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Home My Public Portal About2018-02-27 Summer Hours 2018 TOWN OF 1630 WATERTOWN Office of the Town Manager Administration Building 149 Main Street Watertown,MA 02472 Phone:617-972-6465 Michael J. Driscoll www.watertown-ma.gov townmgr@watertown-ma.gov Town Manager To: Honorable Town Council From: Michael J. Driscoll, Town Manager Date: February 22, 2018 Re: Proposed Ordinance to Modify Administration Building Hours The Honorable Town Council has previously adopted Ordinances temporarily modifying hours of operation of the Administration Building beginning in 2002 and through 2017 as outlined in the attached Ordinance 2017-09. These Ordinances were the result of negotiations with the Town Hall Associates as documented in the attached Side Letter of Agreement dated April 29, 2002. Enclosed please find correspondence from Ms. Andrea Adams, on behalf of SEIU 888,requesting the summer hours for 2018 be from Memorial Day to Labor Day. Additionally,please be advised I am in agreement with the proposed hours of 8:30 AM-2:00 PM on Tuesday, July 3, 2018. Therefore, I am requesting the Honorable Town Council adopt the attached Ordinance for the summer of 2018. The attached Ordinance contains the same provisions and requirements and is consistent with the previously adopted Ordinance by the Honorable Town Council for the summer of 2017 with the addition of a trial period of modified Senior Center hours. Thank you for your consideration in this matter. cc: Steven Magoon, Community Development and Planning Director/Assistant Town Manager Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance Gayle M. Shattuck, Personnel Director Anne-Marie Gagnon, Director of Senior Services Andrea Adams, SEIU 888 Joseph S. Fair, Esquire, Kopelman and Paige, P.C. Ordinance# 2018- An Ordinance to Temporarily Modify Hours of Operation of the Administration Building and the Senior Center. Whereas: The hours of operation for all offices in the Administration Building are established by Chapter 30.03 of the Ordinances of the City known as the Town of Watertown; and, Whereas: Through the collective bargaining process with SEIU, Local 925, Watertown Town Hall Associates, the Town Manager agreed through a Side Letter of Agreement dated April 29, 2002 to provide for a trial period of modified Summer Hours for the months of July and August, 2002, subject to Town Council approval. Whereas: The Honorable Town Council approved the modification of Administration Building hours for the months of July and August beginning in 2002 through 2004, and from Memorial Day to Labor Day beginning in 2005 through 2017, the Town Manager recommends that the modification of hours previously adopted continue from Memorial Day to Labor Day 2018; Whereas: Furthermore,the Town Manager has agreed to provide for a trial period of modified Senior Center hours, subject to Town Council approval; Now Therefore Be It Ordained: That Chapter 30.03, of the Ordinances of the Town of Watertown is amended to as follows: (c) The Building Inspectors' Office continues to be open for the transaction of business beginning at 7:30 AM until 5:00 PM or 7:00 PM,when all offices in the Administration Building are open. This section(c) can be rescinded at the discretion of the Town Manager. (d)Notwithstanding the above hours of operation, for a temporary period beginning Tuesday, May 22, 2018 and ending on Tuesday, September 4, 2018, all offices in the Administration Building and the Senior Center shall be open for the transaction of business during the hours provided in Section(a), except that on Tuesday the hours shall be from 8:30 AM to 7:00 PM and on Fridays from 8:30 AM to 2:00 PM. In addition,the terms and conditions of employment for the temporary period as set out in the Side Letter of Agreement dated April 29, 2002 are incorporated herein. Further, since the Administration Building and the Senior Center will close at 2:00 PM on Tuesday, July 3rd for the July 4th holiday, it is agreed the hours of operation will be 8:30 AM to 7:00 PM on September 4, 20t8. The modified hours provided herein shall expire as of midnight Tuesday, September 4, 2018 and this Section(d) shall be automatically rescinded. Council Member I hereby certify that at a regular meeting of the Town Council for which a quorum was present, the above Ordinance was adopted by unanimous vote on March 13, 2018. Council Clerk Mark S. Sideris, Council President Watertown Town Council Administration Building 149 Main Street H ^A 0° Watertown,MA 02472 ELECTED OFFICIALS: Phone: 617.972-6470 Mark S.Sideris, Council President RESOLUTION#9 R—2017—9 Vincent J.Piecirilli,Jr., Vice President Michael F.Dattoli, AN ORDINANCE TO TEMPORARILY MODIFY HOURS Councilor At Large OF OPERATION OF THE ADMINISTRATION BUILDING Aaron P.Dushku, Councilor At Large WHEREAS: The liours of operation for all offices in the Administration Building are established by Chapter 30.03 of the Ordinances of the City known as Watertown; and, Susan c.Falkon; Councilor At Large WHEREAS: Througli the collective bargaining process with SEW, Local 925, Anthmty Palomba, Watertown Hall Associates, the Town Manager agreed through a Side Letter of Councilor Al Large Agreement dated April 29,2002 to provide for a trial period of modified Summer Hours Angeline B.xotnielis, for the montlis of July and August,2002, subject to Town Council approval. District A Councilor LisaJ,Feituer, WHEREAS: The Honorable Town Council approved the modification of District B Councilor Administration Building hours for the months of July and August beginning in 2002 tlirouglt 2004, and from Memorial Day to Labor Day beginning in 2005 through 2016, Kenneth M.woodland,District D Councilor the Town Manager recommends that the modification of hours previously adopted continue from Memorial Day to Labor Day 2017; NOW THEREFORE BE IT ORDAINED: That Chapter 30.03, of the Ordinances of the Town of Watertown is amended as follows: (c)The Building Inspectors' Office continues to be open for the transaction of business beginning at 7:30 AM until 5:00 PM or 7:00 PM,when all offices in the Administration building are open. The section(c)can be rescinded at the discretion of the Town Manager. (d)Notwithstanding the above hours of operation,for a temporary period beginning Tuesday,May 23, 2017 and ending on Friday, September 1,2017, all offices in the Administration Building shall be open for the transaction of business during the hours provided in Section(a), except that on Tuesday the hours shall be from 8:30 AM to 7:00 PM and on Fridays from 8:30 AM to 2:00 PM.In addition,the terms and conditions of employment for the temporary period as set out in the Side Letter of Agreement dated April 29,2002 are incorporated lierein,Tliejn dified hours provided herein sliall expire as of Iliid►iiglit September 1, 17 at th' Sec ton ) hall e automatically rescinded. Council Member I hereby certify that at a regular meeting of the nine member Town council for which a quorum was present,the above Resolution was adopted by a vote of 9_for, against, and present on March 28, 2017, Mari, W.Pron l Clerk Mark S. S�ideris, Town Council President • A . . Town of Watertown Town Hall Associates MEMORANDUM TO: Gayle Shattuck, Personnel Director FROM: Andrea Adams, Chapter Chair,Town Hall Associates Local 8 "� SUBJECT: Town Hall Summer Hour Modification Request-2018 DATE: February 22, 2018 Town Hall Associates has had many successful years of"summer hours" in the Administration Building during the months of June,July and August per the Side Letter of April 29, 2002,which as of 2005 was modified to include extended hours from Memorial Day to Labor Day. We are also requesting a special arrangement for Tuesday,July 3, 2018, with hours of 8:30 AM to 2:00 PM. In this regard, September 4, 2018 would have Administration Building hours of 8:30 AM to 7:00 PM. In summary, as Chapter Chair, I would request Summer Hours for the Administration Building for 2018 commence on Tuesday, May 22, 2018 and expire at midnight Tuesday, September 4, 2018. Also, I would request that for July 3, 2018,the Administration Building hours be 8:30 AM to 2:00 PM. On a related matter, it is my understanding that the Senior Center Director would like to enact"summer hours" on a trial basis. As the Union Chair of THA members who work at the Senior Center, I would support that the Senior Center be allowed to implement Summer Hours on the same terms as noted above on a trial basis for the 2018 cycle. Thank you for your attention to these matters. Cc: Michael J. 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