HomeMy Public PortalAboutr 15-132�Re.�arrintton Of toe puz ang� 0 (Carteret, �N- �.
No. 15 -132 Date of Adoption June-18, 2 015
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
FOR ENGINEERING SERVICES WITH CME ASSOCIATES —
2015 ROAD IMPROVEMENT PROGRAM CONTRACTS "A" - EXPANDED SCOPE
CONSTRUCTION ADMINISTRATION PHASE SERVICES
WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard
to the 2015 Road Improvement Program Contracts "A" - Expanded Scope, Construction
Administration Phase Services; and
WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the requisite skill
and expertise to provide said services; and
WHEREAS, CME Associates has submitted a proposal to provide said engineering services at a
total cost not to exceed $28,000.00; and
WHEREAS, the Mayor and Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said
THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from CME Associates for engineering services with regard
to the 2015 Road Program Contracts "A" — Expanded Scope, Construction
Administration Phase Services, in a total amount of $28,000.00 billable in
accordance with CME's existing contract with the Borough is hereby
approved;
1 That annexed hereto is a copy of said proposal;
3. That this action is approved as an award of a professional services contract
pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair
and Open Process as authorized by law.
Adopted this 18" day of June, 2015
and certified as a true copy of the
original on June 19, 2015.
LINDA A. RIVERA
Assistant Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN YES NO ,N A.B. COUP IYESINO INV A.B.
X - Indicate Vole AB - Absent NV - Nol Voting XOR - Indicates Vole to Overrule Veto I
Adopted at a meeting of the Municipal Council y June 18/x, - x,2015
({ � CLERIC
April 13, 2015
Revised June 11, 2016
Via Electronic & 1 6f Class Mail
Borough of Carteret
Municipal Building
61 Cooke Avenue
Carteret, NJ 07008
Attn: Honorable Mayor Daniel J. Reiman
Re: Fee Estimate for Construction Administration Phase Services for:
2014 Carteret Road Improvement Program
Contracts "A "— Expanded Scope
Borough of Carteret, Middlesex County, New Jersey
Proposal No. 2015.077A
Dear Mayor Reiman:
We are pleased to have the opportunity to present our fee estimate for construction
administration phase services for the expanded scope of the above - mentioned project.
This proposal outlines the scope and costs of services necessary for CME Associates to
administer construction phase services to ensure the timely and successful completion
of this capital improvement project.
Contract A was awarded to S, Brothers, Inc. on April 10, 2014 in the amount of
$2,181,037.50. The Contractor has substantially completed the base bid work and the
Borough has authorized additional roadway resurfacing and/or reconstruction on New
York Ave., Vermont Ave., Hagaman St., Jackson Ave., and Wedgewood Drive totaling
$420,000.
With this in mind we offer the following scope of services:
Construction Administration Phase Services
Our office will provide full time observation of the site improvements for the anticipated
contract time including the following services:
1. Attend pre- construction meetings;
2. Coordinate with the successful contractors to ensure compliance with the final
contract documents; //—AC
S:iCerteralMropoea1,12W 6 -07]A 2014 ROatl PrnprerraAAddd :or`sl COA3d Revised 0&11
j
COr6UCIM AND NMK3PAL ENCMIM
1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 - (732) 402.7400 - FAX: (732) 4090750
JOHN H. ALLGAIR, P.E., P.P. (1983 -2001)
DAVID J. SAMUEL, P.E., RP.
®
JOHN J. STEFANI, P.E., L.S., P.P.
JAYS. CORNELL, P.E., P.P.
MICHAEL J.?MCLELLAND, P.E., RP.
'
GREGORY R. VALESI, P.E., P.P.
`
TIMOTHY W. GILLEN, P.E., RR
BRUCE M. KOCH, P.E., RP,
OEHRAM TURAN, P.E.
TREVOR J. TAYLOR, P.E., P.P.
ASSOCIATES
LOUIS J. PLOSKONKA, RE.
April 13, 2015
Revised June 11, 2016
Via Electronic & 1 6f Class Mail
Borough of Carteret
Municipal Building
61 Cooke Avenue
Carteret, NJ 07008
Attn: Honorable Mayor Daniel J. Reiman
Re: Fee Estimate for Construction Administration Phase Services for:
2014 Carteret Road Improvement Program
Contracts "A "— Expanded Scope
Borough of Carteret, Middlesex County, New Jersey
Proposal No. 2015.077A
Dear Mayor Reiman:
We are pleased to have the opportunity to present our fee estimate for construction
administration phase services for the expanded scope of the above - mentioned project.
This proposal outlines the scope and costs of services necessary for CME Associates to
administer construction phase services to ensure the timely and successful completion
of this capital improvement project.
Contract A was awarded to S, Brothers, Inc. on April 10, 2014 in the amount of
$2,181,037.50. The Contractor has substantially completed the base bid work and the
Borough has authorized additional roadway resurfacing and/or reconstruction on New
York Ave., Vermont Ave., Hagaman St., Jackson Ave., and Wedgewood Drive totaling
$420,000.
With this in mind we offer the following scope of services:
Construction Administration Phase Services
Our office will provide full time observation of the site improvements for the anticipated
contract time including the following services:
1. Attend pre- construction meetings;
2. Coordinate with the successful contractors to ensure compliance with the final
contract documents; //—AC
S:iCerteralMropoea1,12W 6 -07]A 2014 ROatl PrnprerraAAddd :or`sl COA3d Revised 0&11
j
COr6UCIM AND NMK3PAL ENCMIM
1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 - (732) 402.7400 - FAX: (732) 4090750
Borough of Carteret April 13, 2015
Re: 2014 Carteret Road Improvement Program Revised June 11, 2015
Contracts "A" Proposal No. 2015 -077A
Page 2
3, Provide assistance with interpretation of contract documents;
4. Review shop drawings;
5. Provide responses to RFI's from contractor and provide design related services on
an on -call, as- needed basis.
6. Provide construction observation services, prepare contractor punch lists and review
and prepare pay estimates.
We estimate our fees for the above services to be $28,000.00. Should you accept
our fee estimate, kindly provide a purchase order or professional services
resolution authorizing same.
We would like to thank you for allowing us to present this proposal and look forward to
continue working with you in providing the professional services you require.
Very truly yours,
CME Associates
Greg ry ale , PE, PP, CME
Partne
GRV:TT:mrm
cc: Carmela Pogorzelski
Kathleen M. Barney, Borough Clerk
8AWereMropOW.$1201"77A2014 Road PfWams A Add bO Gwad Revised0&11.15,doo
�J
MIDDLESEX cOUfj
OFFICE OF
VA MI-EE M. BAFrEY, we 01 COOKS AVENUE
Mx ccipal Clerk CARTERET, NEW JERSEY 07008
Date: June 17, 2015
To: Patrick J. DeBlasio, Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
For: CME Associates, Re: Engineering Services, Re: 2015 Road Improvement Program
Contracts "A" Expanded Scope Construction Administration Phase Services
Name of Account Resolution #15 -132
AMOUNT TO BE ENCUMBERED: Total Amoune of $28,000.00 billable in a ccordance
with CMS's exis c a
KATHLEEN M. BARNEY
Municipal Clerk
J N - I VA> " K.A' M"y
7
CERTIFICATION OF AVAILABILITY OF FUNDS
t
I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds.,
available in the current budget to enable the Municipal Council to authorize the entering into a' '
contract between the Borough of Carteret and: ;
The funds available for this contract are in the Budget, in the account of:
(:�_0 y_ ',q - iii- -)�/
In the amount of �3 =�
By this certification, I have hereby encumbered the above named account for the amount of
the contract
PATRI U. DEBLASIO, Treasurer
Date: - 7 /0-It r
Ad Number: 0000610475 Run Dates: 07/25/15
BOROUGH OF CARTERET
NOTICE OF CONTRACT AWARD
The Borough of Carteret has
awarded a contract without
competitive bidding as a Profes-
sional Service pursuant to
N.1.S.A. 40A:11- 5(l)(a). This con-
tract and the resolution author-
izing it are available for public
inspection in the Office of
the Municipal Clerk.
This action is approved as an
award of Professional Services
Contract pursuant to N.-I.S.A.
40AA 1- 5(1)(a) in accordance
with the Borough's Fair and
Open Process as authorized by
law.
Awarded to: CME Associates
Services: Engineering Services
for the 2015 Road Improvement
Program, Contract
"A" — Expanded Scope Construc-
tion Administration Phase Serv-
ices
Resolution: #15 -132
Cost: Not to exceed $28,000.00
billable in accordance with
CME's existing contract.
Kathleen M. Barney, MMC
Municipal Clerk
($16.28)
00610475 -01
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
July 25, 2015
Notary Public of New Jersey
LINDA A. RIVERA
NOTARY PUBLIC OF NEW JERSEY
MY COMMISSION EXPIRES MAY 2
Sworn and subscribed before
me this e day of ( °/
to
A�C6�ea �L�e.
Kathleen M. Barney, MMC
Municipal Clerk
BOROUGH OF CARTERET
NOTICE OF CONTRACT AWARD
The Borounh n! re.a — —
an
i v n: vrocess as authorized by
Awarded to: A CME Associates
Sery aes: Englnee dng Services
for the 2015 Road Improvement
Pro "m, Contract
tlon Administration PhIces
Resoluti: 72
Cost: Not on k 5 -13
to ezceed'$2R,000.00
CIIlahie to accordance with
CME'S existing contract.
Kathleen M. Barney, MMC
Munidpal Cierk
($16.20)
BOROUGH OF CARTERET
100 COOKE AVENUE
CARTERET, NEW JERSEY 0700t,'
THIS AGREEMENT: made this 18 of June 2015
By and between: CME ASSOCIATES
3141 BORDENTOWN AVENUE
PARLIN, NJ 08859
And the Borough of Carteret a municipal Corporation having its Principal Office at the
Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008
As per Resolution Number 15 -132.
THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE FOR
SPECIALIZED ENGIEERING SERVICES IN REGARDS TO THE 2015 ROAD IMPROVEMENTPROGRAM
CONTRACTS "A" EXPANDED SCOPE, CONSTURCTION,K ADMINISTRATION PHASE SERVICES.
NOT TO EXCEED $28,000.00
According to the terms set forth in the Resolution.
THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these
presents to be signed by their proper corporate offices and their corporate seals to be hereto
affixes, the day and year written above.
BOROUGH CARTERET
BY:: �'`�
C-499 MM. J. Reiman
y
Kathleen M. Barney
Municipal Clerk