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Home My Public Portal AboutMinutes_City Council Meeting_04162019CITY COUNCIL REGULAR MEETING IONA COMMUNITY CENTER APRIL 16, 2019 — 7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Kathy McNamara, Council Member Peter Wadsworth, City Attorney Andrew Rawlings, Public Works Director Zech Prouse, Chief of Police Karl Bowcutt, Treasurer Amy Sullivan and City Clerk Keri West. ABSENT: None. VISITORS: Chad Hansen, Gary and Mary French. Mayor Gubler welcomed everyone and Clerk West led the Pledge of Allegiance. A roll call was taken to open the meeting. CONSENT AGENDA: City Council Work Meeting and City Council Meeting Minutes of March 16, 2019 were reviewed. Special City Council Meeting Minutes of March 20, 2019 were reviewed. Council reviewed the finance reports for the period ending March 31, 2019 (50% of the fiscal year elapsed). The City had $703,116.13 in the bank and routine bills had been paid, "Exhibit A". Mayor Gubler entertained a motion. Council President Geray made a motion to approve the consent agenda as presented. Council Member Thompson seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: Public Hearing- Kirt Schwieder Rezone Application, Located at 4949 E. Iona Road and the parcel directly to the east; Rezone from (R-1) to (A) — Mayor Gubler stated the City has been working with Mr. Schwieder to get his property re -zoned appropriately. Mayor Gubler asked if the Agricultural Zone allows for a residential home to be on the property. Director Prouse confirmed it does allow a residence. Director Prouse did express concern over the existing structures on Mr. Schwieder's property. The Agricultural Zone specifically states only agricultural buildings fewer than 120 square feet are permitted. Director Prouse continued by saying the re -zone cannot be approved tonight because the buildings are considered non- conforming. Attorney Rawlings confirmed. Mayor Gubler opened the Public Hearing portion of the meeting. Mr. Gary French stated he is a neighbor to Mr. Schwieder and is concerned about Mr. Schwieder driving his trucks and tractors on the dead end road near the French's home. He stated this is breaking up the road and causing damage. Director Prouse stated he has investigated and would like to recommend a stipulation that all egress on his property be taken off of Iona Road and nothing off the north corner of the property. Mayor Gubler stated his concern that Mr. Schwieder is not in attendance tonight to discuss the City Council's concerns. Mayor Gubler stated the City Council may approve the application with conditions. Attorney Rawlings stated if the Council is going to impose conditions on the application, Mr. Schwieder should be here to discuss them. Council Member 1 McNamara stated citizens at the Planning & Zoning Meeting expressed concern over the types of chemicals Mr. Schwieder is using on his property. Mayor Gubler stated Mr. Schwieder is required by law to have the license to use whatever chemicals he needs for his business. He needs to be compliant with the law and the City is not the arbitrator on that matter. Council President Geray stated that would be a concern for DEQ to address. Council Member Wadsworth expressed concern over chemicals allowed in an R-1 Zone, and allowing even more chemicals if the property is re -zoned to Agricultural. Mayor Gubler stated the City can make changes to the Code to address this issue, if they deem necessary. Director Prouse stated Section 11-11-5 of the Iona City Code does discuss hazardous materials. Regarding the road issue, Mayor Gubler stated his desire to have Mr. Schwieder come in for the next meeting and the City Council grant him conditional approval for the re -zone, if Mr. Schwieder agrees not to use the access road behind his house. Council President Geray stated his concern with this, stating the two issues are not related. Council President Geray continued by saying the buildings on the property disqualify it from being in the A-1 Zone. He mentioned approving the application acknowledging the non- conforming use. Attorney Rawlings stated he does not suggest the Council approve an application with a known non -conforming use. A conditional use or variance for the existing buildings would be a better option. Director Prouse stated in Section 11-11-6 of the City Code it states that in the Agricultural Zone, buildings do not require a building permit and can be larger than 200 square feet. Director Prouse suggested that Mr. Schwieder looks at the Residential Agricultural Zone because it may be a better fit than Agricultural. Mayor Gubler entertained a motion. Council President Geray made a motion to table the discussion to the next regular meeting to allow Attorney Rawlings to do his research and give guidance to the City Council. Motion seconded by Council Member Thompson. All in favor. Motion carried. Public Hearing- Amend Ordinance No. 222-08-18, the Appropriations Ordinance for the 2018/2019 Fiscal Year, Appropriating Additional Monies that are to be Received by the City of Iona in the sum of $243,724.68 — Mayor Gubler stated we received the LHTAC grant for the Denning Avenue Biking/Walking Path, in the amount of $125,550. The Council also approved to use $40,000 from Capital Improvements and Maintenance to complete the project. He continued by saying we have also received money from ICRMP for the roof replacements. Mayor Gubler also stated we are anticipating $15,000 in donations for Iona Days, rather than the $5,000 that was previously budgeted. For all of these reasons, the Mayor is requesting to open the budget. Director Prouse stated the lowest bid they received for the walking path project was $183,833.00, which is substantially higher than anticipated. Mayor Gubler stated, if the Council wants to complete the project in its entirety, we would need to use additional money from reserves. Director Prouse stated there is another $16,000 coming from ICRMP to cover the cost of the roof replacements that we have not received. Mayor Gubler suggested approving this budget and opening it again when the exact amount from ICRMP is known. Mayor Gubler entertained a motion. Council President Geray made a motion to approve an Ordinance in the City of Iona, Idaho amending Ordinance No. 222-08-18, the Appropriations Ordinance for the Fiscal Year beginning October 1, 2018 and ending September 30, 2019, appropriating additional monies that are to be received by the City of Iona, Idaho, in the sum of $243,724.68, and providing an effective date. Council President Geray also moved to dispense 2 with the rule of reading the proposed ordinance in full and on three separate occasions. Motion seconded by Council Member Wadsworth. The motion was passed by a roll call vote. Council Member Wadsworth: Yes Council President Geray: Yes Council Member Thompson: Yes Council Member McNamara: Yes New Business License Application- Tuck It Away Storage — Mr. Chad Hansen stated he has purchased the storage unit business in Iona. He already owns a storage unit business in the Idaho Falls area and is now seeking a business license in Iona for his newly purchased business. He also stated he would like to have the same name for both businesses. Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to approve the business license for Chad Hansen and Tuck It Away Storage, to allow him to change that business name. Motion seconded by Council Member McNamara. All in favor. Motion carried. Review & Approve Bids for Denning Avenue Biking/Walking Path Project — Director Prouse stated the lowest bid received was $183,833.00, submitted by H&K. He further stated there are options to scale back the scope of work to reduce cost. However, for safety and maintenance, his recommendation is to complete the project in full at this time. Mayor Gubler agreed to complete the project in its entirety this year. Clerk West stated the school district has offered to do some extra things for the project, such as moving the gate and crosswalk. She also stated the school district made that agreement under the assumption the full project would be completed. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the bid from H&K in the amount of $183,833.00. Motion seconded by Council Member McNamara. All in favor. Motion carried. Review & Approve Bids for Water Tank Project — Mayor Gubler referenced the packet materials sent by Forsgren Engineers and stated Dome Technologies came in as the apparent lowest bidder, of the two companies that bid on the project. The amount of the bid was $949,000, which is about $.81/gallon for the tank, plus the site work expense. Mayor Gubler continued and said this bid is under budget. He also stated with our three additional requests made, there was no scenario where the lowest bidder changed. Mayor Gubler discussed the status of the overall budget for the entire water tank project, stating the well house is the only item left to bid. Mayor Gubler stated he believes there will be enough money left over if they want to increase the capacity of the tank. However, he does not think that is necessary. Council President Geray stated the option of saving some of the money and increasing the tank capacity a minimum amount. Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to approve the base bid to Dome Technologies in the amount of $949,000. Motion seconded by Council Member McNamara. All in favor. Motion carried. STAFF REPORTS: Clerk West stated the City has been awarded the $300 grant for Arbor Day to plant a tree in the park. She also stated the AIC District Meeting will be Tuesday, April 23rd from 9am-3pm. 3 Director Prouse stated he finished the street sweeping project. He also stated this year he rented the equipment and performed the sweeping himself, rather than contracting with another company to do it. This difference saved the City over $3,000. Chief Bowcutt asked the Council if he could move money from his Training Budget to his General Budget. Training has been completed for this budget cycle and additional general expenses have come up. A11 Council Members agreed. Treasurer Sullivan reminded the Council of the Easter Egg Hunt to be held on Saturday, April 20th. She is requesting any volunteers to be at the Iona City Building at 8:45 a.m. Council Member McNamara stated the Historical Museum has requested the City mows the grass at their building, when doing other mowing in the City. Director Prouse agreed. Council Member McNamara also stated the Historical Museum is having a grand opening on May 24, 2019. Council President Geray, Council Member Wadsworth and Council Member Thompson all stated nothing to report. SUGGESTED AGENDA ITEMS: No items presented. Meeting Adjourned at 8:34 p.m. COUNCIL APPROVED: May 21st, 2019 ATTEST: Keri West, ity Clerk Dan Gu ll5 er, Ma or 4 City of lona Check Register - lona Page: 1 Check Issue Dates: 4/1/2019 - 4/30/2019 May 08, 2019 09:44AM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 04/19 04/08/2019 16697 04/19 04/08/2019 16698 04/19 04/09/2019 16699 04/19 04/15/2019 16710 04/19 04/15/2019 16711 04/19 04/15/2019 16712 04/19 04/15/2019 16713 04/19 04/15/2019 16714 04/19 04/15/2019 16715 04/19 04/15/2019 16716 04/19 04/15/2019 16717 04/19 04/15/2019 16718 04/19 04/15/2019 16719 04/19 04/15/2019 16720 04/19 04/15/2019 16721 04/19 04/15/2019 16722 04/19 04/15/2019 16723 04/19 04/15/2019 16724 04/19 04/15/2019 16725 04/19 04/15/2019 16726 04/19 04/15/2019 16727 04/19 04/15/2019 16728 04/19 04/17/2019 16729 04/19 04/17/2019 16730 04/19 04/19/2019 16731 04/19 04/22/2019 16732 04/19 04/22/2019 16733 04/19 04/22/2019 16734 04/19 04/23/2019 16735 04/19 04/23/2019 16741 04/19 04/23/2019 16742 04/19 04/23/2019 16743 04/19 04/23/2019 16744 04/19 04/23/2019 16745 04/19 04/23/2019 16746 04/19 04/23/2019 16747 04/19 04/23/2019 16748 04/19 04/23/2019 16749 04/19 04/23/2019 16750 04/19 04/23/2019 16751 04/19 04/23/2019 16752 04/19 04/23/2019 16753 04/19 04/30/2019 16758 04/19 04/30/2019 16759 04/19 04/30/2019 16760 04/19 04/30/2019 16761 04/19 04/30/2019 16762 04/19 04/30/2019 16763 04/19 04/30/2019 16764 Grand Totals: Summary by General Ledger Account Number ALLEN ELDRIDGE GREG MCBRIDE KIRT SCHWIEDER ALPINE HEATING & AIR CONDITIONING AMERICAN CONSTRUCTION SUPPLY & REN BMC WEST LLC BONNEVILLE CO. SOLID WASTE C & L PRINTING CITY OF IDAHO FALLS TREASURER OFFICE ICRMP INTERMOUNTAIN GAS CO. JENNIFER POWELL NETBACK, LLC NORCO, INC. PORTER'S OFFICE PRODUCTS POST REGISTER fllr pub l;slhu 4- PRO RENTAL & SALES, INC. J PSI ENVIRONMENTAL UNIFORMS 2 GEAR VERIZON WIRELESS WATER DISTRICT 120 SIGNATURE PARTY & EVENT GRAND TETON COUNCIL DALE SAYLES LARIE ELLIOTT ALLEN ELDRIDGE BRENT PURCELL GREG MCBRIDE ROCKY MTN. POWER AAA SEWER SERVICE BLACKFOOT CABLE ONE CHEMSEARCH CONRAD & BISCHOFF INC. Futl HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. HOME DEPOT CREDIT SERVICES LAWNTECH MEL'S LOCK & KEY METROQUIP, INC. NORTHGATE VETERINARY HOSPITAL ROCKY MTN. POWER WEX BANK SLADE ROOFING C-A-L-RANCH STORES ERIKS NORTH AMERICA, INC. FALLS PLUMBING SUPPLY, INC. IDAHO FALLS AUTO WORKS LLC STATE INSURANCE FUND TETON MICROBIOLOGY LAB Building inspections Mechanical Inspections Reimburse partial zoning applicati Preventive Maint. service Level c. d -t oo t 5 Concrete mix and 4X4X8's County Dump refuse Baseball Flyers printed Qtrly Animal Shelter Participation Liability Insurance Natural gas -heating Reimburse water credit on acct. Office PC's backup Oxygen 40 tik Office supplies PH -Amending Budget 36" Walk behind broom Garbage pick up Police equipment Cell phones Annual Water Assessment lona Day 2019 USA FLAG 5X8 Reimburse credit -Water acct. lona Day Chair reimbursements Building inspections Electrical Inspections pay Mechanical Inspections St. Lights -Freedom Field Estates Pumped Park Bathroom Telephones Internet Boiler water treatment program City Attorney Fees Shop misc. Park Lawn Service Duplicate keys made Street Sweeper Rental Emergency Vet services -Piro K-9 Street Lights -Ali P o W a_P Police -Fuel Shop Bldgs. remaining balance Maintenance materials Sm. Shop tank Pipe nipple - � 14' 5 2015 Chevy Truck AC serviced Workmen's Comp. Policy Water tests go 132- odive l/ los f t /h)4 us -f--brsair/ Ccdy, 104720 1,500.00 104720 120.00 104790 50.00 514710 99.00 104710 175.00 104710 40.11 104710 30.00 104950 175.00 104710 1,949.25 514170 4,430.00 514175 664.70 011075 18.00 104150 75.00 104710 72.01 104150 865.76 104155 393.60 104710 149.94 104710 106.22 104690 229.02 104960 439.47 514710 69.94 104770 630.00 104710 72.99 011075 11.00 104770 1,500.00 M 104720 500.00 104720 630.00 104720 588.72 104820 10,625.00 104710 290.00 104150 221.08 514150 219.77 514710 204.17 514150 2,731.84 514160 1,400.00 104710 111.47 104710 1,332.00 104710 135.00 104710 3,554.00 104690 367.99 104175 2,258.50 104690 339.40 104820 16, 001.02 104710 399.05 104710 174.67 104710 36.26 104690 89.99 514170 7,051.00 514710 125.00 63,251.94 M = Manual Check, V = Void Check City of Iona Check Register - Iona Check Issue Dates: 4/1/2019 - 4/30/2019 Page: 2 May 08, 2019 09:44AM GL Account Debit Credit Proof Grand Totals: 01-1075 29.00 .00 29.00 01-2010 .00 29.00- 29.00- 10-2010 .00 56,763.70- 56,763.70- 10-41-50 691.76 .00 691.76 10-41-55 268.80 .00 268.80 10-41-60 840.00 .00 840.00 10-41-70 5,814.64 .00 5,814.64 10-41-75 1,581.35 .00 1,581.35 10-46-90 2,352.30 .00 2,352.30 10-47-10 10, 712.22 .00 10, 712.22 10-47-20 4,562.50 .00 4,562.50 10-47-70 2,130.00 .00 2,130.00 10-47-90 50.00 .00 50.00 10-48-20 26,626.02 .00 26,626.02 10-49-50 175.00 .00 175.00 10-49-60 959.11 .00 959.11 51-2010 .00 6,459.24- 6,459.24- 51-41-50 966.93 .00 966.93 51-41-60 560.00 .00 560.00 51-41-70 2,493.41 .00 2,493.41 51-41-7 5 1,341.85 .00 1,341.85 51-47-10 1,097.05 .00 1,097.05 63,251.94 63,251.94- .00 Dated: /1?.-1/ e e2// Mayor: r City Council: Gai`/ -5 Jw .X!c? 141-dflor7/7 S l �l M = Manual Check, V = Void Check