HomeMy Public PortalAbout10-21-1985 221
PROCEEDINGS OF THE COMMON COUNCIL OF THE .
CITY OF RICIID, INDIANA, OCTOBER 21, 1985
1 The Common Council of the City of Richmond, Indiana, met in regular session
• 2 October 21, 1985 at the hour of 7:30 P.M. in the Council Chambers in said
3 City. President Williams presided with the following members present:
4 Councilmembers Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker,
5 Lemoine and Morris. Absent: None. The following business was had to wit:
6
7 PLEDGE OF ALLEGIANCE
8
9 SILENT DEVOTIONS
10
11 APPROVAL OF MINUTES OF OCTOBER 7, 1985
12
13 Councilmember Hankinson moved to approve the minutes of the previous meeting
14 as prepared, seconded by Councilmember Whitesell and on unanimous voice vote ,
15 the motion was carried.
16
17 COMMUNICATIONS FROM THE MAYOR
18
19 Mayor Frank H. Waltermann informed the Council that a meeting had been held
20 regarding liability insurance for the City. Mayor Waltennann stated that
21 liability insurance costs for the City was 234,000.00 in 1984 and will be
22 475,000.00 for 1986. He indicated that cities will be in a financial bind
23 without General Revenue Sharing and the federal government needs to be
24 aware of cities problems. Mayor Waltermann stated the committee meeting
25 for the liability insurance was trying to assist in solving the problem and
26 making suggestions to help control the problem.
27
28 CouncilmeMber Morris suggested that Representatives Hibner and Brown and
29 Senator Nicholson be invited to a meeting of the Common Council to allow
30 the City to express their concerns and ask for their assistance on the
31 State level.
32
33 Mayor Waltermann agreed that the State Legislators could be of help in
34 offsetting these insurance costs.
35
.36 President Williams asked Mayor Waltennann to set the date and time for an
37 appearance by the State Legislators and get it on the Council Agenda.
38
39 Mayor Waltermann suggested a date in November would be appropriate.
40
41 Councilmanber Whitesell asked if cost tracking was done on insurance by
42 depaLLuent and Mayor Waltennann explained that the costs are broken down
43 and paid from each department's budget. He said the Wayne County Insurance
44 Service can tell where the losses in each area are.
45
46 REPORTS FROM CITY DEPARTMENTS •
47
48 Purchasing Department
49
50 The Purchasing Director, Rita Stout, presented the camera to the Council
51 that had been purchased for their use. Ms. Stout suggested that the camera
52 be stored in the Clerk's Office with a sign out sheet available to keep
53 track of the camera.
54 •
55 Law DepaL tuuent
56
57 Mr. Barden informed the Council that the term of Orville Allen to the Board
58 of Zoning Appeals had p and it is the Council's turn to make the
59 selection.
60
61 The Council requested that the appointment be made at the next meeting in
62 order that Mr. Allen can be contacted about remaining on the BZA.
63
64
65
2 9.
Cuiunon Council Minutes Cont'd
October 21, 1985
Page 2
1 REPORT FROM BOARD OF PUBLIC WORKS AND SAFETY
2
3 Ms. Maness informed the Council that the Board of Public Works and Safety
4 had approved a contract with General Telephone for a seven (7) year lease
5 purchase package for new communications equipment except the Sanitary
6 District. This will reduce the overall cost to the city for telephone
7 communications by $3.00+ a month and will allow a better system for cost
8 tracking of long distance charges.
9
10 Ms. Maness also directed the Council's attention to the leaf pick up •
11 schedule for Saturday pick ups.
12
13 REPORTS FROM SPECIAL COMMITTEES
14
15 Transportation, Community Development and Cututunity Services
16
17 Councilmember Lemoine stated the committee would be meeting on October
18 23, 1985 at 12:00 noon.
19
20 Committee of the Whole
21
22 Councilmember Lemoine reported on the presentation by Lorrie Foust on the
23 Street Tree project. Councilmember Lemoine complimented Mr. Foust on
24 his presentation and recommended that the Council appoint Mr. Elstro to
25 head up this project with the assistance of Mr. Barden in the
26 establishing of a Street Tree Commission.
27
28 Councilmember Lemoine stated that Committee of the Whole was scheduled for
29 October 23, 1985 for discussion of Ordinance No.84-1985 and that the
30 District Mooting for District 3 was scheduled for October 24, 1985.
31 Councilmember Lemoine suggested that since discussion of Ordinance No. 84-
32 1985 was scheduled for both meetings that Council merge the two (2)
33 meetings on October 24, 1985.
34
35 Councilmember Brookbank commented that 1000 flyers had boon passed out
36 regarding the District Meeting and that it is at 7:30 P.M. at Vaile School.
37
38 Ordinances No. 47-1985 and 67-1985 will be removed from the Committee of the
39 Whole and placed on the Council Agenda for November 4, 1985 on second
40 reading, public hearing.
41
42 REPORTS FROM STANDING COMMITTEES
43
44 Reid Hospital
45
46 Councilmember Brookbank asked the members of Council to pay particular
47 attention to the article in the Palladium Item about the hospital's position .
48 on competition.
49
50 ORDINANCES
51
52 ORDINANCES ON FIRST READING
53
54 Councilmember Hankinson moved to suspend the rules and read Ordinances No.
55 105, 106, 107 and 108-1985 on first reading by title only, seconded by
56 Councilmember Morris and on unanimous voice vote the motion was carried.
57
58 TRANSFER ORDINANCE NO. 105-1985
59
60 The Clerk read on first reading by title only Transfer Ordinance No. 105-198'+ -
61 AN ORDINANCE TO TRANSFER WITHIN THE GENERAL FUND - POLICE DEPARTMENT.
62
63 Councilmember Morris moved to suspend the rules and move Ordinance No. 105-
64 1985 to second reading, seconded by Councilmember Hankinson and on
65 unanimous voice vote the motion was carried.
223
Common Council Minutes Cont'd •
October 21, 1985
Page 3
1 The Clerk read on second reading Ordinance No. 105-1985 - AN ORDINANCE TO
2 TRANSFER WITHIN THE GENERAL FUND - POLICE DEPARTMENT
3
III4 President Williams announced Ordinance No. 105-1985 was on public hearing.
5
6 Hearing no comment, Councilmember Hankinson moved for engrossment of
7 Ordinance No. 105-1985, seconded by Councilmenber Brookbank and on
8 unanimous voice vote the motion was carried.
9
10 Councilmenber Hankinson moved to suspend the rules and move Transfer
11 Ordinance No. 105-1985 to third and final reading and read by title only,
12 seconded by Councilmember Brookbank and on unanimous voice vote the motion
13 was carried.
14
15 The Clerk read on third and final reading by title only Transfer Ordinance
16 No. 105-1985 - AN ORDINANCE TO TRANSFER WITHIN THE GENERAL FUND - POLICE
17 DEPARTMENT.
18
19 Transfer Ordinance No. 105-1985 was adopted on the following call of the
20 roll:
21
22 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine,
23 Morris and Williams (9)
24 Nays: None
25
26 TRANSFER ORDINANCE NO. 106-1985
27
28 The Clerk read on first reading by title only Transfer Ordinance No.
29 106-1985 - AN ORDINANCE TO TRANSFER WITHIN THE GENERAL FUND - FIRE DEPAR ' im 1 .
30
31 Councilmenber Morris moved to suspend the rules and move Ordinance No. 106-
32 1985 to second reading, seconded by Councilmember Hankinson and on
33 unanimous voice vote the motion was carried.
34
35 The Clerk read on second reading Transfer Ordinance No. 106-1985 - AN
36 ORDINANCE TO TRANSFER WITHIN THE GENERAL FUND - FIRE DEPARTMENT.
37
38 President Williams announced Ordinance No. 106-1985 was on public hearing.
39
40 Councilmenber Lemoine asked if the 3,170.00 was sufficient to purchase the
41 automobile for the Fire DepaiLutent and Purchasing Director Rita Stout
42 stated that it was sufficient.
43
44 Councilmember Parker asked if the old vehicle would be traded in or sold
45 at the City Auction and Ms. Maness stated it would be sold at the City
46 Auction.
47
48 There being no further comment, Councilmember Hankinson moved for
49 engrossment of Ordinance No. 106-1985,- seconded by Councilmember Parker
50 and on unanimous voice vote the motion was carried.
51
52 Councilmenber Elstro moved to suspend the rules and move Transfer Ordinance
III 53 No. 106-1985 to third and final reading and read by title only, seconded
54 by Councilmember Hankinson and on unanimous voice vote the motion was
55 carried.
56
57 The Clerk read on third and final reading by title only Transfer Ordinance
58 No. 106-1985 - AN ORDINANCE TO TRANSFER WITHIN THE GENERAL FUND - FIRE
59 DEPARTMENT.
60
61 Transfer Ordinance NO. 106-1985 was adopted on the following call of the
62 roll:
63
64 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine,
65 Morris and Williams (9)
66 Nays: None
224
Common Council Minutes Cont'd
October 21, 1985
Page 4
1 ORDINANCE NO. 107:-1985
2
3 The Clerk read on first reading by title only Ordinance No. 107-1985 - AN
4 ORDINANCE AMENDING ORDINANCE NO. 75-1984 FIXING SALARIES AND POSITIONS FOR
5 APPOINTED OFFICES AND EMPLOYEES OF THE CITY OF RICHMOND, INDIANA FOR 1985. 11/
6
7 Councilmember Morris moved to suspend the rules and move Ordinance No. 107-19:5
8 to second reading, seconded by Councilmember Elstro and on unanimous voice
9 vote the motion was carried.
10
11 The Clerk read on second reading Ordinance No. 107-1985 - AN ORDINANCE
12 AMENDING ORDINANCE NO. 75-1984 FIXING SALARIES AND POSITIONS FOR APPOINTED
13 OFFICES AND EMPLOYEES OF THE CITY OF RICHMOND, INDIANA FOR 1985.
14
15 President Williams announced Ordinance No. 107-1985 was on public hearing.
16
17 Councilmember Morris asked for an explanation of the need of a full time
18 secretary within the Fire Deparmment.
19
20 Mayor Waltermann explained that the request was made on the suggestion of
21 Acting Fire Chief Don Atkins, Acting Fire Chief Joe Pierce and Fire Chief
22 Dave Harbin.
23
24 Fire Chief Harbin explained to the Council that the Fire Department was in
25 need of a full time secretary to expand and update record keeping within
26 the Fire Department. Chief Harbin stated that the job description for that
27 position had been revised and the duties would include such items as payroll,
28 filing for Fire Prevention, pre-fire plan date sheets, records for training,
29 equipment testing records, medical and physical fitness records, FLSA
30 records, update Book of Rules, Pension Fund typing, daily reports and
31 records for agility testing of candidates.
32
33 Councilmember Hankinson asked if the person employed part time would be
34 pranoted to the full time position and Mayor Waltermann stated that the
35 individual would have first opportunity to apply for the new position.
36
37 In response to Councilmember Morris, Mayor Waltermann stated that nobody was
38 on payroll for that position.
39
40 Councilmember Bodiker asked where the excess in the budget was to allow for
41 the full time position and Mayor Waltennann explained it was from funds
42 remaining in salary line items and the insurance budget due to positions
43 not being immediately filled in the Fire Department.
44
45 Mayor Waltermann also explained that a request would be made to the Council
46 to amend the 1986 salary ordinance and fund the position for full time.
47
48 Councilmember Brookbank asked if fire suppression personnel could not
49 assist a part time secretary and Chief Harbin stated that universally
50 firefighters are nuts and bolts type people and not trained for
51 administrative type work.
52
53 Speaking against Ordinance No. 107-1985 was Carol Brady, Deputy Clerk and
54 EEO Officer for the City of Richmond. Ms. Brady explained to the Council
55 that in communication with Fire Department personnel and the person holding
56 the secretarial position, she felt that a full time secretarial position
57 was not needed if the Depar ment was fully staffed in the Chief and
58 Assistant Chief positions.
59
60 In response to President Williams, Chief Harbin explained that the part time
61 person was layed off for the purpose of redefining the job position and has
62 been encouraged to reapply for the position. Chief Harbin further responded
63 by saying the part time person was layed off due to no salary ordinance for
64 the position and he did not want to compound department problems with the
65 State Board of Accounts.
225
•
Common Council Minutes Cont'd
October 21, 1985
Page 5
•
1 Councilmember Elstro stated that he felt the Council should allow the Fire
2 Chief some discretion in running the department.
3
4 Councilmember Morris commented that her only regard was that the
• 5 ordinance needed to be amended prior to the position being filled and
6 reminded Chief Harbin that was the proper way to handle the situation. •
7 •
8 Chief Harbin stated that the positions of Chief and Assistant Chief -
9 and Fire Prevention are administrative and the request for a full time
10 secretary is totally justified.
11
12 There being no further discussion, Councilmember Hankinson moved for
13 engrossment of Ordinance No. 107-1985, seconded by Councilmember Elstro and .
14 on unanimous voice vote the motion was carried.
15
16 Councilmember Elstro moved to suspend the rules and move Ordinance No. 107-
17 1985 to third and final reading and read by title only, seconded by
18 Councilmember Hankinson and with Councilmember Bodiker voting no the
19 motion was defeated.
20
21 Ordinance No. 107-1985 will return on third and final reading on November
22 4, 1985,
23
24 ORDINANCE NO. 108-1985
25
26 The Clerk read on first reading by title only Ordinance No. 108-1985 - AN
27 ORDINANCE ANNEXING CERTAIN TERRITORY, LEGALLY DESCRIBING THE AREA TO BE
28 ANNEXED, PROVIDING FOR THE PUBLICATION THEREOF, AND FIXING THE TIME WHEN
29 THE ANNEXATION SHALL TAKE EFFECT.
30
31 Councilmember Morris moved to suspend the rules and move Ordinance No. 108-
32 1985 to second reading, seconded by Councilmember Hankinson and on
33 unanimous voice vote the motion was carried.
34
35 The Clerk read on second reading Ordinance No. 108-1985 - AN ORDINANCE
36 ANNEXING CERTAIN TERRITORY, LEGALLY DESCRIBING THE AREA TO BE ANNEXED,
37 PROVIDING FOR THE PUBLICATION THEREOF, AND FIXING THE TIME WHEN THE
38 ANNEXATION SHALL TAKE EFFECT.
39
40 President Williams announced Ordinance No. 108-1985 was on public hearing.
41
42 Mr. Barden explained that pursuant to the suggest of the Common Council
43 concerning an economic development project on the east side, the owners
44 of the property are requesting voluntary annexation into the City. Mr.
45 Barden explained that since it was a request for voluntary annexation
46 there was no need for Plan Commission to conduct a hearing and that upon
47 paassage of the ordinance by the Common Council the annexation would take
48 affect sixty (60) days following legal publication in the absence of any
49 filed remonstrances during that time period.
50
51 Councilmember Bodiker questioned if the City could afford to provide the
52 needed services and if this would be cost effective in terms of service
53 cost versus tax dollars.
54
55 Mr. Barden stated that the area would be developed as a planned unit
56 development and would increase the tax base. He stated that since it is
57 currently vacant land there was no need to develop a plan for services and
58 the developers would be responsible for making certain that City services
59 were provided for.
60
61 There being no further discussion, Councilmember Parker moved for
• 62 engrossment of Ordinance No. 108-1985, seconded by Councilmember Brookbank
63 and on unanimous voice vote the motion was carried.
64
65 Councilmember Hankinson moved to suspend the rules and move Ordinance No.
226
Common Council Minutes Cont'd
October 21, 1985
Page 6
1 108-1985 to third and final reading and read by title only, seconded by
2 Councilmember Brookbank and on unanimous voice vote the motion was carried.
3
4 The Clerk read on third and final reading by title only Ordinance No. 108-
5 1985 - AN ORDINANCE ANNEXING CERTAIN TERRITORY, LEGALLY DESCRIBING THE AREA
6 TO BE ANNEXED, PROVIDING FOR THE PUBLICATION THEREOF, AND FIXING THE TIME
7 WHEN THE ANNEXATION SHALL TAKE EFFECT.
8
9 Ordinance No. 108-1985 was adopted on the following call of the roll:
10
11 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine,
12 Morris and Williams (9)
13 Nays: None
14
15 ORDINANCES ON SECOND READING
16
17 APPROPRIATION ORDINANCE NO. 102-1985
18
19 The Clerk read on second reading Appropriation Ordinance No. 102-1985 - AN
20 ORDINANCE TO APPROPRIATE WITHIN THE PARK FUND.
21
22 Mr. Barden examined the Proof of Publication and found it to be in order.
23 Councilmember Hankinson moved to accept and file the Proof of Publication,
24 seconded by Councilmember Morris and on unanimous voice vote the motion was
25 carried.
26
27 President Williams announced Ordinance No. 102-1985 was on public hearing.
28 •
29 Speaking for Ordinance No. 102-1985 was Park Superintendent, Nancy
30 MacCartney. Ms. MacCartney told the Council that the additional
31 appropriation is being requested from additional revenues and would be used
32 for capital needs within the Park DepaLLment.
33
34 Councilmember Elstro asked about the 21,650.00 budgeted for a computer and
35 Ms. MacCartney explained the computer would be canpatable with the mainframe
36 in the Controller's Office and would give the Park access to information
37 and the ability to compile data. Ms. MacCartney also stated the
38 computer would be a way of centralizing records, rescheduling athletic
39 events, word processing, cost tracking of work orders and could also be
40 utilized for such items as the street tree plantings.
41
42 In response to Councilmember Elstro, Ms. MacCartney stated that she was not
43 certain if the computer would save money for the Park, but there would be
44 no new hires needed only training and utilizing the expertise of the
45 personnel in the Controller's Office.
46
47 Councilmember Elstro asked about the 1,400.00 asked for a time clock and
48 Ms. MacCartney stated it was for record keeping that was now being mandated
49 by the Fair Labor Stan.ards Act.
50
51 Councilmember Bodiker commented that he encouraged the purchase of
52 computers and felt it would save the Park money since it would allow for
53 more efficient maintenance of equipment and grounds..and utilization of
54 manpower.
55
56 Councilmember Parker asked Purchasing Director Stout about the time clock
57 and Ms. Stout commented the clock was also computerized and would tie into
58 an entire system for the City.
59
60 There being no further comments, Councilmember Hankinson moved for engrossment
61 of Ordinance No. 102-1985, seconded by Councilmember Whitesell and on
62 unanimous voice vote the motion was carried.
63
64 Councilmanber Lemoine moved to suspend the rules and move Ordinance No. 102-
65 1985 to third and final reading and read by title only, seconded by
227
Common Council Minutes Cont'd
October 21, 1985
Page 7
1 Councilmember Hankinson and on unanimous voice vote the motion was carried.
2
3 The Clerk read on third and final reading by title only Appropriation
4 Ordinance No. 102-1985 - AN ORDINANCE TO APPROPRIATE WITHIN THE PARK FUND.
5
6 Appropriation Ordinance No. 102-1985 was adopted on the following call of
7 the roll:
8
9 Ayes: Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine, Morris
10' and Williams (8)
11 Nays: Elstro (1)
12
13 ADJOURNMENT
14
15 There being no further business, on a motion duly made, seconded and passed
16 the meeting was adjourned.
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20 Marion Williams, President
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24 ATTEST:
25 Mary Merchanthouse, City Clerk •
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