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HomeMy Public PortalAboutr 15-132�Re.�arrintton Of toe puz ang� 0 (Carteret, �N- �. No. 15 -132 Date of Adoption June-18, 2 015 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH CME ASSOCIATES — 2015 ROAD IMPROVEMENT PROGRAM CONTRACTS "A" - EXPANDED SCOPE CONSTRUCTION ADMINISTRATION PHASE SERVICES WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the 2015 Road Improvement Program Contracts "A" - Expanded Scope, Construction Administration Phase Services; and WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $28,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough , County of Middlesex, State of New Jersey, as follows: 1. That the proposal from CME Associates for engineering services with regard to the 2015 Road Program Contracts "A" — Expanded Scope, Construction Administration Phase Services, in a total amount of $28,000.00 billable in accordance with CME's existing contract with the Borough is hereby approved; 1 That annexed hereto is a copy of said proposal; 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 18" day of June, 2015 and certified as a true copy of the original on June 19, 2015. LINDA A. RIVERA Assistant Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO ,N A.B. COUP IYESINO INV A.B. X - Indicate Vole AB - Absent NV - Nol Voting XOR - Indicates Vole to Overrule Veto I Adopted at a meeting of the Municipal Council y June 18/x, - x,2015 ({ � CLERIC April 13, 2015 Revised June 11, 2016 Via Electronic & 1 6f Class Mail Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman Re: Fee Estimate for Construction Administration Phase Services for: 2014 Carteret Road Improvement Program Contracts "A "— Expanded Scope Borough of Carteret, Middlesex County, New Jersey Proposal No. 2015.077A Dear Mayor Reiman: We are pleased to have the opportunity to present our fee estimate for construction administration phase services for the expanded scope of the above - mentioned project. This proposal outlines the scope and costs of services necessary for CME Associates to administer construction phase services to ensure the timely and successful completion of this capital improvement project. Contract A was awarded to S, Brothers, Inc. on April 10, 2014 in the amount of $2,181,037.50. The Contractor has substantially completed the base bid work and the Borough has authorized additional roadway resurfacing and/or reconstruction on New York Ave., Vermont Ave., Hagaman St., Jackson Ave., and Wedgewood Drive totaling $420,000. With this in mind we offer the following scope of services: Construction Administration Phase Services Our office will provide full time observation of the site improvements for the anticipated contract time including the following services: 1. Attend pre- construction meetings; 2. Coordinate with the successful contractors to ensure compliance with the final contract documents; //—AC S:iCerteralMropoea1,12W 6 -07]A 2014 ROatl PrnprerraAAddd :or`sl COA3d Revised 0&11 j COr6UCIM AND NMK3PAL ENCMIM 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 - (732) 402.7400 - FAX: (732) 4090750 JOHN H. ALLGAIR, P.E., P.P. (1983 -2001) DAVID J. SAMUEL, P.E., RP. ® JOHN J. STEFANI, P.E., L.S., P.P. JAYS. CORNELL, P.E., P.P. MICHAEL J.?MCLELLAND, P.E., RP. ' GREGORY R. VALESI, P.E., P.P. ` TIMOTHY W. GILLEN, P.E., RR BRUCE M. KOCH, P.E., RP, OEHRAM TURAN, P.E. TREVOR J. TAYLOR, P.E., P.P. ASSOCIATES LOUIS J. PLOSKONKA, RE. April 13, 2015 Revised June 11, 2016 Via Electronic & 1 6f Class Mail Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman Re: Fee Estimate for Construction Administration Phase Services for: 2014 Carteret Road Improvement Program Contracts "A "— Expanded Scope Borough of Carteret, Middlesex County, New Jersey Proposal No. 2015.077A Dear Mayor Reiman: We are pleased to have the opportunity to present our fee estimate for construction administration phase services for the expanded scope of the above - mentioned project. This proposal outlines the scope and costs of services necessary for CME Associates to administer construction phase services to ensure the timely and successful completion of this capital improvement project. Contract A was awarded to S, Brothers, Inc. on April 10, 2014 in the amount of $2,181,037.50. The Contractor has substantially completed the base bid work and the Borough has authorized additional roadway resurfacing and/or reconstruction on New York Ave., Vermont Ave., Hagaman St., Jackson Ave., and Wedgewood Drive totaling $420,000. With this in mind we offer the following scope of services: Construction Administration Phase Services Our office will provide full time observation of the site improvements for the anticipated contract time including the following services: 1. Attend pre- construction meetings; 2. Coordinate with the successful contractors to ensure compliance with the final contract documents; //—AC S:iCerteralMropoea1,12W 6 -07]A 2014 ROatl PrnprerraAAddd :or`sl COA3d Revised 0&11 j COr6UCIM AND NMK3PAL ENCMIM 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 - (732) 402.7400 - FAX: (732) 4090750 Borough of Carteret April 13, 2015 Re: 2014 Carteret Road Improvement Program Revised June 11, 2015 Contracts "A" Proposal No. 2015 -077A Page 2 3, Provide assistance with interpretation of contract documents; 4. Review shop drawings; 5. Provide responses to RFI's from contractor and provide design related services on an on -call, as- needed basis. 6. Provide construction observation services, prepare contractor punch lists and review and prepare pay estimates. We estimate our fees for the above services to be $28,000.00. Should you accept our fee estimate, kindly provide a purchase order or professional services resolution authorizing same. We would like to thank you for allowing us to present this proposal and look forward to continue working with you in providing the professional services you require. Very truly yours, CME Associates Greg ry ale , PE, PP, CME Partne GRV:TT:mrm cc: Carmela Pogorzelski Kathleen M. Barney, Borough Clerk 8AWereMropOW.$1201"77A2014 Road PfWams A Add bO Gwad Revised0&11.15,doo �J MIDDLESEX cOUfj OFFICE OF VA MI-EE M. BAFrEY, we 01 COOKS AVENUE Mx ccipal Clerk CARTERET, NEW JERSEY 07008 Date: June 17, 2015 To: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: CME Associates, Re: Engineering Services, Re: 2015 Road Improvement Program Contracts "A" Expanded Scope Construction Administration Phase Services Name of Account Resolution #15 -132 AMOUNT TO BE ENCUMBERED: Total Amoune of $28,000.00 billable in a ccordance with CMS's exis c a KATHLEEN M. BARNEY Municipal Clerk J N - I VA> " K.A' M"y 7 CERTIFICATION OF AVAILABILITY OF FUNDS t I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds., available in the current budget to enable the Municipal Council to authorize the entering into a' ' contract between the Borough of Carteret and: ; The funds available for this contract are in the Budget, in the account of: (:�_0 y_ ',q - iii- -)�/ In the amount of �3 =� By this certification, I have hereby encumbered the above named account for the amount of the contract PATRI U. DEBLASIO, Treasurer Date: - 7 /0-It r Ad Number: 0000610475 Run Dates: 07/25/15 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competitive bidding as a Profes- sional Service pursuant to N.1.S.A. 40A:11- 5(l)(a). This con- tract and the resolution author- izing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of Professional Services Contract pursuant to N.-I.S.A. 40AA 1- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Awarded to: CME Associates Services: Engineering Services for the 2015 Road Improvement Program, Contract "A" — Expanded Scope Construc- tion Administration Phase Serv- ices Resolution: #15 -132 Cost: Not to exceed $28,000.00 billable in accordance with CME's existing contract. Kathleen M. Barney, MMC Municipal Clerk ($16.28) 00610475 -01 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: July 25, 2015 Notary Public of New Jersey LINDA A. RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2 Sworn and subscribed before me this e day of ( °/ to A�C6�ea �L�e. Kathleen M. Barney, MMC Municipal Clerk BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD The Borounh n! re.a — — an i v n: vrocess as authorized by Awarded to: A CME Associates Sery aes: Englnee dng Services for the 2015 Road Improvement Pro "m, Contract tlon Administration PhIces Resoluti: 72 Cost: Not on k 5 -13 to ezceed'$2R,000.00 CIIlahie to accordance with CME'S existing contract. Kathleen M. Barney, MMC Munidpal Cierk ($16.20) BOROUGH OF CARTERET 100 COOKE AVENUE CARTERET, NEW JERSEY 0700t,' THIS AGREEMENT: made this 18 of June 2015 By and between: CME ASSOCIATES 3141 BORDENTOWN AVENUE PARLIN, NJ 08859 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008 As per Resolution Number 15 -132. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE FOR SPECIALIZED ENGIEERING SERVICES IN REGARDS TO THE 2015 ROAD IMPROVEMENTPROGRAM CONTRACTS "A" EXPANDED SCOPE, CONSTURCTION,K ADMINISTRATION PHASE SERVICES. NOT TO EXCEED $28,000.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate offices and their corporate seals to be hereto affixes, the day and year written above. BOROUGH CARTERET BY:: �'`� C-499 MM. J. Reiman y Kathleen M. Barney Municipal Clerk