HomeMy Public PortalAbout2013-31 Approving an agreement with the School Board of MDC re MASTRESOLUTION NO. 2013-31
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING A
JOINT USE AGREEMENT, IN SUBSTANTIALLY THE FORM
ATTACHED AS EXHIBIT "A," WITH THE SCHOOL BOARD
OF MIAMI-DADE COUNTY FOR THE MARITIME SCIENCE
AND TECHNOLOGY ACADEMY (MAST) PROPERTY
LOCATED AT 3979 RICKENBACKER CAUSEWAY;
PROVIDING FOR AUTHORIZATION; PROVIDING FOR
IMPLEMENTATION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,the Village of Key Biscayne (the "Village") and the School Board of Miami -
Dade County (the "School Board") entered into an Interlocal Agreement, dated July 3, 2012,
establishing a funding and cost -sharing collaboration to build a grade 6-12 educational facility and
recreational fields at the Maritime Science and Technology (MAST) Academy campus located at
3979 Rickenbacker Causeway, and to undertake physical improvements at the Key Biscayne K-8
Center (the "Interlocal Agreement"); and
WHEREAS, pursuant to the Interlocal Agreement, the parties agreed to enter into a joint use
agreement for the shared use, maintenance and operation of the recreational fields to be constructed
by the Board on the MAST Academy campus; and
WHEREAS, as such, the Village Council desires to enter into the joint use agreement in
substantially the form attached as Exhibit "A" (the "Joint Use Agreement"); and
WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare
of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. Each of the above stated recitals are hereby adopted,
confirmed and incorporated herein.
Section 2. Agreement Approved. The Village Council hereby approves the Joint Use
Agreement with the School Board in substantially the form attached as Exhibit "A."
Section 3. Village Manager Authorized. The Village Manager is hereby authorized
to execute the Joint Use Agreement in substantially the form attached as Exhibit "A" subject to
approval as to form, content, and legal sufficiency by the Village Attorney.
Section 4. Implementation. The Village Manager is hereby authorized to take any and
all necessary action to implement the purposes of this Resolution.
Section 5. Effective Date. This Resolution shall be effective immediately upon
adoption.
PASSED AND ADOPTED this 3rd day of September , 2013.
ATT
1"7%.
CONCHITA H. ALVAREZ, MMC, VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENC
VILLAGE ATTORN
YO ' FRANKL H. CAPLAN
Y9
giving our students the world
Superintendent of Schools
Alberto M Carvalho
Certified Mail
Return Receipt Requested
7011 0470 0001 3175 7282
September 27, 2013
Mr. Todd Hofferberth, Director
Parks & Recreation Department
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, FL 33149
Miami -Dade County School Board
Perla Tabares Hantman, Chair
Dr. Martin Karp, Vice Chair
Dr. Dorothy Bendross-Mindingall
Susie V. Castillo
Carlos L. Curbelo
Dr. Lawrence S. Feldman
Dr. Wilbert "Tee" Holloway
Dr. Marta Perez
Raquel A Regalado
Re: Joint Use Agreement between The School Board of Miami -Dade County, Florida
and the Village of Key Biscayne for use of the recreational fields at MAST
Academy, located at 3979 Rickenbacker Causeway, Key Biscayne
Dear Mr. Hofferberth:
am pleased to enclosed one (1) fully executed original of the Joint Use Agreement between
the School Board and the Village of Key Biscayne.
If you have any questions or require additional information, please contact our office at 305
995-7285. Thank you.
Sincerely,
MCA:scj
M191
Attachments
cc: Ms. Ana Rijo-Conde
Mr. Michael A. Levine
Marta CiI-Alvarado
Coordinator 111
Facilities Planning, Design and Sustainability
Ana Rijo-Conde. AICP, Eco-Sustainability Officer• 1450 N.E 2nd Ave • Suite 525 • Miami, FL 33132
305-995-7285 • 305-995-4760 (FAX) • arijo@dadeschools net
EXH I BIT "A"
JOINT USE AGREEMENT
This Joint Use Agreement ("Agreement") is entered into on September v: , 2013 by the
VILLAGE OF KEY BISCAYNE, a municipal corporation ("Village" or "Key Biscayne") and
THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, a body corporate and
politic existing under the laws of the State of Florida ("Board"). The Village and Board are
sometimes referred to in this Agreement individually as "Party" and collectively as the
"Parties."
RECITALS
The Board is the owner of a parcel of real property located at 3979 Rickenbacker
Causeway, Miami -Dade County, Florida with Folio Number 30-4217-000-0100 (the "Site")
upon which is located the Board -owned Maritime Science and Technology Academy ("MAST
Academy"), a public high school operated by the Board.
The Board and the Village have entered into an Interlocal Agreement dated July 16,
2012. and a First Amendment to Interlocal Agreement dated July 2, 2013 (collectively,
"Interlocal Agreement" or "ILA"), to establish a funding and cost -sharing collaboration to
build a grade 6-12 educational facility ("Grade 6-12 Educational Facility") and recreational
fields at the MAST Academy campus, and to undertake physical improvements at the Key
Biscayne K-8 Center. Sections 3.B and 8 of the ILA provide for the Village and Board to enter
into a Joint Use Agreement for the shared use, maintenance and operation of the recreational
fields to be constructed by the Board.
The Board and Village are entering into this Agreement as required by the ILA.
AGREEMENT
In consideration of the sum of Ten Dollars ($10.00) and the mutual covenants and
agreements set forth in the ILA and this Agreement, and for other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged by the Parties, the
Parties agree as follows:
1. Defined Terms.
1 .1. Agreement. This Agreement, together with all exhibits, amendments and
modifications hereto.
1.2. Applicable Law. All municipal, state and federal laws, statutes,
ordinances, rules, and regulations applicable to a specified use or action, including, without
limitation, Board Policies, the Florida Building Code, the Americans with Disabilities Act and
the Jessica Lunsford Act, as they all may be amended from time to time..
1.3. Board. The School Board of Miami -Dade County, Florida.
1.4. Board Calendar. The Miami -Dade County Public Schools calendar for
Elementary and Secondary Schools as adopted on an annual basis by the Board.
1.5. Board Event. As defined in Section 7.
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1.6. Board Representative. The Principal of MAST Academy or another
individual designated by the Board to represent the Board in the daily operations of the Facilities
as required by this Agreement.
1.7. Business Day. Any day other than Saturdays, Sundays and legal holidays
recognized by the federal government.
1.8. CO. A certificate of occupancy or equivalent approval from the
governmental agency having jurisdiction to allow occupancy and use of the Facilities, or any
portion thereof.
1.9. Commencement Date. The later of (i) the Effective Date, or (ii)
September 1, 2013.
1.10. Concession Building. The building to be constructed by the Board on the
Site containing a Concession Stand, Storage Room, and bathrooms, as set forth in the ILA.
1.11. Concession Stand. The portion of the Concession Building designated
for the preparation and sale of refreshments and other items, together with the covered area to be
located adjacent to the Concession Stand.
1.12. Day. A calendar day, unless otherwise provided.
1.13. Default. As defined in Section 23.
1.14. Defaulting Party. As defined in Section 23.
1.15. Effective Date. The date that this Agreement is fully executed by all
Parties to this Agreement.
1.16. Environmental Law. As defined in Section 20.
1.17. Facilities. Collectively, the Phase 1 Improvements, the Phase 2
Improvements, and the Green Space, if any, surrounding them.
1.18. Grade 6-12 Educational Facility. A building to be constructed on the
Site to house a school consisting of grades 6 through 12.
1.19. Green Space. Any landscaped or grassed areas surrounding the Playing
Fields, Concession Building, and Parking Areas which are not designated for athletic use.
1.20. Hazardous Materials. As defined in Section 20.
1.21. ILA. Collectively, the Interlocal Agreement between the Village and the
Board dated July 16, 2012; a First Amendment to Interlocal Agreement dated July 2, 2013; and
any subsequent amendments adopted by the Parties.
1.22. Lighting. The field lights which have been purchased and installed on the
Site by the Board for use by the Parties
1.23. Maintenance. Collectively, the maintenance, repair and replacement of
any of the Facilities on the Site.
1.24. Non -Defaulting Party. As defined in Section 23.
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1.25. Non -School Day. Any day that is not a School Day. Non -School Days
include Teacher Work Days and days when school is cancelled because of weather or other
events.
1.26. Non -School Hours. The hours of 5:30 p.m. through 11:00 p.m. on School
Days, and the hours of 8:00 a.m. through 11:00 p.m. on Non -School Days.
1.27. Parties. Collectively, the parties to this Agreement.
1.28. Party. Either party to this Agreement.
1.29. Permanent Parking Areas. The parking areas shown on the Site Plan.
1.30. Phase 1 Improvements. The Playing Fields, Lighting, Scoreboard,
dugout shelter, portable bleachers, benches, outdoor water fountains, fencing, signage,
landscaping, and temporary parking facilities.
1.31. Phase 2 Improvements. The Concession Building, expansion of the
Playing Fields, Permanent Parking Areas, and a lightning detector system.
1.32. Playing Fields. All fields developed within the Site as part of the Phase 1
Improvements and Phase 2 Improvements for use for soccer, baseball, field hockey, football,
lacrosse, or any other field sport.
1.33. Portable Units. The portable units currently placed adjacent to the
Facilities, including those housing the Transitional Toilets.
1.34. Project. The construction or installation (as applicable) by the Board of
the Phase 1 Improvements, Phase 2 Improvements and the Grade 6-12 Educational Facility at the
MAST Academy Campus, and renovations at the existing Key Biscayne K-8 facility, as
contemplated by the ILA.
1.35. School Day. Any day that the public schools of Miami -Dade County are
in session for attendance by students.
1.36. School Hours. The hours of 7:00 a.m. to 5:30 p.m. Monday through
Friday.
1.37. School Buildings. The classroom buildings existing or to be constructed
on the Site for use as Schools.
1.38. Schools. Collectively, MAST Academy and any other public schools
which now or hereafter operate on the Site.
1.39. Scoreboard. An electronic scoreboard with two separate remote control
devices for use of the Scoreboard.
1.40. Site. The real property located at 3979 Rickenbacker Causeway, Miami -
Dade County, Florida with Folio Number 30-4217-000-0100.
1.41. Site Plan. The Architectural Site Plan for the Site prepared by C3TS, Job
Number 00409-053 dated February 21, 2013, together with the Current Project Site Plan and the
Future Expansion Site Plan, and all subsequent revisions approved by the Board and the Village.
A copy of the Site Plan (3 pages) is attached as Exhibit A to this Agreement.
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35S626906 v6
1.42. Storage Room. The room in the Concession Building containing two
separate secured areas designated for storage of equipment and materials.
1.43. Teacher Work Days. Days designated as Teacher Work Days on the
Board Calendar.
1.44. Temporary Restrooms. As defined in Section 10.
1.45. Transitional Toilets. The existing temporary restroom facilities located
within the Board's portable units at the Site bearing FISH Numbers 502 and 504, consisting of
one female single unit restroom and one male single unit restroom.
1.46. Village Event. As defined in Section 7.
1.47. Village Representative. The Village Manager or another individual
designated by the Village to represent the Village as required by this Agreement.
2. Term of Agreement. The initial term of this Agreement will be 30 years,
beginning on the Commencement Date, and will automatically renew for two additional terms of
10 years each unless the Village elects not to renew by sending written notice to the Board not
less than 60 days prior to the end of the initial term or the renewal term then in effect.
2.1. Cancellation by Board. Subject to the applicable provisions of this
Agreement, the Board may cancel this Agreement at any time during the initial term or any
renewal thereof, if and only if the Village is in Default of any of the terms and conditions of this
Agreement and the Default is not cured within the applicable time frame, as provided for in
Section 23 of the Agreement.
2.2. Cancellation by Village. The Village shall have the right to cancel this
Agreement without cause or penalty by giving the Board written notice at least one (1) year prior
to the effective date of said cancellation.
3. Ownership of Site. The Board will continue to be the owner of the Site at all
times during the term of the Agreement. References in the Agreement to the Site will mean the
larger parcel of land upon which the Schools and the Facilities are located.
4. Applicable Law. The performance by each Party of its duties and obligations
under this Agreement, and the construction, use and operation of all Facilities described in this
Agreement, shall comply in all respects with Applicable Law.
5. Construction of Facilities. Pursuant to the ILA, the Board has agreed to
construct the Facilities as part of the Project. The Parties acknowledge and agree that the
Facilities shall be completed in two phases, the Phase 1 Improvements and the Phase 2
Improvements. The Phase 1 Improvements have been completed prior to the Effective Date.
The Phase 2 Improvements will not be completed until after the Grade 6-12 Educational Facility
is completed and ready for occupancy.
5.1. Village Input on Phase 2 Improvements. Because the Phase 2
Improvements have not yet been constructed or purchased, the Board agrees to provide the
Village with an opportunity to review and comment upon proposed design documents and plans
prior to finalization of the Phase 2 Improvements. Upon request of the Village, the Board agrees
to provide to the Village Representative one (1) set of copies of all such documentation and to
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include the Village Representative in all decisions and on all selection committees pertaining to
the Phase 2 Improvements.
5.2. Additional Improvements or Alterations. Subsequent to completion of
the Facilities, the Board may make additional improvements or alterations to the portion of the
Site jointly used by the Parties, subject to the prior written approval of the Village, which
approval shall not be unreasonably withheld. Prior to initiating any additional improvements, the
Parties shall first assign responsibility for maintenance, utility charges, damage and destruction,
and this Agreement shall be modified, if necessary, to reflect these responsibilities for the
proposed additional improvements.
6. Use of Facilities During Construction.
6.1. Completed Facilities. The Parties acknowledge and agree that the Board
will construct the Facilities in two phases over a period of time as more particularly set forth in
the ILA and Section 4 of this Agreement, and that the Parties may use only those Facilities that
have been completed and for which a CO has been issued.
6.2. Use During Construction. The Village acknowledges that there will be
ongoing construction within the Site until all phases of construction at the Site are complete. To the
extent that there are ongoing construction activities at the Site after portions of the Facilities are
completed and available for use, the Board agrees to implement all necessary safety procedures
and precautions and secure all construction areas by appropriate construction fencing to assure the
safety of students, staff, visitors, invitees and the public at all times during construction. The
Village agrees to maintain all such safety procedures and precautions in place during Non -School
Hours, and shall supervise the use of the Facilities, the Transitional Toilets, and the Temporary
Restrooms to assure the safety of the community during Non -School Hours.
6.3. Status of Playing Fields Prior to Completion of Phase 2. The Parties
acknowledge that the Playing Fields existing after the completion of the Phase 1 Improvements will
not be regulation size fields for certain high school sports. It is anticipated that upon completion of
the Phase 2 Improvements, including the expansion of the Playing Fields, the Playing Fields will
meet the requirements for certain high school sports, with the exception of baseball.
7. Days and Hours of Use.
7.1. Use During School Hours. During School Hours, the Board will have the
exclusive right to use the Facilities, in accordance with Board rules and regulations then in
effect. If the Village wishes to use the Facilities during School Hours for a Village Event, the
Village must request said use through the Board Representative either by telephone, email, or
other communication with a minimum of seventy-two (72) hours of advance notice. The
Board's approval of such requests shall not be unreasonably withheld, as long as the Village's
requested use does not conflict with the Board's operations or previously scheduled activities at
the Facilities.
7.2. Use During Non -School Hours. During Non -School Hours, the Village
will have the exclusive right to use the Facilities and to allow the Facilities to be used by the
general public in accordance with Village rules and regulations applicable to Village parks,
subject to this Agreement. If the Board wishes to use the Facilities during Non -School Hours for
a Board Event, the Board must request said use through the Village Representative either by
telephone, email, or other communication with a minimum of seventy-two (72) hours of advance
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notice. The Village's approval of such requests shall not be unreasonably withheld, as long as
the Board's requested use does not conflict with the Village's operations or previously scheduled
activities at the Facilities
7.3. Prompt Access by the Village. The Board acknowledges that the Village
intends to use the Facilities for scheduled athletic events and other activities that must start on
time. The Board will be responsible for making sure that Board employees and students have
vacated all Facilities promptly at the end of School Hours (i.e., 5:30 p.m.) on all School Days.
7.4. Prompt Access by the Board. The Village acknowledges that the Board
requires use of the Facilities for students each School Day beginning at 7:00 am. The Village
will be responsible for making sure that the Facilities are vacated promptly at the end of Non -
School Hours (i.e., 11:00 p.m.) every night, but shall not be responsible for Board access the next
School Day.
7.5. Teacher Workdays. Teacher Workdays are Non -School Days when
teachers and administrators are required to be in school. The Board and Village agree that the
Village will be entitled to use the Facilities in accordance with this Agreement on Teacher
Workdays, subject to the right of teachers and other Board employees to use the temporary or
Permanent Parking Areas during the Teacher Workdays.
8. Use of Facilities Generally.
8.1. Use During School Hours. During School Hours, the Board will have the
right to use the Facilities for all purposes permitted by Applicable Law. The Board will have the
right to contract with third parties who wish to use the Facilities during School Hours for school
events, private events or for events open to the public with or without payment of an entrance or
access fee. Any contracts or use agreements between the Board and third parties will comply
with Applicable Law. The Board shall be entitled to all fees which it may charge for use of the
Facilities by third parties during School Hours.
8.2. Use During Non -School Hours. During Non -School Hours, the Village
will have the right to use the Facilities for all purposes permitted by Applicable Law, and to
make the Facilities available for use by the general public. The Village shall provide proper
supervision of the Facilities and keep the Facilities safe and secure during Non -School Hours.
8.3. Use by Third Parties During Non -School Hours. The Village will have
the right to contract with third parties who wish to use the Facilities during Non -School Hours
for private events or for events open to the public with or without payment of an entrance or
access fee. Any contracts or use agreements between the Village and third parties will comply
with Applicable Law. If the Village allows the Facilities to be used by third parties during Non -
School Hours, the Village will be responsible for all maintenance, clean-up, risk management
and supervision of the Facilities as if the Village itself were utilizing the Facilities. The Village
shall require any third party user to provide liability insurance, naming both the Village and the
Board as additional insureds, in accordance with applicable Board rules and regulations. The
Village shall provide the Board with a copy of the third party user's certificate of insurance prior
to the third party's use of the Facilities. The Village will be entitled to all fees which it may
charge for use of the Facilities by third parties during Non -School Hours, according to the fee
schedule for comparable Village park facilities
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8.4. Limitations on Use. Neither the Board nor the Village will permit any
activities on the Site that might have the potential to damage or to cause extraordinary wear on
any portion of the Facilities. In particular, the Parties acknowledge that the field turf to be
placed on the Playing Fields has a weight bearing limit, and that any vehicle or equipment
exceeding the weight limit may damage the field turf. Therefore, no structures, vehicles
(including helicopters), or other equipment will be permitted on the Playing Fields unless such
vehicles are approved by the field turf manufacturer for use on the field turf surface.
8.5. Field Striping. The Village will have the right to stripe the Playing Fields
with non -permanent paint or other materials as necessary.
8.6. Prohibited Uses. The following uses are prohibited on the Site during
Non -School Hours:
8.6.1. Sale, distribution, or use of alcohol and tobacco products;
8.6.2. Carnivals, fairs, exhibits, mechanical rides, midways, inflatables
(such as slides and bounce houses), rock walls, and similar kinds of activities;
8.6.3. Storage of construction or maintenance materials or equipment,
except as specifically permitted by this Agreement;
8.6.4. Storage or long-term parking of vehicles, except as specifically
permitted by this Agreement.
8.7. Compliance with Tax -Exempt Bond Requirements. The Parties
acknowledge that portions of the Facilities have been financed by the Board through its "School
District of Miami -Dade County General Obligation School Bonds, Series 2013 (the "Bonds"). If
for any reason the Board experiences any difficulty in fulfilling any compliance requirements
under the Bonds, including the tax-exempt status of interest thereon, the Parties shall meet to
address the problems and use good faith diligent efforts to resolve any issues and make
appropriate adjustments. The Village understands and agrees that such continuing compliance
may require the Board to request audit(s) of the uses by the Village of the Facilities, and of any
entity using the Facilities under the auspices of the Village. The Village agrees that it shall
comply and shall cause such other entities to comply with all limits regarding use of the
Facilities and will provide all related information requested by the Board which the Board deems
necessary in order to preserve the tax-exempt status of the financing of the Facilities.
9. Parking Areas.
9.1. Temporary Parking. Prior to completion of the Phase 2 Improvements,
the Parties shall use the designated temporary parking spaces during their respective periods of
use. Notwithstanding the foregoing, the Parties acknowledge and agree that the number of
temporary parking spaces may be reduced by the Board from time to time, at the Board's sole
discretion, to allow for construction of the Grade 6-12 Educational Facility and the Phase 2
Improvements.
9.2. Permanent Parking Area. Upon issuance of a CO for the Phase 2
Improvements, the Parties shall use the parking spaces constructed within the Permanent Parking
Area during their respective periods of use.
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9.3. Parking Issues. Each Party will be responsible for insuring that no cars
or other vehicles are parked anywhere other than in designated parking spaces during their
respective periods of use.
9.4. Maintenance of Parking Areas. The temporary and Permanent Parking
Areas shall be maintained by the Village as set forth in the Maintenance section of this
Agreement.
9.5. Use of Parking Areas by MAST Academy. The Parties agree that MAST
Academy staff or visitor vehicles which are parked within the temporary parking area or
Permanent Parking Area at the end of School Hours may remain parked in those locations during
the Village's period of use without charge or penalty.
9.6. Towing. Except as provided under Section 9.5 of this Agreement, the
Parties agree that they may remove all unauthorized vehicles stationed in the temporary parking
area or Permanent Parking Area at the start of such Party's period of use. The Parties shall
remove such vehicles using all lawful means, and may post signs to facilitate same, in
accordance with Section 15.1 and Applicable Law.
10. Restroom Facilities
10.1. Transitional Toilets. Village and Board acknowledge that it is essential
that there be restrooms available for use by the public during Non -School Hours. Restrooms will
be included in the Concession Building to be constructed by the Board in accordance with the
ILA, but the Concession Building is not scheduled to be constructed until after the Grade 6-12
Educational Facility is available for occupancy. The Parties agree that subsequent to completion
of Phase 1 Improvements, and in order to provide the Village with temporary restroom facilities
until construction of the Phase 2 Improvements commences, the Village shall have use of the
Transitional Toilets. The Board shall leave the Transitional Toilets in good, safe and clean
condition at the end of School Hours on School Days. The Village shall be responsible for
providing custodial and janitorial services and supplies to the Transitional Toilets during Non -
School Hours; for performing all maintenance, repair and upkeep of the Transitional Toilets
required during Non -School Hours; and for maintaining the Transitional Toilets in a good, safe,
and clean condition during Non -School Hours.
10.2. Removal of Board Portable Units. Prior to the commencement of
construction of the Phase 2 Improvements, the Board shall remove from the Site all of its Portable
Units, including the Portable Units housing the Transitional Toilets. The Board shall determine the
schedule for removal of the Portable Units in its sole discretion.
10.3. Village Installation of Temporary Restrooms. Concurrently with the
removal of the Transitional Toilets by the Board, the Village shall, at the Village's sole cost and
expense, install Temporary Restrooms sufficient to meet the Village's needs, in a location to be
mutually agreed upon by the Parties. The Village shall be responsible for all costs and expenses
related to the Temporary Restrooms, including, without limitation, installation, servicing and
removal fees. The Village shall be responsible for providing custodial and janitorial services and
supplies to the Temporary Restrooms; for performing all maintenance, repair and upkeep of the
Temporary Restrooms required during Non -School Hours; and for maintaining the Temporary
Restrooms in a good, safe, and clean condition. The Temporary Restrooms shall be solely for
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the use of the Village during Non -School Hours. The Temporary Restrooms will be kept locked
during School Hours, and will only be available for use by the Village during Non -School Hours.
10.4. Removal of Temporary Restrooms. The Parties agree that at such time as
a CO is issued for the Phase 2 Improvements, including the restrooms located within the Concession
Building, the Village shall, at its sole cost and expense, cause the Temporary Restrooms to be
removed from the Site, and shall restore the area where the Temporary Restrooms were located to
the same or better condition as existed prior to installation of same.
11. Lighting. The Board has previously installed Lighting for the Athletic Fields.
The Lighting has been installed for the exclusive use of the Village, as it will be daylight during
School Hours. The Board will have the right to use the Lighting during Board Events provided
that the Board deducts the cost of electricity consumed by the Board for Lighting during the
Board Events, as set forth below.
11.1. Meters. The Parties agree that the Lighting will be sub -metered, and that
the Village will be responsible for all Lighting utility charges except for those charges incurred
by the Board for Board Events. The Village agrees to pay all Lighting utility charges to the
Board, except the cost of electricity consumed by the Board for Lighting during Board Events, if
any, within 60 days after receipt from the Board of an invoice and back-up information for the
utility charge.
11.2. Board Use of Lighting. If the Board desires to use the Lighting during a
Board Event, the Board will be required to deduct the cost of electricity consumed by the Board
for Lighting during the Board Event from Lighting utility charges, calculated by dividing the
utility charge for the month in question by the number of hours the Lighting is in use that month,
and multiplying the hourly utility charge by the number of hours of the Board Event.
12. Use of Concession Building.
12.1. Concession Stand. The Concession Stand in the Concession Building
will include the following equipment: sink, refrigerator, counter space, and cabinets with locks.
Both the Board and the Village will be provided with separate secure space in the Concession
Stand that can be secured with a lock and key. Each Party will be required to leave the
Concession Stand in a clean condition on a daily basis at the end of their hours of use, and to
secure all personal property in their respective secured space. The Parties acknowledge and
agree that use of the Concession Stand or Concession Building may not violate any Applicable
Law, including the Florida Building Code and the National Fire Prevention Code. Subject to the
above, the Parties agree that cooking activities using small plug-in appliances (such as popcorn
makers, crockpots, hot dog makers, blenders, and the like) will be permitted as long as such
activities do not create a hazardous condition or generate waste that cannot be handled by the
existing trash receptacles or sewage system.
12.2. Storage Room. The Storage Room in the Concession Building may be
used by the Board and the Village for the storage of athletic equipment, Concession Stand
supplies, and other equipment and materials which may be required by the Board or the Village
in connection with their respective uses of the Facilities. Each Party will be allocated separate
secure space in the Storage Room of the Concession Building that can be secured with a lock and
key. Neither Party may store any items in the Storage Room which are flammable, poisonous, or
inherently dangerous or which violate any Applicable Law.
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12.3. Storage of Athletic Equipment. The Parties acknowledge that each of
them will have large pieces of athletic equipment, such as goal posts, soccer and lacrosse goals,
home plate cages, and the like, which items cannot be stored in the Storage Room. The Parties,
through their respective Representatives, will agree on a location at the Site to store and secure
their athletic equipment during their respective periods of non-use. The Board shall be
responsible for removing its athletic equipment from the Playing Fields and securing such
equipment in the agreed -upon location at the end of School Hours each Day, and the Village
shall be responsible for removing its athletic equipment from the Playing Fields and securing
such equipment in the agreed -upon location at the end of Non -School Hours each Day.
13. Maintenance of Facilities.
13.1. Maintenance in General. The Village will be responsible for the
Maintenance of all Facilities. Village agrees to maintain the Facilities to keep them in good,
clean, safe condition, and in compliance with Applicable Law. Maintenance of the Facilities
includes Maintenance of the following:
13.1.1. the artificial field turf to be used for the Playing Fields and any
permanent inlaid field striping;
13.1.2. all trees, grass, Green Space and other landscaping located
within the Facilities;
13.1.3. the irrigation system installed within the Facilities;
13.1.4. the fences and gates surrounding the perimeter of the Facilities
or located within the Facilities;
13.1.5. all other Phase 1 and Phase 2 Improvements.
13.2. Items Excluded from Village Maintenance Responsibility. The Village
is not responsible for Maintenance of any School Buildings, portable classrooms, or of any items
not specifically included in the Village's Maintenance responsibilities, unless such maintenance
is required due to the Village's actions or failure to act during the Village's period of use
13.3. Maintenance Costs to be Shared. The Board will be responsible for
50% of all Maintenance costs incurred by the Village, other than the cost of Maintenance of the
Lighting, which will be paid by the Village alone. The Village will provide to the Board on a
quarterly basis an invoice and any supporting documentation reasonably requested by the Board,
showing the Village's actual Maintenance costs during the preceding three-month period. The
Board will be required to pay the invoice within 60 days after receipt of the invoice and the back-
up information.
13.4. Scoreboard Maintenance. If the Board wishes to use the Scoreboard on
an occasional basis, the Board will be responsible for a prorated portion of the Scoreboard
Maintenance costs, based on the frequency of its usage. If the Board chooses not to use the
Scoreboard at all, it shall have no responsibility for any Scoreboard Maintenance costs.
13.5. Trash Removal and Janitorial Services. Although the Village will be
responsible for the Maintenance of the Facilities as described in the preceding sections, both the
Board and the Village will be responsible for the prompt pick-up and removal of trash and litter
generated during each Party's respective period of use, and for custodial or janitorial services
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and supplies to the Concession Building. The Board and the Village acknowledge and agree that
each Party must leave the Facilities in clean and functional condition at the end of their
respective periods of use on a daily basis.
13.6. Maintenance Schedule. The Village may perform the required
Maintenance at any time, subject to the provisions of Applicable Law. If Village wishes to
perform Maintenance during School Hours, Village will first confirm with the Board
Representative that its Maintenance activities will not interfere with any scheduled activities
taking place on the Site.
13.7. Maintenance Workers. The Village acknowledges and agrees that if the
Village desires to perform Maintenance on the Site during School Hours, any personnel
employed by the Village or by a third -party contractor retained by the Village to perform the
Maintenance must be pre -approved by the Board and must comply with all provisions of
Applicable Law, including, without limitation, the Jessica Lunsford Act.
13.8. Pesticides and Herbicides. Prior to using any herbicide or pesticide on
the Site, the Village will submit to the Board Representative for approval the specifications and
environmental information for the specific products to be used.
13.9. Capital Repairs and Replacements. On a periodic basis, the Village will
provide the Board with a budget for any capital repairs, replacements or upgrades which Village
believes are necessary to keep the Facilities in good working order. The Board will review the
budget and provide its written approval (or denial with an explanation) within 60 days after its
receipt of the budget from Village. In the event the Board concurs with the nature and cost for
the proposed work, the Board will reimburse the Village for its agreed upon amount after the
work is completed, and upon receipt by the Board of an invoice and all reasonably required
back-up information.
13.10. Storage of Maintenance Equipment. The Village will be permitted to
store certain Maintenance equipment on the Site, as long as the equipment is stored in a safe
manner and in compliance with Applicable Law. In particular, the Parties acknowledge that the
Village will be purchasing an "agitator" to maintain the field turf to be installed on the Playing
Fields, and that the agitator will need to be kept on Site during the term of this Agreement.
13.11. Required Inspections for Educational Facilities. The Board will be
responsible for performing and paying for all inspections required by the State of Florida for
educational facilities, including, without limitation, a required inspection of the bleachers. All
required inspections must be performed during School Hours.
14. Utilities.
14.1. Water and Sewer. The cost of water and sewer services used by the
Facilities will be shared equally by the Board and the Village. The Concession Building and any
other Facilities which use water and sewer will be on a water and sewer sub -meter. Water and
sewer bills will be sent to the Board for payment, and the Board will send the Village an invoice
for 50% of the water and sewer charges with appropriate backup on a quarterly basis. The
Village will be required to pay its share of the water and sewer charges within 60 days after
receipt of the invoice and the back-up information.
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14.2. Electricity. The cost of electricity for the Concession Building and any
other Facilities requiring electricity will be shared equally by the Board and the Village, except
for the cost of electricity for the Lighting and the Scoreboard, which shall be paid entirely by the
Village. The Board will be responsible for reading the electric meters for the Facilities and
paying all charges for electricity directly to FPL. The Board will send an invoice for
reimbursement of electricity charges to the Village on a quarterly basis. The quarterly invoices
will include a breakdown of kilowatts used for (a) Lighting and Scoreboard, and (2) kilowatts
used for other electrical charges to the Facilities. The Village will be required to pay its share of
the electric charges within 60 days after receipt of the invoice and the back-up information.
14.3. Board Use of Lighting and Scoreboard. If the Board elects to use either
the Lighting or the Scoreboard during School Hours or for any Board Event, the Board will be
required to pay its prorated share of any electricity charges for the Lighting or Scoreboard as set
forth in this Agreement.
14.4. Trash Pickup. The Village will be responsible on a daily basis for
emptying trash receptacles placed on the Playing Fields, in the Concession Building, and in
Parking Areas. Village shall place any collected trash into School dumpsters located on the Site
for use by the Schools. Trash collection bills will be sent to the Board for payment, and the
Board will send the Village an invoice for 50% of the trash collection charges attributable to
trash generated by the Facilities with appropriate backup on a quarterly basis. The Village will
be required to pay its share of the trash collection charges within 60 days after receipt of the
invoice and the back-up information.
14.5. Stormwater Fees. The Board will be responsible for any stormwater fees
assessed against the Site.
14.6. Wireless Service. The Village will have the right, at its option and at its
expense, to place a tower or other equipment on the Site, at a location mutually agreed upon by
the Parties and in compliance with Applicable Law, exclusively to provide wireless internet
service at the Site, as long as the tower or equipment is not placed near the Playing Fields or the
Concession Building. If the Board desires to use the wireless service during School Hours, the
Board will be required to pay 50% of the cost of the service, and the Village will assure that
unfiltered content may not be accessed by students at the Schools. Bills for wireless service will
be sent to the Village for payment, and if the Board is using the wireless Service, the Village will
send the Board an invoice for 50% of the wireless charges with appropriate backup on a
quarterly basis. The Board will be required to pay its share of the wireless charges within 60
days after receipt of the invoice and the back-up information.
14.6.1. Board Wireless Service. If the Board chooses to install its own
wireless internet system to service the Schools, the Village and the Board shall work together to
ensure that neither Party's wireless system interferes with the other. Priority shall be given to the
Board devices using the Board wireless system during School Hours.
15. Signage and Naming Rights
15.1. Signage. Except as provided in Section 9.6 of this Agreement, neither
Party is permitted to place any signage within the Facilities other than school -related signs and
directional signs, which will be provided by the Board. Banners or other similar signs which
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may be hung on fences or in any other locations within the Facilities must be temporary in nature
and approved first in writing by the Board Representative and the Village Representative.
15.2. Naming Rights. If either Party desires to name the Facilities or portions
thereof, such naming shall be done in compliance with Board Policy. The Parties shall work
collaboratively with each other in naming the Facilities, in compliance with Board Policy.
16. Security.
16.1. Security During School Hours. During School Hours, security for the
Facilities will be provided by the Board in accordance with standard Board operating procedures,
and at Board's expense.
16.2. Security During Non -School Hours. During Non -School Hours,
security for the Facilities will be provided by Village police at the Village's expense. Given that
the Facilities will be used by the public during Non -School Hours, and are located adjacent to the
Schools, the Village shall make every reasonable effort to assure that individuals utilizing the
Facilities during Non -School Hours do not access the balance of the Site housing the Schools.
The Village will not be responsible for any security at the Facilities either before or after Non -
School Hours.
16.3. Securing the Site and Facilities. The Board and the Village will each be
responsible for insuring that all Facilities are locked or secured at the end of their respective
periods of use.
17. Insurance.
17.1. Property Insurance. The Board shall maintain self-insurance or property
insurance for the Facilities, and shall provide evidence of such self-insurance or insurance to the
Village. The Village may, at its option, maintain property insurance for Village personal
property located within the Facilities. If Village elects to insure its personal property, it shall
provide evidence of such insurance to the Board.
17.2. Commercial Liability Insurance. Subject to the provisions and
monetary limitations of Section 768.28, Florida Statutes (as may be amended), which limitations
shall be applicable regardless of whether such provisions would otherwise apply, and to the
extent permitted by law, the Board and the Village shall each maintain either a public liability
insurance policy or an ongoing self-insurance program for public liability, automobile liability
and worker's compensation insurance, and shall provide reasonably satisfactory evidence of such
insurance or ongoing self-insurance program to the other Party. Nothing in this Agreement is
intended to operate as a waiver of sovereign immunity by either Party.
18. Damage or Destruction of Facilities.
18.1. Casualty. In the event the Facilities should be destroyed or so damaged
by fire, windstorm or other casualty that the Facilities are rendered untenantable or unfit for the
purposes intended, the Board shall repair or replace the damaged or destroyed Facilities. The
Board shall cause the damaged or destroyed Facilities to be repaired or replaced, and restored to
a safe, secure and useable condition within 180 days from the date of the damage or destruction,
or within such other reasonable period of time as the Parties mutually agree upon, based upon the
scope and nature of the damages, costs of the necessary repairs, and available funding for such
repairs. Should the damaged or destroyed facilities not be repaired and rendered tenantable
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within the agreed -upon time period, then the Village may, at its sole option, place the Board in
default.
18.2. Damage by Village. Any damage or destruction sustained to the
Facilities or other improvements located on the Site as a result of the Village's actions or failure
to act shall be repaired by the Village at the Village's sole cost and expense.
18.3. Damage by Board. Any damage or destruction sustained to the Facilities
or other improvements located on the Site as a result of the Board's actions or failure to act shall
be repaired by the Board at the Board's sole cost and expense.
19. Eminent Domain. If any part of the Facilities is taken in the exercise of the
power of eminent domain, this Agreement shall terminate on the date title vests in the taking
authority. The Village may pursue all available remedies for the taking but will have no interest
in any award made to the Board.
20. Hazardous Materials. For purposes of this Agreement, the term "Hazardous
Substances" shall include, but not be limited to, flammable substances, explosives, radioactive
materials, asbestos, polychlorinated biphenyls, chemicals known to cause cancer or reproductive
toxicity, pollutants, contaminants, hazardous wastes, medical wastes, toxic substances or related
materials, petroleum and petroleum products, and substances declared to be hazardous or toxic
by Environmental Law. The term "Environmental Law" shall mean any law, ordinance, rule,
order, decree, judgment, regulation and guideline (present and future), of any governmental,
quasi -public authority and applicable board of insurance underwriters related to environmental
conditions on, under, or about the Facilities, or arising from the Village's use or occupancy of
the Facilities or other portions of the Site, including, but not limited to, soil, air and ground water
conditions, or governing the use, generation, storage, transportation, or disposal of Hazardous
Substances in, on, at, to or from the Facilities. The term "Hazardous Substances Discharge" shall
mean any deposit, spill, discharge, or other release of Hazardous Substance that occurs during
the term, at or from the Facilities (unless caused solely by the Board), or that arises at any time
from the Village's use or occupancy of the Facilities.
20.1. No Violations by Village. The Village shall not cause or permit to occur:
(a) any violation of any Environmental Law in the Facilities or elsewhere on the Site; or (b) the
use, generation, release, manufacture, refining, production, processing, storage or disposal of any
Hazardous Substances on, under, or about the Facilities, or the transportation to or from the
Facilities across portions of the Site of any Hazardous Substance.
20.2. Village's Obligations Regarding Environmental Laws. The Village
shall, at the Village's expense, comply with all applicable Environmental Laws with respect to
the Facilities. The Village shall, at the Village's expense, make all submissions to, provide all
information required by, and otherwise fully comply with all requirements of any governmental
authority arising under Environmental Laws with respect to the Facilities during the term of this
Agreement. If any governmental authority requires any clean-up or clean-up measures because
of any Hazardous Substances Discharge demonstrated to have been caused by the Village with
respect to the Facilities, then the Village shall, at the Village's expense, prepare and submit the
required plans and all related bonds and other financial assurances and shall carry out all such
clean-up plans. The Village shall promptly notify the Board of any notices or communications
received from any jurisdictional entity in relation to any environmental issues on the Facilities,
and shall promptly provide the Board with all information reasonably requested by the Board
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regarding the Village's use, generation, storage, transportation or disposal of Hazardous
Substances in or at the Facilities.
20.3. Indemnification by Village. The Village shall indemnify the Board
against any Hazardous Substances Discharge demonstrated to have been caused by the Village,
subject to the limitations included within Section 768.28, Florida Statutes. The obligations and
liability of the Village under this paragraph shall survive the expiration, cancellation or
termination of this Agreement.
20.4. Indemnification by the Board. The Board shall indemnify the Village
against any liability for any Hazardous Substances Discharge demonstrated to have been caused
by the Board, subject to the limitations included within Section 768.28, Florida Statutes. The
obligations and liability of the Board under this paragraph shall survive the expiration,
cancellation or termination of this Agreement.
21. Liability
21.1. Limitation of Village Liability. Subject to the provisions and monetary
limitations of Section 768.28 of the Florida Statutes (as may be amended), which limitations
shall be applicable regardless of whether such provisions would otherwise apply, and to the
extent permitted by law, the Village shall not be liable for any damage or injury which may be
sustained by the Board, or by any person using the Facilities, other than damage or injury
resulting from the negligence or improper conduct of the Village, its agents, representatives or
employees, or resulting from the Village's failure to perform its obligations under this
Agreement.
21.2. Limitation of Board Liability. Subject to the provisions and monetary
limitations of Section 768.28 of the Florida Statutes (as may be amended), which limitations
shall be applicable regardless of whether such provisions would otherwise apply, and to the
extent permitted by law, the Board shall not be liable for any damage or injury which may be
sustained by the Village, or by any person using the Facilities, other than damage or injury
resulting from the negligence or improper conduct of the Board, its agents, representatives or
employees, or resulting from the Board's failure to perform its obligations under this Agreement.
22. Indemnification.
22.1. Indemnification by Board. Subject to the provisions and monetary
limitations of Section 768.28(5), Florida Statutes (as may be amended), which limitations shall
be applicable regardless of whether such provisions would otherwise apply, and to the extent
permitted by law, the Board agrees to indemnify and hold harmless the Village, to the extent of
the limitations included within Florida Statutes, Section 768.28, subject to the provisions of
Section 768.28 whereby the Board shall not be held liable to pay a personal injury or property
damage claim or judgment by any one person which exceeds the sum of $200,000 or any claim
or judgment, or portions thereof, which, when totaled with all other claims or judgments paid by
the Board arising out of the same incident or occurrence, exceeds the sum of $300,000 from any
and all personal injury or property damage claims, liabilities, losses and causes of action which
may arise solely as a result of the negligence of the Board. This paragraph is not intended to
indemnify the Village from any liability or claim arising out of the negligent performance or
failure of performance of the Village or as a result of the negligence of any unrelated third party.
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22.2. Indemnification by Village. Subject to the provisions and monetary
limitations of Section 768.28(5), Florida Statutes (as may be amended), which limitations shall
be applicable regardless of whether such provisions would otherwise apply, and to the extent
permitted by law, the Village agrees to indemnify and hold harmless the Board, to the extent of
the limitations included within Florida Statutes, Section 768.28, subject to the provisions of
Section 768.28 whereby the Village shall not be held liable to pay a personal injury or property
damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim
or judgment, or portions thereof, which, when totaled with all other claims or judgments paid by
the Village arising out of the same incident or occurrence, exceeds the sum of $300,000 from any
and all personal injury or property damage claims, liabilities, losses and causes of action which
may arise solely as a result of the negligence of the Village. This paragraph is not intended to
indemnify the Board from any liability or claim arising out of the negligent performance or
failure of performance of the Board or as a result of the negligence of any unrelated third party.
22.3. Survival of Indemnification. The provisions of this Section 22 shall
survive the expiration or early termination or cancellation of this Agreement. Nothing in this
Agreement is intended to operate as a waiver of either Party's sovereign immunity
23. Default.
23.1. Notice. If a Party to this Agreement (the "Defaulting Party") fails to
perform under this Agreement or fails to comply with the terms and conditions of this
Agreement (a "Default"), the other Party hereto (the "Non -Defaulting Party") must send written
notice (the "Default Notice") to the Defaulting Party, according to the notice requirements set
forth in this Agreement.
23.2. Opportunity to Cure. The Defaulting Party will have a period of 30
days after receipt of the Default Notice to either cure its Default or to provide a written response
to the Non -Defaulting Party indicating the status of the Defaulting Party's resolution of the
Default and a schedule for the curing of the Default.
23.3. Remedies. If, within 30 days after receipt of Default Notice, the
Defaulting Party fails to either cure its Default, or to provide a written response to the Non -
Defaulting Party indicating the status of the Defaulting Party's resolution of the Default and a
schedule for the curing of the Default, then the parties agree that the Village Manager, and the
Board's Chief Facilities Officer shall meet and attempt to cure the Default before either Party
initiates legal action to enforce this Agreement. If a Default shall occur and shall continue, the
Non -Defaulting Party shall be entitled to all remedies available at law or in equity, which may
include, but not be limited to, the right to damages and/or specific performance, or cancellation
of this Agreement.
24. Subordination. This Agreement is and shall be subject and subordinate to (a)
any conveyance, lease or ground lease of the Site or the Facilities; (b) the rights of the Board
under any leases; (c) the rights of the Board to all financing that may now or hereafter affect the
Site or the Facilities, and (d) the rights of the Board with respect to all renewals, modifications,
consolidations, replacements and extensions of such leases or financing; provided, however,
that the holder of any lease, ground lease or financing of the Site or the Facilities will execute a
subordination and non -disturbance agreement acknowledging and agreeing to honor the rights of
the Village under this Agreement.
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25. Peaceful Possession. Subject to the terms, conditions and covenants of this
Agreement, the Parties agree that each Party shall and may peaceably use and enjoy the
Facilities, without hindrance or interference by the other Party.
26. Right of Entry. The Board, or any of its agents, representatives or employees,
after first providing reasonable notice to the Village, shall have the right to enter the Facilities
during Non -School Hours to examine same or to make such repairs, additions or alterations as
may be deemed necessary for the safety, comfort or preservation of the Facilities or balance of
the Site, provided such activities do not unreasonably interfere with the Village's use of the
Facilities. In cases of emergency, no prior notice will be required prior to entry.
27. Use of Site as a Revenue Generator. The Board shall at all times retain the
exclusive right to be the sole authorizer of revenue generators and the sole recipient of revenues
relating to the Site, in compliance with the Board's rules and regulations, including, without
limitation, third party advertising or installation of wireless telecommunications facilities,
provided such advertising or installations do not unreasonably interfere with the Village's rights
to peaceful enjoyment of the Facilities. This provision shall not prohibit the Village from
retaining all fees which the Village may charge for use of the Facilities by third parties during
Non -School Hours as set forth in Section 8.3.
28. Taxes and Regulatory Compliance. The Village shall be responsible for
payment of any taxes, fees or other assessments, including but not limited to sales tax, which
may be imposed on the Site as a result of the use and occupancy of the Facilities by the Village.
The Board shall be responsible for payment of any taxes, fees or other assessments, including but
not limited to sales tax, which may be imposed on the Site as a result of the use and occupancy
of the Facilities by the Board. If at any time during the term of this Agreement, there is a
requirement by any jurisdictional entity for infrastructure improvements or other regulatory
compliance due to the Village's use or occupancy of the Facilities, the Village acknowledges and
agrees that it shall be responsible for compliance with all applicable requirements, at the
Village's sole cost and expense. If at any time during the term of this Agreement, there is a
requirement by any jurisdictional entity for infrastructure improvements or other regulatory
compliance due to the Board's use or occupancy of the Facilities, the Board acknowledges and
agrees that it shall be responsible for compliance with all applicable requirements, at the Board's
sole cost and expense.
29. Surrender of Premises. The Village agrees, at the expiration, termination or
cancellation of this Agreement or any extension thereof (including cancellation due to damage or
destruction of the Facilities), to promptly and peacefully surrender and deliver possession of the
Facilities to the Board. The Village shall be required to promptly remove all of the Village's
personal property and other items belonging to the Village from the Facilities. In addition, upon
the expiration, cancellation or termination of this Agreement, the Village agrees, at the Board's
sole option, to remove any improvements or facilities constructed by the Village on the Site and
to restore such area to the same or better condition as existed as of the Commencement Date of
this Agreement. In the event the Board elects to retain any improvements constructed by the
Village, the Village agrees to convey title to the improvements to the Board, without
compensation due to the Village. The Village shall promptly return all keys and other items
belonging to the Board and shall coordinate with the Board to ensure a proper and timely
surrender of the Facilities. Any of the Village's personal property not removed within ten (10)
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days after expiration, termination or cancellation of this Agreement shall be considered
abandoned.
30. Non -Discrimination. The Parties agree that there will be no discrimination
against any person based upon race, color, sex, religious creed, ancestry, national origin, mental
or physical handicap, or as otherwise provided by law, in the use of the Facilities. It is expressly
understood that upon a determination by a court of competent jurisdiction that discrimination in
the use of the Facilities by a Party hereto has occurred, such event shall be treated as a Default
hereunder.
31. Florida Public Records Law; Audits and Inspections; Access to Records.
This Agreement shall be subject to Florida's Public Records Laws, Chapter 119, Florida Statutes.
The Parties understand the broad nature of these laws and agree to comply with Florida's Public
Records Laws and laws relating to records retention.
31.1. Board's Right to Request Records. The Village acknowledges and
accepts the authority of the Board to request and authorize audits, inspections, and reviews,
including, but not limited to, the authority to access the Village's records, its legal
representatives' and contractors' records and the obligation of the Village to retain and to make
those records available upon request, and in accordance with Applicable Law. The Village shall
keep records to show its compliance with this Agreement. In addition, the Village' contractors
and subcontractors must make available, upon the Board's request, any books, documents,
papers and records which are directly pertinent to this specific Agreement for the purpose of
making audit, examination, excerpts, and transcriptions. The Village, its contractors and sub-
contractors shall (a) retain all records for five (5) years after the completion of construction
work, if any, at the Facilities; and (b) the Village shall retain records for five (5) years after the
expiration, early termination or cancellation of this Agreement. The Village shall incorporate this
provision into every contract that it enters into relating to the Facilities.
31.2. Village's Right to Request Records. The Board acknowledges and
accepts the authority of the Village to request and authorize audits, inspections, and reviews,
including, but not limited to, the authority to access the Board's records, its legal representatives'
and contractors' records and the obligation of the Board to retain and to make those records
available upon request, and in accordance with Applicable Law. The Board shall keep records to
show its compliance with this Agreement. In- addition, the Board's contractors and
subcontractors must make available, upon request by Village, any books, documents, papers and
records which are directly pertinent to this Agreement for the purpose of making audit,
examination, excerpts, and transcriptions. The Board, its contractors and sub -contractors shall (a)
retain all records for five (5) years after the completion of construction work, if any, at the
Facilities; and (b) the Board shall retain records for five (5) years after the expiration, early
termination or cancellation of this Agreement. The Board shall incorporate this provision into
every contract that it enters into relating to the Facilities.
32. Representations Regarding Authority.
32.1. Authority of Village. The Village is a Florida municipal corporation, with
full power to execute, deliver, and perform its obligations under this Agreement. The execution
and delivery of this Agreement, and the performance by the Village of its obligations under this
Agreement, have been duly authorized by all necessary actions of the Village, and do not
contravene or conflict with any rules, regulations, policies or laws governing the Village, or any
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other agreement binding on the Village. The individual(s) executing this Agreement on behalf of
the Village has/have full authority to do so.
32.2. Authority of Board. The Board is a body corporate and politic existing
under the laws of the State of Florida, and the Board has full power to execute, deliver, and perform
its obligations under this Agreement. The execution and delivery of this Agreement, and the
performance by the Board of its obligations under this Agreement, have been duly authorized by all
necessary actions of the Board, and do not contravene or conflict with any rules, regulations,
policies or laws governing the Board, or any other agreement binding on the Board. The
individual(s) executing this Agreement on behalf of the Board has/have full authority to do so.
32.3. Authority of Superintendent. For purposes of this Agreement, the
Superintendent of Schools or his or her designee shall be the party to take any actions or grant or
deny any and all approvals which may be required from the Board under this Agreement,
including, without limitation, approval of changes to periods of use, placing the Village in
default, and reviewing and approving all matters relating to the Village's construction of
improvements on the Site, if any. The Superintendent of Schools or his or her designee shall
also be the Party to grant or deny any Board approvals required by this Agreement for the
renewal, cancellation, or termination of this Agreement as provided herein. The Board
Representative shall only have authority for the actions specified to be taken by the Board
Representative as set forth in this Agreement.
33. Additional Provisions.
33.1. Amendment. No modification or amendment of this Agreement will be of
any force or effect unless in writing and executed by both Parties to this Agreement.
33.2. Assignment. This Agreement may not be assigned by any Party to this
Agreement, except to a governmental entity which succeeds to the rights of a Party to this
Agreement.
33.3. Attorneys' Fees. In the event of any litigation between the Parties under
this Agreement, each Party shall be responsible for its own attorney's fees and court costs through
trial and appellate levels. The provisions of this paragraph shall survive the expiration or early
termination or cancellation of this Agreement.
33.4. Construction of Agreement. All Parties to this Agreement have
substantially contributed to the drafting and negotiation of this Agreement, and this Agreement
shall not, solely as a matter of judicial construction, be construed more severely against one of
the Parties than any other. The Parties hereto acknowledge that they have thoroughly read this
Agreement, including all exhibits and attachments hereto, and have sought and received
whatever competent legal advice and counsel was necessary for them to form a full and complete
understanding of all rights and obligations herein.
33.5. Counterparts. This Agreement may be signed in any number of
counterparts, each of which constitutes the Agreement of the Parties and each of which will be
treated as an original.
33.6. Entire Agreement. This Agreement sets forth the entire agreement between
the Parties relating exclusively to the joint use of the Facilities. This Agreement supersedes all prior
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and contemporaneous negotiations, understandings and agreements, written or oral, between the
Parties, dealing with joint use of the Facilities.
33.7. Gender. In this Agreement, the masculine includes the feminine and neuter,
the singular includes the plural, and the plural includes the singular as the context requires.
33.8. Governing Law; Compliance with Laws. This Agreement will be
interpreted and enforced in accordance with Florida law. The venue for any disputes shall be
Miami -Dade County, Florida. The Parties agree that they shall comply with all Applicable Law.
33.9. Notices. All notices and other communications which are required to be
given under this Agreement must be in writing and must either be (a) hand -delivered, (b) sent by
Federal Express or a comparable overnight mail service, (c) mailed by U.S. registered or
certified mail, return receipt requested, postage prepaid, or (d) sent by email or facsimile with
transmission or delivery receipt. Notices should be sent to Village and the Board at their
respective addresses set forth below. Notice is effective upon delivery or refusal of delivery of
notice. Any notice delivered after 5:00 p.m. will be deemed to be delivered on the following
Business Day. The addressees and addresses for notice may be changed by giving notice. Until
written notice of a change in address is delivered, the last addressee and address stated in this
Agreement in effect for all purposes.
If to the Board: The School Board of Miami -Dade County, Florida
School Board Administration Building
1450 NE Second Avenue, Room 912
Miami, Florida 33132
Attention: School Superintendent
Facsimile: 305 995 1488
Email: ACarvalho@dadeschools.net
With a copy to: Miami -Dade County Public Schools
Planning, Design and Sustainability
1450 NE Second Avenue, Room 525
Miami, Florida 33132
Attention: Deputy Chief of Facilities and Eco-
Sustainability Officer
Facsimile: 305 995 4760
Email: arijo@dadeschools.net
With a copy to: The School Board of Miami -Dade County, Florida
School Board Attorney's Office
1450 NE Second Avenue, Room 400
Miami, Florida 33132
Attention: School Board Attorney
Facsimile: 305 995 1412
Email: Walter.Harvey@dadeschools.net
If to the Village: Village of Key Biscayne, Florida
10 Village Green Way
Key Biscayne, Florida 33147
Attention: Village Manager
Page 20 of 24
35S626906 -Key Biscayne Joint Use Agreement v6.DOC v6
Facsimile: 305 365 8900
Email: jgilbert@keybiscayne.fl.gov
With a copy to:
Weiss Serota Helfman Pastoriza Cole & Boniske, PL
2525 Ponce de Leon Boulevard, Suite 700
Coral Gables, Florida 33134
Attention: Stephen Helfman
Facsimile: 305 854 2323
Email: shelfman@wsh-law.com
33.10. Personal Liability of Parties. The Parties acknowledge that this
Agreement is entered into by two governmental entities. The Parties agree that no individual
elected official, employee, or representative of any Party to this Agreement will have any
personal liability under this Agreement.
33.11. Section and Paragraph Headings. The section and paragraph headings
contained in this Agreement are for purposes of identification only and are not to be considered in
construing this Agreement.
33.12. Severability. If any provision of this Agreement is declared invalid or
unenforceable by a court of competent jurisdiction, the invalid or unenforceable provision will be
stricken from the Agreement, and the balance of the Agreement will remain in full force and effect
as long as to do so would not affect the overall purpose or intent of the Agreement.
33.13. Successors and Assigns. This Agreement will inure to the benefit of and be
binding upon the Village and the Board and their respective legal representatives, successors, and
permitted assigns.
33.14. Waiver. No waiver of any provision of this Agreement will be deemed to
have been made unless such waiver is in writing and signed by the Party waiving the provision.
The failure of any Party to insist upon strict performance of any provision of this Agreement shall
not be construed as waiving or relinquishing such provision in the future.
33.15. Waiver of Trial by Jury. The Parties waive trial by jury in any action,
proceeding or counterclaim brought by either Party against the other with respect to any matter
arising under this Agreement or the Parties' use or occupation of the Facilities.
[SIGNATURE BLOCKS ON FOLLOWING PAGES]
Page 21 of 24
35S626906 -Key Biscayne Joint Use Agreement v6.DOC v6
VILLAGE OF KEY BISCAYNE, FLORIDA
a Florida municipal corporation
By:
J
John C. Gilbert, Village i anager
Date Signed)
/a0A,
onchita H. Alvarez, Village Clerk
TO THE VILLAGE:
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
0:PD ,&_._01-z,
Weiss$erota Helfman Pastoriza Cole & Boniske, PA, Village Attorney
[SCHOOL BOARD SIGNATURE BLOCK ON FOLLOWING PAGES]
Page 22 of 24
35S626906 v6
THE SCHOOL BOARD OF MIAMI-DADE
COUNTY, F i L_I A
By:
Date Signed: cf
TO THE BOARD:
APPRVED AS T• FOR AND LEGAL SUFFICIENCY:
Schoo Board Attor
Page 23 of 24
Ms. Marie L izquierec,
35S626906 -Key Biscayne Joint Use Agreement v6.DOC v6
Exhibit A to Joint Use Agreement
[see following three pages]
Page 24 of 24
35S626906 -Key Biscayne Joint Use Agreement v6.DOC v6
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