HomeMy Public PortalAbout01-13-2003 Regular Session
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MINUTES
mLLSBOROUGH TOWN BOARD
January 13, 2003
7:30 PM, Town Barn
The Hillsborough Town Board held a regular meeting on January 13, 2003 at 7:30 PM in the
Hillsborough Town Barn. Present for the Board Meeting were Mayor Joe Phelps, and
Commissioners Frances Dancy, Evelyn Lloyd, Kenneth Chavious, Mark Sheridan and Michael
Gering. Staff present were Town Manager Eric Peterson, Town Clerk Donna Armbrister,
Planning Director Margaret Hauth, Finance Director Sherry Carter, Fire MarshaVCode
Enforcement Officer Todd Chavious, Assistant Town Manager/Public Works Director Demetric
Potts, Police Chief Nathaniel Eubanks, and Town Attorney Bob Hornik.
1. PUBLIC CHARGE
. Mayor Joe Phelps did not read the Public Charge, but stated that it would be followed and that he
expected the Board and Audience to conduct themselves with courtesy and respect.
2. AUDIENCE COMMENTS REGARDING MATTERS NOT ON THE PRINTED
AGENDA
There were no audience comments.
. 3. AGENDA CHANGES & AGENDA APPROVAL
Mayor Phelps requested to add an additional Closed Session Item to discuss potential litigation
and to add a briefWaterstone Update Presentation between Items 9.L and 9.M.
4. PRESENTATION
A. Presentation of a Certificate of Appreciation to Bill Mitchell for his service on the
Hillsborough Tree Board
Mayor Phelps presented to Bill Mitchell a Certificate of Appreciation for his years of service on
the Hillsborough Tree Board and thanked him for his leadership in that area.
5. REPORTS
A. Executive Director Margaret Cannell will provide an update on Hillsborough Chamber of
Commerce activities
Margaret Cannell, Hillsborough Chamber of Commerce Executive Director, appeared before the
Board and introduced herself. She offered her assistance to the Board with future endeavors and
assured them that she will keep them apprised of Chamber activity.
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6. APPROVAL OF THE MINUTES OF THE DECEMBER 2, 2002 REGULAR BOARD
MEETING AND THE DECEMBER 2, 2002 CLOSED SESSION
Commissioner Dancy noted a correction to be made on Page 4, last paragraph, to change the
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work "commends" to "comments".
Commissioner Gering noted a correction to be made on Page 2, ftrst paragraph, to change the
work "Chavious" to "Gering".
Upon a motion by Commissioner Dancy, seconded by Commissioner Gering, the Board moved
to approve the Minutes of the December 2, 2002 Regular Board Meeting and the December 2,
2002 Closed Session with the aforementioned amendments by a vote of 4-0. The motion was
declared passed.
7. REPORT FROM THE TOWN MANAGER
Town Manager Eric Peterson reported that the cities of Asheville, Kinston, and Roxboro have
assisted the Town with the ice storm debris cleanup. The Manager recognized Assistant Town
Manager/Public Works Director Demetrlc Potts and his staff for their efforts in this cleanup.
The Manager also commended Town EngineerlUtilities Director Kenny Keel and his staff for
the outstanding teamwork efforts they demonstrated in assisting with this cleanup effort.
Manager Peterson informed the Board that the Water/Sewer Advisory Committee will have
issues for the Board to discuss at their February Board Meeting.
Peterson reported that the Town Attorney is drafting a Memorandum of Understanding
regarding the Manager's cell phone and this will be brought to the Board for their consideration.
The Manager asked the Board to get. back with him with any comments regarding the new
Agenda Abstract Forms that were used for this Agenda. He stated that the new forms had been
of tremendous help to himself and the Town Clerk.
Commissioner Lloyd arrived at the meeting at 7:40 PM.
8. REPORT FROM THE TOWN ENGINEER
Town Engineer Kenny Keel presented status report on all current water and sewer projects.
9. ITEMS FOR DECISION - REGULAR AGENDA
A. Request from the Walkable Hillsborough Coalition to endorse the submittal of an Active
Living by Design grant and act as the fiscal agent
Holly Reid with the Walkable Hillsborough Coalition appeared before the Board to request the
Town to authorize a grant application and acknowledge their willingness to be the fiscal agent
for the grant if it is awarded.
Finance Director Sherry Carter reported that the Town had done this in the past, but that several
years ago, the Board at that time agreed not to take on the management of outside grants due to
the amount of time and staff involvement it entailed. The Finance Director stated that her
department would do as the Board instructs, but is concerned that if this grant is undertaken,
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other non-profits will want the same assistance.
Commissioner Gering noted that this grant is a perfect opportunity to further the Town's
interests.
Commissioner Sheridan also expressed his support of this effort.
Upon a motion by Commissioner Gering, seconded by Commissioner Lloyd, the Board moved
to authorize the grant application by a vote of 5-0. The motion was declared passed.
B. Presentation by Village at Meadowview of their proposed mixed residential special use
application on Orange Grove Road
Dennis Evans, applicant for the Village at Meadowview project, addressed the Board. The
Town Board had previously requested that the applicant appear in advance of the public hearing
to introduce their project. Mr. Evans presented their proposed mixed residential special use
application on Orange Grove Road which was formerly known as Magnolia Manor.
Commissioner Gering asked Mr. Evans is the project was Continuing Care Retirement
Community (CCRC). Mr. Evans responded that the Village at Meadowview project was a
CCRC.
C. Preliminary Subdivision Plan for Old Mill Phase 3 to create 15 new lots
Planning Director Margaret Hauth presented this Item for the Board's consideration.
Tony Whittaker, Mark O'Neal, and Kelly Barnhill summarized the preliminary subdivision plan
as a plan to create sell-able lots using the existing road network (with limited extensions) in Old
Mill Business Park between the existing developed lots, 1-85 and Cates Creek.
Planning Director Hauth noted that the planning Board's recommendation is to approve the
portion of the plan currently in the Town's jurisdiction as shown with the condition that 4'
sidewalks be added along both sides of Leah Drive extension.
Town Engineer Kenny Keel noted that this project does not yet have a water and sewer
extension agreement. Staff has indicated that sewer will be required for this development and
that the applicant will be expected to seek annexation, as the standard condition of the extension
agreement requires.
Upon a motion by Commissioner Gering, seconded by Commissioner Chavious, the Board
moved to approve the portion of the Preliminary Subdivision Plan for Old Mill Phase 3 on the
west side of Cates Creek as presented by a vote of 5-0. The motion was declared passed.
D. Update and discussion of the recent Ice Storm, including discussion of generator needs
at town sewage and water pump stations
Town Manager Eric Peterson requested direction from the Board regarding bringing forth a
proposal to the February Board Meeting to purchase generators for permanent mounting at the
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Dixie Avenue sewage lift station.
By consensus, the Board authorized the Manager to bring the proposal for their consideration to
the February Board Meeting.
E. Update from Code Enforcement Officer on Nuisance and Junk Car abatement efforts
Fire Marshal/Code Enforcement Officer Todd Chavious reported that at this point, the
responses to the enforcement letter that was sent out have diminished to progress reports from
the property owners that are making efforts to bring their properties into compliance. At this
time, the Town is proceeding with official enforcement procedures for the remainder of the
non-compliant properties. The Notices of Violations have been sent via certified return receipt
mail which will give property owners a fmal 30 days to comply. On or near February 10th, the
Town will seek legal remedies for the remaining non-compliant property owners. As of
January 7, 2003, the property owners have cleared 53% of the original 141 violations; 47% of
the original 141 have remaining violations; and there have been 25 new violations.
F. Recovery of fees and other charges related to Nuisance abatement efforts at 557 and 569
Riddle Avenue
Fire Marshal/Code Enforcement Officer Todd Chavious presented this Item for the Board's
consideration.
Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the Board
authorized the Town Attorney to proceed with the collection process by a vote of 5-0. The
motion was declared passed.
G. Discuss issues with skateboarding in the downtown area
Police Chief Nathaniel Eubanks reported on numerous complaints about skateboarders
occupying the parking lots and sidewalks, their use of profane language, their discourtesies
towards citizens and damage to property and ultimately the possibility of physical injuries to the
skateboarders unintentionally caused by our citizens due to the skateboarders' negligence.
Commissioner Dancy requested that the newspaper reporters write an article regarding the
current regulations and violation penalties.
The Board also suggested the placement of appropriate signage.
H. Consider acceptance of Oak Ridge Subdivision water and sewer utilities, storm water
system, and road improvements
Town Engineer Kenny Keel reported that the infrastructure for this 16-lot subdivision has been
properly installed, and construction of homes has begun. The water and sewer utilities, storm
water system, and road improvements for the subdivision have been installed according to
Town specifications. The facilities have a one-year warranty, which will begin upon
acceptance. Engineer Keel recommended acceptance of the facilities.
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Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the Board
moved to accept the Oak Ridge Subdivision water and sewer utilities, storm water system, and
road improvements as recommended by the Town Engineer by a vote of 5-0. The motion was
declared passed.
I. Review necessary differences from Water/Sewer Extension Contract for Patriot's Pointe
Apartments project
Town Engineer Keel reviewed the Contract for the Board stating that Paragraph 4 of Appendix
A of the Patriot's Pointe Water/Sewer Extension Contract gives 2 options for the project to
handle sewer service. Both options result in only one Town sewage pump station serving
Patriot's Pointe, Colonial Estates, and Timbers Mobile Home Park. It has now been determined
that it is impossible to serve all of these developments with only one station, due to the
elevations of the property since a small ridge traverses the site. Therefore, the existing Timbers
Pump Station will remain in service, and its force main will be redirected by the developer to
discharge into the proposed Patriot's Pointe Pump station according to the Town Specifications,
and will construct a fence around the existing Timbers Pump Station. No additional
improvements will be made to the existing Timbers Pump Station.
By consensus, the Board approved the Appendix A of the Water/Sewer Extension Contract for
the Patriot's Pointe Apartments project as presented. A copy of Appendix A of the
Water/Sewer Extension Contract is hereby made a part of these official Minutes as an
Attachment.
J. Consider adoption of Grease Ordinance into the Sewer Use Ordinance in the Town
Code
Town Engineer Keel discussed the need for the Town to have a Grease Ordinance. The
Ordinance is intended to be used as a preventive measure to decrease sanitary sewer overflows
and comply with our collection system permit and wastewater treatment NPDES permit.
Keel stated that the finalized Ordinance will be on the February Board Meeting for the Board's
consideration.
K. Consider approval of GIS Implementation Plan Contract with Sear Brown
Town Engineer Keel reported that a Needs Assessment was approved last year and has now
been fmalized. This plan will determine the steps necessary to proceed with actual GIS
creation, and provide cost estimates for budgetary planning purposes. Upon completion of this
phase, we will be ready to proceed with field data collection and computer mapping of the
Town planning areas and utilities systems. Phase 2 of creating a GIS for the Town is
developing a plan of action with specific steps and expected expenses. This contract creates
that plan. Engineer Keel recommended approval of the Contract.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Dancy, the Board
moved to approve the GIS Implementation Plan Contract with Sear Brown as presented by a
vote of 5-0. The motion was declared passed. A copy of the Contract is hereby made a part of
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these official Minutes as an Attachment.
L. Consider approval of changes to the job title for Utility Preventive Maintenance
Technician approved in FY03 budget
Town Engineer Keel presented this Item for the Board's consideration explaining that this
position was approved for the current budget year, and has not year been filled due to a lack of
water and/or sewer certified applicants. It is hoped that this title change will attract a better
pool of applicants, as it is easier to understand the purpose of the job. While the job has
additional duties besides inspections, it requires the knowledge that an inspector candidate
should have. Engineer Keel recommended approval of the title change.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved
to approve the change of the title Utility Preventive Maintenance Technician position to Utility
Inspector as presented by a vote of 5-0. The motion was declared passed.
ADDED ITEM: Waterstone Update
Jack Smyre, with The DesigrI Response, Inc., addressed the Board to let them know that their
comments from their October 28, 2002 Workshop Meeting have been followed up on and
included in the information that will be brought back to them for consideration.
M. Consideration of an Ordinance to Amend Chapter 6, Section 6-10(a) of the Town Code
regarding Weight Limitations on Certain Streets
Police Chief Nathaniel Eubanks presented the Ordinance amendment for the Board's
consideration. Chief Eubanks recommended that the Ordinance be amended to read exactly as
the one NCDOT adopted on February 20, 1995.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Lloyd, the Board
moved to adopt the Ordinance to amend Chapter 6, Section 6-10(a) of the Town Code regarding
Weight Limitations on Certain Streets as presented by a vote of 5-0. The motion was declared
passed. A copy of the Ordinance is hereby made a part of these official Minutes as an
Attachment.
N. Consideration of an Ordinance to Amend Chapter 6, Se~tion 6A-5 of the Town Code
regarding the addition of a stop sigrI
Assistant Town ManagerlPublic Works Director Demetric Potts presented the Ordinance
amendment for the Board's consideration. He reported that this would add stop signs in the
Granview Subdivision (formerly known as Summit). Recently development activity has begun
in the subdivision and staff feels that because of the increase in traffic in the area, it is necessary
to install stops sigrIs in three intersections in the development.
Upon a motion by Commissioner Dancy, seconded by Commissioner Gering, the Board moved
. to adopt the Ordinance to Amend Chapter 6, Section 6A-5 of the Town Code to add stop signs
in the Granview Subdivision as presented by a vote of 5-0. The motion was declared passed. A
copy of the Ordinance is hereby made a part of these official Minutes as an Attachment.
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O. Discuss preparation of Citizen Newsletter for 2003
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Town Manager Eric Peterson discussed with the Board the fact that the Town has prepared a
citizen newsletter and mailed it to all in-town water customers over the past two years. Former
intern Jim Klinger prepared the newsletters each of the past two years. There is no intern on
staff this year and staff time is limited, thus making preparation of this year's newsletter
challenging. The Town has options to consider such as hiring an intern for this purpose, or
possibly in lieu of the newsletter, allow each department to prepare a one page informational
flier to place in the water bill envelopes as a "stuffer".
The Town Manager will re-evaluate options and bring a recommendation to the Board for their
consideration at their February meeting.
P. Select "Hot Topics" for discussion at the Board's January Workshop
Town Manager Peterson informed the Board that two items are tentatively scheduled for this
meeting: 1) The Corbinton Commons retirement development project, and 2) An invitation has
been extended to the Orange County School Board to discuss the proposed Adequate Public
Facilities Ordinance.
By consensus, the Board agreed that these two items are sufficient.
Q. Consider approving the Budget Calendar for FY04
. Mayor Phelps presented the Budget Calendar for FY04.
By consensus, the Board approved the Budget Calendar as presented. A copy of the Budget
Calendar is hereby made a part of these official Minutes as an Attachment.
10. CLOSED SESSION
ADDED ITEM Closed Session to discuss Potential Litigation
A. Closed Session to discuss a Personnel Matter
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to go into Closed Session to discuss potential litigation and a personnel matter by a vote of 5-0.
The motion was declared passed.
11. ADJOURN
Upon a motion by Commissioner Gering, seconded by Commissioner Dancy, the Board moved
to adjourn at approximately 11 :05 PM by a vote of 5-0. The motion was declared passed.
... Respectfully submitted,
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Project: PATRIOTS POINTE APARTMENTS
. TOWN OF HILLSBOROUGH W A TERfSEWER EXTENSION CONTRACT
APPENDIX A
Developer agrees to satisfy the following conditions in addition to those set forth in the
W A TERfSEWER EXTENSION CONTRACT before the Town will permit the connection of
improvements constructed for the above referenced project to the Town water and sewer system:
1) The Project shall consist of -L Phase having a total of 240 residential units (Apartments)
on approximately 28.22 acres. The apartment buildings shall be served by one 6"
(minimum) compound water meter, and an additional meter shall be installed (if necessary)
for a site clubhouse. The capital facilities fees shall be assessed at the prevailing Out-of-
Town rate at the time fees are paid. regardless of annexation status. Residential size (5/8")
meters for the project shall be purchased from the Town at the prevailing rate at the time
meters are purchased, plus cost for radio read capability. Larger meters shall be purchased
by the Developer from the Town's supplier and shall conform to the Town's meter
standards, including radio read capability. The Developer shall pay all capital facilities fees
prior to any onsite construction or within 12 mOI1ths from the execution of this agreement.
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2) Developer shall design, pennit, gain easements, and construct all off-site utility
improvements prior to constructing any onsite utilities as described below. These facilities
may include, but not be limited to, 6 and 8 -inch water lines, one sewage pump station
with standby power (see details listed in item 4), 3" (minimum) sewage force main (as
needed), and -L-inch gravity sewer to the Town's system. Minimum 8-inch diameter tie-
ins shall be made to the Town's water and sewer systems at various locations to include, but
not be limited to:
a) Sewer: 8-inch tie-in to proposed/upgraded sewage pump station.
b) Water: 8-inch tie-in to existing Town water line at Orange Grove Road.
3) As part of the utilities work to be done for the project, the Colonial Estates apartment
complex sewage utilities shall be modified to direct all sewage flow from Colonial Estates
to the proposed/upgraded sewage pump station for the project.
4) Sewage service for the projeCt has 2 options:
(b)
The existing Timbers MHP sewage p\jmp station shall be upgraded to handle
existing flow and additional flow from the project and Colonial Estates
Apartments, and shall be upgraded.to. meet current Town Specifications,
including, but not limited to, non-clog centrifugal pumps, exterior valve vault,
stainless steel intemals, yard hydrant, permanent on-site standby power with auto-
transfer, SCADA telemetry, and perimeter fencing.
New sewage pump station constructed to serve the project, Colonial Estates
Apartments, and Timbers MHJ>, conwlying with current Town Specifications,
with gravity sewer installed to direct existing Timbers sewage flow to the new
station, and abandonment ofthe existing Timbers sewage pump station.
(a)
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Option chosen shall depend upon site conditions, cost, sound engineering judgment, and
approval by the Town Engineer.
5)
All off-site and on-site utilities shall be installed per Town Specifications & Details after the
plans are approved by the Town Engineer.
6)
A Perpetual Maintenance Fee for the proposed/upgraded sewage pump station shall be due
prior to the Town's acceptance of the station for ownership and maintenance (new station),
or upon commencement of upgrade work (upgraded station). The Perpetual Maintenance
Fee shall be calculated using the formula listed in the Town Code, and shall be pro-rated
based on the increase in capacity of the existing Timbers Pump Station. The pump station
shall be designed and installed in accordance with the Town Specifications & Details.
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SEAR. BROWN
I'! I\Nl,ljf...,:
The Summit at Meadowlands
1000 Corporate Drive. Suite 101
Hillsborough. NC 27278
919.7323883 phone
919.732.6676 fax
AH( Hllll. 1,1/<1
I hlC,Ii...:III<IN ,
(ON.....lld" I ' ~N
www.searbrown.com
Additional Services
January 3, 2003
Mr. Kenny Keel, PE
Town of Hills borough
PO Box 429
Hillsborough NC 27278
RE: GIS Development
Project No. 17959
Dear Kenny:
This letter is written for the additional scope of services and fee on the above referenced project. As discussed
and in basic tenns, we will provide the following additional scope of services pursuant to the terms and conditions
of the original Standard Contract for Professional Services dated January 16,2002:
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Implementation Plan
Estimated Fee: $8,000.00
Expenses and/or outside services will be billed at 1.1 times our direct cost.
The project will be billed monthly with payment due within 30 days.
Upon executing this document, please return the original to our office. Should you have any questions or
concerns, please do not hesitate to call.
VerytruIY~o.urs
SEAR-BR
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AApproved by:
." Town of HiIIsborougb Representative
Date
This instrument has been preaudited in the manner required by the Local
Government Budget and Fiscal Control Act.
Sherry Carter, Finance Director
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GIS DEVELOPMENT
TOWN OF HILLS BOROUGH
PHASE n
IMPLEMENTA TION PLAN
The Implementation Plan provides a plan of action that is based upon the existing conditions and
future needs identified in the Needs Assessment phase ofthe project. This plan will provide
overall recommendations for how the Town of Hills borough should implement GIS, identifies
key issues that the Town must address, and provides information on cost, potential funding
sources, and a timeline for implementation.
The Town of Hills borough has the following advantages that can be capitaJized upon in the
implementation of a GIS:
. Recognition by Town employees that GIS is a powerful tool that can significantly improve
the business processes of the Town.
. Logical development of the system and its implementation.
. . An established county GIS system that can provide base information.
. A Needs Assessment that identifies the needs of the whole Town and allows establishment of
a plan for its implementation.
These advantages provide a solid base for developing GIS. This Implementation Plan will build
upon this base while addressing various GIS startup issues. The resulting recommendations will
be intended to leverage these advantages to the Town's benefit.
General Issues:
The successful implementation of a GIS in the Town of Hi1Isborough involves both significant
management and technical issues. Technical issues can often seem the most daunting at the
outset, but it is ultimately the management issues that decide the success or failure of such an
effort. .
The key management issues that must be addressed include the following:
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. Establishment of management to implement and manage the GIS.
. Funding to fully implement and maintain the ~ystem.
. Cooperation between multiple departments.
· Establishment of policies and procedures for the implementation and maintenance of the
GIS.
. Staffing and/or outsourcing of GIS integration and maintenance.
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The key technical issues that must be addressed include the following:
· Development of an accurate set of baseline spatial data sets.
· Linking the GIS to existing data sources and business processes.
· Conversion of existing sources of spatial data to an electronic form.
. Training.
· Acquisition of software and customization to meet departmental ne~ds.
Many of these issues contain several options. The choices ultimately made by the Town will be
a function of both the perceived needs for GIS and the available funding for implementation.
These decisions require a level of technical knowledge and information that is often beyond the
expertise of many local governments. This Implementation Plan is intended to bridge this gap.
It provides explanations of the various options, as well as recommendations on how to proceed.
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SCOPE OF SERVICES
1. Budget and Funding:
Research available grants and other sources of moneys; create a budget strategy and
pooling resources from clients (interdepartmental, government agencies, private
contractors, etc.).
Grant research
Reporting other budgeting strategy
Revenue generation from clients
_. 2. Staffing:
Identify personnel qualifications and make recommendations to staffing a GIS
coordinator.
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Personnel Research
Training
Technical Support
3. Application Development:
Identify the application needs and'determine the availability for acquisition (e.g.
development vs. third-party vendor).
Research into needs and priorities.
Software availability/compatibility (below in software section).
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4. Database Development:
Identify the application of each data set and design the attributes accordingly; create an
inventory plan for each data set (hydrants, centerline, parcels, etc)
Office input based on Historic data.
Field collection based on actual location.
Mapping specifics/alternatives for collection (mapping grade vs. survey grade).
5. Hardware:
Create a WAN system for interdepartmental and intradepartmental needs, expandable for
a data-sharing portal on the web. The first phase will include further research for
designing the system. This phase will ensure a best-costfbenefit system for the Town.
The second phase will be the network plan or design.
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Phase 1: Research ofuserslhardware needs
Number of facilities
Age of buildings
Proximity of buildings
Proximity ofDsamis
Primary ISP's
Data transfer size
Data storage
Data backup
Archive recovery
Phase 2: Network Plan
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6. Software:
Identify the software(s) that best fit the Town's needs. This includes scalable GIS
software, modeling software, database system (RDBMS), and any third party application
software.
Compatability with existing and planned software packages.
Third-party vendor software for analysis, planning, billing, etc.
Usage per department/personnel (license requirements~ research of scalability).
RDBMS.
7. Maintenance of System:
Continued maintenance of the inventories (data) as well as software updates and
licensing, hardware maintenance, and ongoing staff training.
Standard operating procedures.
Hardware/software.
Training.
Supplies.
Documentation.
8. Implementation Schedule:
Create a timeline for GIS Implementation based on priority of need, logistics, and budget
constraints.
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AN ORDINANCE AMENDING SECTION 6 OF THE TOWN CODE
OF THE TOWN OF IDLLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
ORDAINS:
Section 1.
Section 6-10 Weieht Limitations on Certain Streets
The current Section 6-10(a) is hereby amended to change the words "truck having
six or more wheels or" to "heavy trucks and other vehicles"
Section 2.
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this If} day of YhnlJJUfl t10tl.3.
Ayes: 6
Noes: -e-
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Absent or Excused ~
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onna F. Armbrister, Town Clerk
167
JAMES B. HUNT. JR.
GOVERNOR
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
DIVISiON OF HIGHWAYS
p.o. BOX 25201. RALEIGH: N.C. 27611-5201
R. SAMUEL HUNT III
SECRETARY
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CERTIFICATION OF RULEMAKING
Certifying Agency: Department of Transportation
Certified Rule (Citation): Highway Traffic Ordinance 95-17, 95-18,
95-19, 95-20
Action:
x
Adoption
Amendment
Repeal
Formal Action Date: I Statutory Authori ty: I Publ ic Notice Date:
I G.S. 136-18(5);20-141(i); I N/A
I 136-30;136-54;20-161; I
I 136-89.58 I
Public Hearing Date: N/A \ Public Hearing Not Required For
I This Action Under GS 150A-1, 20-1
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_ule Summary (Also indicate change in rule if amended):
_ oute Changes, Truck Routes, Temporary No Parking/Towing Zone,
No Through Trucks
Circumstances Requiring Rule Adoption, Amendment or Repeal:
Necessary for public safety and welfare.
Effective Date: 02-20-95
J. M. Lynch, P.E.
TYPED NAME
State Traffic Enqineer
TITLE
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Highway Traffic Ordinance 95-18
Effective Date 02-20-95
BOARD OF TRANSPORTATION
HIGHWAY TRAFFIC ORDINANCES
The Board of Transportation has delegated to the Secretary of
Transportation the authority to adopt and promulgate all rules and
regulations and ordinances regulating traffic on the highways pursuant
to authority of N.C.G.S. 143B-350 (f), (g) (see 19ANCAC 4A.0004).
The State Traffic Engineer is subdelegated the authority by the
Secretary of Transportation to adopt and promulgate all necessary
rules, regulations and ordinances for the use of and to police traffic
on state highways, and to set, change, or extend route numbers on the
Primary highway system of North Carolina pursuant to authority of
N.C.G.S. 143B-350 (f), (g) (see 19ANCAC 4A.0004).
Pursuant to that delegation, the State Traffic Engineer hereby adopts
and promulgates the following ordinances based ori traffic and
engineering studies performed by the Traffic Engineering Branch,
Department of Transportation, and in .accordance with General Statute
20-141 (i).
TRUCK ROUTES
Town of Hillsborough
Now, therefore, be it hereby ordained that the following sections of
highways shall be designated as the.lltruck routes", said truck routes
being particularly described as follows:
DIVISION 7
ORANGE COUNTY
Length
County Route (Miles)
Orange 1-85 3.00
Orange 1-40/85 1.60
Orange US 70 1.05
Connector
Orange US 70 JUSt() 2.60
Bypass
Description
From 1-40 eastward to NC 86.
From US 70 Connector eastward to I-
40.
.~rom 1-40/85 northward to' US 70
-.~as6 .
From US 70 Connector eastward ~o
NC 86.
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Highway Traffic Ordinance 95-18
Effective Date 02-20-95
..Be it further ordained that the following sections of highways shall be
designated as the "other highways", and that use of said "other
highways" by all heavy trucks and other vehicles of an axle load limit
in excess of 13,000 lbs. shall be prohibited; said "other highway"
being particularly described as follows:
DIVISION 7
ORANGE COUNTY
County
Orange
Route
NC 86
Length
(Miles)
0.47
Description
From 1-85 northward to US 70
Business.
Orange
US 70
Business/
NC 86
0.83
From US 70 Business/NC 86/SR 1009
(S. Churton Street) eastward to
NC 86.
Orange
US 70 1 . 16
Business/
NC 86 (S.
Churton Street)
From US 70 Business!NC 86 northward
to US 10 Bypass.
.
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Page 7 of 7 Pages
170
The foregoing Highway Traffic Ordinances are hereby adopted in
..ccordance with the General Statutes of North Carolina (G.S. 136-18(5),
438-350 (f), 1438-350 (g) and 19ANCAC 4A.0004). The Highway Traffic
rdinances herein adopted are identified as follows:
ORDINANCE TYPE I ADOPT I REPEAL
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~he Division Engineer for each affected Division shall cause to be
erected appropriate signs indicating the action of the State Traffic
Engineer, and these ordinances shall be in full force and effect from and
after the erectioH of such signs.
ORDINANCE NO.
95-17
ROUTE CHANGE
95-18
TRUCK ROUTE
95-19
NO PARKING/TOW ZONE
95-20
NO THRU TRUCKS
+-------+--------+-------+
AMEND
4-24-86
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Ordinance Approval Sheet
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I EFFECTIVE DATE
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IFebruary 20,1995
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IFebruary 20,1995
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IFebruary 20,1995
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IFebruary 20,1995
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Date
TE-73-24
2.2
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o
\.} 103 '0$
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172
AN ORDINANCE AMENDING SECTION 6 OF THE TOWN CODE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMISSIONERS OF THE TOWN OF HILLSBOROUGH
ORDAINS:
Section 1.
Section 6A-5 of the Hillsborough Town Code is hereby amended to add
the following stop sign:
Stop Street
Scotsburg Trail
Scotsburg Trail
Summit Drive
Approach
West
East
South
Main Street
Oakhurst Trail
Summit Drive
Beckett's Ridge Drive
Section 2.
All provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
Section 3.
This Ordinance shall become effective upon adoption.
The foregoing ordinance having .been submitted to a vote, received the following vote
and was duly adopted this /0 day of 1Im~}1 ~3....
(/
Ayes: ~
Noes: ....e-
Absent or Excused: ~
;/~~~
Donna Armbrister, Town Clerk
Town
of
~]~
1 I-'J ')
, ~)
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor Phelps, Board of Comm~ioners, and Department Heads
Eric Peterson, Town Manager f!i!::-
January 5, 2003
Proposed FY04 Budget Calendar
January loth - Budget preparation packets passed out to Department Heads
January 13lh - Begin planning meetings with employees. to get their input and ideas for budget requests
and Action. Plans. Each Department Head (or person responsible for preparing the
department's budget) will contact Sherry and ask her how "you" can make it easy for
her to make your department's current year personnel cost estimates. The same holds
true if you need help from Donna in preparing job descriptions, proposed salaries, etc.
for proposed new positions. The Town Manager will be happy to meet with
department heads and their staffs to review preparation requirements, if requested.
February 1 st - Finance Director prepares Information Packets for Non-Profit Agencies, so they can
prepare funding requests to the Town.
February 12th - Meeting to share information about each department's preliminary Action Plans, so as to
maximize coordination between departmental operations (9:00 a.m.). Department heads
bring a summary of their FY04 Action Plans to share with the other departments.
Department heads will vote to determine who has the most effective and helpful
summary. The winner gets treated to dinner at the Outback with the Town Manager.
March 7lh - All budget requests and Action Plans due to the Town Manager by 5:00 p.m.
March Ith - Budget meetings with the Town Manager & Finance Director (Town Barn)
· Motor Pool- 8:00 to 8:30
· Fire Inspections/Code Enforcement - 8:30 to 9:00
· Planning - 9:00 to 9:45
· Public Works/Safety - 10:00 to 11 :30
· Police - 1 :00 to 3 :00
· Utilities - 3:00 to 5:00
· Finance/Administration - 5:00 to 6:00
Non-Profit Agencies Make Requests to the Board - 7: 30 p.m. (Town Barn)
Proposed Budget Delivered to the Board
Budget Presented to the Board at Regular Meeting
First Budget Workshop (General Fund) - 7:30 p.m. (Town Barn)
Public Hearing/Second Budget Workshop (Water/Sewer Fund) - 7:30 p.m. (Town Barn)
Third Budget Workshop (ifnecessary) - 7:30 p.m. (Town Barn)
Board Considers Adoption of FY04 Budget & FY04-06 Financial Plan
Back-up Budget Adoption date if additional time is needed for deliberation.
End of the Year Budget Amendments - 8:30 a.m. in the Police Dept. Training Room
.
March 27th -
~
May 2nd_
May Ith -
May 15th_
May 19th_
May 27lh _
June 9th -
June 23rd _
June 27th -
101 East Orange Street · P.D. Box 429 . Hillsborough, North Carolina 27278
919-732.1270. Fax 919.644-2390