klok Cooper Fire Stats Run/Training Dec. 2021-Feb. 2022 Personnel Number of Calls Call Percentage Training Offering Trainings Made Total 179 10% Required 7 3 Required Austin Bodfish 36 20%7 Brian Bell 18 10%5 Brian Perkins 63 35%7 Brian Klok 104 58%6 Carson King 23 13%5 Chad King 26 15%4 Chris Hoyt 37 21%6 Dan Block 55 31%7 Darrick Gregory 71 40%6 Dion VanAtter 47 26%7 Donald McGehee 24 13%7 Donald Smith 84 47%7 Ethan McCormick 106 59%7 Greg Hill 29 16%6 Heather Fritz 52 29%6 Igor Lapa 133 74%7 James Crane 22 19%5 James Miles 47 26%7 James Perkins 50 28%5 Jason Emig 54 30%7 Jason Klok 55 31%7 Mike Girton 72 40%6 Mike Weaver 18 10%6 Peyton Buhler 42 23%7 Robert King 65 36%7 Shay Schupan 24 13%7 Terry Emig 146 82%7 *All members made required call percentage and training requirements. Board, Please see the attached spreadsheet I have put together. With this the last month of the fiscal year, it appears we have approximately $42,900 remaining in the budget after the anticipated expenses this month. I would like to propose that we purchase three more items. Two of which are included in the budget for next year. The Dual portable radios I would like to purchase have not been in the budget. They have been applied for in grants but have not been awarded. To replace all the radios will cost approximately $190,000. This is why I continue to try for grants. The two radios are dual band radios which will be issued to Chief Emig and myself. These will be very beneficial with our river rescues and in the case of mutual aid situation with Allegan County, Barry County, Life EMS, and Kalamazoo City. They operate on a different bandwidth then we do. The next two items are built in the budget for the upcoming year. The ventilation fan is a battery operated fan which is much lighter ad easier to maneuver. This would replace a heavier gas operated fan for safer operation. The flow kit is a testing kit capable of testing water flows, friction loss, nozzle reaction, and gallons per minute. This allows measurement to set up our pumps for proper, safe operation. I would like approval to move forward and purchase these items which will still leave a generous cushion of nearly $19,000 for any incidentals that may happen in the next 20 days. If you have any questions please feel free to reach out and I will do my best to make the board meeting for further explanation. Thanks, Brian Klok Assistant Fire Chief Outstanding Expenses Payroll Salaries Gloves and Vest Boots Gear Grid IPad Nozzles and Adaptors Extinguishers Physicals Gas Monitors Med Supplies Utilities and misc 212 Refurb Foreseeable Expenditures Current Balance Estimated Available Funds 38,000.00 4,000.00 435.00 900.00 3,125.00 4,000.00 5,440.00 300.00 14,500.00 2,000.00 500.00 3,500.00 10,000.00 $ 86,700.00 $ 129,600.00 $ 42,900.00 Budgeted Items with known remaining funds Books & Magazine Medical Supplies Legal Fees Travel, Hotel & Parking Radio Maintenance Building and grounds Maintenance Vehicle Maintenance Training & Conferences Grant Matching Funds Physicals Capital Outlay 300.00 1,400.00 1,000.00 1,000.00 1,000.00 3,700.00 5,600.00 4,500.00 5,000.00 1,600.00 5,000.00 Additional Purchases Dual Band Portable x 2 Ventilation Fan Flow Test Kit Equipment Proposed Estimated Available Funds Remaining Balance $ 14,800.00 $ 4,500.00 $ 4,900.00 $ 24,200.00 $ 42,900.00 $ 18,700.00 10/24/2014 PE S NAL INF Name ATI N Address Phone# Last First Middle Street City Social Security# A re you 18 years of age or older? --Yes No Referred by MI Zip hich of the following boards are you interested in? Board of R eview Plan ni ng Commission Library B oard Zon ing Board of Appeals _ Township Board GENE Special study or research w ork Related skills Date GL#Description 2021/2022 Original Budget Amount of Proposed Increase 2021/2022 Amended Budget Expense 225-443-995.00 $128,599.83 $128,599.83 Income 865-000-699.00 $128,599.83 $128,599.83 Expense 101-336-744.00 $19,000.00 -$13,000.00 $6,000.00 Expense 101-336-766.00 $13,000.00 $13,000.00 $26,000.00 Income 101-965-228.00 -$50,000.00 $50,000.00 $0.00 Expense 101-965-995.01 $0.00 $50,000.00 $50,000.00 Expense 101-262-728.00 $2,500.00 $2,500.00 $5,000.00 Transfers Debit Credit operating transfer out 225-443-995.00 water/sewer fund $128,599.83 transfer from water fund 865-536-410.00 Collingwood & G Sewer $128,599.83 transfer funds out of sewer/water fund to pay for the final principal and interest payments on the Collingwood & G Sewer Loan transfer to solid waste 101-965-995.01 General Fund $50,000.00 tranfer from gen fun 228-000-699.00 Solid Waste/Recycling $50,000.00 transfer budgeted funds from general to solid waste to subsidize program was the line item we used to use before the change in chart of accounts Transfer to Solid Waste & Recycling new line item…not sure why wasn’t changed during chart of accounts change election supplies Transfer out Water / Sewer Fund transfer funds out of sewer/water fund to pay for the final principal and interest payments on the Collingwood & G Sewer Loan Collingwood & G transfer funds out of sewer/water fund to pay for the final principal and interest payments on the Collingwood & G Sewer Loan FD Clothing & Gear requested by fd; budget amendments approved at december 13, 2021 board meeting FD Tools & Supplies requestred by fd; budget amendments approved at december 13, 2021 board meeting Proposed Amendments to 2021/2022 Budget 3/8/2022 SiegfriedCr 11PC Certified Public Accountants & Advisors February 28, 2022 Board of Trustees Charter Township of Cooper 1590 West D Avenue Kalamazoo, MI 49009-6321 246 E. Kilgore Road Portage, MI 49002-5599 www.siegfriedcrandall.com Telephone 269-381-4970 800-876-0979 Fax 269-349-1344 We are pleased to confirm our understanding of the services we are to provide the Charter Township of Cooper for the year ended March 31, 2022. Audit Scope and Objectives We will audit the financial statements of the governmental activities, each major fund, the aggregate remaining fund information, and the disclosures, which collectively comprise the basic financial statements of the Charter Township of Cooper as of and for the year ended March 31, 2022, Accounting principles generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the Charter Township of Cooper's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the Charter Township of Cooper's RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance, The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited: 1. Management's discussion and analysis 2. Budgetary comparison schedules 3. Analysis of funding progress for the Postemployment Healthcare Plan We have also been engaged to report on supplementary information other than RSI that accompanies the Charter Township of Cooper's financial statements. We will subject the supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor's report on the financial statements. The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor's report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. Board of Trustees Charter Township of Cooper Page 2 February 28, 2022 Auditor's Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GAAS and will include tests of your accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and direct confirmation of certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We may also request written representations from your attorneys as part of the engagement and they may bill you for responding to this inquiry. Audit Procedures - Internal Control We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. We have identified the following significant risks of material misstatement as part of our planning: 1. Management override of controls 2. Improper revenue recognition due to fraud 3. Depreciation schedules are not maintained for the capital assets of the governmental activities 4. Use of cash basis to record revenues 5. Use of cash basis to record expenditures Board of Trustees Charter Township of Cooper Page 3 February 28, 2022 Audit Procedures - Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Charter Township of Cooper's compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance, and we will not express such an opinion. Other Services We will also provide the following nonattest services: • Preparation of depreciation schedules based on useful lives and depreciation methods determined by you • Preparation of reconciliations of various account balances based on information provided by you • Preparation of journal entries, other than proposed audit entries, that you will review and approve • Preparation of the Township's financial statements, in conformity with GAAP, based on trial balances provided by you • Preparation of Forms F-65 and 5047 that we will submit to the State after your review We will perform the services in accordance with applicable professional standards. The other services are limited to the nonattest services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, and maintaining internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America. Management is responsible for making drafts of financial statements, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related -party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws and regulations. Board of Trustees Charter Township of Cooper Page 4 February 28, 2022 With regard to including the auditor's report in an exempt offering document, you agree that the aforementioned auditor's report, or reference to Siegfried Crandall P.C., will not be included in any such offering document without our prior permission to consent. Any agreement to perform work in connection with an exempt offering document, including an agreement to provide permission or consent, will be a separate engagement. You are responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. You agree to assume all management responsibilities for financial statement preparation services and any other nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. Engagement Administration, Fees, and Other We understand that your employees will prepare all confirmations we request and will locate any documents selected by us for testing. Steven J. Bryer is the engagement shareholder and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be based on the actual time spent at our standard hourly rates, which vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Based on our understanding of the Township's audit requirements, our fee will not exceed $9,600. This fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Reporting We will issue a written report upon completion of our audit of the Charter Township of Cooper's financial statements. Our report will be addressed to the Board of Trustees of the Charter Township of Cooper. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis -of -matter or other -matter paragraph to our auditor's report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit, or are unable to form or have not formed opinions, we may decline to express opinions, or we may withdraw from this engagement. Board of Trustees Charter Township of Cooper Page 5 February 28, 2022 We appreciate the opportunity to be of service to the Charter Township of Cooper and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy, and return it to us. Sincerely, SIEGFRIED CRANDALL P.C. Steven 1. Bryer, Shareholder RESPONSE: This letter correctly sets forth the understanding of the Charter Township of Cooper. By: Title: Date: G:\DATA\2540\CORRSPND\2022\2540 ENG 0322.doc February 13, 2022 Cooper Township 1590 D Avenue West Kalamazoo, MI 49009 Attention: Cooper Township Board RE: PLANNING & ZONING SERVICES - REAPPOINTMENT Dear Board Members: Please accept this letter as my request to be reappointed as the Planner and Zoning Administrator for Cooper Township. It seems hard to believe that I have been working with the Township since July of 2020, especially starting in the height of the coronavirus pandemic. I have sincerely enjoyed my time with the Township, especially working with staff, who are conscientious and dedicated individuals. I hope you will consider my reappointment for fiscal year 2022 so I can continue to serve the residents, staff, and officials of Cooper Township. I have several ideas for improvements to the Zoning Ordinance and the Township will need to consider an update to the Master Plan in 2023. I believe my experience and the relationships I have grown with the Planning Commission and Township Board will be beneficial as we continue to support planning and zoning in the Township. Thank you for this continued opportunity and I look forward to collaborating with you over the next year. For more information on my professional background, please see my attached resume. Sincerely, Julie Johnston, AICP J. Johnston Consulting Attachment: Professional Resume Julie A. Johnston, AICP J. Johnston Consulting Contact P.O. Box 10 Plainwell, MI 49080 269-366-0540 jjohnstonzoning@gmail.com Education MASTER OF CITY AND REGIONAL PLANNING University of Memphis Memphis, TN, USA BACHELOR OF SCIENCE: PSYCHOLOGY Central Michigan University Mt. Pleasant, MI, USA Expertise Zoning Ordinance Development and Administration Public Speaking Research and Report Writing Policy Development Project Management Professional Highlights • 20 years of planning experience working directly for, or as a consultant to, local governments in Michigan, Colorado, Florida, Arizona, and Tennessee. • Over 18 years of proficiency in researching, organizing, and developing master plans, strategic plans, public policy, regulatory requirements, and best practices for local governments. • 15 years of experience presenting to commissions, councils, and other boards, as well as public outreach and community engagement. • 15 years of project management and 10 years as a department director, with responsibility for budgets, staffing, training, workflow, and capacity-building. • 18 years of zoning administration working with the City of Memphis, TN; City of Phoenix, AZ; City of Southgate, MI; City of Flint, MI; City of Boulder, CO; Oshtemo Charter Township, MI; Texas Charter Township, MI. • 10 years of federal grant management experience, which included the devel- opment of U.S. Department of Housing and Urban Development consolidat- ed plans, impediments to fair housing plans, year-end reporting, and ongoing subgrantee monitoring. Planning Director Charter Township of Oshtemo, MI Responsible for all aspects of the Planning Department from long-range planning to zoning administration. Staffed the Township Board, Planning Commission, Zoning Board of Appeals, Corridor Improvement Authority, and Downtown Development Authority. Managed annual budgets and policy development for the Department. Major projects included the creation of a new subdivision and site condominium ordinance that emphasized a natural features protection district; a master plan update that included rural character preservation strategies and a subarea plan; and, the GO! Green Oshtemo Plan, a comprehensive plan for the development of parks, recreation, nonmotorized transportation, and conservation of land. Managed the Township Zoning Administrator. Experience Julie A. Johnston, AICP Consultant Client Examples Oshtemo Charter Township: Planning and Zoning Assistance Texas Charter Township: Zoning Administration Village of Schoolcraft: Zoning Ordinance Development Hartford Township: Master Plan Update Paw Paw Township: Zoning Administration Pokagon Band of Potawatomi: Rodgers Lake Master Plan Update Affiliations Member of the Michigan Association of Planning, 2010 Member of the American Institute of Certified Planners, July 2000 Member of the American Planning Association, 1995 Community Development Manager City of Kalamazoo, MI Administered the grant programs allocated by the U.S. Department of Housing and Urban Development. Worked with the citizen advisory group to commit grant funds. Developed new application, monitoring, and report development systems to promote efficiency and predictability of processes. Managed three staff members. Senior City Planner City of Boulder, CO Served as the project manager of a long-range zoning project that had regulatory implications to future residential development. Responsible for the extensive public engagement process that was sensitive to diverse groups and opinions for this controversial project. The project resulted in a change to City ordinances and new reg- ulatory requirements for the scale of single-family residential development. Planning Group Manager and Project Manager Wade Trim Consulting Firm, Taylor, MI Supervised staff daily work assignments and guided their professional development. Worked with corporate officers to organize and direct policies and strategic initiatives for the Planning Group. Operated as the project manager for large municipal projects. Responsible for all aspects of budgeting, staffing, and scheduling to produce projects completed on time and on budget. Examples of project experience at Wade Trim: • Summerfield Township Master Plan, Summerfield Township, MI • Milford Community Master Plan, Village of Milford and Milford Township, MI • Northeast Village Neighborhood Plan, Flint, MI • Downtown Design Manual, Redford Township, MI • Waterfront Development Design Standards, City of Winter Haven, FL • Mill Creek District Land Use Study, City of Garfield Heights, OH Planner II City of Phoenix, AZ Served as the coordinator for all Planned Community Districts and staffed the Planning and Zoning Counter to assist customers with the City’s Zoning Ordinance and General Plan. Plans Reviewer City of Memphis, TN Coordinated and reviewed all preliminary and final development plans for technical and design compliance with the Zoning Ordinance and Subdivision Regulations. COOPER CHARTER TOWNSHIP MEETINGS FOR FISCAL YEAR 2022-2023 COOPER TOWNSHIP BOARD The scheduled meetings of the Cooper Township Board will be held at the Cooper Township Hall, 1590 West D. Ave, Kalamazoo, Michigan and will commence at 7:00 p.m. as follows: APRIL 11, 2022 OCTOBER 10, 2022 MAY 9, 2022 NOVEMBER 14, 2022 JUNE 6, 2022 DECEMBER 12, 2022 JULY 11, 2022 JANUARY 9, 2023 AUGUST 8, 2022 FEBRUARY 13, 2023 SEPTEMBER 12, 2022 MARCH 13, 2023 All meetings are on the 2nd Monday of the month. *indicates a deviation from the normal meeting date. COOPER TOWNSHIP PLANNING COMMISSION The scheduled meetings of the Cooper Township Planning Commission will be held at the Cooper Township Hall, 1590 West D. Ave, Kalamazoo, Michigan and will commence at 7:00 p.m. as follows: APRIL 20, 2022 OCTOBER 19, 2022 MAY 18, 2022 NOVEMBER 16, 2022 JUNE 15, 2022 DECEMBER 21, 2022 JULY 20, 2022 JANUARY 18, 2023 AUGUST 17, 2022 FEBRUARY 15, 2023 SEPTEMBER 21, 2022 MARCH 15, 2023 All meetings are on the 3rd Wednesday of the month. * indicates a deviation from the normal meeting date. COOPER TOWNSHIP ZONING BOARD OF APPEAL The scheduled meetings of the Cooper Township Zoning Board of Appeal will be held at the Cooper Township Hall, 1590 West D. Ave, Kalamazoo, Michigan and will be scheduled as needed. COMPUTER LIST CHARGES Effective: Computer work - per hour …..............................................................................$30.00 Clerical time - per hour …..............................................................................$15.00 Labels ….............................................................................................…..............................................................................$0.05 Tapes or disks will be billed at current actual cost Specialized Database Exports …............................................................................Minimum $75.00 WATER Effective:2021 Front Foot Charge (per Front Foot)(Maximum of 200')…............................................................................TBD Benefit Charge …...................................................................................................TBD Administrative Fee …...................................................................................................TBD SEWER Effective: 03/01/2022 All other Connections Benefit Charge Per REU …............................................$3,250.00 *Riverview 2019 Project Front Foot Charge (per Front Foot)…............................................................................$45.00 *Riverview 2019 Project Benefit Charge per REU…......................................................................................................................$8,410.00 MAPS AND MANUALS Effective: 03-11-2019 Master Land Use Plan ….............................................................................................$25.00 Land Use Map Small 11x17…............$10.00….............24x36…...........................................................................................$20.00 Zoning Map Small 11x17…….............$10.00….............24x36….......................................................................................$20.00 Street Map …..................................................................................................$10.00 Master Plan ….............................................................................................Available online Zoning Ordinance Text …............................................................................Available online General Ordinance Text …............................................................................Available online Precinct Map Large 24x36 …......................................................................................$20.00 DIGITAL PRODUCTS - 2018 Aerial Photograghy Effective: 03-11-2019 In House Parcel Maps from GIS 8 1/2 x 11 Aerial Maps …....................................................................................$5.00 11x17 Aerial Maps ….........................................................................................................…............................................................................$10.00 Specialized Maps (P&N) upon request COST ZONING Effective: 03-11-2019 Rezoning (Amendment to Zoning Map)….............................................................................................$1,500.00 Master Plan Amendment …...................................................................................................$1,500.00 Rezoning w/Master Plan Amendment ….................................................add'l $500.00 Text Amendment (Amendment to Zoning Text)…............................................................................$1,000.00 Plat or Site Condominium Project - Step 1 - (Prelim. Tentative Approval) …............................................................................$1,500.00 Private Street / Road Permit Applications …............................................................................…............................................................................$1,000.00 Special Exception Use …...................................................................................$1,500.00 Site Plan Review …..................................................................................................$1,500.00 Site Plan Amendment (Amendment to Approved Site Plan)…............................................................................$500.00 *NOTE: SPECIAL EXCEPTION USE REQUESTS HAVE A PUBLIC HEARING AND ALL HAVE FINAL DECISION BY THE PLANNING COMMISSION. COOPER CHARTER TOWNSHIP FEE SCHEDULE FEES MAY CHANGE PERIODICALLY * both to increase annually by 3% *NOTE: THE ABOVE REQUESTS HAVE A PUBLIC HEARING BEFORE THE PLANNING COMMISSION FOLLOWED BY RECOMMENDATION TO THE TOWNSHIP BOARD FOR FINAL DECISION. Variance Request …...............................................................................................$750.00 Request for Ordinance Interpretation …............................................................................$750.00 Administrative Site Plan Review(Minor Amendments)…............................................................................$250.00 Sign Permit Request …............................................................................…............................................................................$100.00 Zoning Verification Letter …....................................................................................$100.00 $0.00 PARCELS / PLATTED LOTS / CONDOMINIUM UNITS Effective: 03-11-2019 Land Division (Metes & Bounds Descriptions) - per child parcel created …............................................................................$200.00 Boundry Line Adjustments (Between abutting parcels)…............................................................................$200.00 Division or Combination of Platted Lots/Site Condominium Units …............................................................................$250.00 Plat or Site Condominium Project - Step 2 (Construction)…............................................................................$1,500.00 Plat or Site Condominium Project - Step 3 (State / Master Deed)…............................................................................$1,500.00 Variance to Land Division or Site Condominium Ord …............................................................................$500.00 Request to Create Industrial Development District …............................................................................$750.00 Request for Industrial Facilities Exemption Certificate …............................................................................$750.00 CEMETERY Effective: 01-01-2021 Burial Rights Purchase - Qualifying Resident / Taxpayer …............................................................................$100.00 Burial Rights Purchase - Non-Resident/Taxpayer w/authorization from clerk…...................................$400.00 Weekday Regular Adult Burial prior to 2:30pm …............................................................................$675.00 Child/Baby Burial prior to 2:30pm …............................................................................$575.00 Standard Cremains w/service prior to 2:30pm …............................................................................$475.00 Large Cremains w/service (larger than 13x13 at base) prior to 2:30pm…….......................$505.00 Saturday Regular Adult Burial prior to 11:30am …............................................................................$1,025.00 Child/Baby Burial prior to 11:30am …............................................................................$925.00 Standard Cremains w/service prior to 11:30am …............................................................................$825.00 Large Cremains w/service (larger than 13x13 at base) prior to 11:30am…............................................$855.00 Drop Off Cremains - Standard size (13x13 or smaller)…............................................................................$275.00 Large Size …............................................................................$315.00 *additional charge for funerals scheduled for Weekdays 2:30pm or later …............................................................................$50.00 *additional charge for funerals scheduled for Saturday 11:30am or later …............................................................................$50.00 **All Monday burials must be ordered by noon the previous Friday ***There shall be no Sunday or Holiday burials except in an emergency ****Day before holiday add'l burial excavation charges …............................................................................$400.00 *****Use of Hydraulic Hammer in winter …............................................................................…............................................................................$80.00 *****Additional Snow Removal with Bobcat billed per hour …............................................................................$135.00 Snow Removal on graves ….........................................................................................................................................$80.00 Foundations will be charged per square inch a 3" collar is required….......................$0.50 MISCELLANEOUS Effective: Application for Going out of Business …............................................................................$50.00 Copies …..................................................................................................................................................................$0.25 …....................................................................18x24 $6 pp, 24x36 $7pp, 36x48 $9 pp Faxes - out of town tax information (pre-paid) for every 5 pages …............................................................................$5.00 Property Address Assignment …..........................................................................................$20.00 Fire Reports …........................................................................................................$5.00 *NOTE: THE ABOVE REQUESTS HAVE A PUBLIC HEARING BEFORE THE ZONING BOARD OF APPEALS. Zoning Compliance Review (AG Bldgs & Yard Barns <200 sq ft and Animals) *NOTE: THE ABOVE REQUESTS ARE REVIEWED AND APPROVED BY THE ZONING ADMINISTRATOR. *NOTE: THE ABOVE REQUESTS ARE REVIEWED AND APPROVED BY THE TOWNSHIP ASSESSOR. *NOTE: THE ABOVE REQUESTS ARE REVIEWED AND APPROVED BY THE TOWNSHIP BOARD. WAGE AND PER DIEMS FOR FISCAL YEAR 2022/2023 FULL TIME HOURLY PRESENT RECOMMEND APPROVED AT 3/14/22 BD MTG STARR ADAMS 19.75 20.50 KIM KARS-BOS 27.00 28.00 DEBBIE HOLTMAN 18.53 19.50 MINDY BECKER 15.25 16.00 PART-TIME HOURLY CONNIE HERWEYER 14.00 14.42 ORDINANCE OFFICER 25.00 25.75 JOHN SCOTT 13.00 SAME ROBIN DEHAAN 15.25 SAME ON CALL MAINTENANCE 15.00 FIRE DEPARTMENT CHIEF EMIG 8000.00 10,000.00 ASS’T CHIEF KLOK 8000.00 10,000.00 OFFICERS 17.25 18.00 FIREFIGHTERS 16.00 16.50 TRAINEES 12.00 14.00 DRILLS – OFFICERS 17.25 18.00 DRILLS - FIREFIGHTERS 16.00 16.50 DRILLS - TRAINEES 12.00 14.00 ELECTION INSPECTORS ` CHAIRPERSONS 200.00 SAME SCHOOL 35.00 SAME INSPECTORS 165.00 SAME RECEIVING BOARD 80.00 SAME HOURLY ASSISTANCE 13.00 14.00 BDS & COMMISSIONS PLANNING COMMISSION 100.00 SAME ZBA 80.00 SAME TOWNSHIP BOARD 140.00 SAME OTHER COMMITTEES 60.00 SAME BD OF REVIEW PER SESSION AM OR PM OR EVENINGS 80.00 SAME IRS MILEAGE @ .56 .585 CHARTER TOWNSHIP OF COOPER RESOLUTION NO. 22-221 RESOLUTION TO ESTABLISH TOWNSHIP TREASURER SALARY At a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo County, Michigan, held in the Township Hall in said Township, on the 14th day of March, 2022, at 7:00 p.m. PRESENT: Sorensen, Janssen, Williams, Frederick, Tuinstra, Vlietstra, DeHaan ABSENT: NONE The following resolution was offered by ___________ and supported by ________. WHEREAS, Section 95 of the Revised Statutes of 1846, being MCL 41.95(3) provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board; and WHEREAS, the Township Board for the Charter Township of Cooper deems that an adjustment in the salary of the office of Township Treasurer is warranted. NOW, THEREFORE, the Township Board of Cooper Charter Township resolves as follows: 1. The salary of the office of Township Treasurer shall be $63,150.00 for the 2022- 2023 fiscal year. 2. Any and all resolutions that are in conflict with this Resolution are hereby repealed to the extent necessary to give this Resolution full force and effect. YEAS: _______________________________________________________________ NAYS: _______________________________________________________________ ABSTAIN: DeHaan ABSENT: None 2 THE RESOLUTION WAS DECLARED _____________. STATE OF MICHIGAN ) ) COUNTY OF KALAMAZOO ) I, the undersigned, the duly qualified and acting Township Clerk of the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board at a regular meeting held on the 14th day of March, 2022 at 7:00 p.m. ________________________________________________ DeAnna Janssen, Cooper Township Clerk 79620:00001:3553609-1 CHARTER TOWNSHIP OF COOPER RESOLUTION NO. 22-222 RESOLUTION TO ESTABLISH TOWNSHIP CLERK SALARY At a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo County, Michigan, held in the Township Hall in said Township, on the 14th day of March, 2022, at 7:00 p.m. PRESENT: Sorensen, Janssen, Williams, Frederick, Tuinstra, Vlietstra, DeHaan ABSENT: NONE The following resolution was offered by ___________ and supported by ________. WHEREAS, Section 95 of the Revised Statutes of 1846, being MCL 41.95(3) provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board; and WHEREAS, the Township Board for the Charter Township of Cooper deems that an adjustment in the salary of the office of Township Clerk is warranted. NOW, THEREFORE, the Township Board of Cooper Charter Township resolves as follows: 1. The salary of the office of Township Clerk shall be $63,150.00 for the 2022-2023 fiscal year. 2. Any and all resolutions that are in conflict with this Resolution are hereby repealed to the extent necessary to give this Resolution full force and effect. YEAS: _______________________________________________________________ NAYS: _______________________________________________________________ ABSTAIN: Janssen ABSENT: None 2 THE RESOLUTION WAS DECLARED _____________. STATE OF MICHIGAN ) ) COUNTY OF KALAMAZOO ) I, the undersigned, the duly qualified and acting Township Clerk of the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board at a regular meeting held on the 14th day of March, 2022 at 7:00 p.m. ________________________________________________ DeAnna Janssen, Cooper Township Clerk 79620:00001:3553609-1 CHARTER TOWNSHIP OF COOPER RESOLUTION NO. 22-223 RESOLUTION TO ESTABLISH TOWNSHIP SUPERVISOR SALARY At a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo County, Michigan, held in the Township Hall in said Township, on the 14th day of March, 2022, at 7:00 p.m. PRESENT: Sorensen, Janssen, Williams, Frederick, Tuinstra, Vlietstra, DeHaan ABSENT: NONE The following resolution was offered by ___________ and supported by ________. WHEREAS, Section 95 of the Revised Statutes of 1846, being MCL 41.95(3) provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board; and WHEREAS, the Township Board for the Charter Township of Cooper deems that an adjustment in the salary of the office of Township Supervisor is warranted. NOW, THEREFORE, the Township Board of Cooper Charter Township resolves as follows: 1. The salary of the office of Township Supervisor shall be $63,150.00 for the 2022- 2023 fiscal year. 2. Any and all resolutions that are in conflict with this Resolution are hereby repealed to the extent necessary to give this Resolution full force and effect. YEAS: _______________________________________________________________ NAYS: _______________________________________________________________ ABSTAIN: Sorensen ABSENT: None 2 THE RESOLUTION WAS DECLARED _____________. STATE OF MICHIGAN ) ) COUNTY OF KALAMAZOO ) I, the undersigned, the duly qualified and acting Township Clerk of the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board at a regular meeting held on the 14th day of March, 2022 at 7:00 p.m. ________________________________________________ DeAnna Janssen, Cooper Township Clerk 79620:00001:3553609-1 CHARTER TOWNSHIP OF COOPER RESOLUTION NO. 22-224 RESOLUTION TO ESTABLISH PROPERTY TAX PAYMENT DESIGNEE APPOINTMENTS At a regular meeting of the Township Board of the Charter Township of Cooper, Kalamazoo County, Michigan, held in the Township Hall in said Township, on the 8th day of March, 2021, at 7:00 p.m. PRESENT: Sorensen, Janssen, Vlietstra, Frederick, Williams, DeHaan, Tuinstra, ABSENT: The following resolution was offered by ____________ and supported by _________. WHEREAS, PA 129 of 2019 requires the Township Treasurer or his/her designee to remain in the township office, 1590 West D Avenue, Kalamazoo, Michigan, from 9:00 a.m. to 5:00 p.m. on certain specified days for the collection of taxes; and WHEREAS, PA 129 of 2019 allows the Township Board to designate a deputy treasurer or other individual acting on behalf of the township treasurer who serves the township as an employee or elected official to be in the township office on the designated days for the collection of taxes: and WHEREAS the Township Board wishes to identify designees who, in addition to the township treasurer, may collect taxes on behalf of the township. NOW, THEREFORE BE IT RESOLVED that the following Elected Officials (other than the treasurer) and employees shall be identified as authorized Designees of the township in order to collect/receive property tax payments per Public Act 129 of 2019: DeAnna Janssen, Clerk Debbie Holtman, Deputy Clerk Jeff Sorensen, Supervisor Connie Herweyer, Treasurers Assistant Starr Adams, Assessing/Bldg Dept Kim Kars-Bos, Assessor Mindy Becker, Assessing/Support Robin DeHaan, Deputy Treasurer 2 YEAS: ________________________________________________________ NAYS: none ABSENT: none THE RESOLUTION WAS DECLARED _____________________. STATE OF MICHIGAN ) ) COUNTY OF KALAMAZOO ) I, the undersigned, the duly qualified and acting Township Clerk of the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board at a regular meeting held on the 8th day of March, 2021 at 7:00 p.m. ________________________________________________ DeAnna Janssen, Cooper Township Clerk NSHIP PARTICIPATING PLAN PROPOSAL Cooper Charter Township, Kalamazoo 1590 W. D. Ave. Kalamazoo, MI 49009 (Effective April 1, 2022) PROPERTY CASUALTY DIVIDEND PROGRAM Serviced by: Flower I N S U R A N C E GROUP `to< d'ety-, JZI44,v pa, 315 South Kalamazoo Mall Kalamazoo, MI 49007 800.748.0554 www.bfgroup.com Administered & Underwritten by: KENRICK CORPORATION 1700 OPDYKE COURT AUBURN HILLS, MI 48326 800.878.9878 WWW.KENRICKCORP.COM INTRODUCING THE MICHIGAN TOWNSHIP PARTICIPATING PLAN PAGE 2 There are a number of reasons for Par Plan's success. Par Plan was structured to provide more features and benefits than any other plan: 9 Non-profit 9 Tax-exempt 9 Retain investment income 9 Stable pricing 9 Interactive website 9 Simplified application 9 Specialized loss control 9 Homogenous group COOPER CHARTER TOWNSHIP * Dividend Returns to Date: $4,972.32 * Grant Awards to Date: $3,600 * Reimbursement for Michigan Citizen Planner Certification - One Person Per Year Par Plan Board of Directors Zone 1 Paul Lehto Calumet Township 906.337.2410 Zone 2 David Blake Thomas Trout Lake Township 906.240.9747 ,Zone 4 zone 5 Diane Randall Roscommon Township 989.422.4116 Judy Maike Everett Township 231.519.1435 Zone 7 Zone 8 Michael Boskee Elba Township 810.664.2332 Linda Preston Pokagon Township 269.462.1632 Zone 3 Glen Lile East Bay Charter Township 231.947.8719 Zone 6 Gary Brandt Monitor Charter Township 989.684.3366 Zone 9 William Bamber Oceola Township 517.546.3259 INTRODUCING THE BURNHAM & FLOWER INSURANCE GROUP SERVICE STAFF PAGE 3 With Eight Offices in Four States We serve over 2600 Public Entities Your Michigan Service Team 800.748.0554 Jon Johnson ext. 3163 Account Manager jjohnson@bfgroup.com cell: 269.929.1605 Bobbi Pritchard ext. 3111 Manager bpritchard@bfgroup.com Megan Roschek ext. 3178 Account Manager mroschek@bfgroup.com cell: 614.440.8292 Jean Perry ext. 3135 Service Representative jperry@bfgroup.com ALL PRODUCTS AND SERVICES FROM A SINGLE SOURCE PAGE 4 "All Products and Services from a Single Source" MICHIGANTOWNSHIP PARTICIPATING PLAN SERVICE PROVIDERS. PAGE 5 Michigan Township Participating Plan Administration & Risk Control Bu larn`a Flower Burnham & Flower Insurance Group INSURANCE GROUP Marketing & Service UH itt,:intants UHY LLP Certified Public Accountants Auditing TOKIOMARINE HCC HCC Public Risk Claim Service Claims As a direct extension of our Risk Control program, the Claims Department stands ready if an incident turns into a claim. Through the expeditious payment of covered claims, HCC provides service of the highest caliber. Our professional and skillful claims handling gives your Municipality piece of mind. HCC Public Risk Claim Attorney Representation: • Foster, Swift, Collins & Smith, P.C. (Grand Rapids) • Foster, Swift, Collins & Smith, P.C. (Lansing) • Landry, Mazzeo & Dembinski, P.C. (Farmington Hills) • Law Offices of Gary Rossi PLLC (Bloomfield Hills) • Lucas & Baker, P.C. (Onsted) • McGraw Morris, P.C. (Grand Rapids) • McGraw Morris, P.C. (Troy) • Seibert & Dloski, P.L.L.C. (Clinton Twp) • Swagger, Bruce & Millar Law Firm, P.C. (Traverse City) • White & Wojda Attorneys at Law (Alpena) TOKIOMARINE HCC HCC Public Risk Control Services provides customized loss control to a variety of Municipal Governments, including Cities, Counties, Towns, Townships and Villages. We also work closely with the different branches within these entities: • Police & Fire Departments • Parks & Recreation Programs • Public Works • Human Resources Departments. MICHIGAN TOWNSHIP PARTICIPATING PLAN SERVICE PROVIDERS PAGE 6 Risk Control continued Our main objective is to assist Municipalities in reducing and/or transferring potential liability exposures. There are many potential exposures which public officials must contend with. To help our members deal with these, we offer several types of risk control services: • Risk Control site visits and subsequent report with recommendations for improvement • Special event and hold harmless language reviews • Resource materials • Technical assistance • Free Risk Control workshops and conferences including: ► How to Avoid Zoning Litigation ► ADA and Discrimination in the Workplace ► Know Your Liabilities ► Top 10 Areas of Litigation ► So You've Been Sued ► Risk Management for Governmental Entities ► Sexual Harassment in the Workplace • We will promptly respond to your phone calls and emails. • We will expedite any changes in coverage. • We will offer 24x7 on-line access to information you need. We will happily review your coverage at any time - we recommend annually. • We have the ability to review contracts or certificates you receive from other parties. • We will provide risk management and safety recommendations. We will work with you to meet your unique and changing needs. • We have staff on -site with expertise in the following areas: o Property & casualty o Group benefits o Retirement services o Health insurance third party administration SECTION 1. LIABILITY COVERAGES Who is an 'Insured' Any member of the governing body of the Named Insured 2) Any member of boards or commission of the Named Insured 3) Any elected or appointed official of the Named Insured 4) Any employee of the Named Insured 5) Any volunteer of the Named Insured Description A. HCC Excess Liability Coverage Per Occurrence Limit Annual Aggregate Limit Deductible Coverage $2,000,000 $2,000,000 None B. COMPREHENSIVE GENERAL LIABILITY COVERAGE Description Bodily Injury & Property Damage Personal &Advertising Injury Aggregate Deductible Damage to Premises Rented to you Medical Payments (volunteers included) Entrusted Property for Storage / Safekeeping Excess Employer's Liability (workers' compensation primary) Coverage $5,000,000 per occurrence $5,000,000 per occurrence None None $500,000 any one premises $10,000 any one person $25,000 aggregate $100,000 Bodily Injury by Accident $100,000 Bodily Injury by Disease COMPREHENSIVE GENERAL LIABILITY COVERAGE Cont. Additionally & Automatically Included: • Athletic Participation Liability • Automatic Coverage for Newly Acquired Organizations (90 days) • Broad Form Property Damage • Cemetery Professional Endorsement • Elected &Appointed Official's Residence and Place of Employment • Extended Bodily Injury • EMT / EMS Operations 1 • Host/Incidental Liquor Liability • Government Medical (Good Samaritan Endorsement) • Incidental Medical Malpractice Liability • Insured Contractual Liability • Liability Resulting From Mutual Aid Agreements • Mental Anguish, Mental Injury, Shock & Disability • Non -Owned Watercraft (under 5 I') • Occurrence Form • "Pay on Behalf" Form • Products & Completed Operations • Pollution Coverage for Fire Department Emergency &Training Operations • Special Events Liability (excluding sponsored fireworks and liquor) C. EMPLOYEE BENEFITS LIABILITY COVERAGE Description Per Occurence Limit Annual Aggregate Limit Deductible Cove rage € $ I ,000,000 $3,000,000 .. . . . . . . . . . . . . . . None Non -Monetary Defense Cost Coverage • Injunctive Relief Private Property Use Restriction Sublimit Endorsement (Zoning LIABILITY COVERAGES D. PUBLIC OFFICIALS LIABILITY COVERAGE (Errors & Omissions /Wrongful Acts Liability) Description Per Occurrence Limit Annual Aggregate Limit Deductible Occurrence Form Employment Practice Liability "Pay on Behalf" Form Coverage. $5,000,000 None None Included Included Included Equal Employment Opportunity Commission Actions Included Civil Rights Violations Included $100,000 per suit $100,000 aggregate $1,000,000 per occurence $0 aggregate E. LAW/CODE ENFORCEMENT LIABILITY Description Per Occurence Limit Annual Aggregate Limit Deductible Coverage $5,000,000 None None AUTOMOBILE COVERAGES F. AUTOMOBILE LIABILITY COVERAGE Description Occurrence Li Deductible Hired & Non -Owned Included) Coverage $5,000,000 None AUTOMOBILE PHYSICAL DAMAGE COVERAGE Description Collision Deductible Comprehensive Deductible (Broad Form Hired Auto Physical Damage Uninsured / Underinsured Motorist Physical Damage to Insured's Personal Auto(s) Michigan Personal Injury Protection Michigan Property Protection Mini -Tort Liability Lease Gap Coverage Emergency Services Coverages: Additional Amount Available Hired / Comandeered Auto Physical Damage Rental Reimbursement Coverage $1,000 $1,000 $50,000 $100,000 aggregate up to $1,000 Included Included Included Included 25% above listed vehicle value 50% above listed equipment $50,000 per vehicle $300,000 aggregate $500 per day $10,000 aggregate AUTOMOBILE COVERAGES - CONTINUED Coverage Description Personal Effects in Auto Customized Vehicle Extension Freezing Coverage Recertification Costs Make/Model $3,000 any one employee $30,000 any one accident Included Included Included SCHEDULED AUTOMOBILES ICS= Value Type I980 CHEVROLET 3/4 GRASS RIG - FIRE 1997 FREIGHTLINER TANKER - FIRE 2005 ` CHEVY SILVERADO 2006 !' SPARTAN ADVANTAGE PUMPER 2015 FORD EXPLORER RESCUE 2017 PIERCE SABER PUMPER 2019 ! CHEVY TRAVERSE LT 2015 FORD EXPLORER -ASSESSING 2020 OCTANE CARGO TRAILER 2013 ' MONARCH BOAT TRAILER 2017 VOTING EQUIPMENT TRAILER Fire $65,000 Fire $500,000 Replacement Cost Rescue $65,000 Fire $500,000 Fire $38,000 Fire $500,000 Township $34,120 Township $38,000 Actual Cash Value Township $15,000 Township $2,500 Township $8,000 1638 0672 0978 3484 1598 7979 6742 8990 5049 4244 TBD PROPERTY COVERAGES. SECTION 11. PROPERTY COVERAGE Location Address 1590 WEST D AVENUE (TOWNSHIP/FIRE HALL) 3160 MCKINLEY (FIRE STATION) 3160 MCKINLEY (STORAGE BLDG) 1432 WEST D AVENUE (STORAGE BUILDING) Building $2,020,724 $1,078,547 $0 $185,956 1440 WEST D AVENUE (STORAGE BUILDING) $55,765 NEAR 3160 MCKINLEY (VACANT) $0 NEAR "D" AVENUE (LANDFILL) $0 NEAR FIRE STATION (VACANT) NEAR CEMETARY (VACANT) "G" & MT OLIVET (VACANT) 6159 RIVERVIEW #39-02-26-476-312 6159 RIVERVIEW #39-02-26-476-312 $0 $0 Contents $192,973 $169,582 $0 $1,170 $6,081 $0 $0 $0 $0 $0 Description Total Building & Contents Limit - Blanket &Agreed Deductible Replacement CostValuation Coinsurance Equipment & Mechanical Breakdown Coverage 1,000 Deductible) Earthquake Coverage Limit Earthquake Coverage Deductible Flood Coverage Limit (Excludes FEMA "special flood coverage area Flood Coverage Deductible Year Built 1988 1970 1970 1983 1983 2012 2012 2012 2012 2014 2018 2018 Coverage $3,710,798 $1,000 Included N/A Included $1,000,000 $50,000 $100,000 $10,000 SECTION 11. PROPERTY COVERAGE Total Building & Contents Limit - Blanket &Agreed Deductible Replacement CostValuation Coinsurance Equipment & Mechanical Breakdown Coverage ($1,000 Deductible) Earthquake Coverage Limit Earthquake Coverage Deductible Flood Coverage Limit (Excludes FEMA "special flood coverage area" ss Flood Coverage Deductible $3,710,798 $1,000 Included N/A Included $1,000,000 $50,000 $100,000 $10,000 PROPERTY COVERAGES PROPERTY COVERAGE - Cont. Extensions of Coverage , Accounts Receivable Damage to Buildings from Theft, Burglary, or Robbery Debris Removal Extra Expense Fire Department Service Charge Fire Equipment Recharge First Party Sewer Back-up Foundations of Machinery Foundations of Building Glass Coverage - no deductible applies I Inventory or Appraisal Loss of Rents and Business Income Newly Acquired or Constructed Property - Building (180 Days) Newly Acquired or Constructed Property - Contents (180 Days) Outdoor Property Personal Effects of Employees Personal Property of Others Premises Boundary Increased Distance Preservation of Property Pollution Cleanup and Removal Tree Cleanup in Cemeteries Underground Pipes, Flues or Drains (Within 1,000ft of Insured Structure Valuable Papers & Records - Costs to Research, Replace, or Restore $250,000 Included 25% of loss $500,000 $5,000 $5,000 $25,000 $250,000 $500,000 Included $10,000 $500,000 $1,000,000 $250,000 $10,000 $1,000 $15,000 1,000 Feet Included $10,000 $10,000 $1,000,000 $250,000 PROPERTY COVERAGE - Cont. Coverage for Loss to Undamaged Portion of the Building Demolition Cost Coverage to Undamaged Portion of the Building Increased Cost of Construction Coverage Data, Media, Programs Extra Expense Loss of Business Income System Breakdown Coverage Deductible Deductible Make/Model (2)THERMAL IMAGING CAMERAS @ (220 SCBA'S @ 6,300 EACH (5) EXPRESSVOTEVOTING MACHINES (6) DS200VOTING MACHINES CASCADE SYSTEM CHAMPION TOOL HURST TOOL MONARCH BOAT #MPDL0276F090 14,500 EACH Tota $29,000 $138,600 $15,000 $27,000 $60,000 $15,000 $15,000 $40,000 Actual Loss Sustained { Actual Loss Sustained Actual Loss Sustained $100,000 $100,000 $100,000 Included $1,000 $1,000 $564,600 Value Type Replacement Replacement Replacement Replacement Replacement Replacement Replacement Replacement PROPERTY COVERAGES INLAND MARINE COVERAGE SCHEDULED INLAND MARINE Make/Model 2017 RESCUEONE INFLAT BOAT MODEL PROX-430 $15,000 WEATHERING SIREN @ 1440 WD AVE $30,000 WEATHERING SIREN @3160 MCKINLEY $30,000 MISCELLANEOUS PROPERTY & EQUIPMENT $24,000 ANCILLARY EQUIPMENT $126,000 Value Type Replacement Replacement Replacement Replacement Replacement CRIME & BONDING COVERAGES. Description Forgery or Alteration Theft, Disapperance and Destruction In/Out Tax Time Limit Computer Fraud Employee Dishonesty - Per Loss Deductible $ 10,000 $100,000 $ 100,000 $100,000 $100,000 None BOND COVERAGE Position Treasurer Deputy Treasurer Clerk Deputy Clerk Supervisor $25,000 $15,000 $10,0001 $10,000 $5,000 INVOICE AND BIND REQUEST Cooper Charter Township BIND REQUEST EFFECTIVE: April 1, 2022 Michigan Township Participating Plan Package Tokio Marine HCC Excess Policy Cyber & Privacy Policy SUBTOTAL $27,518 $2,475 $2,835.50 $32,828.50 PROGRAM COVERAGE OPTIONS Add Casualty & Property Limited Terrorism Coverage 0 Increase Non Monetary Defense Cost Coverage to $250,000 per suit/$250,000 aggregate $ 150 add'I $25 add'I ** If you have any questions please contact our office. Higher Limits of coverage available upon review** This proposal is an overview of the coverages provided by Michigan Township Participating Plan (MTPP). This presentation is merely descriptive and should be used for reference purposes only. Your policy(ies) must be referred to for specific coverages, limitations and restrictions. Specific questions regarding any of these items should be referred to your Account Manager. POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE You are hereby notified that under the Terrorism Risk Insurance Act, as amended in 2015 and reauthorized in 2019, you have a right to purchase insurance coverage for losses resulting from acts of terrorism, as defined in Section 102(1) of the Act: The term " act of terrorism" means any act that is certified by the Secretary of the Treasury — in consultation with the Secretary of Homeland Security, and the Attorney General of the United States — to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of a United States mission; and to have been committed by an individual or individuals, as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. YOU SHOULD KNOW THAT COVERAGE PROVIDED BY THIS POLICY FOR LOSSES CAUSED BY CERTIFIED ACTS OF TERRORISM, MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. HOWEVER, YOUR POLICY MAY CONTAIN OTHER EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE, INCLUDING BUT NOT LIMITED TO, AN EXCLUSION FOR NUCLEAR EVENTS. PLEASE READ IT CAREFULLY. UNDER THE FORMULA, THE UNITED STATES GOVERNMENT GENERALLY REIMBURSES 80% BEGINNING ON JANUARY 1, 2020 OF COVERED TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE COMPANY PROVIDING THE COVERAGE. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT. YOU SHOULD ALSO KNOW THAT THE TERRORISM RISK INSURANCE ACT, AS AMENDED, CONTAINS A $100 BILLION CAP THAT LIMITS U.S. GOVERNMENT REIMBURSEMENT AS WELL AS INSURERS' LIABILITY FOR LOSSES CAUSED BY CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES IN ANY ONE CALENDAR YEAR EXCEEDS $100 BILLION. IF THE AGGREGATE INSURED LOSSES FOR ALL INSURERS EXCEEDS $100 BILLION, YOUR COVERAGE MAY BE REDUCED. Acceptance or Rejection of Terrorism Insurance Coverage I hereby elect to purchase coverage for a prospective premium of $ 150 I hereby decline to purchase terrorism coverage for certified acts of terrorism. I understand that I will have no coverage for losses arising from certified acts of terrorism. (Please check the box to the left and initial if this is your election) U.S. Specialty Insurance Company Policyholder/Applicant's Signature Print Name Date HCCPN-1 (12/2020) Insurance Company H MTP-192771 RW 04/01/2022 - 04/01/2023 Policy Number COOPER CHARTER TOWNSHIP KALAMAZOO Insured Name POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE You are hereby notified that under the Terrorism Risk Insurance Act, as amended in 2015 and reauthorized in 2019, you have a right to purchase insurance coverage for losses resulting from acts of terrorism, as defined in Section 102(1) of the Act: The term " act of terrorism" means any act that is certified by the Secretary of the Treasury— in consultation with the Secretary of Homeland Security, and the Attorney General of the United States — to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of a United States mission; and to have been committed by an individual or individuals, as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. YOU SHOULD KNOW THAT COVERAGE PROVIDED BY THIS POLICY FOR LOSSES CAUSED BY CERTIFIED ACTS OF TERRORISM, MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. HOWEVER, YOUR POLICY MAY CONTAIN OTHER EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE, INCLUDING BUT NOT LIMITED TO, AN EXCLUSION FOR NUCLEAR EVENTS. PLEASE READ IT CAREFULLY. UNDER THE FORMULA, THE UNITED STATES GOVERNMENT GENERALLY REIMBURSES 80% BEGINNING ON JANUARY 1, 2020 OF COVERED TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE COMPANY PROVIDING THE COVERAGE. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT. YOU SHOULD ALSO KNOW THAT THE TERRORISM RISK INSURANCE ACT, AS AMENDED, CONTAINS A $100 BILLION CAP THAT LIMITS U.S. GOVERNMENT REIMBURSEMENT AS WELL AS INSURERS' LIABILITY FOR LOSSES CAUSED BY CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES IN ANY ONE CALENDAR YEAR EXCEEDS $100 BILLION. IF THE AGGREGATE INSURED LOSSES FOR ALL INSURERS EXCEEDS $100 BILLION, YOUR COVERAGE MAY BE REDUCED. Acceptance or Rejection of Terrorism Insurance Coverage I hereby elect to purchase coverage for a prospective premium of $ 22 I hereby decline to purchase terrorism coverage for certified acts of terrorism. I understand that I will have no coverage for losses arising from certified acts of terrorism. (Please check the box to the left and initial if this is your election) U.S. Specialty Insurance Company Policyholder/Applicant's Signature Print Name Date HCCPN-1 (12/2020) Insurance Company PKG81310512 04/01/2022 - 04/01/2023 Policy Number COOPER CHARTER TOWNSHIP Insured Name INVOICE AND BIND REQUEST Cooper Charter Township BIND REQUEST EFFECTIVE: April 1, 2022 Michigan Township Participating Plan Package Tokio Marine HCC Excess Policy Cyber & Privacy Policy SUBTOTAL $27,518 $2,475 $2,835.50 $32,828.50 PROGRAM COVERAGE OPTIONS o Add Casualty & Property Limited Terrorism Coverage p , Increase Non Monetary Defense Cost Coverage to $250,000 per suit/$250,000 aggregate $150 add'I $25 add'I ** If you have any questions please contact our office. Other higher limits of coverage available upon review** TOTAL PREMIUM SUBMITTED: PAYMENT DUE UPON RECEIPT PLEASE SEND IN ONE COPY OF THIS BIND REQUESTWITHYOUR PAYMENT. PLEASE MAKE PAYMENT TO: BURNHAM & FLOWER AGENCY, INC. 315 SOUTH KALAMAZOO MALL KALAMAZOO, MI 49007 THANK YOU FORYOUR BUSINESS AND CONTINUED SUPPORT! SIGNATURE OF AUTHORIZED: DATE: Dear board members of Cooper Township: We appreciate the opportunity to have worked with you over the last several years. We appreciate your consideration of this bid. Due to difficulties in hiring and training new staff we are scaling back our lawn care efforts. We will be running only one route this year so that we can focus on doing quality work in all that we do rather than spreading our reliable talent too thin. We would love for you to be a part of that, and we believe that we will be able to deliver higher quality services as a result of these decisions. We appreciate you and your team so much. Feel free to reach out with any questions. Curt Visser 269-208-4004 Property 1. "bn, LC 720 Brookside Dr, Ots e, 49078 269-208-4004 rr"r pr pertyr rs. t n orrr PO Box 111 Martin, MI 49070 (269) 672-4317 info@mypropertyrevolution.com CUSTOMER Cooper Township 1590 W D Ave Kalamazoo MI 49009 (269) 382-0223 DESCRIPTION Description Estimate Lawn Care for the 2022 season. Includes weekly lawn service to mow all grassy areas, trim around obstacles, and blow clippings from hard surfaces including head stones. Care will be taken to prevent damage to property. Service to be weekly with invoices provided monthly. D ave cemetery. t t 70986575 02/08/2022 SERVICE LOCATION Cooper Township 1590 W D Ave Kalamazoo MI 49009 (269) 382-0223 Qty Rate Total 27.00 500.00 13,500.00 Lawn Care Misc services. Unless otherwise specified, other services requested including light shrub or tree trimming, edging, etc to be billed hourly. The hourly rate includes worker, 0.00 tools, truck, and disposal of organic material 45.00 0.00 Lawn Care at Douglas cemetery Lawn Care for the 2022 season. Includes weekly lawn service to mow all grassy areas, 27.00 trim around obstacles, and blow clippings from hard surfaces. Care will be taken to prevent damage to property. Service to be weekly with invoices provided monthly. 465.00 12,555.00 Lawn Care at township hall Lawn Care for the 2022 season. Includes weekly lawn service to mow all grassy areas, 27.00 trim around obstacles, and blow clippings from hard surfaces. Care will be taken to prevent damage to property. Service to be weekly with invoices provided monthly. 235.00 6,345.00 Lawn Care at Firestation every other week Lawn Care for the 2022 season. Includes weekly lawn service to mow all grassy areas, 14.00 trim around obstacles, and blow clippings from hard surfaces. Care will be taken to prevent damage to property. Service to be weekly with invoices provided monthly. 100.00 1,400.00 Lawn Care at vacant lot every other week Lawn Care for the 2022 season. Includes weekly lawn service to mow all grassy areas, 14.00 trim around obstacles, and blow clippings from hard surfaces. Care will be taken to prevent damage to property. Service to be weekly with invoices provided monthly. 100.00 1,400.00 Lawn Care at violation mowings to be billed per hour with a $50 minimum. Violation mowing requests to be sent by email and will be serviced the week following the 1.00 request. 80.00 80.00 Fall clean up cemeteries Fall clean up. Dispose of garbage and old decorations, clean up and dispose of branches 4.00 up to 2" in diameter, pick up leaves and dispose in designated spot. Cemeteries 1,400.00 5,600.00 Sprin clean up cemeteries. Dispose of garbage and old decorations, clean up and dispose of branches up to 2" in 2.00 1,200.00 2,400.00 diameter, pick up leaves and dispose in designated spot. Cemeteries Signed By: Description Qty Rate Total Spring and fall clean up township hall 2.00 250.00 500.00 Spring and fall clean ups at the firestation 2.00 125.00 250.00 Apply topsoil and seed to burial plots. Includes seed. Township to provide topsoil. 0.00 CUSTOMER MESSAGE For references feel free to reach out to Chuck Cushman Otsego twp- 269-207-3819 Bill Boyle Fibers of Kalamazoo- 269-217-3374 Amanda Morgan City of Fennville- 269-561-2444 PRE -WORK SIGNATURE 45.00 0.00 Estimate Total: $44,030.00 LAM MANIENANCI* He 2597Bracketitamuse iala©raslay. J!i 49004 al"�arZ 44t-1000 nasw341-47✓P6 Cooper Charter Township Jeff Sorensen 1590 West D Ave Kalamazoo, MI 49009-6321 Proposal Date 2/7/2022 Estimate # 17076 P.O. # Terms Account Phone East Cooper Cem... Net 30 3820223 Mowing of the grass, line trimming, and blowing off of the driveway/walks. (Seasonal, based on 27 occurrences)- East Cooper Cemetery 7942 Riverview Pruning of the Ornamental trees/shrubs, including the disposal charges. (Not to exceed, 8.5 MH, 2 yards) (1x late summer) Seasonal cleanups including the disposal charges. (Not to exceed, per occurrence) Note: 1 -Spring Cleanup/2-Fall Cleanups General labor, pruning, and seasonal cleanups. ($59.00 per man hour plus materials for any extra work requested) 1- Cubic Yard of Mixed Soil Grand Rapids Lawn Seed Mixture (1 Ib.) Note: Will meet the requirements of Cooper Charter Township request for proposal (2022). *Please check the appropriate item(s) for services desired. Upon acceptance, please sign and return. ACCEPTANCE OF PROPOSAL & STANDARD CONDITIONS ON THE REVERSE SIDE. I (we) have read the above Proposal, including the standard conditions of the reverse side, and hereby accept the prices, specifications and standard conditions stated. You are hereby authorized to begin work as proposed at your earliest convenience. Authorized Signature & Date Cost 10, 549.00 529.00 1,990.00 59.00 46.00 5,25 LAWN' 2307Braci Itthlwn:1 ialibismloly. 49004 (+ Z -841-4 x -34t-47941 Cooper Charter Township Jeff Sorensen 1590 West D Ave Kalamazoo, MI 49009-6321 Proposal Date Estimate # 2/7/2022 17077 P.O. # Terms Account Phone West Cooper Ce... Net 30 3820223 Cos Mowing of the grass, line trimming, and blowing off of the driveway/walks. (Seasonal, based on 27 occurrences)- West Cooper Cemetery 7530 Douglas Ave Pruning of the Ornamental trees/shrubs, including the disposal charges. (Not to exceed, 7 MH, 2 yards) Seasonal cleanups including the disposal if needed. (Not to exceed, per occurrence) Note: 1 Spring Cleanup/2 Fall Cleanups General labor, pruning, and seasonal cleanups. ($59.00 per man hour, plus any materials for any extra work requested) 1- CuJoic Yard of Mixed Soil Grand Rapids Lawn Seed Mixture (1 lb.) Note: Will meet the requirements of Cooper Charter Township request for proposal (2022). 11, 549.00 415.00 2,100.00 59.00 46.00 5.25; *Please check the appropriate item(s) for services desired. Upon acceptance, please sign and return. ACCEPTANCE OF PROPOSAL & STANDARD CONDITIONS ON THE REVERSE SIDE. I (we) have read the above Proposal, including the standard conditions of the reverse side, and hereby accept the prices, specifications and standard conditions stated. You are hereby authorized to begin work as proposed at your earliest convenience. Authorized Signature & Date roposal LAWN MAg 2597 Xairmalazoo.11149004 Ama. f-40i0O Ra t-4798 Cooper Charter Township Jeff Sorensen 1590 West D Ave Kalamazoo, MI 49009-6321 P.O. # Terms Cooper Fire Stati... Net 30 Account Phone 3820223 Cost Mowing of the grass, line trimming, and blowing off of the driveway/walks. (Seasonal, based on 27 occurrences)- Cooper Fire Station Two, 3160 McKinley Seasonal cleanups including the disposal charges. (Not to exceed, per occurrence) Note: 1 -Spring Cleanup/1-Fall Cleanups, including the disposal charges. General labor, pruning, and seasonal cleanups. ($59.00 per man hour, plus any material needed, for work requested) Note: Will meet the requirements of Cooper Charter Township request for proposal (2022). *Please check the appropriate item(s) for services desired. Upon acceptance, please sign and return. ACCEPTANCE OF PROPOSAL & STANDARD CONDITIONS ON THE REVERSE SIDE. I (we) have read the above Proposal, including the standard conditions of the reverse side, and hereby accept the prices, specifications and standard conditions stated. You are hereby authorized to begin work as proposed at your earliest convenience. 1,549.00 320.00 Authorized Signature & Date 59.00 LAWN MN mfilANIM 2897Brae*M 1ialTarnarslon.111149004 am1a91G44t-4 AalM9441.4796 Cooper Charter Township Jeff Sorensen 1590 West D Ave Kalamazoo, MI 49009-6321 ropos Date Estimate # 2/7/2022 17079 P.O. # Terms Account Phone Township Hall/Fir... Net 30 3820223 269.382.0223 Mowing of the grass, line trimming, and blowing off of the driveway/walks. (Seasonal, based on 27 occurrences)- Township Hall/Fire Station One/Empty Lot on Douglas Ave Note: 21" mower needed Seasonal cleanups of the property including the disposal charges if needed. (Not to exceed, per occurrence) Note: 1 Spring Cleanup/2 Fall Cleanups General labor, pruning, and seasonal cleanups. ($59.00 per man hour, plus any materials needed, for any extra work requested) . . . . . . . . . . . .. . . . . . . Note: Will meet the requirements of Cooper Charter Township request for proposal (2022). *Please check the appropriate item(s) for services desired. Upon acceptance, please sign and return. ACCEPTANCE OF PROPOSAL & STANDARD CONDITIONS ON THE REVERSE SIDE. I (we) have read the above Proposal, including the standard conditions of the reverse side, and hereby accept the prices, specifications and standard conditions stated. You are hereby authorized to begin work as proposed at your earliest convenience. Authorized Signature & Date Cost 1,215.00 3 8,249.00 59.00 SAWN MAOMMANDI° °° OUN 2507 Brackett avows Nakanartoo.11149004 Offier2iG44t-41010 Mu3 -841-4793 Cooper Charter Township Jeff Sorensen 1590 West D Ave Kalamazoo, MI 49009-6321 Date 2/7/2022 Estimate # 17080 P.O. # Terms Account Phone L-shaped Field Net 30 3820223 Mowing of the L-shaped field one time monthly. (per occurrence)- Corner of G Ave and Mount Olivet Note: ` Will meet the requirements of Cooper Charter Township request for proposal (2022). b 1` *Please check the appropriate item(s) for services desired. Upon acceptance, please sign and return. ACCEPTANCE OF PROPOSAL & STANDARD CONDITIONS ON THE REVERSE SIDE. I (we) have read the above Proposal, including the standard conditions of the reverse side, and hereby accept the prices, specifications and standard conditions stated. You are hereby authorized to begin work as proposed at your earliest convenience. Authorized Signature & Date 105.00 STANDARD CONDITIONS OF THIS PROPOSAL ALL TERMS AND PROVISIONS OF THE CONDITIONS, AS SET FORTH BELOW, SHALL BE AGREED TO AND ACCEPTED AS BEING PART OF THE PROPOSAL. 1. All material is warranted to be specified. 2. All work is to be completed according to this proposal and in a workmanlike manner. There are no warranties of merchantability, and there are no warranties which extend beyond the description contained in the proposal. 3. West Michigan Lawn Services, LLC will not be liable for delays caused by labor disturbances, weather conditions, acts of God, acts of environmental agencies, accidents, shortages of necessary materials and supplies or any other cause beyond our control. 4. Extra work not included in this proposal will be performed only upon written order by the customer or by his/her authorized representative. Any extra work under $100.00 may be authorized by verbal order to a Foreman. 5. Work contracted under the terms of this proposal is subject to and includes applicable state sales tax, if a valid sales tax exemption certificate is not provided by the customer. 6. West Michigan Lawn Services, LLC will not proceed with the work as specified in the proposal until satisfied of the customer's ability and intent to pay according to the terms outlined herein. 7. PAYMENT IS DUE UPON CUSTOMER'S RECEIPT OF INVOICES. Invoices issued per periodic progress estimates for work completed to date. If prompt payment is not received, West Michigan Lawn Services, LLC, will suspend work in progress. 8. Nothing herein contained shall be constructed as a waiver of modification of West Michigan Lawn Services, LLC, statutory lien rights, which lien rights West Michigan Lawn Services, LLC will exercise if payment by customer is not properly made. 9. A LATE FEE OF $20.00 WILL BE CHARGED TO ALL ACCOUNT BALANCES NOT PAID WITHIN 30 DAYS ALONG WITH FINANCE CHARGES BASED ON 18% ANNUAL, TOGETHER WITH COSTS OF COLLECTION, INCLUDING ACTUAL ATTORNEY FEES. 10. Any double cutting (mowing) due to the length of the turf, or extra work performed above and beyond the bid, may be charged an additional charge. If access to any mowing turf is compromised, such as a new fence or small gate, then additional charges may be accrued. Any snowfall 6 inches or above, may be charged an additional charge. Fuel surcharges subject to change with the market. 11. Prices are subject to change, due to fuel or market increases. Note: This proposal may be withdrawn by us if not accepted within 10 days.