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HomeMy Public PortalAbout06-16-1986 361 PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF RICHMOND, INDIANA, JUNE 16, 1986 1 The Common Council of the City of Richmond, Indiana, met in regular session 2 June 16, 1986 at the hour of 7:30 P.M. in the Council Chambers in said 3 City. President Bodiker presided with the following Councilmembers in. 4 attendance: Williams, Brookbank, Hankinson, Whitesell, Parker, Hutton 5 and Morris . Absent: Elstro. The following business was had to-wit: 6 7 PLEDGE OF ALLEGIANCE 8 9 SILENT DEVOTIONS 10 11 APPROVAL OF MINUTES OF JUNE 2, 1986 12 13 Councilmember Hankinson moved to approve the minutes of the previous meeting 14 as prepared, seconded by Councilmember Brookbank and on unanimous voice 15 vote the motion was carried. 16 17 COMMUNICATIONS FROM THE MAYOR 18 19 Mayor Frank H. Waltermann informed the Council of the meeting of the Greater 20 Richmond Progress Committee on June 12, 1986. He said there were 21 approximately 100 persons attending and the session was to survey the group 22 to establish priorities for the Progress Committee and taskforce assignments . 23 The Mayor stated that the results would be compiled in a couple of weeks 24 and he felt the participation was excellent and thanked everyone for 25 attending. 26 27 REPORT FROM BOARD OF PUBLIC WORKS AND SAFETY 11/ 28 29 Board President, Sue Silberstein informed the Council that athe Board had 30 aproved curb cuts and driveway permits for Bullerdick Furniture for a parkin 31 lot where the Unclaimed Freight Store is located. She stated that an order 32 had been completed on an unsafe assessory building at 714 South 7th Street 33 and Free Fare Day had been approved for the Rose View Transit as a promotion 34 for the new buses. Ms. Silberstein indicated that a leased parking lot 35 at the corner of North 10th and Main was temporarily closed for upgrading 36 as an off street parking lot and the Board had accepted the resignation 37 of Police Officer Gerald Matheny along with authorizing the receiving of 38 quotes for third party testing of the aerial equipment for the Fire 39 Department. 40 41 Councilmember Williams asked about a problem with an old trash dumpster 42 in the alley at South 9th and E Streets which had been turned over and 43 was blocking access to the rear of houses along with creating a mess . 44 45 Ms. Silberstein stated she would direct the complaint to Public Works and 46 Sanitary and follow up on it. 47 48 REPORTS FROM SPECIAL COMMITTEES 49 50 Councilmember Brookbank announced the Committee of the Whole meeting for 51 the Salary Ordinance would be on June 26, 1986 at 7:00 P.M. and the Ordinance 52 for control of cats would be hear in Committee of the Whole on July 10, 53 1986 at 7:00 P.M. Both hearing will be in the Board of Works Room. 54 55 RESOLUTIONS 56 57 RESOLUTION NO. 12-1986 58 59 Councilmember Morris moved to suspend the rules and read Resolution No. 60 12 by title only, seconded by Councilmemer Whitesell and on a voice vote 61 with Councilmember Hankinson voting no the motion was defeated. 62 63 The Clerk read Resolution No. 12-1986 in its entirety. 64 65 RESOLUTION NO. 12-1986 362 Common Council Minutes Cont'd June 16, 1986 Page 2 1 A'.RESOLUTION TO ESTABLISH THE CITY OF RICHMOND, INDIANA AS A NUCLEAR FREE ZONE 2 3 NOW THEREFORE BE IT RESOLVED on this day, June 16, 1986, that the City of 4 Richmond, Indiana is declared to be a Nuclear Free Zone. 5 11/ 6 SECTION 1. No nulcear weapons, delivery systems for such weapons, or 7 components expressly intended to contibute to the operations, 8 guidance or delivery of a nuclear weapon shall be produced within 9 the City. 10 11 SECTION 2. No waste from the production of nuclear weapons, their components, 12 or from commercial nuclear power shall be stored within the City. 13 14 SECTION 3. The City shall request the United States Department of 15 Transportation and the Indiana Division of Emergency Government 16 to provide the Mayor with advance• notification of any high-level 17 radioactive waste shipment through the city limits . Upon such 18 notification, the City should act to prevent transportation of 19 high-level radioactive waste through the city by seeking an 20 exemption from preemption by Department of Transportation 21 regulations or using other legal means at its disposal. In 22 addition, the city should inform the public of any impending 23 shipment of high-level radioactive waste by all available media. 24 25 This resolution is not intended to make violations subject to a forfeiture, 26 and nothing in this resolution shall be constued to prohibit or regulate any 27 activity not specifically described in Sections 1, 2 and 3 above. 28 29 The provisions of this resolution shall be severable, and if any of the 30 provisions shall be held in contravention of the constitution and laws of the 31 State of Indiana, or of the United States, the validity of the rest of the 32 resolution shall not be affected. 33 34 Councilmember Morris stated that Section 1 of the resolution was difficult 35 to define and is left wide open for interpretation with respect to components. 36 She stated it was best not to deal with in a resolution of this type and moved 37 that Section 1 be striken from Resolution No. 12-1986. The motion was 38 seconded by Councilmember Hankinson. 39 40 Councilmember Whitesell commented that he felt the entire resolution deserves 41 review and discussion and he preferred it be referred to the Public Safety 42 Committee for review and more public involvement . He asked consideration 43 be given to assigning it to committee prior to making any amendments . 44 45 Councilmember Hankinson commented that the Resolution was in the Public 46 Safety Committee and had been discussed and received public input. He stated 47 there were no crystal balls available for future industries within the City 48 and he agrees with Councilmember Morris on Section 1 regardless if the 49 resolution is assigned back to committee. 50 51 Councilmember Morris stated that the Resolution being considered had been 52 done by the Public Safety Committee and the committee feels that Section 3 53 is important and there should be a plan in case of a possible accident . She 54 said it would bear no fruit for the resolution to go back to committee11/ 55 without specific direction of the Council. 56 57 Councilmember Hankinson suggested the entire project be referred to the County 58 Commissioners in order to encompass a larger area and have more impact. 59 60 President Bodiker presented the motion to strike Section 1 and on unanimous '61 voice vote the motion was carried. 62 63 President Bodiker suggested that the resolution be further amended to reflect 64 the renumbering of the sections,:.to delete the'niimber( 3 i in the first 1,. 65 paragraph following the sections and to insert the work waste between the Common Council Minutes Cont'd June 16, 1986 Page 3 1 words Nuclear and Free in the title and the first paragraph. 2 3 Councilmember Hankinson so moved on the amendments, seconded by Councilmember 4 Morris and on unanimous voice vote the motion was carried. 5 6 Councilmember Parker asked about the new Section 1 and the wordy:components 7 and asked if that word should not be striken since he can see components 8 as meaning wires, switches, etc. 9 10 Councilmember Morris stated that components in this instance referred to 11 components of nuclear weapons that would create any nuclear waste. 12 13 Councilmember Hankinson stated this further reflects on the vagueness of 14 the entire resolution and stated he also felt the reference to commercial 15 nuclear power was also vague. 16 17 President Bodiker asked for public comments. 18 19 Ms. Jane Silver of 400 S.W. H Street stated that the resolution dealt with 20 storage of nuclear waste and transportation of nuclear waste and was 21 developed for public safety. She said it was relative to any production 22 that would leave nuclear waste as far as components. 23 24 Councilmember Whitesell stated he agreed with the philosophy, but that 25 he might not be so concerned about the production of items used in nuclear 26 weapons systems and is not against nuclear power itself although would 27 be concerned with the storage of nuclear waste that might be harmful. 11/ 28 29 Ms. Silver stated that the government is having trouble finding dumping 30 sites for nuclear waste. 31 32 Councilmember Whitesell stated he prefered to remove any vague parts from 33 the resolution and supports the concern, but cannot necessarily support 34 the resolution in total. 35 36 President Bodiker stated the resolution could simply address the concerns 37 if it only stated "no nuclear waste stored there". 38 39 Councilmember Hankinson commented the resolution was addressing high-level 40 radioactive waste. 41 42 Ms . Silver asked is the City was prepared to deal with a radioactive spill. 43 44 Councilmember Morris suggested that the Council might insert the words 45 "no high-level nuclear waste" where necessary for clarification. 46 47 Also speaking for Resolution No. 12-1986 was Mr. Hugh Barbour of 1840 S.W. 48 E Street . Mr. Barbour stated that he could have spoken in favor of the 49 first section remaining in the resolution. He said if there are no 50 restrictions on future components could be contaminated. He said the use 51 of high-level is a dodge on the issue and the resolution could address 52 components of active systems and weapons . 53 54 Councilmember Parker moved to stike "their components" from the new Section 55 1, seconded by Councilmember Morris and on unanimous voice vote the motion 56 was carried. 57 58 Councilmember Whitesell moved to add "high-level radioactive nuclear" between 59 No and waste in Section 1. The motion was seconded by Councilmember Parker. 60 61 Dr. Sam Neff, 329 S.W. 1st Street, Professor at Earlham College, requested 62 to address the Council on high-level and low-level radioactivity. Dr. 63 Neff stated that low level radioactivity was also dangerous depending on 64 the time of exposure. He suggested the Council not limit the Resolution 65 to high-level radioactive waste. 364 Common Council Minutes Cont'd June 16, 1986 Page 4 1 Councilmember Parker asked if low-level was also bad, how do you know what 2 to do in each instance. He asked Dr. Neff what he would do with the 3 low-level radioactive materials stored at his lab at Earlham if the Council 4 passed the Resolution and did not limit it to high-level . Councilmember Parker 5 also commented on other agencies using low-level radioactive materials and 6 the some equipment such as fire alarms containing low-level radioactivity. 7 8 Dr. Neff stated that the amounts in some cases would be so small that they 9 need not be regulated. 10 11 Councilmember Parker asked how the Resolution could safely address amount of 12 radioactive waste and Dr. Neff stated the Resolution only addressed waste from 13 the production of nuclear weapons and nuclear power and it would not be 14 necessary to add any regulation on radioactivity used in other ways and 15 specifically regulated. 16 17 Councilmember Morris asked Dr. Neff how he would dispose of the radioactive 18 materials he used and Dr. Neff explained the National Regulatory Commission 19 set very specific and complicated means for disposal. 20 21 Councilmember Whitesell stated that Dr. Neff's comments further confused the 22 issue for him, but he would withdraw his motion to add high-level and 23 Councilmember Parker withdrew his second on the motion. Councilmember 24 Whitesell stated that he still had reservations, but feels the Resolution 25 contains some important issues and again asked that it be considered in more 26 depth since if defeated it could not return to the agenda for one (1) year 27 without unanimous approval. 28 29 Councilmember Hankinson stated that Resolution has no enforcement and 30 therefore is only a recommendation of action. 31 32 President Bodiker stated that he agreed with many things in the Resolution 33 and wished there had been more imput in writing from Dr. Neff. 34 35 Councilmember Morris stated the Public Safety Committee had the input of a 36 physics professor in preparing the Resolution. 37 38 Councilmember Hankinson moved for the Council to vote on the Resolution as 39 it is now amended, seconded by Councilmember Parker and on a voice vote the 40 motion was carried. 41 42 Amended Resolution No. 12-1986 was defeated on the following call of the roll: 43 44 Ayes: Williams, Hutton, Morris and Bodiker (4) 45 Nays: Brookbank, Hankinson, Whitesell and Parker (4) 46 Absent: Elstro (1) 47 48 ORDINANCES 49 50 ORDINANCES ON FIRST READING 51 52 Councilmember Hankinson moved to suspend the rules and read Ordinances No. 53 52, 53, 54, 55 and 56-1986 on first reading by title only, seconded by 54 Councilmember Morris and on unanimous voice vote the motion was carried. 55 56 ORDINANCE NO. 52-1986 57 58 The Clerk read on first reading by title only Ordinance No. 52-1986 - AN 59 ORDINANCE AMENDING CHAPTER 154 OF THE MUNICIPAL CODE, BEING ORDINANCE NO. 60 2325-1968, COMMONLY KNOWN AS THE ZONING ORDINANCE OF THE CITY OF RICHMOND, 61 INDIANA, PROVIDING FOR THE REAONING OF PROPERTY LOCATED IN THE 3800 BLOCK OF 62 SOUTH "A" STREET FROM R-4 MULTI-FAMILY RESIDENCE DISTRICT TO R-4 SU MULTI- 63 FAMILY RESIDENCE SPECIAL USE DISTRICT AND AUTHORIZING THE SPECIAL USE OF SAID 64 PROPERTY AS A RESIDENTIAL DEVELOPMENT UNIT PROJECT. 65 Common Council Minutes Cont'd June 16, 1986 Page 5 1 President Bodiker assigned Ordinance No. 52-1986 to the Plan Commission 2 for public hearing. 3 4 ORDINANCE NO. 53-1986 5 6 The Clerk read on first reading by title only Ordinance No. 53-1986 - 7 AN ORDINANCE SETTING TOTAL REGULAR WAGES AND POSITIONS FOR APPOINTED 8 OFFICERS AND EMPLOYEES OF THE CITY OF RICHMOND, INDIANA, EXCEPT FOR MEMBERS 9 OF THE POLICE AND FIRE COLLECTIVE BARGAINING UNITS, FOR THE FISCAL YEAR 10 BEGINNING JANUARY 1, 1987 AND ENDING DECEMBER 13, 1987, APPROVING THE 11 ADDITIONAL COMPENSATION TO CERTAIN APPOINTED OFFICIALS OF THE CITY, OTHER 12 THAN GOVERNMENTAL, WHO PERFORM SERVICES FOR THE CITY, WHICH SERVICES 13 ARE CONNECTED WITH THE OPERATION OF THE MUNICIPALLY OWNED UTILITY OR 14 FUNCTIONS. 15 16 President Bodiker assigned Ordinance No. 53-1986 to the Committee of 17 the Whole for a public hearing on June 26, 1986. 18 19 TRANSFER ORDINANCE NO. 54-1986 20 21 The Clerk read on first reading by title only Transfer Ordinance No. 22 54-1986 - AN ORDINANCE TO TRANSFER WITHIN THE PUBLIC TRANSIT FUND. 23 24 Councilmember Morris moved to suspend the rules and move Transfer Ordinance 25 No. 54-1986 to second reading, seconded by Councilmember Hankinson and 26 ' on unanimous voice vote the motion was carried. 27 28 The Clerk read on second reading Transfer Ordinance No. 54-1986. 11/ 29 30 President Bodiker announced Transfer Ordinance No. 54-1986 was on public 31 hearing. 32 33 Councilmember Parker asked if the transfer to pay for I.D. cards would 34 be a constantly reoccuring cost and if so why didn't the bus service 35 honor other ID cards from other businesses identifying senior citizens . 36 37 Councilmember Morris stated the ID cards issued by the Information and 38 Referral Service were also for disabled persons for the discount ride. 39 40 City Clerk, Mary Merchanthouse explained that the ID cards were photo, 41 signature positive identification cards and the other businesses did 42 not provide that type of identifications . She also added that other 43 businesses not honor this ID card and refer the public to the I&R to 44 get identifications. She stated that many particularly elderly persons 45 did not have proof positive identification. 46 47 Ms . Merchanthouse informed the Council that the bus lines reimburse the 48 I&R program for the ID cards used as bus passes at a discount price of 49 2.00 per card for the first card. She stated that duplicate cards and 50 other cards made were done so at a 3.00 per card charge to continue 51 supporting the program. 52 53 Mayor Waltermann added that the ID system is also used to make city employe- 54 ID cards and the service is getting its money back. He also added that 55 many of the people getting the ID cards definately do not have positive 56 identification and it is a good service to the citizens. 57 58 Councilmember Hankinson asked if it was a one shot deal for the bus passes 59 and he was informed that most persons have already received their ID 60 cards which were free for the first card and now persons just turning 61 age 60 are eligible for the card. He wa.s told the bus line only pays 62 for the first card for seniors and disabled and any other cards issued 63 are paid for by the persons wanting the card. 64 65 There being no further discussion, Councilmember Hankinson moved for 366 Common Council Minutes Cont `d June 16, 1986 Page 6 1 engrossment of Ordinance No. 54-1986, seconded by Councilmember Williams and 2 on unanimous voice vote the motion was carried. 3 4 Councilmember Morris moved to suspend the rules and move Transfer Ordinance 5 No. 54-1986 to third and final reading and read by title only, seconded by 6 Councilmember Brookbank and on unanimous voice vote the motion was carried. 7 8 The Clerk read Transfer Ordinance No. 54-1986 on third and final reading by 9 title only. 10 11 Transfer Ordinance No. 54-1986 was passed on the following call of the roll: 12 13 Ayes: Williams, Brookbank, Hankinson, Whitesell, Parker, Hutton, Morris and 14 Bodiker (8) 15 Nays: None 16 Absent: Elstro (1) 17 18 APPROPRIATION ORDINANCE NO. 55-1986 19 20 The Clerk read on first reading by title only Appropriation Ordinance No. 21 55-1986 - AN ORDINANCE TO APPROPRIATE WITHIN THE GENERAL FUND. 22 23 President Bodiker announced Appropriation Ordinance No. 55-1986 had to be 24 advertised for public hearing. 25 26 ORDINANCE NO. 56-1986 27 28 The Clerk read on first reading by title only Ordinance No. 56-1986 - AN 29 ORDINANCE OF THE COMMON COUNCIL APPROVING THE ESTABLISHMENT BY THE PARKS AND 30 RECREATION BOARD OF AN ACTIVITY FUND WITHIN THE PARK AND RECREATION 31 ' DEPARTMENT NON-REVERTING FUND. 32 33 Councilmember Hankinson moved to suspend the rules and move Ordinance No. 34 56-1986 to second reading, seconded by Councilmember Hutton and on unanimous 35 voice vote the motion was carried. 36 The Clerk read Ordinance No. 65-1986 on second. reading. 37 President Bodiker announced Ordinance No. 56-1986 was on public hearing. 38 39 Superintendent of Parks and Recreation, Nancy MacCartney informed the 40 Council that the non-reverting fund of the Park now has all the recreation 41 programs included in it and the expenses for the programs are paid from that 42 fund. She stated that the softball leagues are not a part of the non- 43 reverting fund and under the Park jurisdiction now. She added that in order 44 to pay officials and scorekeepers in a timely fashion to keep from losing 45 them, the State Board of Accounts suggested that a checking account could 46 be established by the legislative body along the with maximum amount allowed 47 in the account. The account could then be reimbursed as other petty cash 48 funds of the City are and carefully controlled. 49 50 Councilmember Parker stated that he agreed with paying officials in a timely 51 fashion, but asked if the 2,000.00 amount in the fund should not be 52 referenced in the Ordinance. 53 54 Councilmember Hankinson explained that the ordinance of the Common Council 55 approves the Resolution adopted by the Park Board and that the Park Board 56 Resolution establishes the 2,000.00 as the maximum amount . 57 58 Councilmember Whitesell asked if the Ordinance had been showed to the State 59 Board of Accounts and Ms. MacCartney stated it meets the criteria of the 60 State Board of Accounts . 61 62 There being no further discussion, Councilmember Hankinson moved for 63 engrossment of Ordinance No. 56-1986, seconded by Councilmember Brookbank 64 and on unnaimous voice vote the motion was carried. 65 06167 Common Council Minutes Uont'd June 16, 1986 Page .7 1 Councilmember Williams moved to suspend the rules and move Ordinance 2 No. 56-1986 to third and final reading and read by title only, seconded 3 by Councilmember Brookbank and on unanimous voice vote the motion was 11/ 4 carried. 5 6 The Clerk read on third and final reading by title only Ordinance No. 7 56-1986. 8 9 Ordinance No. 56-1986 was adopted on the following call of the roll: 10 11 Ayes: Williams, Brookbank, Hankinson, Whitesell, Parker, Hutton, Morris 12 and Bodiker (8) 13 Nays: None 14 Absent: Elstro (1) 15 16 ORDINANCES ON SECOND READING 17 18 APPROPRIATION ORDINANCE NO. 43-1986 19 20 The Clerk read on second reading Appropriation Ordinance No. 43-1986 - 21 AN ORDINANCE TO APPROPRIATE WITHIN THE PURCHASING FUND. 22 23 The Clerk presented the Proof of Publication to the Council. Council- 24 member Morris moved to accept and file the Proof of Publication, seconded 25 by Councilmember Parker and on unanimous voice vote the motion was carried. 26 27 President Bodiker announced Appropriation Ordinance No. 43-1986 was on 28 public hearing. 29 30 Speaking for the ordinance was Purchasing Director, Martha Wilson. Ms. 31 Wilson stated that the appropriation was to replenish central stores 32 which now carries 108 items and has been very successful. Ms . Wilson 33 stated that as of May 30, 1986 central stores had brought in 5,595.87 34 and has saved some 5,000.00 through bulk buying. 35 36 Councilmember Parker asked if items were purchased were they not paid 37 for by the departments and if so why did the Council need to appropriate 38 funds to replenish the stock. 39 40 City Controller, Marge Sweet explained that the funds taken in from central 41 store are placed in the fund balance of the Purchasing Fund and then 42 must be appropriated by Council back into the budget in order to purchase 43 other items to be sold and continue to replenish the fund. 44 45 46 Being no further comments, Councilmember Hankinson moved for engrossment 47 of Appropriation Ordinance No. 43-1986, seconded by Councilmember Morris 48 and on unanimous voice vote the motion was carried. 49 50 Councilmember Morris moved to suspend the rules and move Appropriation 51 Ordinance No. 43-1986 to third and final reading and read by title only, 52 seconded by Councilmember Whitesell and on unanimous voice vote the motion 53 was carried. 54 5) The Clerk read on third and final reading by title only Appropriation 561 Ordinance No. 43-1986. - 51 Appropriation Ordinance No. 431986 was adopted on the following call 59 of the roll: 60 61 Ayes: Williams, Brookbank, Hankinson, Whitesell, Parker, Hutton, Morris 62 and Bodiker (8) 63 Nays: None 64 Absent: Elstro (1) 65 368 • Common Council Minutes Cont 'd June• 16, 1986 Page 8 1 APPROPRIATION ORDINANCE NO. 50-1986 2 3 The Clerk read on second reading Appropriation Ordinance No. 50-1986 - AN 4 ORDINANCE TO APPROPRIATE WITHIN THE GENERAL FUND. 5 6 The' Clerk presented the PrbofofnPubIieationand Gouncdlinemer Norris moved 7 to accept and file the Proof of Publication, seconded by Councilmember Hankinson 8 and on -unanimous:,voice vote the motionr.was4cerr.ied':. : r d. 1- ; 9 10 President Bodiker__announced the ordinance:was on public -hearing.:i 11 12 City Controller, Marge Sweet, stated the funds were for salaries, longevity 13 and clothing purchases in the Fire Department per the contract settlement. 14 • 15 Being no further comments, Councilmember Williams moved for engrossment of 16 Appropriation Ordinance No. 50-1986, seconded by Councilmember Morris and on 17 unanimous voice vote the motion was carried. 18 19 Councilmember Williams moved to suspend the rules and move Appropriation 20 Ordinance No. 50-1986 to third and final reading and read by title only, 21 seconded by Councilmember Morris and on unanimous voice vote the'motion was 22 carried. 23 24 The Clerk read Appropriation Ordinance No. 50-1986 on third and final reading 25 by title only. 26 27 Appropriation Ordinance No. 50-1986 was adopted on the following call of the 28 roll: 29 30 Ayes: Williams, Brookbank, Hankinson, Whitesell, Parker, Hutton, Morris and 31 Bodiker • (8) 32 Nays: None 33 Absent: Elstro (1) 34 35 ORDINANCES ON THIRD READING 36 37 ORDINANCE NO. 45-1986 38 39 Prior to reading the Ordinance, Councilmember Williams suggested that the 40 Ordinance be placed back on second reading and committed to a Committee of 41 the whole for further study as Ms. Silberstein requested. Councilmember 42 Williams stated that Ms. Silberstein had presented the Council a memo pointing. 43 out some technicalities in the ordinance that might need further 44 explanation, but he would not support holding the ordinance for any length 45 of time. 46 47 Councilmember Williams moved to place Ordinance No. 45-1986 back to second 48 reading and assign it to the Committee of the Whole, seconded by Councilmember 49 Morris and on unanimous voice vote the motion was tarried. 50 51 Councilmember Brookbank stated Ordinance No. 45-1986 would be heard in the 52 Committee of the Whole on July 10, 1986. 53 54 UNFINISHED:.BUSINESS11/ 55 56 President Bodiker announced that Ordinance No. 47-1986 and Ordinance No. 49-1986 57 would be on public hearing on July 7, 1986. 58 59 ADJOURNMENT • 60 61 There being no further business, on a motion duly made, seconded and passed 62 the meeting was adjourned. 63 ' 64 65 Richard Bodiker, President ATTEST: Mary Merchanthouse, City Clerk