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Home My Public Portal About04-15-1985 105 PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF RICHM)ND, INDIANA, APRIL 15, 1985 1 The Common Council of the City of Richmond, Indiana met in regular 2 session April 15, 1985 at the hour of 7:30 P.M. in the Council Chambers 3 in said City. President Williams presided with the following members 111 4 in attendance: Councilmembers Elstro, Brookbank, Hankinson, Whitesell, 5 Parker, Bodiker, Lemoine and Morris. Absent: None. The following 6 business was had to-wit: 7 8 PLEDGE OF ALLEGIANCE 9 • 10 SILENT DEVOTIONS 11 12 APPROVAL OF MINUTES OF APRIL 1, 1985 13 14 Councilmember Whitesell moved to approve the minutes of the previous 15 mooting as prepared, seconded by Councilmember Elstro and on unanimous 16 voice vote the motion was carried. 17 18 COMMUNICATIONS FROM THE MAYOR 19 20 Mayor Frank H. Waltermann told the Council that he had accompanied 21 Consul.:_ General Arai fran Japan assigned to Chicago on various tours 22 of Richmond facilities and meetings arranged for the Consul:: General 23 in Richmond. Mayor Waltenmann had also arranged for the Consul:. General 24 to have a breakfast mooting with the Governor. Mayor Waltennann stated 25 that this was Mr. Arai's first visit to Indiana and discussion was 26 held concerning the economy and trade deficits. The Mayor thanked 27 all involved in the arrangements for the Consul General's visit to 11/ 28 the City of Richmond. 29 30 REPORT FROM OTHER OFFICES 31 32 Law Office 33 34 I-70 Interchange Lighting 35 36 Mr. Barden told the Council that he had attended a Traffic School and 37 had been able to meet with the head of the State DepaLtmuent of Highways. 38 Mr. Barden was informed that an agreement had been made between the 39 City and State in order to induce the State to install the interstate 40 exchange lighting that the City would pay for the electric current 41 and maintenance and the State would pay for the installation. Mr. 42 Barden explained that the possibilities to reduce the cost of the . 43 interchange lighting would be to renegotiation the cost per pole with 44 Richmond Power & Light, reduce the lighting or remove the lights. 45 Mr. Barden stated he would handle this situation however Council wished. 46 47 Councilmember Elstro stated that he had checked on the rates and felt 48 they were good and legitimate. 49 50 Mr. Barden said that this situation was not unique to Richmond and 51 other cities had opted to remove interstate exhange lighting due to 52 the high cost involved. . 53 54 Councilmember Lemoine asked for canparitive figures on the rates. 55 56 State Highway Lighting and Signal Maintenance 57 58 Mr. Barden stated that he had contacted the Greenfield District of 59 the State Highway Commission and that the State will reimburse for 60 maintenance on signals and lights on State Highways. He and the City 61 Controller are working on getting these bills paid to date. 62 63 Speed of Trains within City Limits 64 65 Mr. Barden told the Council that State Legislation had negated the 106 Cannon Council Minutes Cont'd April 15, 1985 Page 2 1 cities control over the speed of trains within city limits. A Resolution 2 must now be passed by the Board of Public Works and Safety and presented 3 to the Public Service Commission to have our local ordinance controlling 4 the speed of trains within city limits approved. This Resolution will 5 be presented to the Board of Works for their approval and forwarded to 6 the Public Service Commission for any possible objections by the railroads. 7 8 Ordinance and Resolution Review Form 9 10 Mr. Barden passed out to the Council a proposed Ordinance and Resolution 11 Review Form to be used by all Departments involved in any Ordinances 12 or Resolutions to get their approval of such. Mr. Barden asked the Council 13 to look over the form and let him know if it would be appropriate and if 14 so adopt this form as part of Council procedures. 15 16 REPORT FROM BOARD OF PUBLIC WORKS AND SAFETY 17 18 Ms. Maness told the Council that the Board had stated their position on 19 open burning within the City at its meeting of April 4, 1985. The Board's 20 positon is to abide by the City's Ordinance prohibiting open burning and 21 individuals having a situation calling for open burning must petition the 22 Fire DepaLUuent, Sanitary District and also receive approval from the 23 Indiana Pollution Control Board. 24 25 Ms. Maness also told the Council that the Board of Works would be receiving 26 bids for Police vehicles on May 2, 1985 and that an appropriation ordinance 27 for Revenue Sharing Funds will be forwarded to the Council for the purchase 28 of the vehicles. 29 30 Ms. Maness also told the Council that a Special Meeting of the Board of 31 Works was held on April 8, 1985, on the unsafe premises at 16th and East 32 Main Streets. The Board affirmed the order to cause removal of the unsafe 33 structure and to secure the building within twenty-four (24) hours. The 34 date for completion of the order is April 18, 1985. 35 36 Ms. Maness told the Council that the Board was pleased with the response 37 from TCI regarding the Notice of Default of the Franchise Agreement for 38 cable service. 39 40 The Board of Works will hold a public hearing to pass a Resolution regarding 41 uniform fees for performance bonds to be posted on work being done on 42 unsafe premises on May 9, 1985. 43 44 Approval was also given by the Board of Works to place the Vietnam Memorial 45 at the Freedom Fountain. 46 47 Councilmember Bodiker asked Ms. Maness why the bid date was established • 48 for the police vehicles before the appropriation of funds had been 49 approved. Ms. Maness explained that it was done to expedite the purchase. 50 The bid price would have to remain fire until the end of June. Ms. Maness 51 also stated that the committee appointed by President Williams to 52 consider capital expenditures from revenue sharing and cumulative capital 53 development funds had set the purchase of the police vehicles as a priority. 54 55 Councilmember Bodiker asked for a list of the priorities established for 56 capital expenditures and Ms. Maness stated they would be included with 57 the appropriation. 58 59 President Williams asked Mr. Barden if the ordinance prohibiting open 60 burning had enough teeth and Mr. Barden replied the ordinance is enforceable 61 and complaints can be forwarded to his office. 62 63 64 65 107 • Common Council Minutes Cont'd April 15, 1985 Page 3 1 REPORTS FROM SPECIAL COMMITTEES 2 3 Committee of the Whole • 111 4 5 Councilmember Lemoine announced a Committee of the Whole meeting set 6 for May 23, 1985 for the discussion of Ordinance No. 15-1985. 7 The meeting will be at 7:00 P.M. in the Board of Works Roam in the 8 Municipal Building. 9 10 REPORTS FROM STANDING COMMITTEES 11 12 Art Council 13 14 Councilmember Lemoine announced a draft of a constitution had been 15 completed by the Steering Committee for an Arts Consortium. 16 17 Park Board 18 19 Councilmember Bodiker reported to the Council that the Park. Board had 20 heard discussion on the Rose Festival Activities at their last meeting 21 and had approved the activities for the 1985 Rose Festival. Council- 22 member Bodiker _ requested the repair of the bleachers at 23 the tennis courts and was informed that it had been taken care of. 24 Councilmember Brookbank reminded Councilmember Bodiker that the rut 25 around the bleacher area was still not repaired and dangerous. 26 27 Airport Commission 11/ 28 29 Councilmember Lemoine stated that the Airport Board had approved the 30 hiring of an engineering consultant firm for the Instrument Landing 31 System and the County Commissioners had approved a Grants Administrator 32 for the project. The Instrument Landing System should be installed 33 and operable in 1985. 34 35 Enterprise Zone 36 37 Councilmember Brookbank told the Council that the Logo and Stationary 38 had been approved and program standards criteria had been developed. 39 Mr. Barden announced that the Urban Enterprise Zone Association had 40 been certified as non-profit by both state and federal tax agencies. 41 42 RESOLUTIONS 43 44 RESOLUTION NO. 6-1985 45 46 Councilmember Morris moved to suspend the rules and read Resolution 47 No. 6-1985 by title only, seconded by Councilmember Elstro and on unanimous 48 voice vote the motion was carried. 49 50 The Clerk read by title only Resolution No. 6-1985 - A RESOLUTION 51 AUTHORIZING THE FILING OF AN APPLICATION WITH THE U.S. DEPARTMENT OF 52 COMMERCE, ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) FOR $500,000.00 53 IN REVOLVING LOAN FUND ASSISTANCE. 54 55 Speaking for Resolution No. 6-1985 was Richard Freeman of 1607 Reeveston 56 Road. Mr. Freeman told the Council that the Economic Development 57 Administration was pleased with the direction the City of Richmond 58 was moving and the City had been invited to submit an application for 59 the $500,000.00. A successful application for $300,000.00 had been 60 submitted in January and 200,000.00 of that will be used for match 61 for the 500,000.00. Mr. Freeman stated they will be required to charge 62 6.88% interest and the Revolving Loan Fund had established 6.5% interest 63 so the requirements on this funding will be similiar to the loan fund. 64 Mr. Freeman told the Council that a SKHD Plan must be developed for 65 the funds and the Richmond is the only city in Indiana that was invited (9) suiPT I TTM '8 STaaO14 'auTomerl 'T Tasa4TLTM 'uosTNu2H ')u2 ooag :sAAN 9 (E) aaNTpog PuP 'aax d 'otsTH :saAA :TToa GM Jo Tipp buTmoTiog at' uo paqeagap SPM aiowM at'q To ea44TunuXO at' off. 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I • t abed S86T 'ST TTadV p,;uo0 sagnuTW ITounoD uOU1UOO ��T 109 Common Council Minutes Cont'd April 15, 1985 Page 5 1 Ordinance No. 35-1985 will return on second reading at the meeting of 2 the Common Council on May 6, 1985. 3 111 4 ORDINANCE NO. 36-1985 5 6 The Clerk read on first reading by title only Ordinance No. 36-1985 - 7 AN ORDINANCE AMENDINGORDINANCE NO. 58-1984 IN ITS ENTIRETY WHICH IS 8 AN ORDINANCE ESTABLISHING A COMMUNITY AND ECON(1IC DEVELOPMENT FUND 9 FOR THE CITY OF RICHMOND, INDIANA. 10 11 Councilmember Morris canmented that there are no representatives appointed 12 by Council to serve on this Board. Mr. Barden explained that the Council 13 has a representative in its membership appointed by the President to 14 serve on that Board. 15 16 Councilmember Parker stated that he represented the Council on this 17 Board and he felt it was fair that the Mayor make the appointments since 18 he was also elected. He also told the Council that the new appointments 19 to the Board are suggestions by the Deparlluent of Commerce and necessary 20 to receive funding. 21 22 Mr. Richard Freeman told the Council that the Economic Development 23 Administration had been concerned with the make up of the existing Board 24 and requested certain' changes be made in order to insure that it would 25 not become politically inclined. 26 27 Councilmember Whitesell asked why businesses and industry located in 11/ 28 the two (2) mile fringe area of the city was included to be eligible 29 to receive loans. Mr. Freeman stated that it was based on employees 30 and the benefits derived by the City. Businesses and industry located 31 in the fringe area can make payments to the City in lieu of taxes. 32 33 Councilmember Whitesell moved to suspend the rules and move Ordinance 34 No. 36-1985 to second reading, seconded by Councilmember Morris and 35 on unanimous voice vote the motion was carried. 36 37 The Clerk read on second reading Ordinance No. 36-1985 - AN ORDINANCE 38 AMENDING ORDINANCE NO. 58-1984 IN ITS ENTIRETY WHICH IS AN ORDINANCE 39 ESTABLISHING A COMMUNITY AND ECONOMIC DEVELOPMENT FUND FOR THE CITY 40 OF RICHMOND, INDIANA. 41 42 President Williams announced Ordinance No. 36-1985 was on public hearing. 43 44 Speaking for Ordinance No. 36-1985 was Ms. Cathy Maness, President of . 45 the Loan Board. Ms. Maness told the Council that the expansion of the 46 Board enables the fund to receive grants and also adds representation 47 fran minorities or females. 48 49 Councilmember Hankinson moved for engrossment of Ordinance NO. 36-1985, 50 seconded by Councilmember Parker and on unanimous voice vote the motion . 51 was carried. 52 53 Councilmember Lemoine moved to suspend the rules and move Ordinance 54 No. 36-1985 to third and final reading and read by title only, seconded 55 by Councilmember Bodiker and on unanimous voice vote the motion was 56 carried. 57 58 The Clerk read on third and final reading by title only Ordinance No. 59 36-1985 - AN ORDINANCE AMENDING ORDINANCE NO. 58-1985 IN ITS ENTIRETY 60 WHICH IS AN ORDINANCE ESTABLISHING A COMMUNITY AND ECONOMIC DEVELOPMENT 61 FUND FOR THE CITY OF RICHMOND, INDIANA. 62 63 Ordinance No. 36-1985 was adopted on the following call of the. role: 64 65 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine, 66 Morris and Elstro (9) JAL() Common Council Minutes Cont'd April.'15, 1985 Page 6 1_ Nays: None 2 3 ORDINANCES ON SECOND READING 4 5 ORDINANCE NO. 29-1985 6 7 The Clerk read on second reading Ordinance No. 29-1985 - AN ORDINANCE 8 AMENDING ORDINANCE NO. 75-19Eg FIXING SALARIES AND POSITIONS FOR APPOINTED 9 OFFICERS AND EMLOYEES OF THE CITY OF RICHMOND, INDIANA FOR 1985. 10 11 Councilperson Lemoine moved to amend paragraph 5, lines 10 and 11 to read: 12 "the continuation of the remaining animal caretaker to be paid at an hourly 13 rate with a maximum annual wage being $10,000", seconded by Councilperson 14 Morris and on unanimous voice vote the motion was carried. 15 16 Councilmember Elstro asked if the salary for the Park Superintendent was 17 included in the 1985 budget. Ms. Maness explained the Superintendent's 18 salary was not in the 1985 budget, but the salaries for the Acting 19 Superintendent and the Assistant Superintendent were included in the 1985 20 Park Department budget. 21 22 Councilmember Elstro asked Ms. Maness where the $26,000.00 was being 23 taken from to fund the position of Superintendent and Ms. Maness explained 24 that it was fran unfilled positions and the elimination of an animal 25 caretaker's position. 26 27 Councilmember Elstro asked why this position was being eliminated and 28 another administrative position being funded. 29 30 Ms. Sue Roberson, Personal Director, informed the Council that there were 31 several laborer's positions not being filled and temporary labor was being 32 used instead on a cost savings factor. 33 34 In answer to questions regarding the need for the Park Superintendent's 35 position, Mayor Frank H. Waltermann told the Council that it is mandated 36 by State Law and the decision on the Park Superintendent and the funding 37 for the position had been made by the Park Board. 38 39 There being no further discussion, Councilmember Hankinson moved for 40 engrossment of Ordinance No. 29-1985, seconded by Councilmember Whitesell 41 and on unanimous voice vote the motion was carried. 42 43 Councilmember Lemoine moved to suspend the rules and move Ordinance No. 44 29-1985 to third and final reading and read by title only, seconded by 45 Councilmember Whitesell and on unanimous voice vote the motion was carried. 46 47 The Clerk read on third and final reading by title only, Ordinance No. 48 29-1985 - AN ORDINANCE AMENDING ORDINANCE NO. 75-1984 FIXING SALARIES 49 AND POSITIONS FOR THE APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF 50 RICHMOND, INDIANA. 51 52 Councilmember Bodiker asked Ms. Maness if the $26,000.00 reflected an 53 annual salary of twenty-six (26) pays or the remaining eighteen (18) pays. 54 Ms. Maness answered that this reflects an annual salary and only $18,000.00 55 will be needed for the remainder of 1985. 11/ 56 57 Ordinance No. 29-1985 was adopted on the following call of the roll: 58 59 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine, 60 Morris and Williams (9) 61 Nays: None 62 63 APPROPRIATION ORDINANCE NO. 30-1985 64 65 The Clerk read on second reading Appropriation Ordinance No. 30-1985 - •111 Common Council Minutes Cont'd April 15, 1985 Page 7 1 AN ORDINANCE TO APPROPRIATE WITHIN THE GENERAL FUND. 2 3 Mr. Barden examined the Proof of Publication and found it to be in 4 order. Councilmember Whitesell moved to accept and file the Proof 5 of Publication, seconded by Councilmember Morris and on unanimous voice 6 vote the motion was carried. 7 8 President Williams announced Ordinance No. 30-1985 was on public hearing. 9 10 Speaking for Ordinance No. 30-1985 was Ms. Sue Roberson. Ms. Roberson 11 told the Council that the funds being appropriated would be used to 12 upgrade the pay rate of the position of Switchboard Operator. This 13 position is now acting as a Secretary for Ms. Roberson, the City Controller 14 and the Purchasing Director along with using the computer. 15 16 Hearing no further discussion, Councilmember Hankinson moved for engrossment 17 of Appropriation Ordinance No. 30-1985, seconded by Councilmember Morris 18 and on unanimous voice vote the motion was carried. 19 20 Councilmember Lemoine moved to suspend the rules and move Appropriation 21 Ordinance No. 30-1985 to third and final reading and read by title 22 only, seconded by Councilmember Whitesell and on unanimous voice vote 23 the motion was carried. 24 25 The Clerk read on third and final reading by title only Appropriation 26 Ordinance No. 30-1985 - AN ORDINANCE TO APPROPRIATE WITHIN THE GENERAL 27 FUND. 28 29 Appropriation Ordinance No. 30-1985 was adopted on the following call 30 of the roll: 31 32 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine, 33 Morris and Williams (9) 34 Nays: None 35 36 TRANSFER ORDINANCE NO. 31-1985 37 38 The Clerk read on second reading Tranfer Ordinance No. 31-1985 - AN 39 ORDINANCE TO TRANSFER WITHIN THE GENERAL FUND. 40 41 President Williams announced Ordinance No. 31-1985 was on public hearing. 42 43 Ms. Maness explained to the Council that this Ordinance moved the salary 44 for the Director of Administrative Services to the Office of the Mayor 45 in connection with the personnel changes made in Ordinance No. 29-1985. 46 47 Councilmember Hankinson moved for engrossment of Transfer Ordinance 48 No. 31-1985, seconded by CouncilmeMber Brookbank and on unanimous voice 49 vote the motion was carried. 50 51 Councilmember Morris moved to suspend the rules and move Transfer 52 Ordinance No. 31-1985 to third and final reading and read by title 53 only, seconded by Councilmember Brookbank and on unanimous voice vote 54 the motion was carried:: 55 56 The Clerk read on third and final reading by title only Transfer Ordinance 57 No. 31-1985 - AN ORDINANCE TO TRANSFER WITHIN THE GENERAL FUND. 58 59 Transfer Ordinance No. 31-1985 was adopted on the following call of 60 the roll: 61 62 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine, 63 Morris and Williams (9) 64 Nays: None 65 11.2 Common Council Minutes Cont'd April 15, 1985 Page 8 1 ORDINANCES ON THIRD READING 2 3 ORDINANCE NO. 9-1985 4 5 Councilmember Hankinson moved to suspend the rules and read Ordinance No. 6 9-1985 on third and final reading by title only, seconded by Councilmember 7 Morris and on unanimous voice vote the motion was carried. 8 9 The Clerk read on third and final reading by title only Ordinance No. 10 9-1985 - AN ORDINANCE REQUIRING ALL BOARDS, COMMRTTI S, COMMISSIONS, AND 11 AUTHORITIES OF THE CITY OF RICHMONDiSUPPORT D='IN WHOLE OR PART BY CITY 12 FUNDS OR WHICH HAVE CITY OFFICERS, EMPLOYEES OR APPOINTH.h:S AS MEMNBERS 13 IN THEIR CAPACITIES, TO FURNISH TO THE CITY CLERK FOR THE CITY OF RICHMOND 14 COPIES OF ALL MEETING AGENDAS, MINUTES, MEMORANDA, AND NOTICES. 15 16 Mr. Barden presented the following proposed amendments to Amended Ordinance 17 No. 9-1985: 18 19 Paragraph (d) .- delete entire paragraph and change to read: The City 20 of Richmond, its agents, officers and employees are authorized to 21 make requests pursuant to the Indiana Open Door Law, I.C. 5-14-1.5-1 22 et.seq. and the Indiana Access to Public Records Law, L:C., 5-14-3-1 23 et.seq. 24 25 Paragraph (e) - Change to read: This ordinance is intended to reflect 26 the policy of making government more accessible to the public. 27 28 Councilmember Lemoine moved to _amend, Amended Ordinance No. 9-1985 as 29 proposed, seconded by Councilmember Parker and on a voice vote with Council- 30 member Elstro voting no the motion to amend was defeated. Ili" 31 32 Councilmember Whitesell asked how this ordinance would be affected 33 without the addition of the proposed amendments and Mr. Barden explained 34 that the ordinance is a much stricter one without the amendments. 35 36 Councilmember Bodiker stated that he feels the contents of the ordinance 37 are good policy , but he would prefer to see it in Resolution form. 38 39 Mr. Barden told the Council that it would take a motion to strike the 40 ordinance in order to reintroduce this subject matter. If the ordinance 41 is defeated the subject matter cannot be reintroduced for one (1) year 42 unless there is a unanimous voice to reintroduce it before that time. 43 44 Amended Ordinance No. 9-1985 was passed on the following call of the roll: 45 46 Ayes: Brookbank, Whitesell, Lemoine, Morris and Williams (5) 47 Nays: Elstro, Hankinson, Parker, and Bodiker (4) 48 49 ADJOURNMENT 50 51 There being no further business on a motion duly made, seconded and passed • 52 the meeting was 'adjourned. 53 54 55 /,21')/) 56 • Marion Williams, President 57 58 59 ATTEST: G/ :61-P 60 Mary M ch Ouse 61 City Clerk 62 63 64 65