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Home My Public Portal About1/11/2000City ®f Greencastle City Hall e Four East Walnut Street Greencastle, Indiana 46135 Pamela S. Jones Clerk- Treasurer GREENCASTLE COMMON COUNCIL REGULAR SESSION TUESDAY, JANUARY 11, 2000 7:00 P.M. PUTNAM COUNTY LIBRARY The Greencastle Common Council met in Regular Session Tuesday, January 11, 2000, 7:00 p.m. at the Putnam County Library. Mayor Michael called the meeting to Order. On the Roll Call, the following were found to be present: Councilor Roach, Councilor Hammer, Councilor Crampton, Councilor Parrish and Councilor Rokicki. Also present was City Attorney Laurie Robertson. Organizational Matters Councilor Rokicki nominated Councilor Roach for Council President, seconded by Councilor Hammer. Vote was unanimous. Being no other nominations, Councilor Rokicki made the motion to close nominations, seconded by Councilor Crampton. Vote was unanimous. Councilor Roach will serve as Council President. .10 The Council agreed to set the meetings for the second Tuesday of each month, 7:00 p.m. at the Putnam County Library. Councilmember assignments to boards and commissions: Councilor Roach: Mainstrect Greencastle and Finance Committee Councilor Hamner: Park Board, Tree Board and Budget Committee Councilor Crampton: Cable Access and Plan Commission Councilor Parrish: Greencastle/Putnam County Development Center and Finance Committee Councilor Rokicki: Putnam County Foundation and Budget Committee Mayor Michael will serve on the 911 Board and City Attorney Laurie Robertson is the Mayor's Appointment to the Putnam County Foundation. Councilor Roach stated he would like to see each Councilor "adopt" a department to become familiar with which will allow each department a liaison and will also help at budget time. Departments were "adopted" as follows: Councilor Roach - Police Department Councilor Hammer - Park Department Councilor Crampton - Street and Wastewater Treatment Plant Councilor Parrish - Cemetery and Water Department Councilor Rokicki - Fire Department Public Petitions and Comments Leslie Hansen reminded everyone of the Town Hall Meeting sponsored by the League of Women Voters is scheduled for Monday, February 7, 2000, 7:00 p.m. at Tzouanakis Intermediate School. ,7 Approval of Minutes • Motion to approve minutes from December 14, 1999, Regular Session and December 20, 1999, Special Session, made by Councilor Roach, seconded by Councilor Hammer. Vote was unanimous. Department Reports Councilor Crampton stated he would like to see the trends in the department reports. General Business CT Jones requested the claims be tabled at this time. Motion to table claims made by Councilor Hammer, seconded by Councilor Roach. Vote was unanimous. A special meeting will be set in conjunction with a retreat at the end of January. Councilor Roach made the motion to appoint Jim Tilley as the Council appointment to the Zoning Board of Appeals, seconded by Councilor Rokicki. Vote was unanimous. Councilor Crampton made the motion to retain Steve Gauley and Jim Ruark as the Council appointments to the Redevelopment Commission, seconded by Councilor Parrish. Vote was unanimous. The next item to be discussed was the stop sign at Hanna and College Streets, Mayor Michael stated it is the recommendation of the City to leave the stop sign at this intersection. There is • enough traffic and pedestrians to warrant the stop sign on Hanna Street even though College is no longer a through street, continued Mayor Michael. Councilor Crampton asked DePauw to enlist students to help at this intersection stating they need to look for traffic before crossing. Doug Cox and Teresa Bryant, both representing DePauw University, stated they were happy to hear the stop signs would remain. Mr. Cox stated the student congress looked at this issue and considers it a personal safety issue. The student congress felt so strongly about this issue that they passed a Resolution on the issue. Mr. Cox stated he would like to work with Street Commissioner Miles regarding a cross walk at Hanna and College Streets. Mayor Michael stated a committee needs to be set up regarding the relocation of City Hall. Mayor Michael suggested the committee consist of the following people: Mayor Michael, CT Jones, Police Chief Hendrich, Fire Chief Newgent and Water Superintendent Terry Dale. Councilor Crampton stated he feels the new City Hall is a fantastic development, but stated he was concerned about the public announcement in the Banner Graphic and expressed concern regarding the lack of opportunity for public discussion. Councilor Crampton stated he has the following comments and questions: 1) Two appraisals were done on the building with the purchase price set at $600,000.00. What were the appraisal amounts? 2) Was the structure appraised as far as the roofing, plumbing, electrical etc.? 3) Access to the building was an issue stated for purchasing this site - serving the residents is no problem, but what about prospective employees? 4) Are restrooms handicap accessible? 5) If the police department is going to be located in a separate structure, how is that 4 _ going to be paid for? a • 6) The bank has retained use of the ATM machine - was the asking price reduced in exchange for this or did the City negotiate the price in return for use of the ATM? 7) In the financial analysis for the EDIT bond $100,000.00 is included for moving expenses. How was this amount arrived at? 8) Did the Fire Department inspect for maximum capacity? Are exits sufficient? Mayor Michael stated she would report back to Council with the answers to these questions. Former Councilor David Masten was present and stated he would like to address some of these questions and concerns. Mr. Masten stated that first and foremost, acquisition of property can be done through Executive Session and First Citizens (Old National) was very adamant about confidentiality due to customers and employees. As far as the structural integrity of the building, the Bank had contractors inspect the building for soundness. The building was built in 1980, the roof life is approximately 50 years. Mr. Masten stated he is familiar with the mechanics of the building and feels it is in good condition, the electrical system is good and although plumbing is minimal it is also in good condition and the building has been very well maintained. Mr. Masten further stated the purchase price is the book price for the building, a market value for this type of building in this area is hard to establish and the replacement cost is approximately $1.2 million. The issue of the ATM was more of a trade -off of good will. Councilor Hammer stated he wanted to go on record as being committed to working the Police Department into the building. The following dates were set for retreats: January 26, 2000, 7:00 p.m., Water Plant for Council, CACFID and Redevelopment Commission. Claims will be presented to the Council at a special meeting prior to the retreat. January 31, 2000, 6:30 p.m. February 3, 2000, 6:30 p.m. February 7, 2000, 8:00 p.m. (or after the town hall meeting sponsored by the League of Women Voters) at Tzouanakis Intermediate School. February 10, 2000, 6:30 p.m. Mayor Michael stated she would get with department heads to decide which departments will be discussed on which dates and a location will be set at that time. Mayor Michael updated the Council on the Greater Greencastle Chamber of Commerce map. Russ Evans from Emergency Management was present to request permission from Council to locate a tornado siren in the small triangle section on the SE corner of Veteran's Memorial Highway and SR 240. Councilor Hammer stated he does not have a problem with this as long as they do not place the siren in the way of the People Pathways. Councilor Roach made the motion to allow the siren as long as it is placed out of the pathway, seconded by Councilor Hammer. Vote was unanimous. Park Director Staten asked if the Basketball Non - Reverting Claims could be paid prior to the • January 26th meeting. Staten stated the Park Board has already approved Park claims and these claims are for the referees and site directors for basketball who are expecting these checks. J� • C� Councilor Hammer made the motion to pay the Basketball Non - Reverting claims prior to the January 26 special meeting, seconded by Councilor Parrish. Vote was unanimous. Motion to adjourn made by Councilor Hammer, seconded by Councilor Crampton. Vote was unanimous. ATTEST: giz,e4 — D:�� Pamela S. Jones, 4e- easurer Nancy A. Micha 1, May? O •