HomeMy Public PortalAboutCPC Packet 022421Town of Brewster Community Preservation Committee
2198 Main St., Brewster, MA 02631
cpcmeeting@brewster-ma.gov
(508) 896-3701
MEETING AGENDA
February 24, 2021 at 4:00 PM (Remote Participation Only)
This meeting will be conducted by remote participation pursuant to Gov. Baker’s March 2020 orders suspending certain Open Meeting
Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to
live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible.
The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov),
or Video recording (tv.brewster-ma.gov).
Meetings may be joined by:
1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 857 3918 7186 Passcode: 100096
To request to speak: Press *9 and wait to be recognized.
2.Zoom Webinar: https://us02web.zoom.us/j/85739187186?pwd=ekJyUStScTYvK3JUM1MwNDNadUgzUT09
Passcode: 100096
To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be
recognized.
Community
Preservation
Committee
Faythe Ellis
Chair
Sharon Marotti
Vice Chair
Elizabeth Taylor
Clerk
Barbara Burgo
Bruce Evans
Peggy Jablonski
Diane Pansire
Paul Ruchinskas
Roland Bassett Jr.
CPC Assistant
Beth Devine
1.Call to Order
2.Discussion and possible vote on recommendation to the CPC for funding
amount, conditions, liaison, and CPC funding source for the following
application:
Brewster Dog Park - $300,000
3.Review draft award letters
a.Dennis Veterans Home
b.Brewster Rental Assistance Program
c.Housing Coordinator
d.Stony Brook Mill wall restoration project
4.Approval of minutes from 2/10/21
5.Town meeting preparation – May 15, 2021
6.Annual report draft
7.Project updates
8.Announcements
9.Items the Chair could not anticipate
10.Next meeting: March 10, 2021 at 4pm
11.Motion to Adjourn
Date Posted: Date Revised:
Community Preservation Committee: FY22 Forecast as of 2/10/2021
1,716,072.80$
1,084,450.00$
162,667.50$ 1,247,117.50$
2,963,190.30
50%10%10%
Open Space Housing Historical
$ 503,132.57 $ 113,075.41 $ 475,462.89 $ 624,401.93
$ 623,558.75 $ 124,711.75 $ 124,711.75 $ 374,135.25
$ 1,126,691.32 $ 237,787.16 $ 600,174.64 $ 998,537.18
Open Space Housing Historical "30%"
$ (53,100.00)
$ (101,600.00)
$ (48,983.00)
(62,355.88)
(300,000.00)
(52,500.00)
(125,000.00)
(51,096.00)
(150,000.00)
(105,000.00)
Total YTD Obligations - FY22 $ (203,683.00) $ (103,596.00) $ (125,000.00) $ (617,355.88)
$ 923,008.32 $ 134,191.16 $ 475,174.64 $ 381,181.31
Total net available from all accounts 1,913,555.43$ YE ADJUSTMENT-
BREWSTER BAPTIST
STEEPLE RETURN OF
ALLOCATED FUNDS
Windrift (5)81,973.00 50,000.00
(2) State Match revenue is projected at 15%, which is the total which was listed in the Fall TM Warrant.
[3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $3,500 state
Coalition dues.
{4} Original bond amount of 1,594,900 to be paid down by 899,210 in April 2020 and 400,000 in April 2021. Rem. Balance is 295,690 @ .75% interest rate
{5} 1/14/21 CPC voted to use Windrift grant funds of $295,690 to pay off Besse Cartway note.
[1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional expenses.
Administration Expense [3]
Outstanding Requests for Funding for Spring TM/CPC
Recommends
Brewster Dog Park
Dennis Veterans Home
Mill Pond Wall
Housing Coordinator
Rental Assistance
Habitat - Red Top Road
FY22 Estimated Unreserved Fund Balance as of 01/31/2021
with Adjustments
REMAINING OPEN SPACE GRANT FUNDS (4)
Budgedted Reserved
for CPA
FY-21 Actual Unreserved Fund Balance
FY-22 Estimated revenue
FY-22 Estimated Funds available
FY-22 obligations as of 01/31/2021
BBJ Property Bond #1
BBJ Property Bond #2
Bates Property Bond
FY-21 Estimated total balance forwarded [1]:
FY-22 Estimated local tax revenue:
FY-22 Estimated State contribution [2]:
Total FY-22 Estimated funds available:BONDS
2/20/21
To: CPC Committee Members
From: Faythe Ellis
Re: Dog Park Application information links
Access to Dog Park application information included in previous packets:
1/14/21 Meeting Packet – Application
CPC Supplemental Public Packet Jan. 14, 2021 - Laserfiche WebLink (brewster-ma.gov) –
additional letters
Hi Peter and Tom – I wanted to let you know that I may reference the data below at our CPC meeting as
part of my dog park application questions. I compiled it from the Stanton Foundation website.
I will forward the agenda, links, etc. as soon as we get the meeting posted. Talk to you Wednesday.
Faythe
https://thestantonfoundation.org/canine/dog-
parks/guide/parks/
Dog Park Info
Town Square Feet Year Built Cost
Abington 40,000 2019 $ 209,996
Agawam 65,340 2015 $ 202,002
Ayer 43,101 2018 $ 192,017
Burlington 17,800 2018 $ 178,850
Millbury 60,984 2015 $ 146,677
Danvers 43,200 2017 $ 237,000
Boston North End 2,500 2015 $ 202,000
Natick 21,800 2020 $ 299,750
Woburn 11,000 2020 $ 131,900
Fitchburg 43,560 2018 $ 237,350
Gardner 70,000 2019 $ 253,465
Greenfield 23,500 2016 $ 208,989
Mashpee 37,000 2015 $ 209,517
Medford 12,000 2018 $ 279,348
New Bedford 42,600 2018 $ 251,320
Chelsea 4,200 2019 $ 258,818
Oxford 32,800 2020 $ 220,972
Peabody 72,466 2018 $ 219,645
Quincy 13,600 2020 $ 498,000
Boston Ronan Pk 3,183 2009 $ 207,500
Yarmouth 23,835 2015 $ 219,975
Scituate 65,340 2019 $ 282,723
Arlington 17,500 2011 $ 199,400
Uxbridge 65,340 2020 $ 217,650
Ware 32,670 2020 $ 210,500
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2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
DRAFT
February 10, 2021
Mr. Adam Gracia
Cape and Islands Veterans Outreach Center
247 Stevens Street, Suite E
Hyannis, MA 02601
RE: Veterans Home in Dennis Community Housing Project- Award Letter
Dear Mr. Gracia:
This letter is written to inform you that on January 29, 2021, the Brewster Community
Preservation Committee (“CPC”) voted to recommend to Brewster Town Meeting approval
of Cape and Islands Veterans Outreach Center’s (“CIVOV”) $50,000 funding request for the
Veterans Home in Dennis community housing development: the construction of a single
family home in Dennis with 5 bedrooms that will provide supportive rental housing for 5
homeless veterans (“the Project”), on 1341 Route 134, Dennis, Massachusetts that was
donated to the town of Dennis and leased to CIVOC for 99 years (“the Property”), as
described in CIVOC’s December 1, 2020 application (the “Application”), which Application
is incorporated herein by reference.
Brewster Town Meeting is currently scheduled to meet on May 3, 2021 to consider the
CPC’s recommendation and to appropriate $50,000 for the Project (the “Grant Funds”) under
G.L. c.44B, the Community Preservation Act (the “CPA”). If approved by Town Meeting,
the Town will make the Grant Funds available to CIVOC upon the execution of a Grant
Agreement containing terms substantially similar to the one attached hereto as Exhibit A and
the terms set forth herein (the “Grant Agreement”).
No Grant Funds will be paid to CIVOC until CIVOC has complied with the other terms of
the Grant Agreement.
PROJECT DESCRIPTION
The Veterans Home in Dennis will provide supportive rental housing for five homeless
veterans on Cape Cod and is sponsored by the Cape and Islands Veterans Outreach Center
(CIVOC). The final goal of the project is to stabilize the circumstance of the veterans’ lives
so that they are empowered to eventually move forward into their own independent and
sustainable living situations. In March 2020, construction began on a 3,500 sf, five-bedroom,
Community Preservation
Committee
Page 2 of 3
five bath home at 1341 Route 134, Dennis. This home will be the location of the Supportive
Housing Program which CIVOC has been implementing since 1996. The $50,000 Brewster
CPC award will be used toward defraying prior construction expenses and thus reducing or
eliminating the need for a mortgage on the property.
PROJECT ELIGIBILITY
The Project is eligible for funding under the CPA pursuant to Section 5(b)(2), which provides
that CPA funds may be expended “for the acquisition, creation, preservation and support of
community housing.” Section 5(b)(1) also supports the “… the consideration of regional
projects for community preservation.”
The Project meets the definition of “community housing” as that term is defined in the CPA
because it will provide housing for households earning no more than 80% of the Area
Median Income as all residents will be income eligible to receive the project-based housing
vouchers. The CPA allows CPA funds to be used to “acquire a real property interest” in
community housing, and if the Town obtains a long-term affordable housing restriction on
the Property in exchange for the funds, the CPA funds will have been properly expended to
acquire community housing.
GRANT AWARD TERMS AND CONDITIONS
The disbursement of the Grant Funds awarded by the CPC is contingent upon the following
terms and conditions:
1)The Project is approved and $50,000 has been appropriated therefor by Brewster
Town Meeting; Town Meeting is currently expected to vote on May 3, 2021.
2)The parties have signed a Grant Agreement in substantially the form attached hereto
as Exhibit A.
3)The Grant Funds will only be released to CIVOC as reimbursement for work that has
been completed in accordance with the provisions of this Award Letter and the Grant
Agreement.
4) CIVOC shall use the Grant Funds for defraying prior construction expenses and thus
reducing or eliminating the need for a mortgage on the property.
5)The Town will hold back the Grant Funds ($50,000) until the Project has been
completed, as evidenced by a copy of the Certificate of Occupancy and the recording
of an affordable housing restriction with the Town of Brewster as a party on the
Property.
6)The CPA funds will only be released to CIVOC as reimbursement for work
completed in accordance with the provisions of this Award Letter and the Grant
Agreement. Requests for reimbursement, including documentation of the expenses
Page 3 of 3
incurred, shall be submitted to Beth Devine, CPC administrative assistant, c/o
Brewster Town Hall. The CPC reserves the right, through its agent, to inspect the
work prior to approving any funding request.
7)The term of the award will last until June 30, 2023, and the Project must be
completed by the date.
8)CIVOC shall provide project status reports/updates to the CPC liaison every three
months (i.e. January 1, April 1, June 1, and September 1) until project completion, at
which time a final report will be due.
9)Any unused funds from this award shall be returned to the Fund Balance Reserved for
Community Housing.
10)The CPC liaison for this project shall be Peggy Jablonski.
The CPC is pleased to be able to play a role in this much-needed community housing project.
Please do not hesitate to contact me should you have any questions or concerns.
Sincerely,
Faythe Ellis
Chair- Brewster CPC
February 17, 2021
Ms. Donna Kalanick and Ms. Jill Scalise
Housing Coordinator
Town of Brewster
2198 Main Street
Brewster, MA 02631
RE: Brewster Rental Assistance Program - Award Letter
Dear Ms. Kalanick and Ms. Scalise
This letter is written to inform you that on January 29, 2021, the Brewster Community
Preservation Committee (“CPC”) voted to recommend to Brewster Town Meeting approval of the Brewster
Rental Assistance Program’s $150,000 funding request for the Brewster Rental Assistance to provide
emergency assistance to low and moderate-income households to both attain and retain affordable housing
Brewster Town Meeting is currently scheduled to meet on May 15, 2021 to consider the CPC’s
recommendation and to appropriate $150,000 for the Project (the “Grant Funds”) under G.L. c.44B, the
Community Preservation Act (the “CPA”). If approved by Town Meeting, the Town will make the Grant Funds
available to the Brewster Housing Trust for distribution to the Housing Assistance Corporation, who
administers Brewster Rental Assistance Program upon the execution of a Grant Agreement containing terms
substantially similar to the one attached hereto as Exhibit A and the terms set forth herein (the “Grant
Agreement”).
PROJECT DESCRIPTION
The purpose of the Brewster Affordable Housing Trust is to provide for the preservation and creation of
affordable housing in the Town of Brewster for the benefit of low and moderate income households and for the
funding of community housing as defined in and in accordance with the provisions of Massachusetts General
Laws, Chapter 44B. The Rental Assistance Program (B-RAP) creates and preserves affordable housing options
in Brewster
Over the past years, and exacerbated with the Covid-19 pandemic, year-round rental housing has become more
difficult for Brewster households to afford. The Brewster Affordable Housing Trust Rental Assistance Program
(B-RAP) assists low and moderate income Brewster households to both attain and retain rental housing. Using
previous CPA funding, approved at the 2018 Fall Special Town Meeting, the Housing Trust developed the B-
RAP program in response to identified needs in the community and designed the emergency assistance
component in coordination with eight Lower Cape Towns and local social service agencies.
The program, managed by Housing Assistance Corporation (HAC), provides a monthly rental subsidy as well
as case management support to assist residents in affording rentals. The emergency Covid-19 assistance
component provides funds to help households impacted by Covid-19 maintain their rental housing. Prior to
using B-RAP funds, HAC works with applicants to access financial assistance from federal, state, and county
programs as well as private donations. This initiative keeps Brewster residents housed, supports the health of
the community, and provides landlords with needed funds. The requested grant would fund the BRAP for two
additional years.
PROJECT ELIGIBILITY
The Project is eligible for funding under the CPA pursuant to Section 5(b)(2), which provides that CPA funds
may be expended “for the acquisition, creation, preservation and support of community housing.”
The Project meets the definition of “community housing” as that term is defined in the CPA because it will
sustain housing for households earning no more than 40% - 65% of the AMI. The expenditure of the Grant
Funds will help the Town temporarily support tenants who are experiencing difficulty in paying rent primarily
due to Covid 19 restrictions. The CPA does not fully define the word “support”, but states that it “includes, but
is not limited to, programs that provide grants, loans, rental assistance, security deposits, interest-rate write
downs or other forms of assistance directly to individuals and families who are eligible for community
In DOR’s opinion, a rental assistance program, administered in this manner, is consistent with the CPA and the
anti-aid amendment because the CPA funds are being expended in exchange for the non-profit’s management
services. Since the Programs constitute the support of community housing, and the grant is being administered
by the HAC, the CPC may reasonably conclude that the use of funds for the Programs is consistent with the
CPA and the anti-aid amendment.
GRANT AWARD TERMS AND CONDITIONS
The disbursement of the Grant Funds awarded by the CPC is contingent upon the following terms and
conditions:
1) The Project is approved and $150,000 has been appropriated therefor by Brewster
Town Meeting; Town Meeting is currently expected to vote on May 15, 2021.
2) The parties have signed a Grant Agreement in substantially the form attached hereto as Exhibit A.
3) The funds of this grant are to be administered by the Housing Authority Corporation (HAC). Which will be
paid a 5% administrative fee.
4) The payments to the landlords, together with the rent paid by the assisted household, approximate the fair
market rental value of the property.
5) The Trust will provide project/status updates to the CPC liaison every three months – April 1, June 1,
September 1, and January 1 until project completion, at which time a final report will be due
6) The funds need to be expended by _________________
7) The Trust has complied with the terms of the Grant Agreement
8) The CPC liaison for this project shall be Sharon Marotti .
The CPC is pleased to be able to play a role in this much-needed community housing rental assistance project.
Please do not hesitate to contact me should you have any questions or concerns.
Sincerely,
Faythe Ellis
Chair- Brewster CPC
Community Preservation Committee
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
Community Preservation
Committee
March 1, 2021
Mr. Peter Lombardi
Brewster Town Hall
2198 Main Street
Brewster, MA 02631
RE: Part-Time Housing Coordinator
Dear Mr. Lombardi:
I am pleased to inform you that on February 10, 2021 the Brewster Community
Preservation Committee (CPC) voted to recommend approval to Brewster Town Meeting of
$51,096 for your funding request to continue the Part-Time Housing Coordinator position
for FY 2022 (Project) as described in the application dated December 1, 2020. Should
Brewster Town Meeting, at the next Town Meeting at which other CPA projects are
presented for appropriation, vote to approve this request, the funds will be made available
to the Town within fourteen (14) days of the end of said Town Meeting or on July 1, 2021,
whichever is later, as described below.
PROJECT DESCRIPTION: The Project is to continue the position of the part-time
Housing Coordinator (approximately 25 hours per week). The position is necessary to
provide programmatic and administrative support to the CPC, the Local Housing Partnership,
the Housing Trust, and members of the public with the myriad of issues and organizations
related to affordable housing and to help the Town work toward the goal of having at least
10% of its year-round housing stock be designated as affordable.
The specifics of the Project and the job description are more fully described in the
Community Preservation funding application dated December 1, 2020. That application is
attached hereto as Exhibit A.
PROJECT ELIGIBILITY: The Project complies with the provisions of the Community
Preservation Act (“CPA”), G.L. c. 44B, §5(b)(2), which provides that CPA funds may be
expended “for the acquisition, creation, preservation and support of community housing.”
The CPC determined that CPA funds may properly be used to retain a Housing Coordinator
as “support of community housing” as the primary duty of the Housing Coordinator, as
described in the job function, is to directly support the Town in acquiring and creating
affordable housing and/or assisting in affordable housing programs and/or low income
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households. There are many municipalities that retain housing coordinators and/or
specialists with the use of CPA funds.
TERMS AND CONDITIONS: The funds will be made available to the Town under the
following terms and conditions:
1)All work shall be performed in accordance with the scope of work identified in the
attached job description for the position.
2)As this will be a Town staff position, payment will be handled via the Town’s
normal payroll process. Any funds not utilized for the Project shall be returned to the
CPC’s Fund Balance Reserved for Community Housing.
3)The Housing Coordinator and Town Planner shall provide project status
reports/updates to the CPC every three months (i.e. October 1, January 1, April 1, and
July 1) until project completion, at which time a final report will be due.
4)The Project must be completed no later than June 30, 2022.
5)The terms and conditions herein shall be binding on the parties unless and until
amended, in writing, by mutual agreement. Any significant change in the approved
Project shall require CPC approval and amendment of this award letter. The CPC Chair
shall determine whether a change is deemed to be significant.
6)The CPC liaison for this project is Bruce Evans – 508-896-9045 and/or
nanumetbruce@gmail.com. Do not hesitate to contact him with any questions or
concerns.
The CPC is pleased to be able to play a role to increase the capacity of the Town to address
its affordable housing needs. If the terms of this award are acceptable, please execute one
copy and return to Faythe Ellis c/o Brewster Town Hall, within fifteen (15) days of receipt
Page 2 of 7
and keep the other original for your records.
____________________________________________
Faythe Ellis, Chair- Brewster CPC
AGREED AND ACCEPTED BY THE TOWN OF BREWSTER:
Name: Peter Lombardi
Title: Town Administrator
DATE:
Cc:
Donna Kalinick, Assistant Town Administrator
Ryan Bennett, Town Planner
Mimi Bernardo, Finance Director
Brewster, Massachusetts
Housing Coordinator Job Description
Statement of Duties: Employee is to perform responsible professional, technical, and
administrative work in providing support services for housing-related programs, projects and
activities; all other related work as required. The Housing Coordinator is responsible for
housing related services assigned through the Town Planner for the Town of Brewster
Housing Partnership, the Community Preservation Committee and other boards and
committees that have affordable housing initiatives.
Supervision Required: Under general supervision of the Town Planner, and in accordance
with state and local laws and regulations. In coordination with the Town Planner the
employee will develop an annual work plan and complete the work in accordance with
established departmental policies and standards. The employee is familiar with the work
routine and uses initiative in carrying out recurring assignments independently with specific
instruction, as needed. The employee may supervise the work of various technical
contractors.
Confidentiality: The work requires examining, analyzing and evaluating facts and
circumstances surrounding individual problems, situations, or transactions, and determining
actions to be taken within the limits of standard or accepted practices. Employee may have
access to some confidential information that is obtained during performance of essential
functions. Discretion regarding sensitive information is critical.
Judgment: State and Regional housing guidelines include a large body of policies,
practices, and precedents, which may be complex or conflicting, at times. Judgment is used
in analyzing specific situations to determine appropriate actions. Employee is expected to
weigh efficiency and relative priorities in conjunction with procedural concerns in decision
making. Requires understanding, interpreting and applying State and local regulations to
ensure that department operations are in compliance.
Work Environment: Employee performs work in a typical office setting with frequent
interruptions and no occupational risk to the employee.
Nature and Purpose of Relationships: Contacts are primarily with co-workers, the public,
and State and Regional agencies involving frequent explanation, discussion or interpretation
of affordable housing practices, procedures, regulations and guidelines. Other regular
contacts are with service recipients and employees of outside organizations such as vendors,
banks and/or developers/ contractors. More than ordinary courtesy, tact and diplomacy may
be required to resolve complaints. Employee will coordinate with Town Planner before
furnishing news media with information such as meeting agendas, project details or
departmental procedures.
Accountability: Consequences of errors, missed deadlines or poor judgment could result in
excessive cost, delay of service delivery or legal repercussions to the Town.
Page 4 of 7
Essential Functions:
The essential functions or duties listed below are intended only as illustrations of the various
type of work that may be performed. The omission of specific statements of duties does not
exclude them from the position if the work is similar, related, or a logical assignment to the
position.
1.Provides housing related support services for the Housing Partnership, Community
Preservation Committee (CPC), and the Planning Board, as appropriate.
2.Coordinates and assists in setting annual priorities for the implementation of
the Affordable Housing Production plan.
3.Administers housing assistance programs such as the CPC Homeowner Buy-Down
Program and other town supported housing assistance projects.
4.Maintains an inventory of the Town’s Subsidized Housing Inventory and
monitors compliance with affordability requirements.
5.Identifies affordable housing opportunities such as maintaining a list of town
owned vacant parcels; identifying possible public private partnerships for housing;
and seeking available housing grant opportunities.
6.With respect to any Town-initiated affordable housing projects, assists Planning
Department, CPC, and Housing Partnership in developing scope, schedule and
terms of requests for proposals (RFPs) and other project documents, coordinates
review by other town boards and departments, and public comment. Coordinates
plan review with technical experts and consulting engineers, as needed.
7.Attends regular meetings of the Housing Partnership. Attend other Boards
or Committee meetings as needed. Prepares support materials as needed.
8.Assists the Town Planner in preparing and/or reviewing proposed zoning
bylaw amendments and amendments to specific Board’s rules and regulations.
9.Assists in development and execution of housing-related public educational
programs/events.
10.Responds to questions and requests for information from the public and other town
departments. Provides guidance and technical assistance as necessary.
11.Keeps current with state and federal housing policy issues.
12.Attends regional and professional development meetings as necessary.
13.Performs similar or related work as required, directed or as situation dictates.
Page 5 of 7
Recommended Minimum Qualifications:
Education and Experience: Position requires an Associate’s degree in government,
municipal planning, business or related field, 1 - 3 years’ experience municipal
management, housing, planning, procurement or related field; or any equivalent combination
of education, training and experience which provides the required knowledge, skills and
abilities to perform the essential functions of the job.
Knowledge, Abilities and Skill
Knowledge: Comprehensive knowledge of the functions of municipal government, local
bylaws, rules and regulations. Good understanding of affordable housing issues. General
understanding of the interaction between local, state and federal government. General
knowledge of Massachusetts General Laws, especially as they apply to housing and zoning.
Good working knowledge of office practices and procedures, forms and equipment.
Ability: Ability to interact effectively and appropriately with the public and other town
personnel; ability to complete multiple tasks in a timely, detailed and accurate manner. Has
the ability to work independently and to maintain sensitive, confidential information.
Skill: Proficient computer skills including word processing and spread sheet applications,
organizational skills, recordkeeping and clerical skills, oral and written communication and
presentation skills.
Physical and Mental Requirements
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
position’s essential functions.
Physical Skills: Work effort principally involves sitting to perform work tasks, with
intermittent periods of stooping, walking, and standing. There may also be some occasional
lifting of objects such as ledger books, photocopy and computer paper. Position requires
basic motor skills for activities such as: operating a personal computer and/or most other
office equipment, typing and/or word processing, filing, moving objects or sorting of papers.
Employee is required to routinely read documents and reports for understanding and
analytical purposes.
This job description does not constitute an employment agreement between the employer and
employee. It is used as a guide for personnel actions and is subject to change by the employer
as the needs of the employer and requirements of the position change.
Compensation: $30- $40/hour (without benefits)
Hours: 25 hours/week
Page 6 of 7
EXHIBIT A
Application dated 12/1/2020 for Part-Time Housing Coordinator on file with Community
Preservation Committee
Page 7 of 7
Page 1 of 5
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
Community Preservation
Committee
March 1, 2021
Chris Miller, Director Natural Resources
Doug Erickson, Chair, Millsites Committee
Brewster Town Hall
2198 Main Street
Brewster, MA 02631
RE: Stony Brook Mill Retaining Wall Restoration
Dear Mr. Lombardi:
I am pleased to inform you that on February 10, 2021 the Brewster Community
Preservation Committee (CPC) voted to recommend approval to Brewster Town Meeting of
$125,000 for your funding request to reconstruct and restore the stone retaining wall
between the headrace pond that powers the gristmill and the west side of the fish run for FY
2022 (Project) as described in the application dated November 25, 2020. Should Brewster
Town Meeting, at the next Town Meeting at which other CPA projects are presented for
appropriation, vote to approve this request, the funds will be made available to the Town
within fourteen (14) days of the end of said Town Meeting or on July 1, 2021, whichever is
later, as described below.
PROJECT DESCRIPTION: The historic Stony Brook Gristmill 2.69 acre site is divided
east and west by Stony Brook, and north and south by Stony Brook Road. The Gristmill and
mill ponds are located on the south side, with historic foundations and paths on the north
side. The Lower Mill Pond dam was constructed to increase water levels in the pond for
power for the gristmill, as well as to provide passage for migratory fish into the headwater
ponds. A water control device is installed on the dam to control water into the “millers
pond” which operates the mill. The retaining wall, an historic landmark, supporting this
pond is failing and is in danger of collapse. And the stone masonry wall in the main pool
near the street is also degraded. The wall forms the western side of the fish run. In order to
function safely, and to protect the diadromous (migratory) fish run and water source for the
gristmill, the wall needs to be rehabilitated or replaced.
The specifics of the Project are more fully described in the
Community Preservation funding application dated November 25, 2020. That application
is attached hereto as Exhibit A.
PROJECT ELIGIBILITY: The Project complies with the provisions of the Community
Preservation Act (“CPA”), G.L. c. 44B, §5(b)(2), which provides historic resources, such
Page 2 of 5
as the Property and its various elements, may be preserved with the use of CPA funds, that
is, to protect the historic Property from injury. CPA funds may also be used
to rehabilitate or improve historic resources. “Rehabilitation” is defined in the CPA as:
“capital improvements, or the making of extraordinary repairs, to historic resources…for
the purpose of making such historic resources…functional for their intended uses.”
The CPC determined that CPA funds may properly be used to for this project because the
Property is listed in the National Register of Historic Districts and is an important part of the
history and culture of the Town of Brewster and the region, and the Project will preserve the
Mill buildings from injury and rehabilitate an important historic resource, the repair of the wall
will help maintain the integrity of the dam, which in turn will protect the mill buildings and
other improvements, the use of CPA funds for the Project constitute both the preservation and
rehabilitation of the historic Property.
Page 1 of 7
Page 3 of 5
TERMS AND CONDITIONS: The funds will be made available to the Town under the
following terms and conditions:
1)All work shall be performed in accordance with the scope of work identified in the
application and must comply with the Secretary of the Interior’s Standards for the
preservation and rehabilitation of historic resources.
2)No grant funds shall be expended before the Town receives gifts and/or grants
totaling a minimum of $332,700 from other sources.
3)The CPC funds will be utilized to obtain final permits and for stone facing on the
dam (reusing existing stone.)
4)No disbursement of funds may occur until the project has received all necessary
permitting and approvals.
5)The sign off of the Millsites Committee, or its representative, is required for the
final landscaping plan.
6)Any funds not utilized for the Project shall be returned to the CPC’s Fund Balance
Reserved for Historical Projects.
7)The Applicants shall provide project status reports/updates to the CPC every three
months (i.e. October 1, January 1, April 1, and July 1) until project completion, at
which time a final report will be due.
8)The Project must be completed no later than June 30, 2023.
9)The terms and conditions herein shall be binding on the parties unless and until
amended, in writing, by mutual agreement. Any significant change in the approved
Project shall require CPC approval and amendment of this award letter. The CPC Chair
shall determine whether a change is deemed to be significant.
10)The CPC liaison for this project is Faythe Ellis (Faythe.Ellis@outlook.com). Do
not hesitate to contact her with any questions or concerns.
The CPC is pleased to be able to play a role to preserve this historic landmark. If the terms
of this award are acceptable, please execute one copy and return to Faythe Ellis c/o
Brewster Town Hall, within fifteen (15) days of receipt
Page 4 of 5
and keep the other original for your records.
____________________________________________
Faythe Ellis, Chair- Brewster CPC
AGREED AND ACCEPTED BY THE TOWN OF BREWSTER:
Chris Miller
Director, Natural Resources Department
____________________________________________
Doug Erickson
Chair- Millsites Committee
DATE:
Cc:
Peter Lombardi, Town Administrator
Mimi Bernardo, Finance Directo
Community Preservation Committee
Minutes of February 10, 2021 Page 1 of 4
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
COMMUNITY PRESERVATION COMMITTEE
Virtual Meeting
Wednesday, February 10, 2021 at 4:00 p.m.
MEETING MINUTES OF FEBRUARY 10, 2021
Present: Community Preservation Committee (CPC) - Chair Faythe Ellis, Vice-Chair Sharon Marotti,
Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Paul Ruchinskas, Diane Pansire, Peggy Jablonski
Absent: Barbara Burgo
Also Present: Cynthia Bingham, Select Board; Donna Kalinick, Assistant Town Administrator
Chair Faythe Ellis called the meeting to order at 4:00 pm
This meeting will be conducted by remote participation pursuant to Gov. Baker’s March 2020 orders suspending certain Open Meeting Law provisions
and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a
record of the proceedings will be provided on the Town website as soon as possible.
The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brerwster-ma.gov), or Video
recording (tv.brewster-ma.gov).
Meetings may be joined by:
1. Phone: Call (929) 436-2866 or (301) 715-8592. Webinar ID: 886 2871 8143 Passcode: 176997
To request to speak: Press *9 and wait to be recognized.
2.Zoom Webinar: https://us02web.zoom.us/j/88628718143?pwd=dWY5ZDhWRUJTOVE4OXFMamY5WmNrQT09
Passcode: 176997
To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to
be recognized.
1.Discussion and possible vote to structure $25,000 PBCB Dock award as forgivable loan with
mortgage.
Sharon gave an update to the Committee – added Admin Fees to Dennis Veterans Home, $2,500
additional amount for Legal or other fees; and Habitat, $5,000 additional for same. Open Space Grant
funds were deleted of $193,063 for McGuerty Road purchase as we have a commitment from the State
but haven’t received the check yet.
2.Discussion and possible vote on recommendation to the CPC for funding amount, conditions,
liaison and CPC funding source for the following application:
Housing Coordinator - $51,096
Donna Kalinick presented this application to the Committee. This is the 4th year we have been in front of
the CPC for this positon. This was one of the key recommendations of the Housing Production Plan
established in 2017. The amount requested is for the salary hours of 25/week, which were increased
from 19 last year, and carried a slight cost of living increase as well. On the Town Benefits side, the
original application was based on information she had available, and it can be refined a bit more now. In
the application, there are supporting documents which are products of the Housing Coordinators work.
Approved:
VOTE:
Community Preservation Committee
Minutes of February 10, 2021 Page 2 of 4
Beyond the critical direct support, there are resident hours every week. People call on an ongoing basis –
around 50/month this year, used to averaging around 36/month, so the bulk has gone up. Our current
Housing Coordinator has become famous, people call her to find out what and how Brewster is doing
things to help with programs in their own communities. MA Housing Partnership runs a series of
educational pieces Donna Kalinick finds extremely helpful, and she and Jill presented in one last week.
She wanted to highlight the Emergency Rental Assistance Program – very important program especially
during a pandemic - even more critical now then it was when it was originally proposed. The
Coordinator supports the Housing Trust and the Housing Partnership. The Planning Board and the ZBA,
require a commitment from the Town to help get through the process, and the Coordinator works with
them to do that. Brewster Woods is under construction which the Coordinator walks alongside the
Assistant Town Administrator through it. The Habitat Hush Way Project is complete and the next
project on Red Top Road where Coordinator is supplying support, coordinating through multiple
partnerships. Other items would be applying for the Childcare Grant, which has been slowed due to the
pandemic. We are still hopeful that the regional grant will come through at a later date. They do receive
calls about rehabilitation on a regular basis. The other project is the subsidized housing inventory – there
are homes that need assistance. It has been a long and difficult process working with this and our legal
counsel on what the path forward will be. Lastly, throughout the pandemic, the Coordinator has gone
above and beyond, not only working on housing, but on food insecurity as well. All of these things are
connected. The Coordinator has assisted with the Town COVID Relief Fund, screening requests in terms
of housing to point them in the best direction to meet their needs.
Paul had a question regarding when the cost of living increase will happen and if the amount of the
request is comfortable. Donna Kalinick said she did build in a little buffer for that amount. If she had to
come back at the last minute, it would be a motion on the Town Meeting floor. Paul went on to say
when he started his work at the Cape Cod Commission, Brewster was not one of the stars, but it has now
significantly changed. People are looking to Brewster to see what they can do in their own towns. It has
been incredibly worthwhile for the community.
The Committee all had positive things to say and are very supportive of the position and all it does for
our community.
Faythe asked about where this position would go after being funded through the CPC. Donna Kalinick
said we started talking about a 5 year ask through the CPC, however, she does still think that, not this
year, because of the pandemic, next year, the 5th year, she will be in front of the Committee to discuss
what this position looks like going forward for long term stability and need of the position.
Motion to approve the funding amount of $51,096 with conditions same as award from the prior
year, Bruce Evans as Liaison, and funding source is Housing.
MOVED by Diane Pansire. Seconded by Elizabeth Taylor.
Roll Call Vote: Sharon Marotti – yes, Bruce Evans – yes, Elizabeth Taylor – yes, Roland Bassett –
yes, Paul Ruchinskas– yes, Diane Pansire - yes, Peggy Jablonski – yes, Chair Ellis - yes
VOTE 8-yes 0-no
3.Discussion and possible vote to structure $25,000 PBCB Dock award as forgivable loan with
mortgage.
Faythe said Ted Baylis was not going to be able to attend the meeting, so she would get in touch with
him after to go over what the Committee discussed. She then went on to say at the last meeting, we
discussed the issue of letting the public know somehow about public access at the facility. She was also
Community Preservation Committee
Minutes of February 10, 2021 Page 3 of 4
going to check in with Legal to see if it could be structured as a forgivable loan with a mortgage, which
it can be. However, we still need a clause that there is a condition for public access signage. She had a
follow-up question from Pleasant Bay about that. She was hoping to come up with the criteria we would
want to define so they could discuss and come back with an alternate proposal. Perhaps there could be
some messaging on their website to meet our requirement for public access.
Peggy wondered about signage naming the towns that gave CPC funds for the dock project. Faythe said
she agreed, but Brewster seems more concerned than other towns for that signage. Paul said he thought
the website idea was a great one. He thought looking into that more would be the most beneficial.
Faythe said she could ask them to propose wording that the CPC could come to agreement on or not.
There will be no vote until we have a firm back and forth with PBCB.
4.Annual committee report for town report.
Faythe said we received the notice asking to put together the Annual Report. Elizabeth Taylor is
working on this for the Committee. She hasn’t been able to dig into it yet, but will be able to work on a
draft for the Committee soon.
5.Discussion of first draft of warrant article
Faythe put a draft of the warrant article in the packet and walked the Committee through it. As we did
for the first time last year, the intro will include the estimated revenue as well as the FY22
appropriations and allocations for the voters to see. Donna Kalinick mentioned that the date for the
Town Meeting had been moved to May 15th and the timeline for this will probably move as well.
6.Review draft award letters
Faythe asked Paul to walk the Committee through the award letter for the Red Top Road Community
Housing project. Paul said the beginning is just a general synopsis including the vote and funding
amount with a description of the project. The Project Description is taken from the Town Meeting
Warrant and/or the application. All other Habitat developments we have funded have been secured by a
mortgage on the property which is actually a grant -- a no-interest loan and when the homes get sold, the
portion of our mortgage will be discharged. Project eligibility is almost the same as what was in the last
award letter, under terms and conditions, we need to change the date for the Town meeting with the
standard grant agreement that will be included. Next including that Habitat takes all steps to get these
homes counted in the subsidized housing inventory; then all the prior work Habitat has to do with
permitting and executing the grant agreement, note, and mortgage. All conditions have to be met prior to
the release of the funds. We don’t fund things in advance and then the hard costs – which Habitat can
build for hard or soft costs – he feels it can be limited to construction costs. Habitat typically fundraises
during their projects; we can continue looking at their income statements showing they have enough
funds available on hand to cover costs. #9 is different from Paul Hush Way as it will allow Habitat to get
reimbursed for up to $90,000 for doing the site work – so allowing the bulk of funds to be given up
front. Given Habitat’s track record, he feels confident that will be fine. #10 is holding 10% of the grant
funds until all homes are completed and homeowners are in, with an affordable housing deed restriction.
#11 is the 0% loan and the discharge process - 3 years to complete the project, status reports, and the
Liaison. Paul said he used the other award letters for Habitat, just changed a few of the numbers.
Community Preservation Committee
Minutes of February 10, 2021 Page 4 of 4
7.Committee meeting schedule through March:
a.2/24, 3/10, 3/24 at 4pm
b.3/25 Joint Meeting with Local Preference Fair Housing Forum 6 PM
8.Approval of Minutes from 1/29/21
Motion to approve the minutes from 1/29/2021 as written.
MOVED by Elizabeth Taylor. Seconded by Diane Pansire.
Roll Call Vote: Sharon Marotti – yes, Bruce Evans – yes, Elizabeth Taylor – yes, Roland Bassett –
yes, Paul Ruchinskas – yes, Peggy Jablonski – yes, Diane Pansire - yes, Chair Ellis - yes
VOTE 8-yes 0-no
9.Project Updates
We are all invited to join the Lower Cape Housing 101 Seminar on February 19th from 10am-12pm. It is
very interesting information and a project the CPC is helping to fund.
10.Announcements
-Donna Kalinick said Town Meeting is May 15th, this was just voted on by the Select Board on
Monday.
-There will be a district-wide vote on March 30th for the NRHS project. The post cards for the mail-
in ballot process should go out next week.
11.Items the Chair could not anticipate – none
MOTION made by Sharon Marotti to adjourn the meeting at 4:52pm.
Diane Pansiri second.
Roll Call Vote: Bruce Evans – yes, Elizabeth Taylor – yes, Paul Ruchinskas – yes, Roland Bassett
– yes, Sharon Marotti – yes, Diane Pansire – yes, Chair Ellis - yes
VOTE 7-yes 0-no
Peggy Jablonski did not vote as she had left the meeting before the vote was taken.
Respectfully submitted, Beth Devine, Recording Secretary
Packets of additional documents available on website for public review.
Rev. 02/20/21 Page 1 of 5
COMMUNITY PRESERVATION ACT FUNDING (Annual Town Meeting)
ARTICLE NO.X : To see if the Town will vote to act on the report of the Community Preservation
Committee on the Fiscal Year 2022 Community Preservation Budget and to appropriate or
reserve for later appropriation monies from the Community Preservation Fund annual revenues
or available funds for the administrative and operating expenses of the Community
Preservation Committee, the undertaking of Community Preservation Projects and all other
necessary and proper expenses for the year, with each item considered a separate
appropriation to be spent by the Community Preservation Committee, all as set forth below:
Estimated revenues FY22
a. Estimated FY22 tax surcharge $1,084,450
b. Estimated FY22 state contribution (15%) $ 162,668
c. FY22 Estimated Total: $1,247,118
FY22 Appropriations and Allocations
d. Historic Preservation Reserve appropriation (10%) $124,712
e. Community Housing Reserve appropriation (10%) $124,712
f. Open Space Reserve appropriation (50%) $623,559
g. Budgeted Reserve* (30%) $374,135
h. Total $1,247,118
* 5% of FY22 Estimated Total ($62,356) is appropriated for Administrative Expense
leaving a net total of $311,779 in Budgeted Reserve.
Purpose Item Funding Source(s) Amount
1 Historic Preservation
a.Brewster Natural
Resources
Department/Mill Sites
Committee – Retaining
Wall project
Stony Brook Mill
retaining wall
reconstruction and
restoration
Transfer $125,000
from Historic Fund
balance
$125,000
Sub-total $125,000
2 Community Housing
a.Town of Brewster Town
Administration-
Housing Coordinator
Payroll and operating
costs for Part Time
Housing Coordinator
position to assist public
with affordable
housing program
Transfer $51,096
from Housing
Fund balance
$51,096
b.Cape and Islands
Veterans Outreach
Center - Veterans
Home in Dennis
Supportive housing for
homeless veterans
Transfer $52,500
from Housing Fund
Balance
$52,500
Rev. 02/20/21 Page 2 of 5
Sub-total $XXXXXX
3 Open Space
a. Community
Preservation Bonded
Debt Service
Payment of debt
principal and interest
for the BBJ Property,
and Bates Property
bonds
Transfer $203,683
from Open Space
fund balance
$203,683
Sub-total $203,683
4 Budgeted Reserve
a.Habitat for Humanity
– Red Top Road
Community Housing
Creation of 2
affordable homes on
Red Top Road
Transfer $105,000
from Budgeted
reserve
$105,000
b.Brewster Affordable
Housing Trust Fund -
Rental Assistance
Program
Funding for Rental
Assistance Program
Transfer $150,000
from budgeted
reserve
$150,000
c.Dog Park
Development
Committee – Dog
Park ($300,000 not
yet voted)
Creation of Brewster
Dog Park
Transfer $XXX,XXX
from budgeted
reserve
$xxxxx
d.Administration
Expense
Administration and
operating expenses for
Community
Preservation
Committee
Fiscal Year 2022 CPA
estimated annual
revenues
$62,356
Sub-total $xxx,xxx
Grand Total $xxxxxxxxxxxxx
For Fiscal Year 2022 Community Preservation purposes, each item is considered a separate
appropriation to be spent by the Community Preservation Committee; provided however, that
the above expenditures may be conditional on the grant or acceptance of appropriate historic
preservation restrictions for historic resources, open space restrictions for open space reserves,
and housing restrictions for community housing, running in favor of an entity authorized by the
Commonwealth to hold such restrictions for such expenditures, meeting the requirements of
G.L. c.184 and G.L. c.44B, Section 12, and to authorize the Board of Selectmen to convey or
accept such restrictions;
Rev. 02/20/21 Page 3 of 5
And further, any revenues received in excess of the estimated receipts are transferred to their
respective reserve fund balance(s) for future appropriation using the allocation formula of 50%
Open Space, 10% Housing, 10% Historical and 30% for Budgeted Reserve for CPA.
Or to take any other action relative thereto.
(Community Preservation Committee) (Majority Vote Required)
COMMENT
In May of 2005, Brewster voters approved a ballot question which allowed for the adoption of
the modified Community Preservation Act. The act appropriates a 3% surcharge on the town’s
real estate tax revenues, which are reserved in a special fund in order to finance projects and
programs for the purposes of preservation of open space, recreation, community housing, and
historic preservation. Brewster is also eligible to receive up to 100% in matching funds from the
State, although we anticipate a reduced reimbursement rate from the State for Fiscal Year
2022, which is projected at 15%. Brewster established, through a local bylaw, a distribution
schedule for the CPA funds according to the following: 50% of the funds for open space, 10%
for community housing, 10% for historic preservation, and 30% balance is available for housing,
historic preservation and/or active or passive recreation projects.
1. Historic Preservation:
a. Brewster Natural Resources Department and Mill Sites Committee – Stony Brook Mill
retaining wall restoration – The historic Stony Brook Gristmill 2.69 acre site is divided east and
west by Stony Brook, and north and south by Stony Brook Road. The Gristmill and mill ponds
are located on the south side, with historic foundations and paths on the north side. The Lower
Mill Pond dam was constructed to increase water levels in the pond for power for the gristmill,
as well as to provide passage for migratory fish into the headwater ponds. A water control
device is installed on the dam to control water into the “millers pond” which operates the mill.
The retaining wall, an historic landmark, supporting this pond is failing and is in danger of
collapse. And the stone masonry wall in the main pool near the street is also degraded. The
wall forms the western side of the fish run. In order to function safely, and to protect the
diadromous (migratory) fish run and water source for the gristmill, the wall needs to be
rehabilitated or replaced.
Total Project Cost: $457,700 CPC Request: $125,000
Estimated balance (reserve plus FY22 estimated revenues) if items approved: $475,174
2.Community Housing:
a. Town of Brewster- Housing Coordinator - This item will fund the part-time Housing
Coordinator position. The Community Preservation Committee has supported the Housing
Coordinator position since 2017. The hiring of a housing coordinator was identified as a key
strategy in the Brewster Housing Production Plan. The Housing Coordinator holds hours for the
public weekly, supports multiple town committees, including the Housing Trust and Housing
Rev. 02/20/21 Page 4 of 5
Partnership, works with regional housing agencies and organizations in town to promote
housing choice. The housing coordinator is an integral part of the Town housing efforts,
outlined in both the Town Vision Plan and the Select Board strategic plan. The Housing
Coordinator helps to acquire, create, preserve and support community housing. Last year, the
Housing Coordinator's work hours were increased to 25 hours per week, due to the growth of
housing programs and initiatives. The FY22 request is to continue the position at 25 hours per
week with the CPC providing funding for the salary and the Town providing funding for all
benefits of the position. Our housing program continues to be a partnership of many town
entities.
Total Project Cost: $85,874 CPC Request: $51,096
b. Cape and Islands Veterans Outreach Center - Veterans Home in Dennis
The Veterans Home in Dennis will provide supportive housing for five homeless veterans on Cape Cod
and is sponsored by the Cape and Islands Veterans Outreach Center (CIVOC). The final goal of the
project is to stabilize the circumstance of the veterans’ lives so that they are empowered to eventually
move forward into their own independent and sustainable living situations. In March 2020, construction
began on a 3500 sf, five-bedroom, five bath home at 1341 Route 134, Dennis. This home will be the
location of the Supportive Housing Program which CIVOC has been implementing since 1996. The
$50,000 Brewster CPC award will be used toward defraying construction expenses and thus reducing or
eliminating the need for a mortgage on the property. An additional $2,500 of CPA funds will be set aside
to cover the CPC’s legal expenses related to the project.
Total Project Cost: $1,018,975 CPC Request: $52,500
Estimated balance (reserve plus FY22 estimated revenues) if items approved: $134,191
3. Open Space:
a. Community Preservation Bonded Debt Service- This item pays for the $271,695 in FY 2022
principal and interest on 3 CPA (BBJ 1 and 2 and Bates) open space acquisitions that were
financed via long term bonding.
Estimated balance (reserve plus FY22 estimated revenues) if items approved: $923,008
4. Reserves for Community Preservation:
a. Habitat for Humanity – Red Top Road Community Housing - Habitat for Humanity proposes
to build 2 high quality three-bedroom affordable homes at 26 Red Top Road on land donated by
a private Brewster resident. Habitat for Humanity Cape Cod provides homeownership
opportunities for families at income levels not served by other affordability programs. Habitat’s
home pricing model, along with financing assistance for qualified buyers, allows a household
earning 40% of area median income, as adjusted for family size, to afford a home. The homes
Rev. 02/20/21 Page 5 of 5
will be affordable in perpetuity, and will count on Brewster’s DHCD Subsidized Housing
Inventory. Habitat intends to ask DHCD for a“veteran preference” pool for the family selection
for one of the two homes, and for the other home to be open to Barnstable County residents.
$100,000 of the award will go toward construction costs. $5,000 will be set aside to cover legal
expenses incurred by the CPC in connection with the award.
Total Project Cost: $786,884 CPC Request: $105,000
b. Brewster Affordable Housing Trust Fund – Rental Assistance Program: This item would
fund the Brewster Affordable Housing Trust Rental Assistance Program (B-RAP) for two additional
years. Over the past years, and exacerbated with the Covid-19 pandemic, year-round rental housing
has become more difficult for Brewster households to afford. The Brewster Affordable Housing Trust
Rental Assistance Program (B-RAP) assists low and moderate income Brewster households to both attain
and retain rental housing. Using previous CPA funding, approved at the 2018 Fall Special Town Meeting,
the Housing Trust developed the B-RAP program in response to identified needs in the community and
designed the emergency assistance component in coordination with eight Lower Cape Towns and local
social service agencies. The program, managed by Housing Assistance Corporation (HAC), provides a
monthly rental subsidy as well as case management support to assist residents in affording rentals. The
emergency Covid-19 assistance component provides funds to help households impacted by Covid-19
maintain their rental housing. Prior to using B-RAP funds, HAC works with applicants to access financial
assistance from federal, state, and county programs as well as private donations. This initiative keeps
Brewster residents housed, supports the health of the community, and provides landlords with needed
funds.
Total Project Cost: $225,000 CPC Request: $150,000
c. Dog Park Development Committee – Brewster Dog Park – Copy in summary from
application.
Total Project Cost: $XXXXXXXXXX CPC Request: $XXXXXXXXXXX
d. Administrative Expense- This item will fund the costs associated with general administrative
and operating expenses, including but not limited to legal and other professional consulting
services, related to carrying out the operations of the Community Preservation Committee. The
Community Preservation Act allows up to 5 % of expected annual revenues for this purpose.
Estimated balance (reserve plus FY22 estimated revenues) if items approved: $xxx,xxxx
Live, Work, Thrive
Lower Cape Community Housing Partnership Update
February 2021
In this newsletter:
2020-2021 Lower Cape Housing Institute Video Invitation
Upcoming Events:
o Lower Cape Housing 101 Training - February 19th
o The RFP Process Training - March 5th
o Affordable Housing Trusts & CPCs: Working Together - April
16th
o 2020 - 2021 Lower Cape Housing Institute Calendar
Town Updates
Housing News & Resources
2020-2021 Lower Cape Housing Institute
Video Invitation
Lower Cape Housing Institute 2021
Upcoming Events
Lower Cape Housing 101 Training
Friday, February 19, 2021
REGISTER HERE
When: Friday, February 19, 2021
Time: 10 am - 12 pm
Where: Zoom
This Housing 101 training is designed specifically to address barriers to
housing production on the Lower Cape by providing effective strategies to
increase housing in your town. In this training we will cover the basics about
who needs housing, why housing is so hard to build and what you can do to
increase housing production in your town. We'll also discuss the best ways to
talk about housing so that you can be an effective agent of change in your
role as a municipal official. You will leave this training with the knowledge and
language to support housing initiatives as well as a firm understanding of
what must be done to solve your town's housing crisis.
Audience: new town staff and members of municipal boards and committees
including: Select Boards, Finance Committee, Planning Board, Zoning Board
of Appeals, Community Preservation Committee, Affordable Housing Trust,
Affordable Housing Committee/Local Housing Partnership, Open Space
Committee, Conservation Commission, Housing Authority. Anyone from these
boards who would like a refresher.
Note: your registration is complete once you receive a confirmation
email with the Zoom meeting links. If you do not receive an email,
please contact Pelinda@capecdp.org to verify your registration.
The RFP Process
Friday, March 5, 2021
REGISTER HERE
When: Friday, March 5, 2021
Time: 10 am - 12 pm
Where: Zoom
This year, our development training will focus on The RFP Process (RFP stands
for Request for Proposals). Most of the towns in our region are on the brink of
preparing to provide town land for housing. To find a developer, the town will
need to issue an RFP. This training is provided in partnership
with Massachusetts Housing Partnership and will walk through the process of
writing a strong RFP that will attract high quality development. We'll discuss
how to avoid a bid protest by understanding the things that trigger a public
construction project.
Audience: town staff and members of municipal boards and committees
including: Select Boards, Finance Committee, Planning Board, Zoning Board
of Appeals, Community Preservation Committee, Affordable Housing Trust,
Affordable Housing Committee/Local Housing Partnership, Open Space
Committee, Conservation Commission, Housing Authority.
Note: your registration is complete once you receive a confirmation
email with the Zoom meeting links. If you do not receive an email,
please contact Pelinda@capecdp.org to verify your registration.
Affordable Housing Trusts & Community Preservation
Act: Working Together
Friday, April 16, 2021
REGISTER HERE
When: Friday, April 16, 2021
Time: 10 am - 11:30 am
Where: Zoom
Every community on the Lower Cape has the Community Preservation Act
(CPA) and some form of affordable housing trust. How do the boards work
together to support affordable housing? How do communities off-Cape
structure their relationships among different boards? Is your affordable
housing trust well-funded? What do your regional partnerships look like?
In this session, we will consider suggestions to help affordable housing trusts
and community preservation committees (CPCs) work collaboratively and how
other communities manage multiple organizations with a charge to support
affordable housing. We will also consider ways to fund our housing work and
discuss regional partnerships.
Confirmed speakers:
Shelly Goehring, Senior Program Manager, MHP
Stuart Saginor, Executive Director, Community Preservation Coalition
Audience: town staff and members of municipal boards and committees
including: Select Boards, Finance Committee, Planning Board, Zoning Board
of Appeals, Community Preservation Committee, Affordable Housing Trust,
Affordable Housing Committee/Local Housing Partnership, Open Space
Committee, Conservation Commission, Housing Authority.
Note: your registration is complete once you receive a confirmation
email with the Zoom meeting links. If you do not receive an email,
please contact Pelinda@capecdp.org to verify your registration.
2020-2021 Lower Cape Housing Institute Calendar
CLICK HERE to register for all the Lower Cape Community Housing
Partnership events.
Town Updates
Chatham
Here's what else is happening in Chatham:
The Selectboard is reviewing housing initiatives to be considered for Spring
Town meeting. One proposal is to change the membership make-up of the
Chatham Affordable Housing Trust which is currently the Select Board and
two members at-large. The proposed new membership will consist of two
select board members, one member of the Chatham Community Housing
Partnership and other members at-large. Other proposals under review
include a new public/private partnership municipal housing trust fund to
allow projects that can address households earning up to 200% of Area
Median Income and a potential purchase of land for affordable housing.
Click here to read more.
The median sales price in Chatham increased 4.6 percent to $862,750; a
record setting year for local real estate. Click here to read the Cape Cod
Chronicle article.
Resources:
Chatham Coronavirus Impact Fund Application
Emergency Rental Assistance Program Application
Chatham Ecumenical Council for Housing Application
Harwich
Year-round
apartments
proposed for
Stone Horse
dorms
Main Street Stone
Horse, LLC filed a
petition with the planning board to amend its permitting to modify the north
building at 868 Route 28 from 42 bedrooms to a multi-family structure
containing 22 one-bedroom apartments. Both dormitories were originally
constructed to house seasonal workers during the summer months. "Due to
the COVID-19 pandemic the building as currently constructed is uneconomic"
stated the owners. Read the Cape Cod Chronicle article here.
Read the owner's narrative attached to the permit request here.
Source: Cape Cod Chronicle
Here's what else is happening in Harwich:
Mary Anderson is running for Selectman in Harwich. Among the major
issues facing the community, Anderson said the pandemic, keeping
residents safe and businesses viable, would be first on her list. Housing
needs are also a high priority. Read the Cape Cod Chronicle article here.
Town Administrator Joseph Powers has entered into a new contract
agreement with the board of selectmen that extends his tenure for more
than three years. Powers has been serving as interim town administrator for
a little more than a year. Click here to read more.
Resources:
Libby Arnold Steven's Resident Stabilization Fund
Brewster
Brewster Housing Updates
Serenity Brewster - the former Wingate Assisted Living &
Rehabilitation Center has been purchased by Elevation Financial
Company. The property will be converted into a senior living
community. Elevation Financial Group received zoning approval for the
redevelopment of the former Wingate skilled nursing and assisted
living facility at 873 Harwich Road. After rehabilitation of the building,
131 apartments will be available for renters aged 55 and up. Housing
options will include a mix of studio, one and two bedroom units.
Elevation Financial will designate 20% of the units affordable. They are
forming an interested party list.
Brewster Woods - site work is now underway for the construction of
Brewster Woods on Brewster Housing Authority land off Brewster
Road. Two buildings will comprise 30 one, two and three bedroom
affordable apartments. Expected completion and opening is in 2021.
Millstone Road Request for Proposal - The Brewster Affordable
Housing Trust (BAHT) will be starting the Request for Proposal process
with Laura Shufelt, Director of Community Assistance at
Massachusetts Housing Partnership at their February 4th meeting. The
goal is to have the RFP out by the fall of 2021. To learn more about
the Millstone property, read the presentation or watch the video of the
third community engagement session.
Town Meeting Housing Articles and CPC Applications - There are
four housing applications approved for town meeting: (1) Red Top
Community Housing for $100,000, (2) Veteran's Home in Dennis for
$50,000, (3) Rental Assistance funding for $150,000 and (4) funding
for the Housing Coordinator position. The Red Top Road Community
Housing is a Habitat for Humanity Cape Cod initiative. We will provide
more information about Brewster's CPC housing articles in the March
e-newsletter.
Contact Housing Coordinator, Jill Scalise for any questions
at jscalise@brewster-ma.gov.
Here's what else is happening in Brewster:
Brewster looks to adopt town charter. A charter committee will offer up a
proposed charter for the approval of voters at town meeting in the spring.
Read the Cape Cod Times article here.
Resources:
The Brewster Housing Trust offers a Rental Assistance Program which
includes an emergency COVID-19 component for residents. Applications are
through Housing Assistance Corporation (HAC) and supported by
Community Preservation Act (CPA) funding for ongoing rental assistance of
up to $500 per month. Emergency COVID-19 assistance is up to $6,000.
Income limits apply.
Brewster COVID Relief funds remain available for Brewster residents. See
Fact Sheet for more information. CLICK HERE FOR THE BREWSTER COVID
RELIEF APPLICATION.
Orleans
Orleans Housing Updates
Pennrose, LLC, presented at the January 28th Community Preservation
Committee (CPC) to discuss its request for $2 million to help buy the
Cape Cod Five's former operations center for transformation into
affordable housing. Pennrose is also seeking $700,000 in total from
neighboring towns' community preserve committees toward the $3.25
million purchase price. Click here to watch the presentation. Pennrose
has filed for a comprehensive permit and the next ZBA public
hearing is scheduled on Wednesday, February 17th at 7 pm.
107 Main Street - Town Planner George Meservey along with Marsha
Allgeier, Housing Coordinator met with the town administrator and
town council to discuss procurement and disposal of land. They are
currently drafting a request for proposal.
Contact Housing Coordinator, Marsha Allgeier for any questions.
Source: Town of Orleans
Here's what else is happening in Orleans:
Upcoming Housing Meetings:
o Affordable Housing Trust Fund Board - February 16th at 4 pm
o Pennrose (Cape Cod 5 property) ZBA public hearing - February 17th
at 7 pm
Eastham
Eastham Housing Updates
The Eastham Affordable Housing
Trust has launched a new website:
easthamhousinghelp.org and a new
Instagram account to increase
awareness of programs and
assistance opportunities. They are
also working on outreach videos
which is in its final stages of
production. The video is the first in a
series that will focus on a variety of
housing issues.
The Trust continues to fund the
HELP Rehabilitation Program. There
are three projects completed to date and loans in the amount of
$105,000.
There are 12 out of 20 households in the Rental Assistance Program.
There are available Emergency Rental Assistance funds for households
impacted by COVID-19.
The Town is preparing to hire a new Part Time Housing Coordinator.
Funding in the amount of $40,000 CPA funds for year 1 of this position
was approved at the September 2020 town meeting.
The Housing Trust has submitted a request for CPA funding for
$300,000 to fund the Trust's housing assistance programs for FY22.
For any questions, contact the Town Planner, Paul Lagg.
Resources:
Eastham Emergency Rental Assistance Program application
Wellfleet
Emergency
Housing
Assistance
If you lost
income or are
experiencing
increased
expenses due
to COVID-19,
the Wellfleet Emergency Rental
Assistance may be able to help. All participants must complete an application
and submit requested documents. Assistance with the application process is
available at Homeless Prevention Council.
CLICK HERE FOR THE APPLICATION
Source: Homeless Prevention Council
Here's what else is happening in Wellfleet:
You can sign up here for the Wellfleet Housing Authority quarterly
newsletter and receive housing updates. Read the January issue.
The next Affordable Housing Trust meeting is scheduled on February 8th at
5:30 pm. They are slated to discuss the Trust's mission statement.
Click here to listen to the February 3rd Planning Board meeting discussion
about a potential Affordable Accessory Dwelling Unit / Accessory Dwelling
Unit (AADU / ADU) bylaw.
Truro
Cloverleaf
Community Housing
gets unanimous
approval
The ZBA approved the
comprehensive permit
for Cloverleaf, a 39-unit
affordable housing rental
development at 22
Highland Road. To
review the documents
files including waivers
and unit mix, click here.
It is unknown if the Pond Village group will appeal as they raised concerns
about the low water quality and nitrogen levels in the surrounding wells. They
hired an attorney to represent their interest in December.
They have 20 days from the date its filed with the town clerk to appeal the
ZBA's decision.
The Provincetown Independent reported on February 3rd that the Cloverleaf
decision has not been filed. Truro town counsel and acting town planner
Barbara Carboni indicated that the zoning board of appeals had not yet filed
its unanimous Jan. 14 decision. The document was still "in the process of
being finalized and signed," she said. "I'm not sure when it will be filed." Read
more here.
Source: Town of Truro | Provincetown Independent
Resources:
Truro Emergency Housing Assistance has funds available. All participants
must complete an application and submit requested documents. Assistance
with the application process is available at Homeless Prevention Council.
Provincetown
Here's what else is happening in Provincetown:
The Provincetown Housing Authority (PHA) is on track to build 10 to 15
bedrooms of supportive housing at 46 Harry Kemp Way, behind senior
housing at Maushope. On November 2nd, PHA closed on a .35-acre parcel of
the Hawthorne estate, following the September 21st Annual Town Meeting
voice-vote, which allotted $425,000 in Community Preservation Funds for
the purchase. The PHA received a $60,000 in a CPA Grant in 2018 to hire a
development consultant and is now sending out an RFP to engage an expert
to assist them in their efforts to create new housing in Provincetown.
Resources
Early Signs Point to a Healthy CPA Trust Fund in 2021
Recent trends
indicate a
"healthy"
2021 distribution
This past November, the state distributed over $55 million from the CPA Trust Fund
to communities, and for most municipalities this resulted in the third straight year
of increased matching funds. This record high amount was possible because
of legislation that was passed to increase the CPA revenue stream. Community
Preservation Coalition recent trends point towards a 2021 distribution that should
be just as rewarding.
Because the new fee schedule for the CPA Trust Fund went into effect on December
30th, 2019, the most recent distribution only included 10 months of revenue at the
increased level. November of 2021 will include all 12 months of collections at the
increased level, and recent reports already indicate that this will result in a great
match for communities.
Earlier this month State House News reported that home sales in the state have hit
a 16-year high and when the real estate market is thriving, so does the CPA Trust
Fund. Read more at the Community Preservation Coalition monthly CPA collections
page: the revenue from the Registries of Deeds for November and December are
179% higher than they were last year under the old fee schedule.
Source: www.communitypreservationcoalition.org
Use Rooms Tax Dollars for Housing
"Our towns now have an important tool to counter this threat to
the future of a viable year-round community."
CDP's Jay Coburn and Hadley Luddy, CEO of the Homeless Prevention Council co-
authored an OP-Ed in the Provincetown Independent. Based on a January 21st
article, the four Outer Cape towns collected over $3.8 million in new revenue
thanks to the expansion of the rooms occupancy tax to cover short-term rentals of
30 days or less. Jay and Hadley stated that they believe it is critical to dedicate
these funds to the creation of year-round rental housing to mitigate the impact
short-term vacation rentals have had on the year-round housing market. Click here
to read more.
Source: Provincetown Independent
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Thank you for your interest in the Lower Cape Community Housing Partnership.
This comprehensive community-based strategy is designed to help towns solve the
issue of a lack of affordable housing and also build support for affordable housing in
our communities. We are doing this through three initiatives: Lower Cape Housing
Institute, Lower Cape Housing Advocacy Program, and a Public Education
Campaign.
For questions about the Lower Cape Community Housing Partnership:
Pelinda Deegan, Housing Advocacy Program Manager
pelinda@capecdp.org | (508) 240-7873 x15 | www.capecdp.org
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