HomeMy Public PortalAbout119-2021 - Sanitation - Maze Design - New Women's Locker Room AGREEMENT
THIS AGREEMENT made and entered into this I day of S�� ey b4'2021,by and between the
City of Richmond, Indiana, a municipal corporation acting by and through its Board of Sanitary
Commissioners (referred to as the "City"), Maze Design, Inc., 124 S. 8th Street, Richmond, IN 47374
(hereinafter referred to as the"Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor for solid waste management relative to two (2)projects with the fast being
the construction of a new woman's restroom/locker room at the Solid Waste Garage located at the
Richmond Landfill, 5242 New Paris Pike, Richmond, IN 47374, and the second being the drying up of
the MRF storage building located at the Richmond Sanitary Wastewater Treatment Plant. Contractor
shall provide all services set forth within the Scope of Work relative to each project as more particularly
set forth in the below-referenced exhibits.
A Request for Quotes has been made available for inspection by Contractor, is on file in the office of the
Department of Sanitation for the City of Richmond, which is attached hereto and incorporated by
reference herein as Exhibit"A".
The response of Contractor to said Request for Quotes is attached hereto and incorporated by reference
herein as Exhibit"B".
Should any provisions, terms, or conditions contained in any of the documents attached hereto and
incorporated by reference herein as Exhibits, conflict with any of the provisions, terms, or conditions of
this Agreement, this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified. Contractor shall submit statements or bills monthly.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance and/or warranties;
2. The City is in receipt of any required affidavit(s) signed by Contractor in accordance with I.C. §
22-5-1.7-11(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of
Richmond. The Contractor shall provide, at its own expense, competent supervision of the work.
SECTION III. COMPENSATION
City shall pay Contractor the sum of $2,500.00 for project one (1) as described above; however,
Contractor shall be compensated at the hourly rate of$125.00 for attendance at any construction meetings
requested by City. It is estimated by the parties that thirteen (13) meetings of two (2) hours each will be
necessary, thereby increasing Contractor's consideration by an additional $3,250.00. City shall pay
Contract the sum of$3,500.00 for project two (2).
Contract No. 119-2021
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective when signed by all of the parties hereto and shall continue in
effect until in effect until Contractor fully performs its obligations herein and as set forth in the attached
Exhibits.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for
cause, at any time by giving at least thirty (30) days written notice specifying the effective date and the
reasons for termination which shall include but not be limited to the following:
a. failure,for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice,whether oral or written,by the
Contractor to the City that is incorrect,incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
This Agreement may also be terminated by either the City or the Contractor, in whole or in part, by
mutual Agreement setting forth the reasons for such termination, the effective date, and in the case of
partial termination,the portion to be terminated.
This Agreement may also be terminated by either the City or the Contractor, without cause,by giving at
least thirty(30) days written notice to the other party.
In the event of termination of this Agreement, the City shall be required to make payment for all work
performed prior to the date this Agreement is terminated,but shall be relieved of any other responsibility
herein.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or
property or any other claims which may arise from the Contractor's conduct or performance of this
Agreement, either intentionally or negligently; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or
employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such
insurance as will protect it from the claims set forth below which may arise out of or result from the
Contractor's operations under this Agreement,whether such operations by the Contractor or by any sub-
contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the
Contractor may be held responsible.
Coverage Limits
A. Worker's Compensation& Statutory
Disability Requirements
B. Employer's Liability $100,000
C. Comprehensive General Liability
Section 1. Bodily Injury $1,000,000 each occurrence
$2,000,000 aggregate
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
Section 1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$1,000,000 aggregate
F. Malpractice/Errors&Omissions Insurance $1,000,000 each occurrence
$2,000,000 aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before
commencing work under this Agreement,provide the City a certificate of insurance, or a certificate from
the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-
5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's
worker's compensation law, Contractor may choose to comply with all provisions of its home state's
worker's compensation law and provide the City proof of such compliance in lieu of complying with the
provisions of the Indiana Worker's Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility
status of all newly hired employees of the contractor through the Indiana E-Verify program.
Contractor is not required to verify the work eligibility status of all newly hired employees of the
contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists.
Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit
affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC
22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to
remedy the violation not later than thirty (30) days after the City notifies the Contractor of the
violation. If Contractor fails to remedy the violation within the thirty (30) day period provided
above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement
will be terminated. If the City determines that terminating this Agreement would be detrimental to
the public interest or public property, the City may allow this Agreement to remain in effect until the
City procures a new contractor. If this Agreement is terminated under this section, then pursuant to
IC 22-5-1.7-13 (c)the Contractor will remain liable to the City for actual damages.
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event Board determines during the course of this Agreement
that this certification is no longer valid, Board shall notify Contractor in writing of said
determination and shall give contractor ninety (90) days within which to respond to the written
notice. In the event Contractor fails to demonstrate to the Board that the Contractor has ceased
investment activities in Iran within ninety (90) days after the written notice is given to the
Contractor, the Board may proceed with any remedies it may have pursuant to IC 5-22-16.5. In
the event the Board determines during the course of this Agreement that this certification is no
longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-
22-16.5, the Board reserves the right to consider the Contractor to be in breach of this Agreement
and terminate the agreement upon the expiration of the ninety(90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting on
behalf of Contractor or any sub-contractor shall not discriminate against any employee or
applicant for employment to be employed in the performance of this Agreement, with respect to
hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly
related to employment, because of race, religion, color, sex, disability, national origin, or
ancestry.
B. Pursuant to Indiana Code 5-16-6-1,the Contractor agrees:
1. That in the hiring of employees for the performance of work under this Agreement of any
subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of
Contractor or any sub-contractor, shall not discriminate by reason of race,religion, color,
sex,national origin or ancestry against any citizen of the State of Indiana who is qualified
and available to perform the work to which the employment relates;
2. That Contractor, any sub-contractor, or any person action on behalf of Contractor or any
sub-contractor shall in no manner discriminate against or intimidate any employee hired
for the performance of work under this Agreement on account of race, religion, color,
sex,national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City under this
Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during
which such person was discriminated against or intimidated in violation of the provisions
of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money due or to
become due hereunder may be forfeited, for a second or any subsequent violation of the
teuiis or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation
shall be considered a material breach of this Agreement.
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of
the same from all liability which may arise in the course of Contractor's performance of its obligations
pursuant to this Agreement.
SECTION XI. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights
or obligations hereunder without the prior written consent of the other party. Any such delegation or
assignment, without the prior written consent of the other party, shall be null and void. This Agreement
shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their
successors and assigns. This document constitutes the entire Agreement between the parties, although it
may be altered or amended in whole or in part at any time by filing with the Agreement a written
instrument setting forth such changes signed by both parties. By executing this Agreement the parties
agree that this document supersedes any previous discussion, negotiation, or conversation relating to the
subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County,Indiana, and any suit arising out
of this Contract must be filed in said courts. The parties specifically agree that no arbitration or mediation
shall be required prior to the commencement of legal proceedings in said Courts. By executing this
Agreement, Contractor is estopped from bringing suit or any other action in any alternative forum,venue,
or in front of any other tribunal, court, or administrative body other than the Circuit or Superior Courts of
Wayne County, Indiana, regardless of any right Contractor may have to bring such suit in front of other
tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has been duly
authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages or
remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this Agreement,
including but not limited to, City's reasonable attorney's fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement arises,
this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of
proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of
this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond,Indiana, as of the day
and year first written above, although signatures maybe affixed on different dates.
"CITY" "CONTRACTOR"
The City of Richmond,Indiana,by and through Maze Design,Inc.
its Board of S ary commissioners
By: OCIA
Sue Mill sident (Printed): Det V;0 _ ►1 D e c' (6 4-/
an ice President Title: F 1 e S;Deal
Dated: la— / "
G. Stiens,Member
Dated: 9— �/ 791/
APPROVED:
David M. Snow, ayor
Dated: o-( z/ i011
8/4/202'1 CITY OF RICHMOND Mail-Extended Services
"" G r i)ll i
` i Jeff Lohmoeller<jlohmoeller@richmondindiana.gov>
Extended Se ices
2 messages
Jeff Lohmoeller<jlohmoeller@richmondindiana.gov> Tue,Aug 3,2021 at 9:32 AM
To: di@mazedesigninc.com
It would help if I had an attachment
Thank you,
JeffLohmoeller, Class IV
NWTP/Maintenance Mgr.
City of Richmond,Indiana
Department of Sanitation
Email: Jlohmoeller@richmondindiana.gov
Phone:765-983-7464
Cell:765-993-267o
Fax:765 962-2669
M Maze Design Professional Services Request-2021.doc
52K
David Inderstrodt<di@mazedesigninc.com> Tue,Aug 3,2021 at 11:23 AM
To:Jeff Lohmoeller<jlohmoeller@richmondindiana.gov>
Attached is the completed quote as requested.
I added some comments on page two as well.
As you will see for project 1 we have a fixed fee to cover the main items and then an hourly rate for meetings with our
estimate on how many meeting may be needed,
As stated on page 2 it is.hard to guess depends on contractor and number times we may be requested on site.
•
Let me know if you have any questions,.
David lnderstrodt
President
Maze Design, Inc.
124 South 8th Street
Richmond, IN 47374
765.9.62.1300
[MAW,_—g_____,7 65.220 0154 cell PAGE Or
[Quoted text hidden]
httos://mail.acoale.cam/mail/u/0?ik=b1078ee5fl&view=pt&search=all&permth id=thread-a%3Ar-1166649788132815216&simpl=msg-a%3Ar532679509... 1/2
" ,, DAVE M.SNOW
Q 1 6 Mayor
I 4j1(q t1 y
rt.h PAT SMOKER
Director
CITY OF RICHMOND
DEPARTMENT OF SANITATION
2380 LIBERTY AVENUEORICHMOND,INDIANA 47374
PHONE(765)933-74500PAX(765)962-2669
To:Dave 1nderstroclt Date:August 3,2021
Maze Design Inc.
124 So.81d'Street
Richmond,IN 47374
Mr,Indershodt,
We would like for you to extend your services on two upcoming project for the Solid Waste Department.
Project#1 is Building a new woman's restroom/locker room at the Solid Waste Garage located at our
Landfill,5242 New Paris Pllce.Project#2 is Diying up MRF Storage Building. The extent of your service
are as follows.
Scope of Work Project#1
o Review of Bid Packet with Owner Prior to being sent out.
o Attend Pre-Bid Meeting
o Once Bids are received review bids with owner with recommendation.
o Once bid has been awarded wo want you to attend bi-weekly meetings with owner and contractor.
o Review Schedule of Values
o Review payroll
o Attend Substantial Completion meeting
o Walk through punch list with owner
Cost of this Service Project#1:$
Scone of Work Project#2
o Review RFQ Packet with Owner Prior to being sent out.
o Attend Pro-Quote Meeting
o Once Bids are received review quotes with owner with recommendation.
o Attend Substantial Completion meeting
o Walk through punch list with owner
Cost of this Service Project#2:$
Thank you,
Jeff Lolunoeller,Class IV
WWTP/Maintenance Manager
2380 Liberty Avenue.
Richmond,IN 47374
EXHEIT /4 _. P .
In review,I have the following questions/comments:
1. Are you looking for a lump sum or hourly not-to-exceed number? I've typically
done hourly NTR during bidding/construction phases as it can easily fluctuate based on
contractor,field conditions,unexpected finds,etc.
2, With regards to them reviewing the bid packets: Have they already put together
plans and specs together? Are they expected to only comment or create something for
the document if it is needed?
3. With regards to them attending bi-weekly meetings with owner/contractor: Does
Maze know how much thne we are giving the contractor to perform the work(this will
correlate to how many meetings you will have?
4. I would suggest that they have so many scheduled site visits as well to review
progress(or make this part of biweekly meeting?) and ensure compliance with
plans/specs.
5. What are they reviewing payroll for?
6. Do you want them to create the punch list? I was a little unclear on that line(create
or review to see if it was done?)
7. Are they handling any BFI's during the project?
8, Are they handling preparation of addendums,etc.during bidding process?
9. Are they the point of contact for the contractor or is the City?
10. Do you have existing documents(plans,specs, scope of projects)that you will be
including with this RFP?
o H ,l4 DAVBM.SNOW
,- O
� Mayor
• ql! *
PATSMOIER
14‘A,e n Director
CITY OF RICHMOND
DEPARTMENT OF SANITATION
2380 LIBERTY AVENUE9RICI MOND,INDIANA 47374
PRONE(765)983-7450017AX(765)962-2669
To:Dave inderstrodt Date:August 3,2021
Maze Design Inc.
124 So.80'Street
Richmond,IN 47374
Mr.hiderstrodt,
We would like for you to extend your services on two upcoming project for the Solid Waste Department.
Proiect;#1 is Building a new woman's restroonillocker room at the Solid Waste Garage located at our
Landfill,5242 New Paris Pike,Project#2 is Drying up MI F Storage Building. The extent of your service
are as follows.
Scope of-Work Project#1
o Review of Bid Packet with Owner Prior to being sent out.
o Attend Pro-BidBid Meeting
o Oitce Bids are received review bids with owner with recommendation.
o Once bid has been awarded we want you to attend biweekly meetings with owner and contractor.
o Review Schedule of Values
o Review payroll
o Attend Substantial Completion meeting
• o Walk-through ough punch list with owner
Cost of this Service Project#1:$2,500.00 Fixed Fee for items above except meetings.
Construction meetings to be billed at$1%5 an hour.
Estimate of 6 months,13 meetings 2 hours each 26 hours x 12.5=$3,250
Scope ofWorkProiect#2
6 Review RFQ Packet with Owner Prior to being sent out.
o Attend Pre-Quote Meeting
o Once Bids ate received review quotes with owner with recommendation.
• Attend Substantial Completion meeting
o Walk Through punch list with owner
Cost of this Service Project 2:$3,500.00 Fixed Fee
Titanic you,e,i;.14
62,
7effLohmoeller,Class IV
WWTP/Maintenance Manager
2380 Liberty Avenue
Richmond,IN 47374
EXHIBIT_IS_PAGE R. / .
In review,I have the following questions/comments:
1. We are looking for a lump sum or hourly not-to-exceed number? I've typically
done hourly NTE during bidding/construction phases as it can easily fluctuate based on
contractor,field conditions,unexpected finds, etc. See Above
2. With regards to them reviewing the bid packets: Have they already put together
plans and specs together? Are they expected to only comment or create something for
the document if it is needed? We have no cost to prepare additional documents. Plans
and owner front end specifications shall be util i7ed for bid.
3. With regards to them attending bi-weekly meetings with owner/contractor: Does
Maze know how much time we are giving the contractor to perform the work(this will
correlate to how many meetings you will have?Owner can define this in there front end
spec. I would estimate 6 months as listed above in quote.
4. I would suggest that they have so many scheduled site visits as well to review
progress(or make this part of biweeldy meeting?)and ensure compliance with
plans/specs.I would recommend this be part-ofthe biweekly meeting.
5. What are they reviewing payroll for?I think this is review contractor pay
applications prior to owner paying.
6. Will Maze create the punch list or work with owner? I was a little unclear on that
line(create or review to see if it was done?)Our fee is for Maze to prepare the punch list
with help of owner walking the project at the end to note any owner items to add.
7. Is RFI's during the project included?Yes this will included.
8. Will Maze preparation of addendums,etc.during bidding process?Yes this is
included.
9. Will Maze be point of contact for the contractor or is the City?We typical have
Mate be the contact aid we Will forward all correspondence to owner rep.for response
as needed.
10. Do you have existing documents(plans,specs,scope of projects)that you will be
including with this RFP?