HomeMy Public PortalAbout03-04-1985 75
PROCEEDINGS OF THE CAN COUNCIL OF THE
CITY OF RICHM ND, INDIANA, MARCH 4, 1985
1 The Common Council of the City of Richmond, Indiana met in regular
2 session March 4, 1985 at the hour of 7:30 P.M. in the Council Chambers
3 in said City. President Williams presided with the following members
4 present: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker,
5 Lemoine and Morris. Absent: None. The following business was had
6 to-wit:
7
8 PLEDGE OF ALLEGIANCE EGIANCE
9
10 SILENT DEVOTIONS '
11
12 APPROVAL OF MINUTES OF FEBRUARY 19, 1985
13
14 Councilmember Hankinson moved to approve the minutes of the previous
15 meeting as prepared, seconded by Councilmember Whitesell and on unanimous
16 voice vote the motion was carried.
17
18 COMMUNICATIONS FROM THE MAYOR
19
20 Mayor Frank Waltermann told the Council that they were now doing interviews
21 for the position of Park Superintendent. The Mayor also attended a
22 Mayor's Round Table discussion on February 21, 1985 and was informed
23 about the Fair Labor Standards Act now including municipalities. Mayor
24 Waltermann also stated that he and the Purchasing Director were checking
25 on automated gas pumps.
26
27 The Mayor told the Council that the manager of the Rose View Transit
28 System was looking at all private and public transportation systems
29 to consider any possibilities of incorporating services and prevent
30 duplications with the impending federal budget cuts.
31
32 REPORT FROM OTHER OFFICES
33
34 Mr. Richard Freeman of 1607 Reeveston Road reported to the Council
35 that applications for the Revolving Loan Fund are now available. Mr.
36 Freeman stated that they had met with fiftccn (15) businesses interested
37 in applying through the Loan Fund.
38
'39 Mr. Freeman also told the 'Council that the City has received word from
40 the State Economic Development Administration that their application
41 for the Revolving Loan Fund had been favorably reviewed and that now
42 a full applications should be submitted at the one half (2) million
43 dollar level. The preapplication conference will be March 7, 1985.
44
45 If approved, the EDA funds would place the Revolving Loan Fund at the
46 one million dollar level and the EDA funds have no intended use specified.
47 The EDA did suggest that the Revolving Loan Fund Committcc be made
48 up from a broader base.
49
50 Councilmember Whitesell asked if there was a time limit for the use
51 of the EDA funds and Mr. Freeman explained that there is a construction
52 period of one year to guard against funds being held and not used.
53
54 REPORT FROM BOARD OF PUBLIC WORKS AND SAFETY
55
56 Ms. Maness told the Council that the City had received a check from
57 Clearview Cable in the amount of 41,260.44 which is down 6,426.80 fran
58 last year. This is a decrease of 13.5% and their revenues are up over
59 6%.
60
61 Ms. Maness stated that the Telecommunications Council will be meeting
62 on March 6, 1985 at 7:00 P.M. in the Board of Works Roan. This meeting
63 will be for setting a regular meeting date, electing officers and
64 considering by-laws.
65
76
Common Council Minutes Con't
March 4, 1985
Page 2
1 Councilmember Bodiker asked Ms. Maness if the Board of Works was able to
resolve the truck traffic problem on Harris Street and Ms. Maness explained
that the committee assigned to look into this has not been able to meet.
Councilmember Whitesell stated that he was on that committee and he was
II
trying to make arrangements for the meeting.
Councilmember Morris commented on the debris and the nuisance factor at
the properties at 16th and East Main Street. Mayor Waltermann stated that
• crews have cleaned up the debris and hosed off the sidewalk and the City
11 is working on having the buildings removed.
1
1, Councilmember Morris also reported a nuisance at the intersection of South
1 23rd and L Streets causing a vision problem. Mr. Dooley will inspect this
14 nuisance.
1'
1: REPORTS FROM SPECIAL COMMITTEES
1
1: Committee of the Whole
1•
21 Councilmember Lemoine announced Committee of the Whole dates for March 11,
2 1985, April 8, 1985, April 29, 1985 and the following dates for salary and
2. budget ordinances: June 19, 1985 - Salary Ordinance, August 7, 8, 13, and
2 15, 1985 for Budget Ordinance. There would also have to be a special
24 meeting of the Council held on August 26, 1985 to pass the budget on third
2' and final reading.
2:
2 REPORTS FROM STANDING COMMITTEES
2:
2• 911 and Central Dispatch
3, III
31 Councilmember Parker stated that they had met jointly with the County and
3 there is a lot of confusion. He stated Coucilmenber Whitesell, Mayor
3 Waltermann, Chief Nimitz and himself will be meeting to decide if
34 negotiations with the County will continue or the City will proceed with
3' the 911 telephone system. Councilmember Parker will be reporting back to
3: the Council.
3
3: Reid Hospital •
3°
40 Councilmember Brookbank reported that at the meeting on February 25, 1985
4 appointments were made to the emergency staff and medical staff. Funding
4 was also approved to assist Dunn Center. Councilmember Brookbank also stated
4 that four (4) programs had begun and the outpatient surgery area would be
44 expanded.
4.
4s Park Board
4
4: Councilmember Bodiker reported that the Park Board had reorganized electing
4° Earl Sharp as President, Donald Mullins as Vice President and Pat Heiny
50 as Secretary. The concession bids had also been awarded.
5
5 ' Enterprise Zone
5
54 Councilmember Brookbank announced the Urban Enterprise Zone Board wouldIII
5' meet on March 5, 1985 at 7:30 P.M.
50
5 : Education Coituuittee
5 r
5° Councilmember Bodiker told the Council that the School Board had changed
6o their meeting nights so there would not be a conflict with the Council and
6 he would appreciate this being considered when the Council scheduled other
6 ' meetings.
6 ,
64
6'
77
Common Council Minutes Can't
March 4, 1985
Page 3
1 MISCELLANEOUS BUSINESS
2
III3 Mr. David Stevens Regarding Bus Transportation within City
4
5 Mr. David Stevens of 425 Porterfield Avenue told the Council that bus
6 transportation in the City of Richmond is a, necessity. Mr. Stevens
7 stated that he does not drive and there are many elderly and handicapped
8 also in need of the bus transportation. Mr. Stevens said he was a
9 student at Richmond Senior High School and the passes offered to students
10 has been a big savings to him. He stated that the drivers are courteous
11 and the buses are clean and on time. Mr. Stevens commented on the
12 Editorial Opinion in the Palladium Item regarding budget cuts including
13 the proposed cuts to mass transit. He stated that these cuts will
14 remove necessities and will affect the people most nccding the help
15 such as the poor, students, elderly and handicapped.
16
17 Councilmember Whitesell thanked Mr. Stevens for his comments and asked
18 Mr. Stevens help in making the transportation system more beneficial
19 to students.
20
21 Councilmember Morris told Mr. Stevens and the public that these concerns
22 need to be made known to our Senators and Congressman.
23
24 Mr. Stevens stated that he had already done this and would also let
25 the President know of his concern.
26
27 Mr. Warren Erickson - Operation Livesaver
28
29 Mr. Warren Erickson of 2815 Springrove, Cincinnati, Ohio addressed
30 the Council on Operation Lifesaver sponsored through the Chesapeake
31 and Ohio Railroad. Mr. Erickson is the Superintendent of Casuality
32 Prevention for the railroad. He stated that Operation Lifesaver consists
33 of education, enforcement and engineering to prevent accidents at
34 grade crossings. Mr. Erickson stated that there are fifty (50) fatal
35 injuries annually in Indiana at grade crossings. He said that seventy
36 (70) percent of these accidents happen at crossings with flashers and
37 gates and sixty (60) percent are daytime accidents.
38
39 Mr. Erickson told the Council that in 1984 there were eight (8) accidents
40 in Wayne County with one (1) being fatal and seven (7) persons injured.
41 He requested the Common Council to approve an educational blitz in
- 42 the area and also requested a letter from the Council in support of
43 this program.
44
45 Councilmember Morris moved to approve the educational blitz through
46 Operation Lifesaver and forward a letter from the Council in support
47 of the program, seconded by Councilmember Whitesell and on unanimous
48 voice vote the motion was carried.
• 49
50 ORDINANCES
51
52 ORDINANCES, ON FIRST READING
53
54 Councilmember Bodiker moved to suspend the rules and read Ordinances
55 No. 11, 12, 13, 14, 15, 16, 17, 18 and 19-1985 on first reading by
56 title only, seconded by Councilmember Elstro and on unanimous voice
57 vote the motion was carried.
58
59 ORDINANCE NO. 11-1985
60
61 The Clerk read on first reading by title only Ordinance No. 11-1985 -
62 AN ORDINANCE REPEALING ORDINANCE NO. 10-1982 AND ADOPTING BY REFERENCE,
63 AS A PART OF THE BUILDING CODE OF THE CITY OF RICHMOND, INDIANA, RULES
64 AND REGULATIONS GOVERNING THE CONSTRUCTION AND ALTERATION OF BUILDINGS
65 AND STRUCTURES.
78
Common Council Minutes Cont'd
March 4, 1985
Page 4
1 President Williams announced Ordinance No. 11-1985 would be advertised
2 for public ': ring• on March 18, 1985.
3
4 ORDINANCE NO. 12-1985
5
III
6 The Clerk read on first reading by title only Ordinance No. 12-1985 -
7 AN ORDINANCE REPEALING ORDINANCE NO. 100-1979 AND ALL AMENDMENTS THERETO
8 AND ADOPTING A NEW ORDINANCE FOR THE ENFORECMENT OF BUILDING STANDARDS
9 PROVIDING FOR THE INSPECTION, REPAIR OR REMOVAL OF UNSAFE BUILDINGS WITHIN
10 THE CITY OF RICHMOND, INDIANA.
11
12 President Williams announced Ordinance No. 12-1985 would be advertised
13 for public hearing on March 18, 1985.
14
15 ORDINANCE NO. 13-1985
16
17 The Clerk read on first reading by title only Ordinance No. 13-1985 - AN
18 ORDINANCE ESTABLISHING AS A PART OF THE BUILDING CODE OF THE CITY OF
19 RICHMOND, INDIANA, A UNIFORM STANDARD FOR THE SEALING OF VACANT BUILDINGS
20 AND STRUCTURES AND ALSO ESTABLISHING MINIMUM STANDARDS FOR THE CONDITION,
21 REPAIR AND MAINTENANCE OF THE EXTERIOR OF PROPERTY, PREMISES, BUILDINGS
22 AND STRUCTURES.
23
24 President Williams announced Ordinance No. 13-1985 would be advertised
25 for public hearing on March 18, 1985.
26
27 ORDINANCE NO. 14-1985
28
29 The Clerk read on first reading by title only Ordinance No. 14-1985 - AN
30 ORDINANCE AMENDING CHAPTER 74.99 OF THE RICHMOND CITY CODE AS IT APPLIES III
31 TO PENALTIES FOR CERTAIN ORDINANCE VIOLATIONS AND ESTABLISHING A LATE FEE
32 FOR SAID PENALTIES.
33
34 President Williams announced Ordinance No. 14-1985 would be advertised
35 for public hearing on March 18, 1985.
36
37 • ORDINANCE NO. 15-1985
38
39 The Clerk read on first reading by title only Ordinance No. 15-1985 - AN
40 ORDINANCE DIRECTING THE RICHMOND ECONOMIC DEVELOPMENT COMMISSION TO REQUIRE
41 CONTRACTORS FOR APPROVED ECONOMIC DEVELOPMENT AND INVESTMENT INCENTIVE
42 PROJECTS TO SET AS A GOAL THE EMPLOYMENT OF WAYNE COUNTY RESIDENTS AND
43 TO PAY PREVAILING WAGES TO ALL WORKERS EMPLOYED ON APPROVED PROJECTS.
44
45 Councilmember Bodiker, sponsor of the Ordinance, requested the Ordinance
46 to be assigned to the Committee of the Whole for futher study.
47
48 Councilmember Whitesell asked if the hearing could be the same night as
49 the Plant Closing Ordinance since both Ordinances dat with Econonic
50 Development and many of the same people would be making presentations.
51
52 Councilmember Lemoine stated that she prefered to keep the hearings
53 separate.
54III
55 Councilmember Lemoine moved to assign Ordinance No. 15-1985 to the Committee
56 of the Whole for further study, seconded by Councilmember Whitesell and
5 on unanimous voice vote the motion was carried.
5
591 ORDINANCE NO. 16-1985
6
6 The Clerk read on first reading by title only Ordinance No. 16-1985 - AN
6 ORDINANCE PURSUANT TO CHAPTER 154 OF THE MUNICIPAL CODE, BEING THE ZONING
6 ORDINANCE OF THE CITY OF RICHMOND, INDIANA, PROVIDING FOR THE AMENDMENT
6 OF SPECIAL USE ORDINANCE NO. 2518-1971 BY AUTHORIZING THE CONSTRUCTION
6 OF AN ADDITIONAL BUILDING WITHIN A COMMERCIAL DEVELOPMENT UNIT PROJECT.
•
79
Common Council Minutes Cont'd
March 4, 1985
Page 5
1 President Williams assigned Ordinance No. 16-1985 to the Plan Conanission
2 for public hearing.
3
4 ORDINANCE NO. 17-1985
5
6 The Clerk read on first reading by title only Ordinance No. 17-1985 -
7 AN ORDINANCE VACATING THAT PORTION OF SOUTHWEST FIRST STREET RUNNING
8 BETWEEN SOUTHWEST "E" and SOUTHWEST "F" STREETS AND ALSO VACATING A
9 PORTION OF A CERTAIN SIXTEEN (16) FOOT ALLEY RUNNING WEST OFF SOUTHWEST
10 FIRST STREET.
11
12 President Williams assigned Ordinance No. 17-1985 to the Plan Commission
13 for public hearing.
14
15 ORDINANCE NO. 18-1985
16
17 The Clerk read on first reading by title only Ordinance No. 18-1985 -
18 AN ORDINANCE AMENDING CHAPTER 154 OF THE MUNICIPAL CODE, BEING ORDINANCE
19 NO. 2325-1968 COMMONLY KNOWN AD THE ZONING ORDINANCE OF THE CITY OF
20 RICHMOND, INDIANA, PROVIDING FOR THE REZONING OF PROPERTY LOCATED AT
21 2906 EAST MAIN STREET FROM R-3 ONE-TO-EIGHT FAMILY RESIDENCE DISTRICT
22 AND R-2 SINGLE FAMILY RESIDENCE DISTRICT TO R-3 SU AND R-2 SU AND
23 PROVIDING FOR THE SPECIAL USE OF SAID PROPERTY AS AN ACCESSORY OFF-STREET
24 PARKING FACILITY.
25
26 The Clerk read the following letter to the Council:
27
28 Re: Petition for property at 2906 East Main Street.
29
30 Dear Mr. Dooley:
31
32 On behald of Messrs. Swartz and Prather, would you please withdraw .
33 their Petition for Special Use, filed February 28, 1985. We need
34 to do sane additional work relating to the site plan before
35 submitting the petition and will hope to do so in the near future.
36 Thank you for your consideration.
37
• 38 /s/ Robert G. Burton
39
40 Councilmember Hankinson moved to strike Ordinance No. 18-1985 from
41 the Agenda, seconded by Councilmember Whitesell and on uanimous voice
42
43 vote the motion was carried.
44 ORDINANCE NO. 19-1985
45
46 The Clerk read on first reading by title only Ordinance No. 19-1985 -
47 AN ORDINANCE AUTHORIZING THE BOARD OF PUBLIC WORKS AND SAFETY AND
48 THE MAYOR UPON THE RECOMMENDATION OF THE CITY ATTORNEY TO SETTLE CERTAIN
49 CLAIMS AND LIABILITIES OF THE CITY OF RICHMOND.
50
51 On the request of City Attorney Barden, Ordinance No. 19-1985 will
52 53 return for second reading, public hearing on March 18, 1985.
54 55 ORDINANCES ON SECOND READING
56 AMENDED ORDINANCE NO. 153-1984
57
58 The Clerk read on second reading Amended Ordinance No. 153-1984 -
59 AN ORDINANCE AMENDING SECTION 130.01 OF THE RICHMOND CITY CODE AS
60 IT APPLIES IN THE CITY LIMITS: PROVIDING FOR PENALTIES THEREOF AND
61 PROHIBITING CERTAIN ACTS OF VANDALISM.
62
63 Mr. Barden examined the Proof of Posting and found it to be in order.
64 Councilmember Parker moved to accept and file the Proof of Posting,
65 seconded by Councilmember Whitesell and on unanimous voice vote the
8Q
Common Council Minutes Cont'd
March 4, 1985
Page 6
1 motion was carried.
2
3 Councilmember Whitesell moved to amend, Amended Ordinance No. 153-1984 as
4 follows:
5
6 Paragraph B, Section 1 to read:
7
8 (b) No items listed in sub-paragraph (a) above shall be stored or
9 transported in the passenger canpaLLuent of any motor vehicle or any
10 area readily accessible to the passengers and/or the operator of the
11 vehicle. Any person carrying on foot, or other than while in a motor
12 vehicle, any item listed in (a) above, shall transport it in an
13 unloaded state and in an appropriate case. Duly authorized law
14 enforcement officials shall be exempt fran the provisions of this
15 paragraph. The provisions of any valid license or permit shall also
16 be exempt of this paragraph.
17
18 Councilmember Lemoine seconded the motion to amend Amended Ordinance No.
19 153-1984 and on unanimous voice vote the motion was carried.
20
21 Councilmember Whitesell moved to amend Amended Ordinance No. 153-1984 by
22 adding paragraph k to read as follows:
23 •
24 (k) Any retail establishment which offers for sale to the general
25 public any of the devices listed in paragraph (a) above shall post
26 a copy of this ordinance in a prominent place, or, in the alternative,
27 make copies available to purchasers of such devices.
28
29 Councilmember Lemoine seconded the motion to add paragraph (k) to Amended
30 Ordinance No. 153-1984 and on unanimous voice vote the motion was carried.
31
32 President Williams announced that Amended Ordinance No. 153-1984 was on
33 public hearing.
34
35 There being no public comment, Councilmember Hankinson moved for engrossment
36 of Amended Ordinance No. 153-1984, seconded by Councilmember Parker and
37 on unanimous voice vote the motion was carried.
38
39 Councilmember Bodiker moved to suspend-the rules and move Amended Ordinance
40 no. 153-1984 to third and final reading and read by title only, seconded
41 by Councilmember Parker and on unanimous voice vote the motion was carried.
42
43 The Clerk read on third and final reading by title only, Amended Ordinance
44 No. 153-1984 - AN ORDINANCE AMENDING SECTION 130.01 OF THE RICHMOND CITY
45 CODE AS IT APPLIES IN THE CITY LIMITS: PROVIDING FOR PENALTIES THEREOF AND
46 PROHIBITING CERTAIN ACTS OF VANDALISM.
47
48 Amended Ordinance No. 153-1984 was adopted on the following vote:
49
50 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine,
51 Morris and Williams (9)
52 Nays: None
53
54 ORDINANCE NO. 6-1985
55
56 The Clerk read on second reading Ordinance No. 6-1985 - AN ORDINANCE AMENDI e
57 CHAPTER 154 OF THE MUNICIPAL CODE, BEING ORDINANCE NO. 2325-1968, COMMONLY
58 KNOWN AS THE ZONING ORDINANCE OF THE CITY OF RICHMOND, INDIANA, PROVIDING
59 FOR THE REZONING OF THE PROPERTY LOCATED IN THE 600 BLOCK OF SOUTH "L"
60 STREET FROM M-1 LIGHT INDUS'1'RIAL DISTRICT TO M-2 GENERAL INDUSTRIAL DISTRICT.
61
62 President Williams announced Ordinance No. 6-1985 was on public hearing.
63
64 Speaking for Ordinance No. 6-1985 was Mr. Gayle Gardner, 304. Peoples Buildin• .
65 Mr. Gardner is_ an attorney at law representing the Recycling Center. Mr.
81
Common Council Minutes Cont'd
March 4, 1985
Page 7
1 Gardner told the Council that this operation was astarted in 1950 and
2 became the Recycling Center in 1975 and was expanded with the purchase
3 of Ahaus Tool in 1979. Mr. Gardner stated that the Center is located
4 on South L Street and is a well operated industry, kept very clean.
5
6 Mr. Gardner said the basic difference between M-1 and M-2 are the
7 special uses permitted in M-2 with the approval of the Plan Commission
8 and the Common Council. Residences are permitted as non-conforming
9 and can remain, but cannot build.
10
11 Mr. Gardner told the Council that all the remonstrators against the
12 zoning request were concerned with the negative affect an M-2 Zoning
13 would have on their properties. There will be no noticable difference
14 in the operation of the Recycling Center with the exception of the
15 addition of 1000 ton shearer. Mr. Gardner stated that consultants
16 are available in the audience to speak to the shearer. They have
17 confirmed that there will be no vibration fran the shearer which was
18 a concern of the residents.
19
20 Mr. Gardner said this rezoning will add to the economic base of the
21 community. The Recycling Center currently employes 53 persons and
22 hopes to add ten (10) more.
23
24 In response to Councilmember Bodiker, Mr. Gardner stated that the shearer
25 will not add to air pollution problems, but should reduce them since
26 it will be doing the job now handled by torches.
27
28 Also speaking for Ordinance No. 6-1985 was Mr. Tan Humphrey. Mr.
29 Humphrey stated that the Recycling Center was a local business that
30 should be encouraged to remain in the community and expand.
31
32 There being no further comment, Councilmenber Hankinson moved for
33 engrossment of Ordinance No. 6-1985, seconded by Councilmember Parker
34 and on unanimous voice vote the motion was carried.
35
36 Councilmember Hankinson moved to suspend the rules and move Ordinance
37 No. 6-1985 to third and final reading and read by title only, seconded
38 by Councilmember Whitesell and on unanimous voice vote the motion was
39 carried.
40
41 The Clerk read on third and final reading by title only Ordinance No.
42 6-1985 - AN ORDINANCE AMENDING CHAPTER 154 OF THE MUNICIPAL CODE, BEING
43 ORDINANCE NO. 2324-1968, COMMONLY KNOWN AS THE ZONING ORDINANCE OF
44 THE CITY OF RICHMOND, INDIANA, PROVIDING FOR THE REZONING OF THE PROPERTY
45 LOCATED IN THE 600 BLOCK OF SOUTH "L" STREET FROM M-1 LIGHT INDUSTRIAL
46 DISTRICT TO M-2 GENERAL INDUSTRIAL DISTRICT.
47
48 Ordinance No. 6-1985 was adopted on the following vote:
49
50 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine,
51 Morris and Williams (9)
52 Nays: None
53
54 ORDINANCE NO. 7-1985
55
56 The Clerk read on second reading Ordinance No. 7-1985 - AN ORDINANCE
57 . VACATING A CERTAIN UTILITY EASEMENT LOCATED BETWEEN LOTS 17 AND 18
58 IN THE GLEN HILLS ADDITION TO THE CITY OF RICHMOND, INDIANA.
59
60 Mr. Barden examined the Proof of Publication and Certifications of
61 Notice and found them to be in order. Councilmember Parker moved to
62 accept and file the Proof of Publication, seconded by Councilmember
63 Whitesell and on unanimous voice vote the motion was carried.
64
65 President Williams announced Ordinance No: 7-1985 was on public hearing.
•
. 82
Common Council Minutes Cont'd
March 4, 1985
Page 8
1 Councilmember Morris told the Council the petitioners own both lots bordering
2 the utility easement and that there were no remonstrators and they are
3 planning to build a home on both lots.
4
5 There being no further comment, Councilmember Hankinson moved for
6 engrossment of Ordinance No. 7-1985, seconded by Councilmember Brookbank
7 and on unanimous voice vote the motion was carried.
8
9 Councilmember Hankinson moved to suspend the rules and move Ordinance No.
10 7-1985 to third and final reading and read by title only, seconded by
11 Councilmember Parker and on unanimous voice vote the motion was carried.
12
13 The Clerk read on third and final reading by title only Ordinance No.
14 7-1985 - AN ORDINANCE VACATING A CERTAIN UTILITY EASEMENT BETWEEN LOTS
15 17 AND 18 IN THE GLEN HILLS ADDITION TO THE CITY OF RICHMOND, INDIANA.
16
17 Ordinance No. 7-1985 was adopted on the following vote:
18
19 Ayes: Elstro, Brookbank, Hankinson, Whitesell, Parker, Bodiker, Lemoine,
20 Morris and Williams (9)
21 Nays: None
22
23 ORDINANCE NO. 9-1985
24
25 The Clerk read on second reading Ordinance No. 9-1985 - AN ORDINANCE
26 REQUIRING ALL BOARDS, COMMITTEES, COMMISSIONS, AND AUTHORITIES OF THE CITY
• 27 OF RICHMOND FOR WHICH CITY FUNDS ARE EXPENDED OR WHICH HAVE CITY OFFICERS
28 OR EMPLOYEES AS MEMBERS IN THEIR OFFICIAL CAPACITIES, TO FURNISH TO THE
29 CITY CLERK FOR THE CITY OF RICHMOND COPIES OF ALL MEETING AGENDAS, MINUTES,
30 MEMORANDA, AND NOTICES.
31
32 Councilmember Brookbank moved to amend Ordinance No. 9-1985 with the
33 addition of paragraph G reading as follows:
34
35 (g) Those records or other materials classified as privileged or
36 confidential pursuant to state of federal statute shall be exempt
37 from the provision of this section.
38
39 The motion to amend Ordinance No. 9-1985 was seconded by Councilmember
40 Hankinson and on unanimous voice vote the motion was carried.
41
42 Councilmember Elstro .asked if this Ordinance included Richmond Power &
43 Light Executive Board meetings. Mr. Barden indicated that it would.
44
45 Councilmetiber Bodiker told the Council that the State Board of Accounts
46 auditors need the minutes of meetings.
47
48 Councilmember Parker asked for clarification on wham this ordinance affects
49 since city funds are also spent with vendors. Mr. Barden will clarify
50 the ordinance to exclude vendors.
51
52 Councilmember Bodiker stated that he would appreciated having something
53 filed with the City from other agencies using city funds.
54
55 Mr. Barden explained that all records being requested are public records
56 and this would facilitate central storage of records.
57
58 Mary Merchanthouse explained that she had requested the Ordinance since
• 59 many decisions made by the Board of Works and Common Council are subject
60 to actions by other Boards. An example is the hiring of police officers
61 and firefighters all being subject to approval of their pension funds and
62 these minutes are needed to approve the hiring.
63
64 Mr. Barden also explained that the City is named in joint law suits and
65 the minutes of meetings are often needed in these cases.
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