HomeMy Public PortalAbout2013-35 Approving the five year Capital Improvement Plan for FY 2014-2018RESOLUTION NO. 2013-35
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING
THE 5 YEAR CAPITAL IMPROVEMENTS PLAN FOR
FISCAL YEARS 2014-2018 ATTACHED AS EXHIBIT "A;"
PROVIDING FOR VILLAGE MANAGER AUTHORIZATION;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Village Manager has recommended the five year Capital Improvements
Plan (the "Plan") for fiscal years 2014-2018, attached as Exhibit "A," in order to provide for a long
term plan of proposed capital expenditures, the means and methods of financing the projects, and
an action plan for the implementation of the projects; and
WHEREAS, the Village Council recognizes the need to adopt the Plan to address
beautification. parks, transportation, drainage, and infrastructure improvements in order to create a
desirable high quality of life for the residents; and
WHEREAS, the Village Council has reviewed the Plan and desires to adopt the Plan; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the
residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. Each of the above stated recitals are hereby adopted,
confirmed and incorporated herein.
Section 2. Capital Improvements Plan Adopted. The Village Council hereby adopts the
five year Capital Improvements Plan for fiscal years 2014-2018 attached as Exhibit "A" to this
Resolution. In the event there is a surplus or deficit of funds from a capital improvement project,
the Village Manager shall have the authority to reallocate funds in order to implement the Capital
Improvement Plan.
Section 3. Village Manager Authorized. The Village Manager is hereby authorized to do
any and all things necessary to carry out the provisions of this Resolution.
Section 4. Effective Date. This Resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED this 24th, day of Septemb520
ATT
CONCHITA H. ALVAREZ, MMC, VILLAGE CLE
APPROVED AS TO FORM AND LEGAL SUFFICIE
VILLAGE ATTOR
2
MA O FRANKLIN H. APLAN
Village of Key Biscayne
Adopted Capital Improvement Plan
Fiscal Years 2014 - 2018
Village of Key Biscayne
Proposed Capital Improvement Plan - Summary
FY2014-FY2018
Encumbered
FUNDS
Restricted/Commited Reserves
Building Inspections $756,685
Capital Lease $604,000
Compensated Absences $500,137
Emergencies $4,000,001
Fire Code Violations $116,478
Fire Grant Revenue (UASI) $31,667
Fire Rescue Transport Fees $768,269
Labor Negotiations $90,000
Law Enforcement Seizures $149,240
Prepaids 5303,918
Working Capital $1,000,000
Sub -Total Restricted Reserves $8,320,395
FY2014 FY2015 FY2016 FY2017 FY2018
FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
Assigned Reserves
Calusa Park $553,786 $0 $0 $0 $0 50
Community Center Equip Reserve $0 $14,844 $14,844 514,844 $14,844 514,844
Community Center Expansion 5115,193 $0 $0 $0 $0 $0
Completed Project Excess 540,000 $0 50 $0 $0 50
Developer Contribution $0 $0 $0 $0 $0 $0
Contingencies $3,470 $0 $0 50 $0 $0
Educational Initiatives 542,187 50 $0 $0 $0 $0
Land Acquisition/Open Space Land Trust 51,000,000 50 $0 $0 $0 $0
Landscape Master Plan 5180,000 $70,000 $0 $0 $0 50
Maint Reserve- Community Center $240,508 $103,828 $100,000 $100,000 $100,000 $0
Maint Reserve- Fire Station $78,756 $106,266 $0 $0 $0 $0
Maint Reserve- Police/Admin $23,460 5100,000 $0 $0 $0 $0
Master Plan Initiatives 51,694,757 50 $0 $0 $0 50
Playing Fields 5324,349 $309,641 $309,641 $0 $0 $0
Recreation Facilities $316,517 $74,613 $75,000 $75,000 $75,000 $75,000
Traffic Calming Plan $15,000 $120,000 $120,000 $120,000 $120,000 $120,000
Village Goes Green $34,018 $15,000 $15,000 $15,000 $15,000 515,000
Sub -Total Assigned Reserves $4,662,001
Total Restricted/Assigned 512,982,396 5914,192 $634,485 5324,844 5324,844 $224,844
Capital Improvement Plan- Encumbrances
Cultural $80,953 $75,000 $0 $0 $0 $0
General Government $767,132 $0 $0 50 $0 $0
Information Technology 5141,671 $235,581 $9,900 541,400 $20,290 $15,400
Maintenance $338,814 $198,326 $40,300 $40,300 $40,300 $40,300
Public Safety- Fire $372,208 5180,847 $472,628 5218,777 5257,128 5218,777
Public Safety- Police $276,335 $223,275 $223,275 $78,400 $244,500 $78,400
Public Works $1,977,850 51,083,445 $193,650 5121,745 $98,805 572,000
Recreation and Open Space $2,039,008 5110,000 $5,000 55,000 $5,000 55,000
Sub -Total CIP Encumbrances $5,993,971 $2,106,474 5944,753 $505,622 $666,023 $429,877
Total 518,976,367 $3,020,666 $1,579,238 $830,466 5990,867 5654.721
Cultural
Description: Non -Operational
VILLAGE ARTWORK- ARTWORK THROUGHOUT THE VILLAGE ONGOING
Total Cultural
Funding Source(s):
*CIP- Capital Improvement Plan
*Funding Total Project Encumbered FY2014 FY2015 FY2016 FY2017 FY2018
Source(sj Cost FUNDS FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
CIP $155,953 $80,953 $75,000 SO $0 $0 SO
Project Manager: Jud Kurlancheek, Building, Zoning and Planning Director
$130,953 $7S,000 _ $0 $0 SO SO
General Government
Description: Debt Service
'Funding Total Project Encumbered FY2014 FY2015 FY2016 FY2017 FY2018
Source(s) Cost FUNDS FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
KEY BISCAYNE SCHOOL IMPROVEMENT MAST HS AND KB K-8 SCHOOL
GFDS, CIP $11,500,000 $767,132 SO $0 $0 $0 $0
Total General Government $767,132 $0 $0
Funding Source(s):
"CIP- Capital Improvement Plan
*GFDS- General Fund Debt Service
($186,763) Debt Service Amt FY2013-2014 General Fund Budget Funds - $5,575,000 Loan
Project Manager: John C. Gilbert, Village Manager
$o
$0
Information Technology
Description: Operational/Restricted
*Funding Total Project Encumbered FY2014 FY2015 FY2016 FY2017 FY2018
Source(s) Cost FUNDS FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
ADMIN SERVER REPLACEMENT CIP $17,901
ADMIN/FIRE NOTEBOOKS CIP $26,400
ADMIN/FIRE WORK STATION REPLACEMENT CIP $32,939
BUILDING PERMIT SOFTWARE ONGOING MAINTENANCE GFRB $440,000
COMMUNITY CENTER- COMPUTER LAB CIP $51,522
NETWORK INFRASTRUCTURE CIP $33,000
POLICE NOTEBOOKS CIP $25,916
POLICE OPERATING SYSTEMS UPGRADES CIP $81,590
POLICE SERVER AND FIREWALL REPLACEMENT CIP $7,890
POLICE WORK STATION REPLACEMENT CIP $28,800
VILLAGEWIDE PHONE SYSTEM UPGRADE CIP $150,000
$0
$12,971
$12,945
$0
$16,494
$5,471
$8,004
$33,223
$2,962
$19,601
$0
$8,181 $0 $0 $0 $0
$5,500 $0 $0 $2,500 $5,500
$5,900 $3,900 $7,800 $3,900 $3,900
$0 $0 $0 $0 $0
$6,000 $6,000 $6,000 $6,000 $6,000
$0 $0 $0 $0 $0
$0 $0 $9,000 $0 $0
$0 $0 $9,000 $0 $0
$0 $0 $0 $7,890 $0
$0 $0 $9,600 $0 $0
$150,000 $0 $0 $0 $0
Description: Non -Operational
*Funding Total Project Prior Yrs FY2014 FY2015 FY2016 FY2017 FY2018
Source(s) Cost Balance
1. EMERGENCY MANAGEMENT- COOP DATA STORAGE
2. FINANCE CIP SOFTWARE
Total Information Technology
Funding Source(s):
*CIP- Capital Improvement Plan
*GFRB- General Fund Reserves- Building Inspections
CIP $90,000
CIP $200,000
Project Managers: Michael Fleming, Information Technology Administrator
Charles R. Press, Police Chief
Eric Lang, Fire Chief
$30,000
$0
$60,000 $0 50 $0 $0
$0 $200,000 50 50 $0
$141,671 $235,581 $9,900 541,400 $20,290 $15,400
Maintenance
•Funding Total Project Encumbered FY2014 FY2015 FY2016 FY2017 FY2018
Description: Operational/Restricted Source(s) Cost FUNDS FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
MAINTENANCE- COMMUNITY CENTER EXTERIOR FACADE OP $49,500 $49,500 $0 $0
MAINTENANCE- COMMUNITY CENTER LIFT STATION CIP $4,500 $4,500 $0 $0
MAINTENANCE- FIRE EXTERIOR FACADE OP $32,500 $32,500 $0 $0
MAINTENANCE- OTHER FACILITIES CPP $167,340 $117,340 $50,000 $0
MAINTENANCE- SIDEWALK REPAIRS CIP $75,000 $0 $15,000 $15,000
MAINTENANCE- TRAFFIC CIRCLES CIP $160,000 $91,974 $28,026 $10,000
MAINTENANCE- VILLAGE HALL CAMERAS AND CARD SYSTEM CIP $26,500 $0 $5,300 $5,300
MAINTENANCE- VILLAGE HALL EXTERIOR FACADE CIP $43,000 $43,000 $0 $0
REPLACEMENT -TREES CIP $140,000 $0 $100,000 $10,000
Total Maintenance
Funding Source(s):
*CIP- Capital Improvement Plan
$338,814
$198,326
$40,300
$0
$0
$0
$0
$15,000
$10,000
$5,300
$0
$10,000
$40,300
$0 $0
$0 $0
$0 $0
$0 $0
515,000 $15,000
510,000 510,000
55,300 $5,300
$0 $0
$10,000 $10,000
$40,300 $40,300
Project Manager: Paul Abbott, Building Manager
7ud Kurlancheek, Building, Zoning and Planning Director
Public Safety- Fire
*Funding Total Project Encumbered FY2014 FY2015 FY2016 FY2017 FY2018
Description: Operational/Restricted Source(s) Cost FUNDS FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
EMERGENCY COMMUNICATION SYSTEM (BDA) CIP $100,000 $0 $0 $100,000 $0 $0 $0
FIRE APPARATUS KQ1 & KE2 CIP $1,000,000 $109,140 $0 $109,140 $109,140 $109,140 $109,140
FIRE APPARATUS KR1- LEASE CIP $225,000 $77,557 $42,000 $42,000 $42,000 $42,000 $42,000
FIRE APPARATUS KR2- LEASE CIP $225,000 $77,557 $42,000 $42,000 $42,000 $42,000 $42,000
FIRE BUILDING FIXTURES AND EQUIPMENT- LIGHTS, DOORS, ETC. CIP $23,285 $0 $4,657 $4,657 $4,657 $4,657 $4,657
FIRE HOSE CIP $28,592 $10,722 53,574 $3,574 $3,574 $3,574 $3,574
FIRE RESCUE EQUIPMENT- ROPE KITS, DEFIBILLATATORS, ETC. CIP $93,630 $62,420 $31,210 $0 $0 $0 $0
STATION ALERTING SYSTEM CIP $115,500 $0 $0 $115,500 $0 $0 $0
SUPPORT VEHICLES- 2 UNITS CIP $76,702 $0 $0 $38,351 $0 $38,351 $0
TURNOUT GEAR -PANTS, JACKETS, BOOTS, HELMETS CIP $121,842 $34,812 $17,406 $17,406 $17,406 $17,406 $17,406
Description: Non -Operational
*Funding Total Project Prior Yrs FY2014 FY2015 FY2016 FY2017 FY2018
Source(s) Cost Balance
1. AEDs
CIP $40,000 $0 $40,000 $0 $0 50 $0
Total Public Safety -Fire $372,208 5180,847
Funding Source(s):
*CIP- Capital Improvement Plan
*CL- Capital Lease
Project Manager: Eric Lang, Fire Chief
$472,628 $218,777
$257,128 $218,777
Public Safety- Police
*Funding Total Project Encumbered FY2014 FY2015 FY2016 FY2017 FY2018
Description; Operational/Restricted Source(s) Cost FUNDS FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
CAPITAL LEASE- 2 MOTORCYCLES CIP $42,000 $7,450 $8,400 $8,400 $8,400 $8,400 $8,400
CAPITAL LEASE- 20 VEHICLES CIP $650,829 $144,875 $144,875 $144,875 $0 $152,000 $0
CAPITAL LEASE- 3 VEHICLES CIP $80,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000
CAPITAL LEASE- 7 VEHICLES CIP $225,000 590,000 $45,000 $45,000 $45,000 $59,100 $45,000
POLICE FLOOR FIXTURES AND EQUIPMENT- DOORS, LIGHTS, ETC. CIP $35,000 $14,010 $5,000 $5,000 $5,000 $5,000 $5,000
Total Public Safety- Police 5276,335 $223,275
Funding Source(s):
*CIP- Capital Improvement Plan
*CL- Capital Lease
Project Manager: Charles R. Press, Police Chief
5223,275 578,400
5244,500 578,400
Public Works
Description: Operational/Restricted
*Funding Total Project Prior Yrs FY2014 FY2015 FY2016 FY2017 FY2018
5aurce(s) Cost Balance
BANNERS- HOLIDAYS, LIGHTHOUSE, SNOW, ART SHOW, STARS AND STRIPS CIP $24,000
BEACH RENOURISHMENT- ANNUAL MONITORING (FY13-FY15) ONGOING CIP $99,000
BEACH RENOURISHMENT- RENOURISHMENT FEMA/CIP 53,100,000
DUNE RESTORATION CIP $90,000
MAINTENANCE VEHICLE- BEACH MONITORING CIP $12,000
PUBLIC WORKS YARD CIP $70,000
SEAGRASS RESTORATION- ANNUAL MONTORING (FY12-FY15) ONGOING CIP $121,201
SEAGRASS RESTORATION- BISCAYNE NATIONAL PARK CO,GFR $500,000
SMALL/MID-SIZE LANDSCAPING PROJECTS CIP $500,000
STREET SIGNS- REPLACE VILLAGEWIDE RI,CIP $240,000
WHITEFLY PEST CONTROL CIP $180,000
$0
$0
$1,143,715
$0
$2,000
$69,525
$49,201
$450,358
542,216
$65,000
518,195
524,000 $0 $0 $0 $0
$33,000 $33,000 $0 $0 $0
$0 $0 $0 $0 $0
550,000 $10,000 $10,000 510,000 $10,000
$2,000 $2,000 $2,000 $2,000 $2,000
$0 $0 $0 $0 $0
$36,000 $36,000 $0 $0 $0
$0 $0 $0 $0 $0
$200,000 $50,000 $50,000 $50,000 $50,000
5175,000 $0 $0 $0 $0
$45,000 $45,000 $45,000 $26,805 $0
Description: Non -Operational
*Funding Total Project Encumbered FY2014 FY2015 FY2016 FY2017 FY2018
Source(s) Cost FUNDS FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
1. MAINTENANCE VEHICLE- TRUCK F250 (4X4) CIP 519,500
2. VILLAGEWIDE CROSSWALK SAFETY IMPROVEMENTS CIP $50,000
3. CRANDON BLVD LED FLASHER AT E. HEATHER DR CIP $45,000
4. RESURFACING EAST OF CRANDON EXCEPT HOLIDAY COLONY CIP $300,000
5. UPLIGHTING REPLACEMENT PROGRAM CIP $45,000
6. STREET LIGHTING PHASE III- HARBOR DR FROM SUNSET CR TO W MASHTA CIP $80,000
7. STREET LIGHTING PHASE IV- MASHTA DR FROM HARBOR DR CR TO CRANDON CIP $150,000
8. MAINTENANCE VEHICLE- TRUCK F150 (4X4) CIP $18,980
57,895
$0
$0
$0
$45,000
$80,000
$0
$4,745
58,700 $2,905 50 $0 $o
$10,000 $10,000 $10,000 510,000 510,000
$45,000 $0 $0 $0 $0
5300,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$150,000 $0 $0 $0 $0
$4,745 $4,745 $4,745 $0 50
Total Public Works 51,977,850 51,083,445 $193,650 $121,745 $98,805 $72,000
Funding Source(s):
*CIP- Capital Improvement Plan
*CO- Capital Outlay
*GFR- General Fund Reserves
*RI- Roadway Improvement
Project Manager: Jud Kurlancheek, Building, Zoning and Planning Director
Recreation and Open Space
Description: Operational/Restricted
*Funding Total Project Encumbered FY2014 FY2015 FY2016 FY2017 FY2018
Source(s) Cost FUNDS FUNDED Funds Needed Funds Needed Funds Needed Funds Needed
530 CRANDON BLVD SAMPLING CIP $15,000 $15,000 $0 $0 $0 $0 $0
CALUSA PARK IMPROVEMENTS -FROM HARBOR DRIVE EASEMENT TO PARK CIP $28,000 $28,000 $0 $0 $0 $0 $0
CALUSA PARK PATHWAY- TRAIL FROM EASEMENT TO PARKING LOT CIP $33,000 $0 $0 $0 $0 $0 $0
COMMUNITY CENTER EXPANSION DEV $1,500,000 $1,500,000 $0 $0 $0 $0 $0
COMMUNITY CENTER GENERATOR CIP $75,000 $75,000 $0 $0 $0 $0 $0
NORTH VILLAGE GREEN LIGHTING CIP $180,000 $180,000 $0 $0 $0 $0 $0
VILLAGE GREEN IMPROVEMENTS CIP $188,364 $158,364 $10,000 $5,000 $5,000 $5,000 $5,000
VILLAGE RECREATION BUS CIP $82,644 $82,644 50 $0 50 $0 $0
Description: Non -Operational
1. 530 CRANDON BLVD DESIGNATED USE
Total Recreation and Open Space
*Funding Total Project Prior Yrs FY2014 FY2015 FY2016 FY2017 FY2018
Source(s) Cost Balance
CIP $100,000 $0 $10C,OCO 50 $0 50 $0
$2,039,008 5110.000 $S,000 55,000 55,000 55,000
Funding Source(s):
*CIP- Capital Improvement Plan
*DEV- Developer Contribution- Consultatio Resolution provides for Land Acquistion and/or Community Center Expansion
Project Manager: Todd Hofferberth, Parks and Recreation Director