HomeMy Public PortalAboutPleasant Bay Community Boating – Accessible DockForm 11/30/2018 Community Preservation Committee Application 1
Dear Community Members,
The Brewster Community Preservation Committee (CPC) is accepting Community Preservation Act (CPA)
funding applications for:
1. Acquisition, creation, and preservation of Open Space
2. Acquisition, preservation, rehabilitation, and restoration of Historic Resources
3. Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use.
4. Acquisition, creation, preservation, and support of Community Housing.
5. Rehabilitation and restoration of Open Space and Community Housing that have been acquired or
created using monies from the fund.
CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure.
For examples of projects and additional information, go to: www.communitypreservation.org.
An application form and list of selection criteria are attached.
Applications should be submitted by July 1st for the fall meeting or December 1st for the spring meeting, to
allow sufficient CPC review time for potential presentation to the following Brewster Town Meeting.
Interested parties are urged to submit applications as soon as possible. For further information, please contact
any member of the committee.
Thank you,
Paul Ruchinskas, Chair
Community Preservation Committee
Paul Ruchinskas, Chair Citizen Representative pjruch@comcast.net
Faythe Ellis, Vice-Chair Historical Commission faythe.ellis@outlook.com
Sharon Marotti, Treasurer Citizen Representative sharonmarotti@gmail.com
Elizabeth G. Taylor, Clerk Planning Board egtfarm@gmail.com
Roland W. Bassett, Jr., Member Recreation Commission
Barbara Burgo, Member Brewster Housing Authority bjburgo19@gmail.com
Peggy Jablonski, Member Citizen Representative pegjab@gmail.com
William Klein, Member Conservation Commission wjklein1@gmail.com
Diane Pansire, Member Citizen Representative dpansire@capecodfive.com
Form 11/30/2018 Community Preservation Committee Application 2
Town of Brewster Community Preservation Committee
Project Eligibility Criteria
Projects must be eligible for Community Preservation Act (CPA) funding according to the requirements
described in the CPA legislation. These requirements include:
x Acquisition, creation, and preservation of Open Space
x Acquisition, preservation, rehabilitation, and restoration of Historic Resources. (See Secretary of the
Interior Standards for Treatment of Historic Properties for rehabilitation projects)
x Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use.
x Acquisition, creation, preservation, and support of Community Housing
x Rehabilitation and restoration of Open Space and Community Housing that have been acquired or
created using monies from the fund
CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure.
For examples of projects and additional information, go to: www.communitypreservation.org.
Applicants must be able demonstrate a clear need for the use of public funds for their project.
The CPC may recommend grants for the planning phase of projects where sufficient information is included in
the application concerning the sources of funding that will be available after the planning phase is completed.
The Brewster Community Preservation Committee (CPC) encourages applications that address as many of the
following general criteria as possible:
x Contribute to the preservation of BUeZVWeU¶V XniqXe chaUacWeU
x Boost the vitality of the Town
x Enhance the quality of life for Brewster residents
x Serve more than one of the four CPA purposes
x Save resources that would otherwise be threatened
x Serve a currentl y under-served Town population
x Demonstrate practicality and feasibility, and ability to implement within budget
x Demonstrate a positive cost/benefit relationship
x Leverage additional public and/or private funds
x Preserve, enhance or better utilize existing Town resources
x Receive endorsement by other Town committees and the Brewster public at large
Form 11/30/2018 Community Preservation Committee Application 3
APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING
Date Application Submitted:
Name of Project Applicant:
Name of Co-Applicant(s), if applicable:
Name of Contact Person:
Contact Person¶s Mailing Address:
Contact Person¶s Daytime Phone Number:
Contact Person¶s email Address:
Proposed Project Name:
Project Address (or assessor¶s parcel ID):
Project Synopsis:
Category: ☐ Open Space ☐ Historic Preservation ☐ Recreation ☐ Community Housing
CPA funding requested $ ______________ Total Cost of Proposed Project $
Form 11/30/2018 Community Preservation Committee Application 4
PROJECT DESCRIPTION
Please describe your project, answering all of the following questions in the order presented. Applications
will be considered incomplete if all requested information is not provided. Include supporting materials
(maps, diagrams, photos, etc.). Please number pages of application.
1. Project Description: Describe the proposed project. Is this part of a larger project or an ongoing project?
2. For Historic Preservation projects: Attach proof of listing on the State Register of Historic Places or a
letter from the Brewster Historic Commission indicating that the resource has been determined to be
significant in the history, archaeology, architecture, or culture of Brewster. Please note that rehabilitation
projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties.
Additional information and analysis will be needed for projects submitted by churches/religious
organizations to determine if they comply with the SJC¶s Caplan vs. Town of Acton decision.
3. CPA Goals/Criteria: Describe how this project accomplishes the goals and objectives of the CPA (refer to
the attached general and issue-specific criteria and identify which of these apply to the project).
4. Community Benefits: What are the community benefits of the project?
5. Community Support: What is the nature and level of support for this project? Include letters of support
and any petitions.
6. Timeline: What is the schedule for project implementation, including a timeline for all milestones? Please
idenWif\ an\ Vpecial Wiming conVideUaWionV foU Whe pUojecW¶V implemenWaWion. If this is part of a larger project,
is it phased? What is the timeline for the entire project?
7. Credentials: What are the qualifications and relevant experience of those undertaking the project?
8. Budget/Need for Public Funds: What is the total budget (sources of funds and uses/expenses) for the
project and schedule for expenditure of CPA funds? All sources of funds and expenses must be clearly
identified. Provide the basis for cost estimates whenever possible. (Note: CPA funds may not be used for
maintenance.)
If this is part of a larger project, what is the budget for the entire project (sources of funds and
expenses/uses)?
Clearly identify what additional funding sources are available, committed, or under consideration and why
public funding would be appropriate. Include copies of commitment letters, if available, and describe any
other attempts to secure funding for this project.
Provide the most recent audited financial report or if none available, an applicant generated financial report
that includes a balance sheet and operating budget. Town-sponsored projects must demonstrate why the
project cannot be funded through the DepartmenW¶V oU CommiWWee¶V budget.
9. Maintenance: If ongoing maintenance is required for your project, who will be responsible for maintenance
and how will it be funded?
10. Site Control and Appraisal: If the project involves acquisition of real property, provide evidence of site
control (deed, purchase and sale, option, etc.). In addition, provide an appraisal of Whe pUopeUW\¶V YalXe by a
state licensed appraiser using customary appraising techniques. The CPA does not allow funding for
acquisitions if the acquisition price is greater than appraised value.
Form 11/30/2018 Community Preservation Committee Application 5
Town of Brewster Community Preservation Committee
CATEGORY SPECIFIC CRITERIA
(Identify which of the following criteria apply to your project.)
Open Space Proposals
Permanently protect important wildlife habitat, including areas of significance for biodiversity,
diversity of geological features and types of vegetation, contain a habitat type that is in danger of
vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals.
Provide opportunities for passive recreation and environmental education.
Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of
habitats.
Provide connections with existing trails or potential trail linkages.
Preserve scenic views or border a scenic road.
Protect drinking water quantity and quality.
Provide flood control/storage.
Preserve important surface water bodies, including wetlands, vernal pools or riparian zones.
Preserve priority paUcelV in Whe ToZn¶V Open Space Plan/ma[imi]e Whe amoXnW of open land oZned b\
the Town of Brewster.
Historical Preservation Proposals
_ MANDATORY: Must be on the State Register of Historic Places or have a letter from the Brewster
Historical Commission indicating that the resource has been determined to be significant in the history,
archaeology, architecture, or culture of Brewster.
_ MANDATORY: Project must meet Secretary of the Interior Standards for rehabilitation and/or
restoration of Historic Preservation Properties.
_ MANDATORY IF REQUEST IS FROM A CHURCH/RELIGIOUS ORGANIZATION: The
pUojecW mXVW VaWiVf\ Whe anal\ViV oXWlined b\ Whe SJC¶V Caplan YV. ToZn of AcWon deciVion.
Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or archaeological
resources of significance, especially those that are threatened.
Protect, preserve, enhance, restore and/or rehabilitate town-owned properties, features or resources of
historical significance.
Protect, preserve, enhance, restore and/or rehabilitate the historical function of a property or site;
Demonstrate a public benefit and/or public access, or
Otherwise provide permanent protection for maintaining the historic resource.
Project site should not be privately owned unless there is demonstrable public access and benefit.
Community Housing Proposals
Increase the supply of year-round affordable rental housing for all types of households, such as young
singles and couples, families, and seniors.
Build support for addressing housing needs through partnerships with conservation groups and non-
profit and for-profit developers.
Create housing that is affordable and appropriate for very low-income seniors and people with
disabilities.
Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability
and condition of existing affordable units, and monitor affordable housing restrictions.
Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial
aUeaV in oUdeU Wo VXppoUW BUeZVWeU¶V econom\ and accommodaWe hoXVehold gUoZWh.
PUoYide aW leaVW 10% of BUeZVWeU¶V \eaU-round housing units as affordable housing in order to meet
local and regional needs.
Ensure long term affordability.
Form 11/30/2018 Community Preservation Committee Application 6
Give priority to local residents, town employees, employees of local businesses, and households with
children in Brewster schools as allowed by law.
Recreation Proposals
Support multiple active and passive recreation uses.
Serve a significant number of residents and visitors.
Expand the range of recreational opportunities available to all ages of Brewster residents and visitors.
Benefit other Brewster committees providing recreational resources to residents.
Promote the use of alternative corridors that provide safe and healthy non-motorized transportation.
Form 11/30/2018 Community Preservation Committee Application 7
Town of Brewster Community Preservation Committee
APPLICATION REVIEW AND APPROVAL PROCESS
Step 1 – Complete the application (with numbered pages) and submit 12 copies, plus a CD or thumb
drive containing the complete application with all attachments to:
Community Preservation Committee
Town Hall
2198 Main Street
Brewster, MA 02631
Step 2 – Community Preservation Committee Review and Public Comment
A. Application Review:
The Brewster Community Preservation Committee (CPC) will review submitted applications to
determine whether:
x Proposed project is eligible for Community Preservation Act funding after review by Town
Counsel.
x The application, including the project description and any supporting documentation, is
complete.
x The application is sufficiently developed in terms of work plan and timely for further
consideration. When necessary, the CPC will ask applicants to provide additional information,
and the CPC may accept modifications to the original proposal based upon that information
and/or discussions with the CPC.
B. Project Review Guidelines are as follows:
x When the CPC has determined that the 3 criteria in the application review process listed
above (A) have been satisfied, the CPC will refer an application to the appropriate committee
for review and comment:
x Historic Preservation applications will be referred to the Brewster Historical Commission for
review and recommendations.
x Community Housing applications will be referred to the CPC Housing Committee for review
and recommendations.
x Recreation applications will be referred to the Recreation Commission for review and
recommendations (unless the application originated with the Recreation Commission).
x Open Space applications will be referred to the Open Space Committee for review and
recommendations (unless the application originated with the Open Space Committee)
C. Public Comment – The CPC will seek public comment on proposed projects at regular scheduled
meetings.
D. CPC Recommendation – After Application Review (A), Project Review (B) and Public
Comment (C), the CPC will make recommendations, pro or con, on all applications and will
noWif\ applicanWV of Whe CPC¶V deWeUminaWion. Applications that are approved will be
recommended in the form of warrant articles to be voted on at the next Town Meeting.
The Brewster Community Preservation Committee (CPC) will make a recommendation to Town
Meeting for warrant articles that seek Community Preservation funds only if satisfactory information is
received from a project applicant indicating that:
Form 11/30/2018 Community Preservation Committee Application 8
1. Sufficient funds will be available to complete the project(s).
2. Every application shall include a project budget with a list of project sources and
uses/expenses of funds and a schedule for completion.
3. The VoXUce and eVWimaWed YalXe of an\ e[pecWed µin-kind¶ conWUibXWionV Vhall be
specified.
4. The Brewster CPC may decline any application that is not responsive to these
requirements.
5. The CPC will establish the preliminary terms and conditions for any recommended
grant as part of its vote to recommend it.
6. Specific terms and conditions/requirements will be contained in the conditional award
letter from the CPC.
Step 3 – Town Meeting Approval. ToZn MeeWing haV Whe final aXWhoUiW\ Wo aZaUd fXndV fUom BUeZVWeU¶V
Community Preservation Fund. Should Town Meeting vote approval, for non Town-sponsored awards, a Grant
Agreement will be executed between the Town and the applicant that will incorporate the terms and conditions
included in the award letter among other items. No CPC funds shall be expended until the Grant Agreement is
fully executed.
Step 4 – Funding and project oversight by the Community Preservation Committee
x Funding will be available following Town Meeting, subject to submission of documents, including
the Grant Agreement if necessary, as required by the Community Preservation Committee.
x In general, the Town and CPC will execute a grant agreement with the applicant that will describe,
among other issues, the conditions for CPC disbursement of funds, including any funds held back
until project completion. The CPC must review and approve all agreements.
x Historic Preservation projects will require monitoring to ensure that work meets the restrictions as
outlined in the Secretary of the Interior Standards for Historic Properties.
x In general, grant agreements will require that the project be completed and CPC funds expended
within two years.
x The CPC will appoint one of its members as the liaison for each approved project. The liaison will
frequently be in contact with persons responsible for each project and will require regular reports in
person and/or in writing to the Committee. The liaison will also provide the initial approval for any
project funding request.
x Two sets of bills must be submitted directly to the CPA Administrative Clerk (one original for the
Town Accountant and one copy for the CPA Committee files). These must be approved/initialed by
the Committee Clerk/Treasurer prior to being submitted to the Town Accountant.
Step 5 – Final Report after project completion. The Community Preservation Committee requires a final
grant report. The Committee reserves the right to withhold some funds until a final report is received
and approved by the Committee.
PBCB is seeking CPC funding for a handicap accessible drop off area, walkway, permanent pier and seasonal gangway &
float to replace the small, seasonal, residential dock that currently exists on its property but is inadequate for PBCB’s
purposes. Following are some project highlights:
1.PBCB’s mission is to make boating, marine education and environmental stewardship affordable and accessible
to all.
2.PBCB is open to the entire community. We are a year-round operation with on the water programs being
offered from March through November. Hundreds of local and visiting families and thousands of individuals
participate in our programs.
3.Programs include sailing lessons, recreational sailing, kayaking, marine education (marine biology,
oceanography, STEM programs, birding, etc.) and environmental stewardship (water testing and quality, (runoff,
nitrogen & algae), aquaculture, ocean health, climate change, etc.)
4.Free Community outreach programs include, Monomoy HS sailing team, First Sail for 300 third graders, Bioblitz,
Senior Sailing (COA’s from 4 towns), Monomoy Community Services, Harwich Recreation, developmentally
impaired (Cape Abilities) sailing & paddling, blind & vision impaired sailing & paddling, wounded veteran sailing
& paddling.
5.PBCB cannot offer any of these programs to individuals with mobility disabilities because of the inadequacy of
the existing dock. In addition, there are no Accessible boating facilities on Pleasant Bay (and only a few on all of
Cape Cod). This project creates a way for the disabled community to have access to the Bay as well as a wide
variety of educational and recreational programs.
6.PBCB has recently achieved Camp certification from the State of Massachusetts and we are now offering full
day, weeklong programs primarily for the benefit of local working families who need engaging, healthy,
educational and recreational activities for their children during the times when school is not in session. We are
also offering after school programs during the school year. These programs will benefit greatly from the larger,
safer dock and it will enable children with disabilities to participate as well.
7.PBCB is in the process of acquiring a 37 foot floating classroom that has a capacity of 31 people and is also
handicap accessible. This is a solar powered pontoon boat that will be used for educational and research
purposes for both PBCB programs and programs in collaboration with the local schools and other organizations
with a focus on marine education, environmental stewardship and the health of the Bay. The existing dock
severally limits the use of this vessel but the new dock will enable us to get the entire community out on the
Bay.
8.This project will also enhance Public Safety for the many participants in PBCB’s programs as well as everyone
else who might be out on the Bay by creating emergency access to the Bay that does not currently exist. Local
public safety officials support it enthusiastically.
The community benefit of this project is very clear and we hope that Community Preservation Funds will be approved to
help make it a reality.
Pleasant Bay Community Boating
P.O. Box 21, North Chatham, Massachusetts, 02650
www.pbcb.cc info@pbcb.cc
Pleasant Bay Community Boating is a non-profit 501(c)(3) organization and all contributions are tax deductible as allowed by law.
Brewster CPC Project Description
1) This project is outlined under the “Project Synopsis” headline. Pleasant Bay Community
Boating was founded in 2003 by John Dickson, initially working out of the back of a pick-
up truck on Jack Knife Cove. John was concerned that there was a lack of recreational
opportunities for local youth. After searching for an appropriate site for years, the
organization had the opportunity to purchase the former McClennen Family estate in
2014 and established a permanent home directly on Pleasant Bay at the intersection of
Brewster, Orleans, and Harwich and bordering Chatham. Since then two of the existing
residences have been refurbished and another building renovated to provide a
conference room, office, and storage space. The largest building, “Three Towns,” will be
renovated at some future time, after the completion of our Accessible Dock Project.
Thus, the dock project is one phase of a multi-year renovation of our 3.6 acre campus.
2) Not applicable.
3) This project fits into the Brewster’s CPA Criteria and the plans of the surrounding
communities under the rehabilitation and restoration of land for recreational use, as
well as the rehabilitation and restoration of open space. The dock project upon
completion will replace a less than ideal seasonal dock with a safer and larger
permanent dock that is ADA compliant, thus opening our facilities and programs to
those with mobility issues, while providing a better operational alternative for all of our
programs of boating, marine education, and stewardship of Pleasant Bay. Please see
the enclosed PBCB Mission and History.
4) Brewster is one of the four neighboring towns to our PBCB campus with residents and
visitors alike utilizing our affordable boating and marine education programming. PBCB
makes it possible for everyone to enjoy the Bay, learn about the Bay, and care for the
Bay regardless of physical, financial, or developmental ability. One signature program
we offer is “First Sail,” where some 300 third-graders from the Monomoy and Nauset
Regional School Districts spend a day each spring sailing with our instructors on Pleasant
Bay. The Brewster Council on Aging and Capabilities also frequent our campus to enjoy
our programs. And, PBCB offers scholarships to low-income area families to ensure they
can enjoy our boating and marine education opportunities, something not available at
the numerous local yacht clubs and camps. Please refer to the CPC Funding Benefits
page.
5) Our Accessible Dock Project has received approval from the Orleans Conservation
Commission and favorable opinions from the Pleasant Bay Alliance and the Orleans Fire
and Police Departments. Anthony Pike, the Orleans Fire Chief, received positive
feedback from the fire and safety departments of Brewster, Harwich, and Chatham.
(See attached letter.) In addition, any number of local residents applaud this project,
especially the ADA compliant aspects. Numerous letters of support are available upon
request. State and Federal permitting approvals are pending and expected by the end
of this year.
6) PBCB has raised over $130,000 thus far through private donations for our Accessible
Dock project. The total cost estimate for the project is $250,000. Our plan is to request
$25,000 in CPC funding from our four main beneficiary towns to this project: Orleans,
Harwich, Chatham, and Brewster. A competitive bidding process is underway and will
be available in the fourth quarter 2019. Our estimated start date is March 1, 2020, and
completion date is June 15, 2020. Initially, construction would begin on the accessible
drop-of area on Route 28 and accessible path to the pier, while the balance of the
project would be completed as time and funding permits.
7) J. M. O’Reilly and Associates of Brewster have done the engineering and design for this
project with extensive input from experienced PBCB boating and program personnel.
Project bidders are all well-established marine construction companies.
8) Outlined in Number 6 above. If the four towns approve our requests, then PBCB would
take out a bridge loan to cover expenses until funding is released by the towns. Private
donations would cover any additional costs. Our most recent audited financial report is
attached for your review.
9) Maintenance of the new dock will be the responsibility of PBCB and the cost thereof will
be included in our annual operating budget. This new asset will allow for the expansion
of our boating and marine education programming and assist with the stewardship of
the Pleasant Bay estuary.
10) Not applicable.