HomeMy Public PortalAbout2021-10-1 Operational Agreement North Orange County Public Safety CollaborativeOPERATIONAL AGREEMENT
This Operational Agreement stands as evidence that the NORTH ORANGE COUNTY PUBLIC
SAFETY COLLABORATIVE (herein, the "Collaborative") consisting of the cities of Anaheim,
Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton and
Yorba Linda, intend to work together toward the mutual goal of providing maximum available
assistance to support its regional communities using local collaborative effort to reduce violence
through prevention, intervention, and suppression activities through the use of evidence -based
services.
The Collaborative believes that the formation of the North Orange County Public Safety
Coordinating and Advisory Board (herein, the "Board") and the implementation of the North
Orange County Public Safety Services (herein, the "Services") (together, the "Project"), as
described within this application, will further this goal. Each city agency agrees to participate in
the Project as outlined below.
North Orange County Public Safety Coordinating and Advisory Board
The cities of Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Orange,
Placentia, Stanton and Yorba Linda will closely coordinate regional services and local activities
through the formation of the Board. The Board members are representatives from the cities of
Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton
and Yorba Linda. The Chair of the Board is the Chief of Police from Buena Park, Chief Corey
Sianez, who will facilitate the Board's efforts. The Board will ensure that the Project is
responsive to community needs, prioritize the use of funds, secure key agencies to support the
efforts and identify ways to obtain sustainability.
The Board's support of the efforts is to ensure that Services are readily available for resource
provision through the evidence -based prevention support services such as OST (Out of School
Time) character and leadership development, education and career development, health and life
skills, the arts, and sports, fitness, and recreation through intervention support services such as
homeless street outreach and intervention efforts through appropriate linkages to continuum of
care, reentry supportive resources, and case management services.
Monthly Board meetings will review fiscal and project reports. To serve the community as a
safety net, regional efforts and its coordination to provide the community direct resources
through the Services will also be monitored and modified as necessary.
North Orange County Public Safety Programmatic Responsibilities and Fiscal Executive
Director
The North Orange County Public Safety Services Programmatic and Fiscal Executive Director is
Soo Elisabeth Kang (herein, the "Executive Director") who will directly report to the Board as to
coordinating the administrative framework and wraparound effort to meet its goals and
objectives of the Services in the region.
Management structure and decision-making processes and how it will support the objectives and
goals: Under the leadership of the Coordinating and Advisory Board, the Executive Director
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evaluates emerging trends; early, middle, and late evaluation and outcomes of rendered services;
sets given policy direction; monitors the progress of the community-based organization (CBO)
partners; and facilitates interagency/collaboration and troubleshooting while implementing the
Board's direction.
The Executive Director shall file reports to the Board of State and Community Corrections
fiscally and programmatically as required by the Board of State and Community Corrections.
Fiscal responsibilities include 1) Preparation, which includes all Project -related receipts for each
reimbursable item with sufficient supporting documentation with labels on all documents for
expenses eligible for reimbursement; 2) Invoice Line Item Clarification which includes line
items from the budget match worksheets, invoices, itemized receipts to substantiate charges for
each line item; and 3) Assembly and submission of supporting documentation packet signed by
the Board's authorized designated officer on the required face page.
Programmatic responsibilities include compiling and submitting 1) Progress Reports due in the
timeline requested to capture the implementation measures of the Services for the timeframe of
the report; 2) a Local Evaluation Plan to collect and evaluate data to measure performance and
outcomes of the Services' activities with any preliminary findings or evidence of Project impact;
3) a Final Outcome Evaluation Report to provide final findings of the measured performance and
outcomes of the Services' activities. Metrics and information on the service work performed in
the focus area of homeless outreach are collected by all key players and shared using a common
communication and data platform that enables continuous communication. In a singular effort to
connect homeless clients to the systems of care, human and data -driven integration of key local
community members will be practiced through the utilization of Outreach Grid, an app -based
communication platform for resource and service links to a system of care including a bed
shelter reservation system, coordinate dispatch and maintain data integrity.
The Executive Director's responsibilities also include monthly meetings with the community-
based organizations and stakeholders to discuss strategies, timetables, implementation of services
and support to reduce violence through prevention, intervention, and suppression activities.
North Orange County Public Safety Services
The regional collective impact of the North Orange County Public Safety Collaborative includes
funded community-based partners.
Funded Services Partners: The funded Services community based organizations partners will
provide the following direct resources: Out of School Time (OST) violence, prevention and
intervention activities and case management services; mentoring services; early violence
prevention and intervention activities; homeless and reentry case management services;
promotion of positive outcomes for all children and families by leveraging collaborative impact
of partners and championing quality family support and strengthening practices; assessment, life
skills, coping and counseling services; and programmatic evaluation and outcome reports. Law
enforcement agencies within the Collaborative will provide dedicated officers to meet the needs
of the Services in the region working collaboratively.
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Period
Effective performance period is for: October 1, 2021 through June 30, 2026.
Financial Arrangements
Board of State and Community Corrections under the Corrections Planning and Grant Programs
shall award the funds to the North Orange County Public Safety Collaborative for a total of
7,800,000 during the performance period. Funds are available for encumbrance or expenditure
until June 30, 2026 or earlier. The Collaborative agrees that the City of Stanton shall serve as the
designated Fiscal agent (herein, the Fiscal Agent) on behalf of the Collaborative with authority to
present claims to Board of State and Community Corrections on behalf of each of the funded
cities and its community-based organizations for services delivered by each. Disbursement of
payment as appropriate will be made by the Fiscal Agent. The Fiscal Agent shall be responsible
for facilitating partners meetings, collecting documentation for invoices and outcome
measurements from each partner and maintaining complete and accurate records of all financial
and outcome measurement data.
Miscellaneous
Each party agrees to mutually defend, indemnify, and hold harmless the other parties, their
officials, officers, directors, agents, employees, and volunteers, from all claims, suits, actions,
arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or
costs of any kind, whether actual, alleged, or threatened, actual attorney's fees incurred by each
party, court costs, interest, defense costs, including expert witness fees and any other costs or
expenses of any kind whatsoever, including, but not limited to, liability for bodily injury,
sickness, disease or death, property damage (including loss of use) or violation of law, caused by
or arising out of, or relating to any negligent act, error or omission, or willful misconduct of that
party, its officials, officers, directors, agents, employees, and volunteers acting pursuant to its
control and performing under this Operational Agreement. To the extent that more than one party
is determined to have been negligent or at fault, the parties agree that each party shall bear its
own portion or percentage of liability and to indemnify and hold harmless the other parties for
that share.
This Operational Agreement may be executed and delivered in any number of counter parts, each
of which, when executed and delivered shall be deemed an original and all of which together
shall constitute the same agreement. Facsimile or electronic signatures will be permitted.
The laws of the State of California and applicable local and federal laws, regulations, and
guidelines shall govern this Operational Agreement.
Should litigation arise out of this Operational Agreement or the performance thereof, each party
shall be responsible for its own costs and expenses, including attorney's fees.
Any party may withdrawal from this Operational Agreement without cause upon thirty (30)
days' written notice to the other parties. Upon the effective date of the withdrawal, the
withdrawing party shall have no right or claim to any additional sums from the Board of State
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and Community Corrections under the Corrections Planning and Grant Programs, as
contemplated by this Operational Agreement,
Authorized Representatives for the North Orange County Public Safety Collaborative
We, the undersigned, as authorized representatives of the cities of Anaheim, Brea, Buena Park,
Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton, and Yorba Linda, do hereby
approve this document.
Jorge Cisneros, Clef pf Police
Cit of A' ah im( 1
Corey S. Sianez, Chief of Police
City of Buena Park
Acting City Manager
Conal RfcNamara, City Manager
City of La Palma
Damien Arrula, City Admims rator
City of Placentia
Mark Pulone, City Manager
City of Yorba Linda
55414.00700\34385945.2
SIGNA'rURES HERE]
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William Gallardo, City Manager
Cit of .Brea
eter Grant, City Manager
City of Cypress
Jim Sadroj City Manager
City of L4 Habra
IIA"O.
Da d s, 1ef of Police
City of Orange
lc J
Jarad . tldenbr d, City Manager
City of Stanton
and Community Corrections under the Corrections Planning and Grant Programs, as
contemplated by this Operational Agreement.
Authorized Representatives for the North Orange County Public Safety Collaborative
We, the undersigned, as authorized representatives of the cities of Anaheim, Brea, Buena Park,
Cypress, Fullerton, La Habra, La Palma, Orange, Placentia, Stanton, and Yorba Linda, do hereby
APPROVEDA'fpWFFORM document.,
ANAHEIM,C[Ty ATTORNEY'S OFFICE
SIGNATURES HERB]
By
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Jor isneros, Chief of Police William Gallardo, City Manager
City of Anaheim City of Brea
Corey S. Sianez, Chief of Police
City of Buena Park
Jeff Collier, Acting City Manager
City of Fullerton
Conal McNamara, City Manager
City of La Patina
Damien Arrula, City Administrator
City of Placentia
Mark Pulone, City Manager
City of Yorba Linda
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if,gned i4 e6tld4ey61d-
Peter Grant, City Manager
City of Cypress
Jim Sadro, City Manager
City of La Habra
Dan Adams, Chief of Police
City of Orange
Jarad L. Hildenbrand, City Manager
City of Stanton
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