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HomeMy Public PortalAbout20110811CCPacket AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL August 11, 2011 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Pledge of Allegiance IV. Recognitions and Proclamations 1 Swearing in of Judges pro tem for Tybee Island Municipal Court a) Meg Heap b) Jeff Harris V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 Draft minutes, 20110728 City Council Meeting VI. Consideration of Boards, Commissions and Committee Appointments VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Lisa Callahan, Community Research Committee re: Energy Use – Memorial Park Grant 2 Finance Department Quarterly Report, Mary Hogan 3 Water and Sewer Department Quarterly Report, George Reese 4 Tybee Island Fire Department Quarterly Report, Chief Sasser 5 DPW Quarterly Report, Joe Wilson 6 Community Development, Dianne Otto 7 Better Home Town, Chantel Morton 8 YMCA Quarterly Report, Gina Casagrande 20110811 CC Packet 20110805 001_001_000001 VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. 1 Cullen Chambers, Friends of Tybee Island Theater a) City sponsorship of a Georgia Department of Economic Development Grant IX. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License 1 Taste of Tybee, Savannah Area Chamber of Commerce, Walter W. Parker Pier and Pavilion, September 29, 2011. X. Consideration of Bids, Contracts, Agreements and Expenditures 1 HGBD Engineering Proposal – Ultraviolet Systems -$7,500 2 River’s Campground Agreement, Comcast of Georgia XI. Consideration of Approval of Consent Agenda XII. Public Hearings 1 Text Amendment, Section 4-050(f), Kyle Pratt 2 Special Review, 1011 and 1013 Bay Street, Arnold Seyden 3 Planning Commission Minutes, July 19, 2011 4 Wall-Nutts (Parking) Pat Valle, 103 and 105 Butler Avenue XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 23-2011, Sec 3-100 2 Second Reading, 33-2011, Non-removal of live animals XIV. Council, Officials and City Attorney Considerations & Comments 1 Short Term Work Program, Diane Schleicher 2 Memorial Park Rendering, Line Item 100-1110-52-1200, Kathryn Williams XV. City Managers Report XVI. Minutes of Boards and Committees XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition 20110811 CC Packet 20110805 001_001_000002 XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council’s office by Wednesday at noon, eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE I SLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.” 20110811 CC Packet 20110805 001_001_000003 DraftMinutesCityCouncil07282011 08/11/2011 Minutes City Council Meeting 20110728 Mayor Jason Buelterman called the consent agenda to order at 6:30PM. Those in attendance were Paul Wolff, Kathryn Williams, Frank Schuman, Mayor pro tem Shirley Sessions, Wanda Doyle, and Bill Garbett. Also in attendance were Bubba Hughes, City Attorney, Diane Schleicher, City Manager, Dianne Otto, Acting Zoning Director, and Jan LeViner, Acting Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: July 14, 2011 City Council Meeting Minutes as amended. Better Hometown Board of Directors Appointment, James F. Glass Tybee Island Pirate Fest, October 6-9, 2011 (Parade/South-end Parking Lot) Friends of the Tybee Theater, Tybee Wedding Chapel, 1114 Hwy 80, August 19-21, 2011, Beer and Wine Verizon/Comcast Contract McKenzie/Highway 80 Cross-walk – AD Williams – Original Contract, $36,125, Change Order #1, Replace new Header Curb with Concrete Island, $3,350 for a contract total of $38,975. Request $2,000 to be transferred from Infrastructure (100-4210-54-1410) and $1,350 from Contingency (100-9000-61-1000) to US 80/McKenzie Cross-walk (100-7520-54-1428). Discussion: Mayor Buelterman asked Ms. Schleicher when the project would be completed. She replied mid to end of August. Georgia Power Street Lighting Agreement for Cross-walks: 11 Cobra Amber Flat Lenses Light Fixtures with Turtle Shields (150 Watt) -$1,518 upfront cost and energy cost of $147 monthly. Account 100-4210-54-1410. Discussion: Ms. Schleicher explained that monies for this project would come from the DPW Infrastructure Budget. These lights would be on 2nd, 3rd, 6th, 7th, 8th , 9th, 10th, 11th, 12th, and 13th at the east side of the street at the crosswalks. These lights will be turtle friendly and amber in color. Month to Month GIS Hosting, O’Brien and Gere, Line item 100-7220-54-2150, Project 706. Judges pro tem for Municipal Court. Mr. Hughes explained that Judge Scheer would like to have pro tem(s) appointed to be available for Tybee Island Island Municipal Court in the event he is unable to preside. Meg Heap and Jeff Harris names have been recommended and would serve at no cost to the City. Mayor Buelterman asked Mr. Hughes if this was his recommendation as well. He agreed. These individuals will be sworn in at the next city council meeting. Gymnasium Guest Form as amended. Ms. Williams suggested that the requirement for a state issued ID have some flexibility as some participants would have only a school badge or even a passport and not a state issued id. Ms. Schleicher added that they would also like to have a parent or guardian sign the form if the participant is under 18 years of age. Mr. Hughes said he would add “responsible adult” to the language so if the parents were not available the YMCA would have a signature on file. He also added that he will change the language from “state id” to “appropriate id”. Ms. Schleicher stated that the YMCA will be collecting the funds and said funds would be directed to the City as they are for non-YMCA membership and non-resident participation. This will help defray the utility costs of the YMCA. Mr. Wolff asked if this applies to special event applications. Ms. Doyle replied it does not. It is only intended for daily use. 20110811 CC Packet 20110805 050_001_000001 DraftMinutesCityCouncil07282011 08/11/2011 Mayor Buelterman called the regular meeting to order at 7:00PM. Opening Ceremonies Call to Order Everyone present at the consent agenda was still in attendance. Invocation: Helen White, All Saints Episcopal Church Pledge of Allegiance Announcements: Memorial Park committee will meet Wednesday, August 3, 2011 at 6:00PM, City Hall Auditorium. Wizard of Oz will be performed on this weekend at the YMCA gym. Recognitions and Proclamations Mayor Buelterman presented the Employee of the Second Quarter to Irma Jean Alford, River’s End Campground. Reports of Staff, Boards, Standing Committees and/or Invited Guest Campground Financials and Quarterly Report, Woody Hemphill Tybee Island Police Department Quarterly Report, Chief Bryson Citizens to be Heard Vicki Worden, spokesperson for voters on Tybee would like to have a multi-use heated swimming pool that could be used by visitors as well as residents. This would promote physical fitness and family recreation. They would ask ask that the pool be professionally maintained with a reasonable fee for admission. Ms. Worden asked what steps would need to be taken to get a referendum on the ballot in November. Mayor Buelterman explained that it would have to go through state legislature and we have missed the deadline for filing. Mr. Wolff stated that we need to move forward. Mayor Buelterman asked Ms. Worden to organize a task force and come back with hard details. Ms. Doyle suggested Ms. Worden contact the Wilmington Island YMCA to get details and suggestions for the task force. Mr. Schuman suggested that you could incorporate a water park with the swimming pool project. Ms. Sessions asked council, staff and citizens to send comments and suggestions and/or questions to Ms. Schleicher who will in turn forward to Ms. Worden. Ms. Worden will research and bring back to council on August 25, 2011. Ms. Williams asked that citizens, council, and staff need to brainstorm to find an appropriate location for a swimming pool. Tom Mahoney, representing Burke’s Beach Rentals, Inc. spoke regarding draft ordinances before council tonight. He said his client Jimmy Burke did not have a problem with the draft ordinances. He would suggest some slight changes in the draft language. In Section34-85 (d), which prohibits totally the transferring of a license or sub-letting a location, he would ask to please consider that you could transfer a license or you could sub-let a location provided the City was notified and a given time frame to consider the transfer. This would provide more competition to the beach. The other language that Mr. Mahoney would like council to look at is Section 34-85 (e) which requires a license holder to comply with DNR regulations and to obtain a permit from DNR. He has concerns from the City 20110811 CC Packet 20110805 050_001_000002 DraftMinutesCityCouncil07282011 08/11/2011 standpoint that if the DNR required permit was left if in the proposed ordinance that DNR may take offense to the trash cans and lifeguard stands that the City has constructed along the beach. Ms. Williams agrees that “permit” is not the correct word in sub-section (e) and believes a Letter of Permission (LOP) should be substituted. This gives permission for activities on the beach from DNR. Mr. Mahoney has no objection to this change. Ms. Williams suggested that we need to clarify with DNR as to “permit” vs. LOP before first reading of the proposed ordinance. Rick Gonzalez, President of Captain’s Row HOA, spoke on behalf of the residents of Captain’s Row and Lighthouse Point and requests council assist in any way possible for the approval of their permit on the agenda tonight pertaining to the accreted property. Cecil DeLorme also spoke in favor of the approval of their permit pertaining to the accreted property. He has been working on this issue for eleven (11) years and is available to answer any questions council might have. Mr. Garbett confirmed that in 2006 Mr. Delorme submitted a similar project which was approved and now wondering why this request has been so drastically changed. He further stated that DNR does not allow the City to operate mechanical equipment in situations such as reworking the crossover walkways and does not think DNR will allow mechanical equipment in regards to this request. Mr. Garbett would be opposed to allowing mechanical equipment on the site and suggested Mr. DeLorme go back to the original proposal that was approved by DNR and consider he use that as fallback position. Mr. DeLorme stated the permit was unsatisfactory as it really did nothing for them as there were no guidelines. They are trying to put this land in the Tybee Island Land Trust and preserve the Land Trust. They are only asking to have a view on one portion of the property. They would do one section at Lighthouse Point, the next section at Captain’s Row and third section probably would probably never be cut. This would give the birds a place to nest. Mr. DeLorme again asked council to approve this request. Ms. Williams agrees that it would be wonderful if this land would be set aside in a trust but still has concerns about the equipment being use. She is also concerned about leaving the cuttings in the area as it will be a fire hazard. Ms. Sessions then thanked Mr. DeLorme for all his work on the Beach Task Force. Paul Wolff made a motion to approve the consent agenda. Frank Schuman seconded. Vote was unanimous. Public Hearings Short Term Work Program. Diane Schleicher reported that this is a state requirement and an update to the Master Plan. The Department of Community Affairs (DCA) is following up on the Master Plan as far as staff, community and city council as to how we are doing on the plan. This is in essence an Action Item List to the DCA. Ms. Williams asked if we could add a “deleted” column to the form as some projects are not feasible. Ms. Schleicher said that this is the template from DCA and not our format. Mayor Buelterman asked Ms. Schleicher how the public could get access to this document. She said she will have the document posted on the City’s web page for input from the citizens and council. Ms. Schleicher with then bring back to council on August 25, 2011. 20110811 CC Packet 20110805 050_001_000003 DraftMinutesCityCouncil07282011 08/11/2011 Private Parking Lot, Tybee Island Historical Society, 30 Meddin Drive. Mr. Wolff asked Ms. Otto if this will create a problem with the helipad. She stated that a forty foot (40) perimeter had been included around the helipad and meets all requirements. Mayor Buelterman asked Ms. Otto is they were in or near the city right of way (ROW). She stated no that this is totally on the Historical property. Paul Wolff made a motion to approve. Shirley Sessions seconded. Voting in favor was Paul Wolff, Kathryn Williams, Frank Schuman, Shirley Sessions and Bill Garbett. Ms. Doyle recused herself. Motion passed 5-0. 211 Butler Avenue, Landscape and Lighting Plan. Ms. Schleicher explained that a variance was requested previously. Council had asked the petitioner return to this meeting with a landscape and lighting plan. Mr. Wolff asked Downer Davis, Tybee Island City Consulting Engineer, why does this property need 1000 watt bulbs. Mr. Davis explained that there would not be 1000 watt continuous lighting. They have cut their illumination to a maximum of 26 foot candles anywhere on the property and three (3) at the property line. Ms. Schleicher stated that shielding is a major concern due to the location of the property. They need to be compliant with the Turtle Lighting Ordinance as well as not be a nuisance to the neighbors. Ms. Schleicher stated that it is a combination of shielding, wattage and height. Mr. Garbett asked Ms. Schleicher if this plan as presented meets the requirements as far as not impinging on the neighbors and not shining on the beach. He also feels the owners and developers should have checked to insure lighting was compliant with the Turtle Lighting Ordinance and neighbors. Ms. Williams asked if the lights were amber or white. Ms. Schleicher stated they are white. Mr. Wolff asked why they could not be amber. Ms. Schleicher replied they could be amber as staff has made that suggestion to the developer. Mr. Davis stated he was working with Georgia Power directly directly and in speaking with their engineer feels that if you extend the bonnets you would not need to use amber lights as this would focus the light lower and contain the glow. Mr. Yellin addressed council with a reminder that they were before council to seek a five (5) inch variance and they want to do their part to mitigate any harm that might have been created by this variance. He further stated that until the lighting plan is in place and do a visual inspection you will not know if it will work. He stated that they have a commitment to the City and are happy to fine tune the lighting plan once it is implemented. They have also removed three (3) lights on the property. Mayor Buelterman asked Mr. Yellin why you would need to use 1000 watt bulbs. Mr. Yellin stated he did not have an answer. Marianne Bramble agreed that lights had been removed from the building but would still request they use lower wattage or change the lights to amber. This would be a quick fix. She would ask council to deny the variance request until the issue is solved. Ms. Doyle asked if the bonnets were installed would this take care of the issues at hand. Mr. Davis stated that by extending the bonnets it will cut the glare down. Mr. Hughes asked Mr. Davis if all three items had been addressed, lighting, landscaping and drainage. Mr. Davis stated that drainage has not been increased on the site and run-off is not an issue. Ms. Williams asked Mr. Hughes if the variance is approved what recourse the City has if the lighting remains to be an issue. Mr. Hughes stated that we would have very little but you could condition the motion. He also feels we should not hold up the 20110811 CC Packet 20110805 050_001_000004 DraftMinutesCityCouncil07282011 08/11/2011 variance as they have a temporary certificate of occupancy. Mr. Garbett stated that if the lighting plan continues to impact the neighbors and turtle ordinance the City could enforce the nuisance ordinance. Wanda Doyle made a motion to approve the variance request with the contingency that light shields/bonnets are installed and to insure the vegetative buffer from the neighbors is maintained. Paul Wolff seconded. Vote was unanimous. Kathryn Williams asked staff to pursue investigating and issuing citations to the builder responsible for violating the LDC and then have them referred to the Tybee Island Municipal Court. Consideration of Ordinances First Reading, Ordinance 33-2011, Non-removal of Live Animals. Mr. Wolff stated that he recently attended the Coastal Advisory Council Meeting where the GaDNR is in full support of Tybee Island’s effort in this matter. Paul Wolff made a motion to approve. Frank Schuman seconded. Discussion: Ms. Williams stated the Mike Neil from the Marine Science Center addressed this previously and has worked on educating the public with signage as it gives the beach patrol and lifeguard authority to enforce this ordinance. She did receive feedback and feels “shells” needs to be further defined. Mr. Garbett suggested the word “invertebrates” replace the word “shell”. Council requested that Mr. Hughes further define the word “shell” in (a) (17). Vote was unanimous. Second Reading, Section 3-120, Access to Public Street Required. Wanda Doyle made a motion to approve. Bill Garbett seconded. Vote was unanimous. Mr. Hughes clarified that the easement shall have a minimum width of 20 foot rather than the 15 foot requirement in the first reading. Second Reading, Amendments to Ethics Ordinance (Chapter 23). Mr. Hughes clarified that this removes the provision that deals with auxiliary members. Shirley Sessions made a motion to approve. Kathryn Williams seconded. Vote was unanimous. Second Reading, Ordinance 29-2011A, Use of Municipal Beaches and to to establish a Penalty for Violations thereof. Ms. Schleicher stated that at the Department Head meeting it was suggested that “cleaning fish” in the sinks at the public bathrooms be added to the ordinance. Paul Wolff made a motion to approve as amended. Kathryn Williams seconded. Vote was unanimous. First Reading, Ordinance 23-2011(A), Beach, dune or vegetation disturbance/crossover maintenance and construction. Mayor Buelterman explained that the ordinance states in order to replace an existing dune crossover you could only do the handrails and decking without having to come through the Planning Commission and City Council. He would like council to consider allowing people to replace the entire crossover without going through this process. Ms. Williams stated that she did research and GaDNR does allow what is before council. Mr. Wolff commented that he is happy as this ordinance specifically states that everything needs to go back in place so there is no new disturbance to the beach and dunes. Ms. Doyle asked if we are adding language to the ordinance. Mr. Hughes stated that we were clarifying the language not adding. Paul Wolff made a motion to approve as 20110811 CC Packet 20110805 050_001_000005 DraftMinutesCityCouncil07282011 08/11/2011 amended. Frank Schuman seconded. Voting in favor was Paul Wolff, Kathryn Williams, Frank Schuman, Shirley Sessions and Bill Garbett. Wanda Doyle voted against. Motion carried. Council, Officials and City Attorney Considerations Ms. Doyle reported that it would be very costly to install the bubble, heat and maintaining the pool. This is a huge piece of equipment as it is on a roller therefore storage would be a problem. One of the major problems is finding an exact cost of the propane which is $2.25 -$2.50 per unit. She is working with a heating and air conditioning group as well as an energy consultant and they could not give her any final numbers on a propane cost. They suggest that it would cost approximately $25,000 – $30,000 to heat the pool with propane. They did suggest a heat pump system but did not have enough time to do a presentation for the meeting tonight. Ms. Doyle stated that there are three options at this point: (1) Do/do not want the bubble and move forward (2) table until next council meeting when she will have all information in a packet or (3) do an RFP which would include all the costs that would be incurred. Ms. Doyle has major concerns with the maintenance costs. Ms. Williams thanked Ms. Doyle for all her work on this project and suggested we postpone taking any action until Ms. Doyle has all figures on this option so it could part of the task force recommendation. Ms. Doyle suggested we postpone a decision until August 25, 2011 when she would have all figures and information complied. Mayor Buelterman stated that once Ms. Doyle has all the information it could then go to staff for an RFP as he does not want to dismiss this project. Explore Tax Incremental Financing Possibilities. Mayor Buelterman would like to table this until the new Zoning Manager is in place. Council agreed. Draft Ordinances. Mr. Hughes explained that the first three draft ordinances go together. He has them in draft form so council can give their recommendation as to how they would like to deal with issues that have continued to occur on the beach itself. The first ordinance deals with trying to limit commercial activities on the beach. Part of the problem is we dealing with residential areas. This would also be subject to the provision of the other ordinances. The third ordinance is a suggested revision to Section 34-47-4 which deals with sales in public areas. The ordinance has never directly addressed services or deliveries. There is also an issue with different types of business being conducted where beach rental of chairs and umbrellas have been permitted in those locations. We need to identify the services that will be allowed at beach locations. The second ordinance deals with beach equipment rental. It does away with the requirement of lifeguards if you are not going to have those provisions where you do not allow rental of beach or water based equipment. Ms. Williams made reference to Section 34-85-1 in that location is different from others as it is at the base of a street. Do we need to state that this applies to all three crossovers at north beach parking lot? There is only one beach rental now at the central crossover. Ms. Doyle feels that it needs to be clarified that the base of the operation is to be at the central crossover of the north beach parking lot. Mr. Garbett stated that the north beach parking lot should only have one location. He asked Mr. Hughes how would these ordinance effect current activities on the beach such as weddings. He also asked how this would affect current businesses such as Tim’s Bike Rentals who deliveries bikes and chairs on public property. Would this prohibit this activity? Mr. Hughes stated it would as proposed in the draft ordinances. He further 20110811 CC Packet 20110805 050_001_000006 DraftMinutesCityCouncil07282011 08/11/2011 stated that is might be easiest to take the word “beach” out of Section 34-47 and only deal with beach activities under the Beach Rules. Mr. Wolff feels we should not transfer ownership of businesses as it deals with public property but they should go out for bid on a regular basis, not necessarily every year but maybe every five years. Ms. Doyle stated she is against the bidding process. Mayor Buelterman requested that Mr. Hughes bring final language back to council for first reading on August 25, 2011. Beach Business, Section 34-82. Mr. Hughes will bring final language back to council for first reading on August 25, 2011. Beach Equipment Rental, Ordinance 30-2011. Mr. Hughes will bring final language back to council for first reading on August 25, 2011. Business Licenses Sales in Public Areas, Ordinance 31-2011. Mr. Hughes will bring final language back to council for first reading on August 25, 2011. Use of Municipal Beaches, Ordinance 32-2011. Mr. Hughes will bring final language back to council for first reading on August 25, 2011. Status of Accreted Property DNR Application Update. Mr. Hughes explained that the City, in an effort to preserve the property, has cooperated with and been working with the HOA at Captain’s Row and Lighthouse Point to try to come to an accommodation that would preserve the property in a conservation easement. The HOA wants to trim the vegetation as they have done this in the past and have arrived at a proposed application. This application has been forwarded to GaDNR to permit mechanical trimming. The comments period ends on August 1, 2011 and that is the reasoning behind the discussion tonight. Mr. Garbett asked Mr. Hughes if this application is contingent upon approval from GaDNR. Mr. Hughes stated that GaDNR will not accept an application that is conditional. Mr. Hughes will forward comments from GaDNR that will be sent to the applicant. Ms. Williams asked Mr. Hughes if it would be correct to say that the letter that the city sent previously in conjunction with this application gave a blanket endorsement to the current plan. Mr. Hughes stated that it did approve the plan. Mayor Buelterman confirmed that this request is going through the process with GaDNR, they are going to approve or deny or approve with conditions and the City’s only role at this time is whether the City is going to take a position on this application. Kathryn Williams made a motion that council directs the City Attorney to send another letter to the GaDNR stipulating our support for the land trust but not in support of the mechanical cutting. Frank Schuman seconded. Discussion: Ms. Doyle would like to wait until Mr. Pierce returns from vacation so more discussions could take place. Mr. Wolff has concerns with allowing machinery on the property to do the trimming. Mr. Garbett is in agreement with Mayor Buelterman to let GaDNR make the decision on the application. Voting in favor were Kathryn Williams, Frank Schuman and Shirley Sessions. Those voting against were Paul Paul Wolff, Wanda Doyle and Bill Garbett. Mayor Buelterman voting against, vote was 4-3. Motion denied. Reclassify HR Administrator position to HR Manager, Budget Line Item Number 100-1540-51-1100. Mary Hogan recommended that the pay grade and title be changed due to the increased work load association with this position. Ms. Doyle stated she had received concerns from individuals as no other city employees received an increase in pay for the prior year. Ms. Hogan stated that this change is due mainly to the increase in duties and workload. The second reason behind this request is 20110811 CC Packet 20110805 050_001_000007 DraftMinutesCityCouncil07282011 08/11/2011 Ms. Elliot is Certified Human Resource Manager and did not receive an increase in pay when she received her certification. Ms. Doyle thanked Ms. Hogan for the explanation. Mr. Garbett asked Ms. Hogan to confirm we are grading the position not the individual. Ms. Hogan did confirm and the increase is based on a Certified Human Resource Manager. Frank Schuman made a motion to approve. Paul Wolff seconded. Vote was unanimous. Mayor Buelterman had a short discussion regarding the scheduling of two workshops, recycling/solid waste and a council workshop. He asked council send their calendars to Jan LeViner so she can coordinate dates. Paul Wolff made a motion to adjourn to Executive Session. Kathryn Williams seconded. Vote was unanimous. Paul Wolff made a motion to go back to open session. Kathryn Williams seconded. Vote was unanimous. A brief discussion was held regarding cell phone tower revenue. Paul Wolff made a motion to adjourn. Wanda Doyleseconded. Vote was unanimous. 20110811 CC Packet 20110805 050_001_000008 20110811 CC Packet 20110805 070_001_000001 20110811 CC Packet 20110805 070_001_000002 20110811 CC Packet 20110805 070_001_000003 20110811 CC Packet 20110805 070_001_000004 City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from Human Resources (Apr – Jun 2011) Advertised for open positions -Beach and Bike Patrol, Clerk of Council, Detention Officer, DPW, Firefighter, Ocean Rescue, Parking Enforcement, Police, Water Sewer Superintendent of Operations. Set up interviews and mailed regret letters for employment. Two training sessions through our EAP services for supervisors – Apr 5 and Apr 26 – Communication and Professionalism at work. Employee of the 1st Quarter – Jimmy Brown, Emergency Management and Danny Carpenter, Public Works. Attended Ethics Commission Annual Meeting – April 25 – took notes and submitted minutes. Attended classes that concerned: Public Safety Liability, Violence in the Work Place, Hearings and Appeals, Discipline, and Grievances, Whistleblower Retaliation and Workplace Harassment during the GLGPA Conference, May 25,-28, 2010. Completed 2011 Wage and Salary Salary Survey for the DCA Set up insurance session for employees -May 16, 20011. Discussed changes and held open enrollment for health, vision, and dental plans. Gathered change forms, enrollment election forms, employee information updates, and Affidavits verifying employee’s lawful immigration status. Set up Benefits Fair, May 17, 2010. 11 vendors present -AAA, Boston Mutual Life Insurance Co, Colonial Life, GA Telco Credit Union, GMA – Pension, GMA Metlife Resources, Guardian, Hardeman Company, Prudential, POAB, Savannah Bank, Tybee Teeth, and YMCA. Updated all employee files with new insurance cost and information. Reviewed Voter Registration List along with Jimmy Brown and Dianne Otto. Submitted 50 names to the registrar’s office for omission. Met with City Attorney to begin the process of updating personnel ordinances. Processed 63 new hires – 3 Part Time, 12 Full Time, 28 Seasonal Lifeguards, 4 Seasonal Parking, 118 Seasonal Beach and Bike Patrol, 18 terminations and 1 retirement. Currently working on Interviews for Community Development Manager and Parking Manager, Audit – insurance policies, employee list, payroll leave report, Census updates for Jan 2012 actuarial valuation of retirement plan, Discussion with April and Jennifer on how to begin a Wellness program for City Employees, and the Employee Picnic. Gearing up to the termination paper work for all seasonal employment. 20110811 CC Packet 20110805 070_002_000001 City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from FINANCE/UTILITY BILLING (Apr – Jun 2011) ADMINISTRATIVE: Preparing for yearend close to include, month end, and year end journal entries and accruals. Preparing for the auditors the finance department continued our efforts at paperless and scanned all Bank Statements, Loan Statements, new Contracts, Daily Deposit Breakdowns, Employee List, Cash Disbursements, fixed asset list, also sent all schedules for E-911 fees, PayPal payments, Salary Reports, Beverage, Liquor By the Drink tax, Franchise Fees, Hotel/Motel Tax, Solid Waste & Garbage, Water/Sewer and Property Tax to a file for the auditors use and review. These were also sent to the audit company’s Share Point for them to have access from their offices. Had Incode reports written for Purchase order rollover at year end. Prepared multiple versions of the 2011-2012 Budget. Processed 977 payroll checks Processed 629 Accounts Payable Checks. Processed 611 Purchasing Card charges, year to date P-Card charges $896,455. We are continuing to work on the Fixed Asset Module. All new capital purchases and Fixed Assets for the City are in the system. 4 days in house training by Incode for the Finance department Nalene Conway, Melissa Freeman, Stephanie Hogan attended 8 days of training in Intermediate Governmental Accounting and Revenue Administration. Taking these classes completed their Certified Finance Officer Level II training. Claire Price attended the Workers Comp Training Denise Dubuque attended several meetings for Bicycle Friendly Committee & Green Team and helped monitor the Ecobee system Closed and voided Purchase Orders for 2010-2011 Capital Improvement list undated and project numbers added, list distributed to all Department Heads for use Payment, Loan and Amortization schedules updated Geothermal and McKenzie Crosswalk RFP’s were initiated Collected: Over a half million ($577,707) in water bill payments ($516,847 last yr) 409 payments for hotel/motel tax totaling $407,511 (240 payments @$364,258 last yr) $85,415 in liquor and beverage taxes ($77,000 last yr) Sold over 800 decals and parking passes (760 last yr) Counted $228,961 in coins Parking citation payments; $130,922. 20110811 CC Packet 20110805 070_002_000002 City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from FINANCE/UTILITY BILLING (Apr – Jun 2011) -continued Utility Billing: Sent 9,190 bills (9,141 last yr) $755,009 in Water/Sewer/Garbage charges ($608,575 last yr) 212 Meter change outs were input (205 last yr) 475 New Firefly change outs were input (506 last yr) 52 new residential & 3 Business Account setup and deposits received Yearly Homestead Senior discounts were updated 20110811 CC Packet 20110805 070_002_000003 City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from IT (Apr – Jun 2011) Campground: Windstream Cutover: Voice & Data circuits Wifi infrastructure upgrade City Hall: Windstream Cutover: Voice & Data circuits Ch7 programming components upgraded VPN firmware upgrade Moved/rearranged/re wired Parking & Clerks office Installed new workstation –Planning and Zoning Manager TIPD: Windstream Cutover: Voice & Data circuits NAS Server Moved server, LAN switch, patch panel Installed new workstation South Beach: Camera & Pager & AC replaced TIFD: Wifi access point replaced Bay camera’s replaced YMCA: Installed new workstation Significant impact system wide from several electrical storms requiring replacements & workarounds @many locations. Parking Status Update on Cityoftybee.org New FB posting policy Purchased 5 new TEMA radios Purchased laptops for DPW, Council, TIFD Social media and other online efforts o 1752 (was 1498) fans on Facebook o 651 (was 515) followers on Twitter o 842 (was 731) online utility bill payers o Everbridge:  153 (was 129) opt-in participants  2028 (was 2185) emergency enrollees from AT&T land line directory  Lost & Found – A few people have started to let us know when they’ve found lost items or pets. 74 people (was 31) have requested a login for forums. Only Lost and Found are currently in use. 20110811 CC Packet 20110805 070_002_000004 City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from PARKING (Apr – Jun 2011) Attached are the Parking Department Statistics for the Quarter. We are in the process of replacing the retired Parking Manager. Interviews begin next week. We have had 2 vehicles break down while on duty this quarter. They are getting towards the end of their life. We are looking at alternative methods for parking ticket appeals. We are working with Bubba to see if we can take 30 single parking meters that take credit cards and install them for 90 days on a trial basis. I’d like to not commit to spending large amounts of money on a product that we do not have a chance to test. There may be some issues with the bidding process, or we may need to bid this out before we do it, but will do as Bubba recommends. We began the on-line parking conditions updates. They have been well received and gotten much positive feedback. We are looking to get the information out to more media. 20110811 CC Packet 20110805 070_002_000005 CITY OF TYBEE ISLAND Parking Services Qtr 4 2010 VS Qtr 4 2011 Citations Issued: Apr-10 May-10 Jun-10 Apr-11 May-11 Jun-11 Expired Time 1028 928 1042 799 813 868 Fire Hydrant 7 8 4 7 7 6 No Readable Receipt 223 220 258 196 159 236 No Receipt 2624 2309 2155 2252 2201 1779 Parking Against Traffic 163 122 179 125 106 155 Parking In Handicap Space 8 3 4 8 11 3 Prohibited Parking 143 210 195 144 321 209 4196 3800 3837 3531 3618 3256 Parking Meter Receipts: Apr-10 May-10 Jun-10 Apr-11 May-11 Jun-11 Decal Sales $24,025 $28,160 $28,600 Pay and Display -Credit $139,164 $162,891 $177,546 $159,935 $179,118 $197,441 Pay and Display -Cash $79,126 $83,977 $93,901 $68,882 $70,054 $82,309 Manual Meters $17,304 $10,348 $19,856 $9,596 $33,000 $20,992 $235,594 $257,216 $291,303 $262,438 $310,332 $329,341 Parking Complaints Received: Apr-10 May-10 Jun-10 Apr-11 May-11 Jun-11 Did not see the signs 69 59 35 Not from here/didn't know I had to pay 111 114 61 Had receipt/didn't put on dash 85 86 145 Meter would not read credit card card 18 18 28 Meter broken 40 21 31 Only parked ther for "X" mins 37 33 31 Meter only expired for "X" mins 11 14 14 Meters look like phone booth/news stands 2 6 5 Apr-10 May-10 Jun-10 Apr-11 May-11 Jun-11 Went looking for change 4 4 7 Just getting a bite to eat 7 10 10 Too expensive 14 14 10 Didn't know yellow curb was "no parking" 8 17 15 Didn't know "against traffic" was illegal 6 7 5 Got stung by a jellyfish 1 0 0 Should get a warning 25 20 30 Disabled/Old/Sick -shouldn't have to pay 8 16 14 Here for a wedding -shouldn't have to pay 4 7 2 Sunday's should be free 5 8 5 Apr-10 May-10 Jun-10 Apr-11 May-11 Jun-11 Never coming back 20 25 16 Late Notice complaint 22 38 124 Had no money 0 0 0 Not user friendly 2 2 3 20110811 CC Packet 20110805 070_030_000001 Standing at machine when received citation 0 0 5 Did not know was in City Right of Way 2 24 18 Other Misc. Personnel: FTE Staff 7.50 7.50 11.00 6.00 6.50 11.50 Accounts Receivable: Number of late notices sent: 1,698 1,702 1,435 1,397 1,550 1,309 20110811 CC Packet 20110805 070_030_000002 20110811 CC Packet 20110805 070_040_000001 20110811CC Packet 20110805 070_050_000001 20110811CC Packet 20110805 070_050_000002 20110811CC Packet 20110805 070_050_000003 20110811CC Packet 20110805 070_050_000004 20110811CC Packet 20110805 070_050_000005 20110811CC Packet 20110805 070_050_000006 20110811CC Packet 20110805 070_050_000007 20110811CC Packet 20110805 070_050_000008 DPW Quarterly Report July 15, 2011 Page 1 of 4 DPW Quarter 4, FY 2011 Projects 1) Pavilion at Jaycee Park Man Hrs Equipment Materials Labor Total 240 $0.00 $1,356.95 $6,000.00 $7,356.95 2) 8th Street Drainage Man Hrs Equipment Materials Labor Total 470.5 $1,200.00 $15,578.60 $11,762.50 $28,541.10 3) Dog Kennel Man Hrs Equipment Materials Labor Total 503.5 $0.00 $4,192.34 $12,587.50 $16,779.84 4) Highway 80 Median Man Hrs Equipment Materials Labor Total 360 $5,400.00 $0.00 $9,000.00 $14,400.00 Maintenance Clean, Restock, and Maintaining Facilities, Restrooms, and Parks Man Hrs Equipment Materials Labor Total 1239 $900.00 $3,031.20 $30,975.00 $34,906.20 Cutting grass, Ditches, Trimming and Landscaping Man Hrs Equipment Materials Labor Total 20110811 CC Packet 20110805 070_060_000001 DPW Quarterly Report July 15, 2011 Page 2 of 4 1735.5 $27,082.50 $444.00 $43,387.50 $70,913.50 Cleaning up Street Trash and Barrels (including street sweeper) Man Hrs Equipment Materials Labor Total 766.5 $26,512.50 $0.00 $19,162.50 $45,675.00 Cleaning up Beaches and Trash Man Hrs Equipment Materials Labor Total 439 $21,950.00 $0.00 $10,975.00 $32,925.00 Fixing, Replacing, and Installing New Signs Man Hrs Materials Materials Labor Total 12 $0.00 $0.00 $300.00 $300.00 Island-wide Road Repair & Maintenance Man Hrs Equipment Materials Labor Total 680 $10,014.60 $1,817.56 $17,000.00 $28,832.16 Maintaining Beaches (Swings, Mobi-Mats, and Crossovers) Man Hrs Equipment Materials Labor Total 260 $0.00 $39,980.00 $6,500.00 $46,480.00 Drainage Maintenance Man Hrs Equipment Materials Labor Total 276 $3,600.00 $0.00 $6,900.00 $10,500.00 Holidays & Festivals Beach Bum Parade 20110811 CC Packet 20110805 070_060_000002 DPW Quarterly Report July 15, 2011 Page 3 of 4 Man Hrs Equipment Materials Labor Total 66.5 $1,025.00 $797.45 $1,662.50 $3,484.95 Work Orders DPW, Building Maintenance and Parks & Rec. have completed 105 Work Orders for the following departments this quarter: YMCA -12 Campground -5 Police Dept. -10 M.S.C. -6 Fire Dept. /TEMA -13 DPW -13 Facilities, Parks, and Restrooms -14 Water/Sewer -1 Parking -7 City Hall & Resident Requests and Observations -24 Fleet Department The Fleet Department has completed 96 Service and Repair Orders for the following departments this quarter: Campground -0 Parts: $0.00 Labor: $0.00 DPW -59 Parts: $10,715.41 Labor: $4,625.00 20110811 CC Packet 20110805 070_060_000003 DPW Quarterly Report July 15, 2011 Page 4 of 4 Fire Department -4 Parts: $2,008.72 Labor: $543.75 Parking -5 Parts: $428.01 Labor: $581.25 Police Dept. -22 Parts: $3,704.72 Labor: $1,506.25 Water/Sewer -5 Parts: $461.68 Labor: $293.75 Totals: Parts: $17,318.54 Labor: $7,550.00 Total: $24,868.54 Total time spent on research, ordering parts, picking up parts, inventory, paperwork and filing, and cleaning the shop: Man hours: 667 Cost in labor: $16,675.00 Shop Supplies: $4,853.48 Purchasing 189 Purchase Orders have been made this quarter amounting to $118,429.30 Major Purchases -18th Street and Gullick Ave Mobi-Mats from Deschamps $39,980.00 -NPDES Permit from Metropolitan Planning Commission $15,000.00 -8th Street Drainage Boring from D&C Directional Boring $11,486.00 -50 new recycling containers from Kegworks $7,307.19 -YMCA Annex HVAC from Weather Doctors $6,907.00 Completed Training: Master Gardener Classes completed – Sandy Herring, Justin Price Advanced Workers’ Compensation – Jimmy Bostwick, Barry Caldwell, Jackie Cary, Sandy Herring, Karen Reese 20110811 CC Packet 20110805 070_060_000004 No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue Beach 389 9,725.00 103 2,575.00 127 3,175.00 230 5,750.00 Guard House 73 26,275.00 7 2,100.00 21 10,200.00 28 12,300.00 Mem'l Park Pavilion 86 6,195.00 9 165.00 31 2,460.00 40 2,625.00 Cafeteria 107 5,750.00 25 3,000.00 18 1,350.00 43 4,350.00 Gym 91 875.00 55 300.00 28 400.00 83 700.00 Jaycee Park 145 990.00 9 405.00 67 385.00 76 790.00 Room 6 293 120.00 61 0.00 53 60.00 114 60.00 Held Deposit Refunds 835.00 324.00 500.00 824.00 TOTAL: 1,184 $50,765.00 269 $8,869.00 345 $18,530.00 0 $0.00 0 $0.00 614 $27,399.00 Lost Revenue* 3 $225.00 3 $225.00 6 $450.00 * Lost revenue from facility rentals that were not charged SUMMARY OF QUARTERLY REPORT FOR APRIL -JUNE 2011 Over all, our revenue increased by $1,280 in the 2nd quarter of 2011, compared to the 2nd quarter of 2010. # OF FACILITY APPS & PERMITS PROCESSED FOR APRIL-JUNE PLUS REVENUE Beach Permits 127 3,175 Guard House 19 10,200 Mem Park Pavilion 22 1,740 Cafeteria 14 1,450 Gym 4 0 JC Park 7 410 Room 6 0 0 Filming Permits 7 0 Banner Permits 15 0 TOTALS 215 $16,975.00 Respectfully submitted by Karen Reese on 8-3-11 Totals 2011 Community Facility Total 2010 1Q 2011 2Q 2011 3Q 2011 4Q 2011 20110811 CC Packet 20110805 070_070_000001 COMMUNITY DEVELOPMENT DEPARTMENT QUARTERLY REPORT 04/01/2011 – 06/30/2011 BUSINESS LICENSE RENEWAL NEW TOTAL REVENUE City of Tybee Island 70 28 98 $ 54,323.00 Contractor & Taxi Registration 20 24 44 880.00 Insurance Sales 0 0 0 --TOTAL 90 52 142 $ 55,203.00 BUILDING PERMIT NEW REVENUE 2008 Permits * --$ 30.00 2009 Permits * --131.25 2010 Permits * --3,631.25 2011 Permits * 208 41,686.40 TOTAL 208 $ 45,478.90 * Reinspection fee, engineering fee, added scope/value to permit, etc. ACCOUNTS RECEIVABLE PROCESSED REVENUE TOTAL * 1 $ 218.75 * Engineering fee ZONING ACTION PROCESSED REVENUE Site Plan 3 $ 1,000.00 Variance 4 800.00 Administrative Variance ----Special Review ----Map Amendment ----Text Amendment 6 --Subdivision /Recombination 2 250.00 Final Plat ----TOTAL 15 $ 2,050.00 STAFF TRAINING – Dianne Otto Chatham County Hurricane Conference, Savannah – May 24 NFIP’s Community Rating System, Richmond Hill – June 16 20110811 CC Packet 20110805 070_080_000001 ECONOMIC RESTRUCTURING: -Economic Restructuring Committee meetings -Managed Locals Appreciation Card distribution and update business participation -Meet & provide vital information for prospective business entrepreneurs -Attend new business grand openings and promote via newsletter. -Monthly DCA Economic Reporting -Track Commercial vacancies PROMOTIONS: -Promotions Committee meetings -Tybee for the Holidays planning -Tybee Island Better Hometown branding development -Third Thursdays on Tybee: coordinated and managed three (3) concerts; press releases, scheduling, advertising -Special Events: meet with interested event organizers; coordinate events; meetings with applicants /City staff, assist organizers; attend; invoice Tybee Island Better Hometown Program: (Fiscal) 4th Quarter Report, April – June 2011 OTHER: -Bicycle Friendly Committee meetings -Assisted with Bicycle Rodeo -Parking Committee meetings & minutes -Prepared “Island Parking Map” with print company, etc. -Green Team for a Sustainable Georgia meetings -Community Resource Committee meetings & minutes -Wave Ecology meetings -Greater Savannah Sports Council (GSSC) Advisory Board meetings -Memorial Park Planning meetings DESIGN: -Design Committee meetings -Researched & ordered five (5) litter /recycling containers for corridor (partial donation) -Tybee Shuttle: brochure design assistance; tracking /scheduling -Historic Preservation: HPC meetings; 2011 Statewide Preservation Conference ORGANIZATION -Monthly Board of Directors meetings -Coordinate Tybee Island Information Provider volunteer schedules -Regular Merchant meetings & meetings with property owners -Routine BHT Newsletters compiled, designed and sent to businesses, residents and others -Monthly articles in Tybee Breeze -2011 BHT Community Visioning Workshop -Attend Tybee Island Tourism Council Board and advertising meetings 20110811 CC Packet 20110805 070_090_000001 Tybee Island YMCA/Recreation 2011, 2nd Quarterly Summary Highlights Community and Family Development: Healthy Kids Day was hosted on April 16th at JC Park. This free community event was day filled with healthy snacks and physical activities to get our youth moving and educate families on the battle of child hood obesity. Educational demos were also provided including a game where kids and parents had to guess how much sugar is one of their favorite snacks. The Tybee Fire Department also provided many educational pieces about fire safety and bicycle safety along with bringing a fire truck and rescue boat for kids and adults to observe Priceless Gifts Scholarships: Our volunteer board of directors and staff has worked tirelessly to fundraise nearly $24,800 YTD for our Priceless Gifts Campaign for 2011. Our overall goal is $29, 300. All contributions from the TIRPOA Spelling Bee were donated to the Tybee YMCA Priceless Gifts campaign. Half of our 2011 summer camp attendees are on some form of financial assistance through the Priceless Gifts campaign. No child or family is ever turned away from a YMCA program based on an inability to pay. The process is completely confidential and can be renewed every six months. 20110811 CC Packet 201100805 070_100_000001 Adults and Senior Citizens: o YEEPIES-The Tybee Island YMCA had a wonderful intern, Chelsea Lauren, who organized events and fieldtrips for our very involved seniors. They attended the downtown Movie Tours, went to the theatre, out to eat as a group. Transportation was arranged and organizing of events was done by Tybee YMCA intern, Chelsea. They also participated in walking inside the gymnasium every Wednesday morning as an effort to stay active and engaged as a group. Sports and Fitness: o Adult Pickup Basketball and Volleyball are still very popular in the gym. Games are held Monday, Tuesday, Thursday, and Friday each week. These programs are free and open to the community if you are a Tybee resident or YMCA member. Gymnasium Usage: April-521 May-545 June-728 o Youth Tennis-Children in Summer Camp were given tennis lessons in the mornings. o Youth Soccer-Very successful participation for the first inaugural season of Spring Soccer for the Tybee Island YMCA and Recreation. There were 38 participants and 4 4 teams. o Baseball and T-ball—the micros t-ball team has 8 players ages 3-6. The Under 8 baseball team has 13 co-ed players and several new volunteer coaches stepping up to help. o Over 31 aerobics classes are held each week at the Tybee YMCA. Classes include yoga, pilates, kickboxing, core, tone and burn, meditation, senior chair, spin, and zumba. Also, Aqua Aerobics is offered to YMCA members and senior citizens at River’s End Camp Ground. There is something for all age groups and abilities at the Tybee YMCA. o Group Exercise Classes: April-815 May-1,016 June-1,285 20110811 CC Packet 201100805 070_100_000002 o Fitness Center Usage: April-1,898 May-2,080 June-2,184 Summer Camp o Summer Day Camp for 2011 has had record breaking numbers in attendance this year. Week #3 (June 27-July 1) had the highest attendance of summer camp ever at the Tybee YMCA with 38 children attending. o Surf and Kayak Camp: Again this year very strong and well attended. Kayak Camp (June 27-July1) had 11 participants. Surf Camp (July 13-17) had 19 participants. Surf Camp (June 27-July1) had 24 participants. In Conclusion: We are so grateful for our community partnerships that help make sure we cater to all groups on Tybee Island. We are also celebrating record numbers of members, thriving youth programs as the year continues. We appreciate the support of the City of Tybee and the flexibility to facilitate programs that address all populations for the Tybee Island. We are focusing on expanding senior programs, strengthening teen and youth programs, building solid foundations of health and wellness for all ages. 20110811 CC Packet 201100805 070_100_000003 20110811 CC Packet 20110805 190_001_000001 20110811 CC Packet 20110805 190_001_000002 20110811 CC Packet 20110805 190_001_000003 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher ACTING CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 11, 2011 Item: HGBD Engineering Proposal – Ultraviolet System -$7,500 Explanation: _ __________________________________________________________________________________ __________________________________________________________________________ ________________ Budget Line Item Number (if applicable): 505-4310-54-2100 Paper Work: __X___Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Diane D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: Time sensitive project. __________________________________________________________________________________________ Date given to Clerk of Council 8.1.11 20110811 CCCC P Paacckkeett 20110805 100_001_000001 20110811 CC Packet 20110805 100_002_000001 20110811 CC Packet 20110805 100_002_000002 20110811 CC Packet 20110805 100_002_000003 RV PARK BULK SERVICES AGREEMENT THIS RV PARK BULK SERVICES AGREEMENT (the “Agreement”) is made and entered into this ___ day of ____________, 2011 by and between COMCAST OF GEORGIA/SOUTH CAROLINA INC., (the "Company"), whose address is 145 Park of Commerce Drive, Savannah, GA, 31405, and CITY OF TYBEE D.B.A. RIVERS CAMPGROUND (the "Owner") who owns or has control over certain real estate and improvements thereon located at 915 Fort Ave. Tybee Island GA 31328, commonly known as Rivers Campground (the "Premises"), consisting of 99 units. WHEREAS, The Company has been granted a franchise by an authorized governmental agency (the “Franchise Authority”) to construct and operate a cable communications system in Savannah/Chatham County, GA(the [“City”/“County”]). WHEREAS, all equipment necessary for the delivery of multi-channel video service to the Premises (the “System”) has been installed in accordance with Federal Communications Commission (“FCC”) regulations, industry standards and local codes. WHEREAS, Owner Owner desires to provide certain services to the Premises on a bulk billing basis (the “Services”) and the Company is willing to provide the Services to the Premises in accordance with the terms and conditions below. 1. Delivery of Services; Fees and Charges. a) Company agrees to deliver Bulk Service to 1 outlet in each of 99 lots. As of the date of this Agreement, Bulk Service consists of the channel lineup set forth on Exhibit A attached hereto which is subject to change from time to time. The Owner shall pay the Company a monthly service fee equal to $11.05 per outlet for total monthly billing of $1093.95 for Bulk Video, plus all applicable taxes and fees. b) The monthly service fees identified above shall be due and payable upon receipt of an invoice and shall be subject to an administrative fee per month if not paid within fifteen (15) calendar days of receipt thereof. The Company may terminate this Agreement upon written notice to Owner in the event payment of the monthly service fees remain unpaid for sixty (60) days. c) The monthly service fees may be increased by the Company upon thirty (30) days written notice, which increase shall not exceed five percent (5 %) per year. 2. Access. The Owner will allow Company personnel to enter all common areas of the Premises for the purposes of installing, auditing and disconnecting service. Owner shall cooperate with the Company to prevent the unauthorized reception of the Services. 3. Programming, Licenses. a) Owner acknowledges and agrees that the Company has the right at any time to preempt, without prior notice, specific programs and to determine what substitute programming, if any, shall be made available. Company may in its discretion make additions, deletions or 20110811 CC Packet 20110805 100_020_000001 5003 – RV Park Service Agreement July 2008 2 modifications to its channel line-up without liability to Owner or anyone claiming through Owner. Company shall not be liable for failure to deliver any programming which is caused by the failure of the programmer to deliver or make such programming available to Company or any other reason beyond the reasonable control of Company. b) The Bulk Service shall only be provided to the units, and may not be displayed (either in whole or in part) in bars, lounges, hallways, lobbies or other common areas of the Premises. Owner may not charge a cover charge or admission fee to the Premises for any Services. Owner shall not permit any advertisement, program delay, interruption, editing, insertion, deletion or alteration in the Services. Owner shall not authorize and shall take reasonable steps to prevent copying or videotaping the Services. Company shall have the right to review and approve any advertising or promotional materials concerning the Services. c) The Owner acknowledges that it may be required to obtain additional licenses or authorizations in order to publicly perform and/or display certain copyrighted material at the Premises. The Owner acknowledges and agrees that it (and not the Company) shall be solely responsible for obtaining all such licenses or authorizations and the payment of any charges or fees in connection therewith. 4. Ownership, Maintenance of the System. The System is and will remain the personal property of the Owner. The Owner shall maintain the System in accordance with applicable FCC regulations. The Company shall have no obligation to maintain the System. 5. Company/Owner Wiring Construction and Installation. a) The Company agrees to install all facilities necessary to transmit the Services to the Premises, including, but not limited to, distribution cables, amplifiers, pedestals, lock boxes, equipment and appurtenant devices (the “Company Wiring”) to a demarcation point located [to be determined] on the Premises, excluding coaxial wiring, connectors, splitters and wall plates. The Company Wiring is and will remain the personal property of the Company. The Company may from time to time add additional facilities to the Company Wiring. The Owner shall provide, without charge, a secured space and electricity, for such additional facilities as requested by the Company. All work shall be done by the Company in a proper and workmanlike manner in accordance with Federal Communications Commission (“FCC”) regulations, industry standards and local codes, unless otherwise provided in this Agreement. The Company shall be responsible for all costs and expenses incurred by it in operating, maintaining and repairing the Company Wiring. The Company agrees to repair and/or replace any damage to the Premises resulting from the installation, operation, maintenance or removal of the Company Wiring, except as otherwise provided in this Agreement. The Company will be responsible for obtaining all necessary permits, licenses and approvals in connection with the installation, maintenance and operation of the Company Wiring. b) Owner has installed all inside wiring after the demarcation point necessary for the Company to distribute the Services to the Premises (the “Owner Wiring”) in accordance with the Company’s specifications. In the event that the Company determines that the Owner Wiring has not been installed in accordance with the Company’s specifications, the Company shall not be 20110811 CC Packet 20110805 100_020_000002 5003 – RV Park Service Agreement July 2008 3 required to continue construction of the Company Wiring or to provide the Services until the Owner Wiring is made compatible with the Company Wiring. The Owner shall maintain, repair and upgrade the Owner Wiring at its sole expense. The ownership of all parts of the Owner Wiring is and will remain the personal property of the Owner. c) At no time during or after the term hereof shall the Owner or any third party have the right to tap into, use or otherwise interfere with the Company Wiring or any portion thereof for any purpose. 6. Limitation of Liability. THE COMPANY SHALL NOT BE LIABLE TO OWNER FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO FRUSTRATION OF ECONOMIC OR BUSINESS EXPECTATIONS, LOSS OF PROFITS, LOSS OF CAPITAL, COST OF SUBSTITUTE PRODUCT(S), FACILITIES OR SERVICES, OR DOWN TIME COST, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 7. Customer Service. The Company shall provide customer service in accordance with its franchise agreement with the Franchise Authority. Company representatives will be available to respond to customer telephone inquiries during normal business hours. The Company will begin working on service interruptions promptly and in no event later than the next business day after notification of the service problem, excluding conditions beyond the control of the Company. 8. Interference. Should any device or any facility belonging to Owner not comply with the technical specifications established by the FCC, including, but not limited to, signal leakage, which interferes with the Company’s delivery of the Services, the Company reserves the right to discontinue service to the Premises until such non-conformance is cured by the Owner. 9. Term. This Agreement, when duly executed by both parties, shall constitute a binding agreement between the Owner and the Company and their respective successors and assigns for an initial term of one (1) years. This Agreement shall automatically renew for successive periods of one (1) year unless either party shall provide the other with a minimum sixty (60) days notice of its intention not to renew at the end of the then current term. 10. Insurance. The Company agrees to maintain public liability insurance and property damage liability insurance as required by the Company's franchise agreement with the Franchise Authority. Upon request, the Company will provide the Owner with a certificate evidencing such insurance. 11. Indemnification. The Company shall indemnify, defend and hold the Owner harmless from any and all claims, damage or expense arising out of the actions or omissions of the Company, its agents and employees with respect to the Services provided to the Premises pursuant to this Agreement. The Owner shall indemnify, defend and hold the Company harmless from any and all claims, damage or expense arising out of the actions or omissions of the Owner, its agents and employees, including, but not limited to, claims of copyright infringement resulting from the unauthorized exhibition of premium or pay-per-view programming. 20110811 CC Packet 20110805 100_020_000003 5003 – RV Park Service Agreement July 2008 4 12. Termination. a) Default. In the event either party defaults in the performance of any of the material terms of this Agreement, the non-defaulting party shall give the defaulting party written notice specifying the nature of such default and identifying the specific provision in this Agreement which gives rise to the default. The defaulting party shall have sixty (60) days to either (i) notify the non-defaulting party that no default occurred, (ii) cure the default, or (iii) if such default is incapable of cure within such sixty (60) day period, commence curing the default within such sixty (60) day period and diligently pursue such cure to completion. In the event the defaulting party fails to do so within such sixty (60) day period, the non-defaulting party may terminate this Agreement upon thirty (30) days written notice without further liability of either party. b) Permanent Loss of Authority. This Agreement shall terminate automatically without any further liability on the part of the Company in the event the Company lacks authority to continue to provide the Services at the Premises due to loss of governmental authorization. However, this clause shall not apply to periods of transition or dispute such as franchises subject to renewal, transfer, or reapplication, or where termination is the subject of dispute. 13. Dispute Resolution. All disputes under this Agreement shall be submitted to, and settled by arbitration in accordance with the rules of the American Arbitration Association. The parties shall appoint a mutually agreeable arbitrator reasonably familiar with multi-channel video program distribution systems and services. In the event the parties are unable to agree to a single arbitrator, the dispute shall be submitted to a panel of three (3) arbitrators, one of which shall be reasonably familiar with multi-channel video program distribution systems and services. Each party shall appoint an arbitrator and the two arbitrators so appointed shall then select a third arbitrator. The arbitrators shall apply applicable federal laws and regulations and the laws of the jurisdiction in which the Premises are located, without regard to its choice of law principles. The decision of the arbitrators shall be binding and conclusive on all parties involved, and judgment upon their decision may be entered in a court of competent jurisdiction. The prevailing party in any such arbitration shall be entitled to collect from the non-prevailing party, all costs of the arbitration, including reasonable attorneys' fees. 14. Miscellaneous. a) Force Majeure. The Company shall not be liable for failure to construct or to continue to operate the System during the term hereof due to acts of God, the failure of equipment or facilities not belonging to Company (including, but not limited to, utility facilities or service), denial of access to facilities or rights-of-way essential to serving the Premises, government order or regulation or any other circumstances beyond the reasonable control of the Company. b) Assignability; Binding Effect. This Agreement may be assigned by either party. The assignee shall agree in writing to be bound by all the terms and conditions hereof. In the event the Owner sells, assigns, transfers or otherwise conveys the Premises to a third party, the Owner shall give the Company prior written notice of such change of ownership or control. 20110811 CC Packet 20110805 100_020_000004 5003 – RV Park Service Agreement July 2008 5 Owner shall cause any new owner or controlling party to expressly assume this Agreement and agree to be bound by its terms. This Agreement shall be binding upon the parties and their respective successors and assigns. c) Applicable Law. This Agreement shall be governed and construed in accordance with applicable federal laws and regulations and by the laws of the jurisdiction in which the Premises are located, without regard to its choice of law principles. d) Invalidity. If any provision of this Agreement is found to be invalid or unenforceable, the validity and enforceability of the remaining provisions of this Agreement will not be affected or impaired. e) Recording. The Company may record this Agreement (or a memorandum summarizing the material terms) in the public records of the county in which the Premises are located. f) Notices. All notices, demands, requests or other communications given under this Agreement shall be in writing and be given by personal delivery, certified mail, return receipt requested, or nationally recognized overnight courier service to the address set forth below or as may subsequently in writing be requested. If to Owner: City of Tybee d.b.a. Rivers Campground 915 Fort Ave. Tybee Island GA 31328 Attn.: Manager If to the Company: Comcast of Georgia/South Carolina 145 Park of Commerce Drive Savannah GA 31405 Attn.: Vice President/General Manager With a copy to: Comcast Cable Communications, LLC One Comcast Center Philadelphia, PA 19103 Attn.: General Counsel g) Entire Agreement; Amendments. This Agreement, including Exhibits A and B attached hereto, constitutes the entire agreement between the parties and supersedes all prior agreements, promises and understandings, whether oral or written. This Agreement shall not be modified, amended, supplemented or revised, except by a written document signed by both 20110811 CC Packet 20110805 100_020_000005 5003 – RV Park Service Agreement July 2008 6 parties. h) Authority. Each party represents to the other that the person signing on its behalf has the legal right and authority to execute, enter into and bind such party to the commitments and obligations set forth herein. [the remainder of this page left blank intentionally] 20110811 CC Packet 20110805 100_020_000006 5003 – RV Park Service Agreement July 2008 7 IN WITNESS WHEREOF, the parties hereto have caused this RV Park Bulk Services Agreement to be executed by their duly authorized representatives as of the date first written above. OWNER WITNESS/ATTEST CITY OF TYBEE D.B.A. RIVERS CAMPGROUND By: Name: Name: ______________________________ Title: _______________________________ COMPANY ATTEST: COMCAST OF GEORGIA/SOUTH CAROLINA INC. By: Name: Name: Michael Daves Title: Vice President/General Manager 20110811 CC Packet 20110805 100_020_000007 5003 – RV Park Service Agreement July 2008 8 STATE OF _________________ ) ) ss. COUNTY OF _______________ ) The foregoing instrument was acknowledged before me this ____ day of ______________, 2011 by _______________________(name), the ____________________(title) of City Of Tybee d.b.a. Rivers Campground (entity), on behalf of said entity. He/she is personally known to me or has presented ____________________ (type of identification) as identification and did/did not take an oath. Witness my hand and official seal. __________________ __________________ Notary Public (Print Name) My commission expires: ________________ STATE OF ______________ ) ) ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this ____ day of ______________, 2011 by Michael Daves (name), the Vice President/General Manager (title) of Comcast of Georgia/South Carolina Inc. (entity), on behalf of said entity. He/she is personally known to me or has presented ____________________ (type of identification) as identification and did/did not take an oath. Witness my hand and official seal. __________________ __________________ Notary Public (Print Name) My Commission expires: ____________ 20110811 CC Packet 20110805 100_020_000008 5003 – RV Park Service Agreement July 2008 9 EXHIBIT A Bulk Service Channel Lineup Savannah ChannelLIneup Channel Number 2 WSAV-NBC 2 3 TV Guide Network 3 4 WJCL-ABC 4 6 WTOC-CBS 6 7 Cable 7 7 8 Government Access 8 9 WVAN-PBS 9 10 WTGS-FOX 10 11 QVC 11 12 ION Television 12 13 WGSA-CW 13 14 WGN 14 16 Educational Access 16 17 Inspiration Network 17 18 ABC Family 18 19 Trinity Broadcasting Network 19 20 Comcast Sports Southeast 20 21 Fox Sports Net 21 22 ESPN 22 23 ESPN2 23 24 Travel Channel 24 25 The Weather Channel 25 26 C-SPAN 26 28 CNBC 28 29 MSNBC 29 30 CNN 30 31 CNN Headline News 31 32 Fox News 32 33 Versus 33 34 CMT 34 35 GAC 35 36 VH-1 36 37 MTV 37 38 BET 38 39 Comedy Central 39 40 SCI-FI Network 40 41 USA Network 41 42 TNT 42 43 FX 43 44 style. 44 45 Bravo 45 46 A&E Network 46 20110811 CC Packet 20110805 100_020_000009 5003 – RV Park Service Agreement July 2008 10 47 SportSouth 47 49 Food Network 49 50 Lifetime 50 51 HGTV 51 52 E! Entertainment 52 53 TV One 53 54 TV Land 54 55 Animal Planet 55 56 EWTN 56 58 Nickelodeon 58 59 Disney Channel 59 60 Cartoon Network 60 61 AMC 61 62 Univision 62 64 Spike TV 64 65 TLC 65 66 Discovery Health 66 67 History Channel 67 70 Golf Channel 70 20110811 CC Packet 20110805 100_020_000010 5003 – RV Park Service Agreement July 2008 11 20110811 CC Packet 20110805 100_020_000011 20110811 CC Packet 20110805 120_001_000001 20110811 CC Packet 20110805 120_001_000002 20110811 CC Packet 20110805 120_001_000003 20110811 CC Packet 20110805 120_001_000004 20110811 CC Packet 20110805 120_001_000005 20110811 CC Packet 20110805 120_001_000006 20110811 CC Packet 20110805 120_001_000007 20110811 CC Packet 20110805 120_001_000008 20110811 CC Packet 20110805 120_002_000001 20110811 CC Packet 20110805 120_002_000002 20110811 CC Packet 20110805 120_002_000003 20110811 CC Packet 20110805 120_002_000004 20110811 CC Packet 20110805 120_002_000005 20110811 CC Packet 20110805 120_002_000006 20110811 CC Packet 20110805 120_002_000007 20110811 CC Packet 20110805 120_002_000008 20110811 CC Packet 20110805 120_002_000009 20110811 CC Packet 20110805 120_002_000010 20110811 CC Packet 20110805 120_002_000011 20110811 CC Packet 20110805 120_002_000012 20110811 CC Packet 20110805 120_002_000013 20110811 CC Packet 20110805 120_002_000014 20110811 CC Packet 20110805 120_002_000015 20110811 CC Packet 20110805 120_002_000016 20110811 CC Packet 20110805 120_002_000017 20110811 CC Packet 20110805 120_002_000018 1 PLANNING COMMISSION CITY MANAGER Demery Bishop Diane Schleicher Marianne Bramble Rob Callahan Henry Levy John Major, Vice Chair Tyler Marion CITY ATTORNEY Monty Parks, Chair Edward M. Hughes MINUTES Planning Commission Meeting July 19, 2011 – 7:00 p.m. Chair Monty Parks called the July 19, 2011, Planning Commission meeting to order. Other Commissioners present were Demery Bishop, Rob Callahan, Henry Levy, John Major, and Tyler Marion. Absent was Marianne Bramble. City Manager Diane Schleicher, Zoning Specialist Dianne Otto, and the City’s consulting engineer, Downer Davis, were also present. Chair Monty Parks asked if there were any Disclosures or Recusals. There were none. Chair Monty Parks asked for discussion on the Minutes of the June 21, 2011, meeting. Henry Levy moved to approve as written. Rob Callahan seconded the motion. The vote was unanimous. Chair Monty Parks recommended and it was agreed that agenda item three (Conceptual Site Plan) would be moved ahead of agenda item two (Special Review) to keep both items from Kyle Pratt together. Chair Monty Parks opened a Public Hearing for a Text Amendment to Section 4-050(F). The petitioner was Kyle Pratt. Dianne Otto, Zoning Specialist, said that Section 4-050(F) discusses Uses Permitted by Right After Site Plan Approval. She said the request was to add “commercial amusements, including amusement parks and other commercial games and sports.” Otto said that was the same verbiage was included in Uses Permitted by Right After Site Plan Approval for the C-1 zone. She asked the Commissioners to keep in mind the request was for all C-2 properties; it would not apply only to the parcel that Kyle Pratt needed this for. Otto asked that they also consider the other uses already allowed in C-2. Rob Callahan asked if the highlighted strip on the Zoning Map being shown on the screen was the only C-2 district. Otto said it was. Callahan asked if the addition of the use was the only way to take care of this. Otto said the use that Pratt was proposing was not currently allowed in the C-2 district. She said it did not need to be the exact verbiage as used in C-1, but there were no uses listed in C-2 that fit what Pratt was proposing so something needed to be added to C-2 to address that. John Major said the next agenda item was something that appeared to be environmentally friendly. He said the C-2 strip was completely surrounded by R-something. He suggested modifying it to things that were environmentally like what was being proposed; something not detrimental to the environment and included buffering of the residential. Otto spoke of possible difficulty determining if a project was environmentally friendly. Major said it seemed like it was going from nothing to everything. Demery Bishop, referring to paragraph one of Section 4-050(F), said uses in C-2 districts are intended for locations along arterial streets where the negative impacts of traffic congestion, noise, and intrusions into residential neighborhoods would be minimized. He said the C-2 area was surrounded by residential and a blanket approval of this Amendment could lead to those types of issues. He suggested the Commissioners consider the ramifications of traffic congestion and noise in a residential environment and how to minimize it to the benefit of the residents as 20110811 CC Packet 20110805 120_003_000001 2 opposed to their detriment. Bishop said they needed to consider that more than a blanket approval. Otto said they were considering a use to be added to other uses already in the C-2 zone; the same considerations they were discussing would be true of other uses already added to the list of uses permitted in C-2. She spoke against separating any use allowed after Site Plan Approval from any others on the list by suggesting this particular use have requirements the other uses do not have. Henry Levy said he worried about noise and light. Otto said lighting was a standard that was not to be addressed within the Uses Allowed by Right After Site Plan Approval. She said a lighting ordinance has been drafted and would be coming to the Planning Commission in the near future but would apply to any development. She said what was being considered was whether this use should or should not be added to the C-2 district. Levy moved they add it. Parks said they were not at motion yet. Levy said a motion takes precedence over everything else. Otto said no, the Public Hearing process takes precedence over a motion. Parks agreed and discussed that commercial amusements could include amusement parks and carnivals. He said C-2 was right in the middle of everybody’s neighborhoods. Otto said an attempt to address that concern may be to consider whether the language should be simply “miniature golf course” rather than “commercial amusements.” Bishop spoke in agreement. At the City Manager’s suggestion, Otto shared that a miniature golf course would be allowed in C-2 if “under the supervision of the city” was removed from Section 4-050(F)(g): “Parks, playgrounds and recreation facilities under the supervision of the city.” Major asked if it would tighten the requirement if they moved it to Section 4-050(F)(2), Uses Permitted After Special Review and Site Plan Approval because there would be additional items that would require scrutiny. Otto said it would be additional scrutiny but it would not be contrary to what they would see on the Site Plan. She said it would be an additional expense to an applicant to seek both. Otto said the Site Plan section in Article 5 was currently under revision and if there were things they saw in Special Review that they would like added to Site Plan they could do that when they address it. Major asked the status of that. Otto said emails were exchanged between herself and the City Attorney; Staff was not prepared yet to address that section. The Commission had no questions for Pratt. Parks asked for public input. There was none. Diane Schleicher asked Parks if he wanted to ask the petitioner if he would object if the Text Amendment was amended to miniature golf because he was the one who made the petition. Parks asked Pratt. Pratt asked if “commercial games and sports” would be specific enough. Several Commissioners responded no. Various uses that wording would allow were stated. Parks asked Pratt if there was an objection. Pratt said not specifically. Parks asked if there would be a significant objection to amending the Text Amendment to “miniature golf courses.” Pratt said no. Parks closed the Hearing and called for a motion. Major said looking at a very specific use of a very specific parcel was much less of concern than not knowing what the future may bring for unspecified parcels next to residential, and if somebody later wanted to come up with something different they could take the same initiative and go through the process. He said he was not comfortable with a blanket opening up to commercial uses and gaming activities butting up against residential. He said that opened doors that may be hard to close. Bishop, supporting Major’s comments, expressed that even though it currently applied to C-1, “commercial amusements” was shot gunning and could possibly yield detrimental effects from a future perspective. He said he was not negating what has previously been done under C-1. He said “commercial amusements” opened up a large category of activities. Parks spoke of miniature golf courses in general and about noise and light. Major moved that in Section 4-050(F)(1), beneath (a) through (k), add item (l) “miniature golf courses” as a Use Permitted by Right After Site Plan Approval, and move the word “and” from (j) to (k). Callahan seconded the motion. The vote was unanimous. The motion that in Section 4-050(F)(1), beneath items (a) through (k), add item (l) “miniature golf courses” as a Use Permitted by Right After Site Plan Approval, and move the word “and” from (j) to (k) passed with a 5-0 vote. The Mayor and City Council would consider the Text Amendment at their August 11 meeting. Chair Monty Parks opened the discussion for a Conceptual Site Plan for 406 First Street, PIN 4-0003-13-020, Zone C-2. He reminded everyone that this was not a Public Hearing. He said the discussion was 20110811 CC Packet 20110805 120_003_000002 3 to aid and to facilitate the planning process on the part of a business owner. Dianne Otto reiterated it was conceptual and Staff felt this project would benefit by going through this process while it was waiting for the use to be allowed in the C-2 district. She said it was a very basic and incomplete proposal that Staff discussed with the applicant and many of those topics and comments were included in their packets. After giving the location as the Pirate Pedicab hut, Otto explained the project by saying the hut would not be moved and parking had been delineated on the site plan by the applicant. She said Staff would require a professional to design the site plan. Otto said a primary question that Staff had was buffering and the intent of buffering. She said setbacks do not apply because setbacks address structures. She explained that Section 3-160 defines buffering as open spaces, landscaped areas, fences, walls, berms, or a combination thereof, used to physically separate or screen one use or property from another so as to visually shield or block noise, lights, or other nuisances. Otto said the applicant would like the course to stretch entirely within the boundaries so there would be folks using the course who would be in what would typically be a buffer. She said Staff would like the Commission’s feedback, as would Pratt, on whether a buffer would be required on this project. Otto said 3-160 was recently sent to City Council who considered it but did not vote on it. She explained that Staff was again working on it to address issues with residential uses bordering commercial uses and which use was to implement buffering. Otto advised the Commission to consider this conceptual site plan under the current Section 3-160. Parks asked if buffering questions should be directed to Otto or to the applicant. Otto said both. John Major said if he was considering this more than conceptually he would be struggling to say that a buffer for the activities had been designed. He said the flow of participants goes right through it and on three out of eighteen holes as the people play they are going to have to go through the buffer, which makes it kind of not a buffer at all. Major said some additional buffering of some kind might be called for. Otto said the property to the south was zoned R-2, the properties on the east were zoned C-2 except for a small portion of the lot most to the south, and the same was true on the west side. The zoning of the abutting lots was discussed. Parks asked if this was the same situation that was behind the barbecue. Otto said no, there was no zoning district boundary cutting the lots; they both were zoned C-2. Parks said it was houses. Otto said yes, it was the use. She said the current Section 3-160 does not address uses, it addresses districts. Parks asked Davis what type of buffering would be appropriate. Davis said he would abstain from buffering. He said his concern was on the south where the greens were zero lot line. He said there was a 2-1/2-foot of fall from the back of the lot to the right-of-way according to the topo provided, and according to visual observations that seemed correct. He said he was apprehensive about developing on a zero lot line. Davis said most properties when they develop put in swales or something to convey drainage along their lots. He said he would envision the greens to be slightly higher than adjacent areas, that may not be the case, but until he sees a detailed, engineered drainage plan he would be very apprehensive to see the greens at zero lot line as drawn. Parks said that seems to be the case on the western and the southern sides. Davis said the western side was not a major concern because the right-of-way has roadside swales that carry drainage. Parks said the eastern side was against the fence as was the southern. The group discussed fences and the drawing of the greens. Davis said the seventh green did abut the western property line but as the land falls from the west to the east that should not be a major concern. He said he would want to see it engineered. Davis said fourteen and fifteen were his main concerns. Demery Bishop said the seventh abutted the eastern portion. Davis agreed. He said there was a bit over a 1-foot of fall from the northeast corner to the northwest and about 2-1/2-feet of fall from the southeast to the southwest corner, or running from approximately green seven to green fifteen. He said the seventh green did not give him major concerns because they could keep that at grade, slightly lower than adjacent property, and that could work. He said fourteen and fifteen could be problematic. Davis said he would be concerned how they could put a zero lot line and not affect the neighboring drainage. Bishop said they have so many deliberations and discussions in regards to setbacks and he knew that was not what they were talking about, but from the buffer perspective that had to filter into this overall equation. He said it bothered him not only in the drainage perspective but also just the fact they were considering conceptually something with absolutely no setbacks, not that that was the right 20110811 CC Packet 20110805 120_003_000003 4 term, but something that was totally up against the property line. He questioned ingress/egress and other issues. Bishop said from a conceptual perspective that was one of the issues he had and Davis was right with concern of the drainage. He said that would have to be part of the package before it was considered any further. Otto said Staff had called for that and could not have allowed this to go forward as Site Plan Approval without it. She spoke of it being a situation of what could be done in a buffer; could people using the miniature golf course be active in the buffers or were those buffers designed as open spaces and not to be used by people. Otto said we address buffering with other commercial projects and have allowed parking in buffers. Callahan commented the fence on the plan seemed to be an attempt to create a buffer with a zero lot line. He said if they built this, at considerable expense, they were going to have prepared soil, very expensive grass, mulch, and enhancements, none of which would increase runoff rates but all of which might have a possibility of decreasing runoff rates. Callahan said the absorption capacity of the site might actually be enhanced by what they were going to do. Davis said the applicant made some statements to that; some engineers have told him it would be reduced. Davis said it may or it may stay the same. He said he doubted it would increase. He said the most important thing was not the amount of runoff; it was the direction that it goes. He explained that altering the direction of runoff was when the phone starts ringing at City Hall so his concern was that the runoff be routed to Miller [Avenue] as it was now. Callahan said as long as they do not really change the topo then drainage should not be an issue. Davis agreed. Otto noted that at the bottom of Davis’ written comments she had stated that the plan that was received was from 2007 and the datum used at that time was ’29 and now they use ’88 datum. She said part of this development process would require that the existing topo be converted and then the plan would show that the elevations are not increased or are decreased, however the design professional designs it, so that when it is implemented it ends up with the topo needed to control drainage. Callahan and Otto discussed. The fences were discussed and Otto apologized for not having noticed them on the rendering. Tyler Marion asked if the City once had a golf course on the north beach. Callahan said people have told him that Fort Screven had a course. Marion questioned if there were any buffers. He said for historical reference perhaps that was something that could be useful. Diane Schleicher said it was probably an officers-only course and the others were not allowed to complain. Henry Levy shared that during World War I his father was a post engineer at Fort Screven and his main duties was keeping the 18-hole golf course that was in the dunes in front of Officers Row in good shape for the commanding officer. Major asked about the climbing fence. Pratt confirmed everyone had received the narrative and other documents he had prepared. He said the concept was a natural grass organic miniature golf course. He explained the climbing fences in the interior would be 4-feet tall, the exterior fences would be 6-feet tall, currently in place on lots 93 and 94 was an 8-foot wooden privacy fence, and the lot to the south which was zoned residential but currently had a 3-story housing unit with an elevator that was a seasonal rental also had an 8-foot privacy fence. He said his intentions were to extend the fence from lot 93 to connect and fill in the gap on lot 92 and then on the inside of the privacy fences build a 6-foot climbing hedge fence. He described the hedge fence as posts, similar to chicken wire for a backing, with landscape material between for the vines to adhere to. Pratt compared it to an ivy wall at Wrigley Field. He described being inside the course as being inside a garden. He said it would absorb sound rather than refract it like a smooth-surfaced fence fence would. Pratt said he had adjusted the plan for the buffers and had moved holes seven, fourteen, and fifteen. He said there were at least 10-feet between the holes and the property line. He described having done a relief at the site of about eight of the holes. He said this project was a large landscaping. Pratt explained that he intended to approach the surrounding businesses and dwellings to request setting up rain barrel collection stations to recover water for the grass and flowerbeds. He described the type of grass that would be used and that the project would not be detrimental to Tybee’s WaterFirst motto. Pratt concluded by discussing water usage and drainage. Major asked about chemicals. Pratt explained that the chemicals were included in the specs for the grass which were in the packets. He also expressed he intends to approach local landscape companies for recommendations on native plantings. Major said chemicals were a concern with our marsh and ocean. 20110811 CC Packet 20110805 120_003_0000 045 Pratt agreed. He said it would be no different chemicals than what were put on residential lawns all over the island. Major said that was scary. Major and Pratt discussed the fencing. Pratt said the residential properties would never see the natural climbing hedge. Parks said it was an outstanding concept and if handled right, and Pratt was going about it the right way, this would be a real addition to the island. He said there were small holes within the holes. Pratt said those were flowerbeds. Parks asked if they were intended for statuary. Pratt said no, the plan was trees and plants. Parks queried that there was no plan for lighting so at dark it closed. Pratt said there was a twilight rate. Parks asked if that was something they could mandate or was it something they could make conditional to the application. Otto said the city does not currently have a lighting ordinance; standards for lighting were coming. She said if Pratt at a future time after the proposed lighting ordinance had been adopted proposed lighting then he would be required to meet whatever lighting ordinance was in place. Parks, Pratt, and Otto discussed the operation of the business and lighting. Parks asked Davis about chemicals and the nature of the runoff. Davis said that was not his level of expertise. Major added that it was a great idea notwithstanding the points raised. He asked if a motion was required. Parks said no. Chair Monty Parks opened a Public Hearing for a Special Review at 1011 and 1013 Bay Street, PINs 4-0021-16-008 and 4-0021-16-008A, Zone R-1. The petitioner was Arnold Seyden. The other property owner was Kirk Jones. Dianne Otto said the Special Review was for the replacement of an existing crossover. She said on June 24 Staff received a telephone call that there was work going on at the location. Otto said upon arrival she posted a Stop Work order as the work was not permitted. She said the other property owner, Mr. Jones, was directed to contact DNR since they were in a DNR jurisdictional area. She said upon receiving DNR’s Letter of Acknowledgment, which was included in the Commissioners’ packets, Staff realized that rather than just deck boards the project included support pilings and stringers. Otto said recently adopted by City Council was an ordinance, 3-100, that required crossover projects in the dune areas that were more than deck boards and handrails to come before Planning Commission and City Council for Special Review. Otto said this was communicated to the petitioner who then applied for Special Review. Parks asked what percentage of the project was completed when Otto arrived. She said she included in their packets photographs. She described what had and had not been completed and estimated 50% was complete. Henry Levy said the building code requires handrails on anything raised 3-feet above grade. Otto said Staff had worked with DNR on that issue on other crossover projects and had taken the position that if DNR permitted without handrails Tybee would not require them, however if handrails were depicted they were required to meet code so either they do not exist or they are code-compliant handrails. Levy asked if they were required or not. Otto said they were not required by the City of Tybee. Levy said they are required by the building code. Otto said it was a use that Staff does not apply the International Building Code to. John Major clarified the addresses of the properties as they were not correct in one of the documents. Demery Bishop asked if the walk would end at the dune or cross over the dune. Otto said she would like the applicant to address that. Seyden said he has been a resident of Tybee for sixty-three years and he had their job for about eight years. He said his neighbor was renovating his house and had a permit to do that and in the process he started doing his deck and then, of course, got a Stop Work order and said we are going to have to get a building permit so Seyden came to City Hall to get the building permit but then he found out we have a new regulation that came into effect in in April and that it was going to cost an additional $500 and appear in front of you guys. He asked permission to rebuild the walkway and he said they were going to stop at the sand dune. He said it was going to be the same as what they had been there and they were not going to disturb any vegetation and the pilings were going to be the same depth as the old walkway. He gave the lengths of the walkway sections and the width. Henry Levy moved it be approved. Parks said as talked about several times we have to do the Public Hearing part first. Levy said a motion took precedent. Parks asked for public input. There was none. He closed the Public Hearing and asked for a motion. Levy 20110811 CC Packet 20110805 120_003_000005 6 motioned to approve. Rob Callahan seconded the motion. The vote in favor of the motion was unanimous. The motion to approve passed 5-0. City Council would consider the request on August 11. A Text Amendment to Article 5 – Procedures for Administration and Enforcement, other than Sections 5-001, 5-002 through 5-008, 5-009, 5-010, 5-020, 5-030, 5-040, 5-050, 5-060, and 5-070, which were previously approved, was next on the agenda. After discussion, Otto summarized the one sentence of Section 5-100, Standards for Variance from the Flood Damage Control Regulations. Major motioned to approve Section 5-100. Demery Bishop seconded the motion. The vote was unanimous. The motion to approve Section 5-100, Standards for Variance from the Flood Damage Control Regulations, passed with a 5-0 vote. The final item was an update on the Shore Protection Ordinance Review Ad Hoc Committee. Chair Monty Parks explained that the Committee’s findings were presented to City Council the previous week and it had been pushed to the City Attorney to finalize the ordinance. Demery Bishop motioned to adjourn and John Major seconded the motion. The vote was unanimous and the meeting adjourned. 20110811 CC Packet 20110805 120_003_000006 20110811 CC Packet 20110805 120_004_000001 20110811 CC Packet 20110805 120_004_000002 ORDINANCE NO. 23-2011(A) AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO SEC. 3-100 FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island so as to amend in particular Section 3-100 pertaining to beach, dune and vegetation disturbance, and NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island that Section 3-100 of the Land Development Code of the City of Tybee shall be amended so as to hereafter provide as follows: Sec. 3-100. Beach, dune or vegetation disturbance/crossover maintenance and construction It shall be unlawful for any person in any manner to damage, destroy, remove or alter in any way the beach, dunes or vegetation thereon in the area within the jurisdiction of the Department of Natural Resources under the Shore Protection Act (O.C.G.A. 12-5-230, et seq. without having first obtained the proper federal, state and local permits. Special review shall be required for any alteration, construction or disturbance of beach, dunes or vegetation thereon including the alteration or construction of dune crossovers; provided, however city projects, approved special events or the maintenance of existing dune crossovers, including the replacement of supports, decking boards, pilings and or handrails, for placement in the same location as then currently exist, shall not require special review. Within any area within the jurisdiction of the Department of Natural Resources under the Shore Protection Act (O.C.G.A. 12-5-230, et seq.), there shall be a ten (10) foot setback measured from the landward toe of the landward-most dune as delineated by the Georgia Department of Natural Resources. 20110811 CC Packet 20110805 130_001_000001 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such intention. This Ordinance shall become effective on ________ day of __________________, 2011. ADOPTED THIS DAY OF , 2011. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: EMH/TYBEE/ORDINANCES/2011/13-2011 Sec. 3-100 08.01.11 20110811 CC Packet 20110805 130_001_000002 20110811 CC Packet 20110805 130_001_000003 ORDINANCE NO. 33-2011 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO USE OF MUNICIPAL BEACHES FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island so as to amend in particular Section 12-1 pertaining to use of municipal beaches so as to add a subsection, and NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island that Chapter 12, Article I, Uses of Municipal Beaches, of the Code of Ordinances of the City of Tybee Island is hereby amended to add subsection (17) so as to hereafter provide as follows: Sec. 12-1 Uses of Municipal Beaches. (a)(17) Removal of live animals. It shall be unlawful to remove any non-regulated live animals including shells, sand dollars and hermit crabs from the beach. and other invertebrates from the beach. Nothing herein shall be construed as prohibiting recreational fishing or crabbing for blue crab. It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such intention. 20110811CC Packet 20110805 130_002_000001 This Ordinance shall become effective on ________ day of __________________, 2011. ADOPTED THIS DAY OF , 2011. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ______ ENACTED: EMH/Tybee/Ordinances/2011/33-2011 – non-removal of live animals 08.03.11 20110811CC Packet 20110805 130_002_000002 Short Term Work Program Update -City of Tybee Island Page 1 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. PART I: REPORT OF ACCOMPLISHMENTS (pages 1 – 10) Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** POPULATION Conduct a marketing study to determine what types of services, facilities, and commercial establishments would be necessary to attract additional tourist groups to the Island. X Develop a tourism marketing campaign that focuses on drawing identified tourist groups to the Island. X Ongoing with BHT As part of carrying capacity study determine sufficiency of services and facilities for the aging population. X Need funding from DCA or other source for study. Develop an education packet to be distributed to visitors about available activities/services/resources (include information about natural resources protection, local ordinances, etc. X Vacation planner and visitor guide now available. Development of information packet for new residents is underway. Work with various rental agencies, realtors, hotels/bed and breakfast establishments to distribute the packet to island visitors. X Vacation planner and visitor guide now available. Development of information packet for new residents is underway. ECONOMIC DEVELOPMENT Create a position for Better Hometown Project Coordinator. X Work with local businesses to prepare for an application to the Better Hometown Program. X Reactivate the DDA upon completion of the Market Study. X Market study completed. Reactivation of DDA on hold at the present time. Prepare economic development plan for business district. Consider identified issues and opportunities for economic development. X Economic development plan has not been completed at this time. Better Hometown is conducting groundwork for plan. Plan needs grant funding to be completed. Evaluate potential for an Urban Redevelopment plan and creation of an enterprise zone. X Request that the Pier be dedicated to the City by Chatham County. X This is not financially feasible at the current time. Chatham County has made planking, lighting and plumbing upgrades to the Pier. Renovate the Pier once it has been dedicated to the City. X Pier has not been dedicated to the City, but some improvements have been done. Develop programs for small business retention and recruitment. X BHT developed a Business Resources Guide. 201100811 CC Packet 20110805 140_010_000001 Short Term Work Program Update -City of Tybee Island Page 2 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Support the development of heritage tourism. X Tourism Council works with park service to promote Fort. Pulaski. Historical Society maintains heritage sites on the lighthouse property. Provide assistance to new businesses developing on the Island. X BHT works closely with new businesses, both existing and proposed. Consider development of a City sponsored small business incubation center to provide for establishment and development of small island businesses. X Deemed not practical. Develop a strong working relationship with Savannah Development & Renewal Authority. X Internal changes at SDRA are underway. Working relationship will continue. Work with the Tourism Council and local business groups to encourage revitalization of business district. X Tourism Council has partnership with BHT. Encourage the development of “off season” events and activities. X Tourism Council spends 20% of their budget marketing off season activities. Tybee for the Holidays program initiated by BHT. Consider allowing dogs on identified beaches during off-season (Oct-Apr.) X There is no current support to change existing year round prohibition. Develop and promote eco-tourism businesses and resources. X These types of businesses and activities are promoted in Tourism Council brochures as well at BHT Newsletters. Investigate potential for developing a convention center on the Island. X This has not been formally explored due to shortage of land, cost /space and there are existing facilities in Savannah. Encourage small conventions to locate on the Island during off-season. X Tourism Council sees this as a future opportunity. BHT works with facilities hosting convention goers. Coordinate and offer package deals for conferences. X Not under consideration at this time. Local business specials offered to convention goers via BHT working with hosting facility. Evaluate opportunity to expand or relocate Visitor’s Center and provide for hotel/bed and breakfast establishments activity bookings at the center. X Tourism Council is satisfied with existing facility. Cost would be an issue for relocation to south end of the island. BHT /City have added an Information Hut at south end. Implement beautification /façade improvements in business districts through a revolving loan program. X DDRLF application was made to DCA in 2009, but was denied. HOUSING Develop recommendations for new development, redevelopment, and restoration that address mass, scale and density of development. X 201100811 CC Packet 20110805 140_010_000002 Short Term Work Program Update -City of Tybee Island Page 3 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Ensure that new development is consistent with the character of the neighborhood as defined in the Master Plan. X Consider adopting a standard for maximum lot coverage. X Consider allowing upstairs residential development in commercial areas, if the use is primarily commercial. X Consider the need for variances for rooflines where floodplains restrict first floor development, but do not allow fourth floor development. X LAND USE Appoint a task force to review effectiveness of current code. X Process underway of updating LDC in accordance with the Master Plan. Update Land Development Code in accordance with recommendation of the Task Force and vision of this Plan. X Process underway of updating LDC in accordance with the Master Plan. As part of the update, restrict residential down-zoning in commercial areas. X As part of the update, ensure zoning regulations are consistent with the Master Plan. X Process underway of updating LDC in accordance with the Master Plan. Improve the level of code enforcement. X Police Department has an officer dedicated to code enforcement. Educate residents about zoning, allowable land uses, and the rezoning process. X Community Development Department has a brochure regarding when permits are necessary. It is available for the public in the office, on the city website and via various city communications. Develop and adopt a Catastrophic Disaster Rebuild Plan for the Island. X Need to funding for this comprehensive plan. Develop a comprehensive GIS database for the City. X 201100811 CC Packet 20110805 140_010_000003 Short Term Work Program Update -City of Tybee Island Page 4 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** TRANSPORTATION Conduct transportation engineering study in accordance with issues & opportunities identified in this Plan. X RS & H conducted a Hwy 80 Corridor Pedestrian /Traffic study for safety and traffic calming measures. As part of this study, explore possibility of taking control of Butler/Highway 80. X Maintenance costs of resurfacing all of Highway 80 are cost prohibitive. As part of the study, explore potential to offer subsidized open-air trolley services around the Island to reduce traffic. X Private businesses are operating transportation services on island. As part of this study, explore charging additional “hotel tax” to help fund a city subsidized on and off Island transportation system. X BHT and the City worked with Coastal Regional Commission to implement a Savannah – Tybee Beach Shuttle. Funding through an additional “hotel tax” is not necessary. As part of this study, investigate potential to make Highway 80 a toll road. X A toll road would be cost prohibitive with no funding available for a feasibility study. Concerns arise over how the City would be able to control parking locations and ensure that once a toll payment is received, a parking space would be available. As part of this study, investigate need and potential to locate a parking garage on the Island. X This issue has been explored. However, the cost of a parking garage is prohibitive due to the seasonal demand of parking and shortage of land. As part of this study, investigate feasibility of using commercial parking lots for public parking. X Additional parking has been identified and implemented. Private parking lots are now permitted in residential areas with a Tybee business license approved by Council. As part of this study, develop “peak use” contingency for parking. X Private parking lots are now permitted between Memorial Day and Labor Day in residential areas with a Tybee business license approved by Council. As part of this study, explore the potential for providing employee transportation for Island workers. X BHT issued a survey to businesses re: a Vanpool program operated by the Coastal Regional Commission. There was a lack of interest due to need for shared cost between employee and employer. Develop a GIS inventory of roads by type (arterial, collector, local) and assess condition. X Coordinate with GDOT to ensure that any widening of the Lazaretto Creek bridge includes a separate bike lane X GDOT has assured the City that bike lanes will exist on future bridge upgrades. 201100811 CC Packet 20110805 140_010_000004 Short Term Work Program Update -City of Tybee Island Page 5 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Encourage development of the bikeway to connect Tybee Island with Wilmington Island X TE grant has been approved to form the first trail connection to Lazaretto Bridge. As part of Land Code Update, develop zoning overlay to require easements from property owners along Highway80 to complete the Tybee/Wilmington Island bikeway. X Develop multi-use paths throughout the City. X Bike routes created for bicycle friendly designation. Support and Implement beautification and streetscaping along Butler Avenue/Highway 80 X Streetscape project on Butler Ave. between 14th Street and Tybrisa will begin in the fall of 2011. Palm trees were planted along 1st Street (Hwy 80) in 2009. Bring level of service up to streets designated use. X The city has a 5-year resurfacing plan currently underway dependent on funding. Implement Tybrisa Streetscape Project. X . Clearly define parking requirements for seasonal rentals and educate visitors about requirements. X City, BHT and Tourism Council addressed this issue. A public parking map was created and published in local newspaper and through various means of communications. Educate residents and visitors about transportation related ordinances, alternative transit, and alternative transportation routes. X Shuttle service provided by Coastal Regional Commission is promoted on a limited basis by Tourism Council. Future promotion will be determined by the capacity of the shuttle service. BHT promotes the Savannah – Tybee Beach Shuttle via various means of communication and advertisements in partnership with the City of Savannah. As part of the Wayfinding Project, review and revise existing sign ordinance to create design standards and a theme for signage along roadways. X . CULTURAL & HISTORIC RESOURCES Revisit the potential for establishing “Local Historic Districts” on the Island. X Three local Historic Districts are established going back to 2000. City Council has reactivated the Historic Preservation Commission as of 2009. Appoint members to the Historic Preservation Review Committee. X As part of Land Code Update, review and update section 14 of Tybee’s Land Development Code. X Under review by the Historic Preservation Commission and City Council. Anticipated update due by the end of 2011. Use Historic Review Committee to determine appropriate design guidelines X 201100811 CC Packet 20110805 140_010_000005 Short Term Work Program Update -City of Tybee Island Page 6 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Pursue Certified Local Government Status. X Currently underway with the Historic Preservation Commission. Establish a GIS inventory of historic structures. X Create a cultural arts liaison. X This is encompassed within the Better Hometown Coordinator and program as a whole. Educate residents and developers with regard to cost effective materials, treatments X Work with historic preservation groups to seek funding to assist with restoration projects X Educate owners of historic structures about economic benefits such as tax credits, conservation easements, tax freezes, etc. X BHT has hosted public meetings with HPD and Historic Preservationists presenting. Support the City’s Arts Commission and the development of additional cultural resources. X BHT hosts musical outdoor concerts as part of the program’s mission. City has issued a significant loan for the Friends of Tybee Theater to help with the restoration of the Tybee Post Theater. Continue to support the renovation of Guard House Tybee Post Theatre. X City has issued a significant loan to the Friends of Tybee Theater to help with the restoration of the Tybee Post Theater. Consider the development of a public arts center/artist incubator center. X Tybee Arts Center Support Preservation of Buckley property. X X Continue to support Lighthouse Museum. X Examine potential to use the Tybee Gymnasium for art showings, craft fairs, and/or artist’s space. X Gym is used for recreation and for local plays. NATURAL RESOURCES Develop complete GIS inventory of City’s natural resources. X A partial tree inventory was completed with a forestry grant and entered into GIS in 2009. Prioritize acquisition and preservation of greenspace, parks and conservation easements. X Create linkages between green space, parks, cultural, and historic interest points. X The new bicycle/pedestrian path along hwy 80 will add an important connection. Identify various tools that support preservation efforts such as grants, conservation easements, etc. X Continue to implement the NPDES Phase I MS4 Permit SWMP. X Public works continues to implement in partnership with MPC/Chatham County. $40,000 in improvements per year. 201100811 CC Packet 20110805 140_010_000006 Short Term Work Program Update -City of Tybee Island Page 7 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Implement a citywide bacteria monitoring program to identify the source of bacteria contamination on the beaches. X Bacteria and beach water quality is monitored via a partnership with Coastal Environmental Services, EPD and Chatham County. Implement a sanitary sewer inspection and rehabilitation program in compliance with NPDES requirements. X As needed upgrades are made. Master Plan has been created for prioritized repairs. Develop a water conservation program that meets requirements of the Coastal Plan for Saltwater intrusion. X In place. Implement water conservation program that meets requirements of the Coastal Plan for Saltwater intrusion. X The City adopted a tiered water rate schedule and removed beach showers to reduce water usage to the 2006 water withdrawal levels. Provide education to visitors on natural resource protection efforts including: recycling, water conservation, stormwater pollution, and respect of marine and marsh life. X This is accomplished through literature provided at the visitors center and city hall. Also promoted through social media. Keep Tybee Tidy marketing campaign currently being promoted. BHT has a grant for anti-litter, debris and recycling usage and awareness. Develop a targeted education program from developers that cover topics such as E & S control, buffers, tree protection and stormwater management. X As part of the Land Code Update, allow for and encourage Low Impact Development practices such as rain barrels, green roofs and rain gardens in public and private projects. X A Community garden started on city property for the public in 2010. The garden is a demonstration project for water reuse. As part of the Wayfinding Project, place interpretive signage on dune crossings and along trails to educate residents and visitors about the fragile coastal environment. X Signs have been placed at multiple beach access points by Marine Science Center and the city. Continue to work with DNR for wetlands/marsh protection X As part of the Land Code Update, review Tree Ordinance; develop incentives to promote the retention of trees as opposed to removal and replacement. X Sixty percent of Island’s tree canopy is inventoried in the City’s GIS. Target date for completion is 2012. Support Marine Science Center Relocation. X City has SPLOST funds set aside for new building. 201100811 CC Packet 20110805 140_010_000007 Short Term Work Program Update -City of Tybee Island Page 8 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Continue to support work of Marine Science Center. X The City contributes to the TIMSC annually with funding, project assistance and space. Continue urban reforestation program. X Public Works Department developed a partnership with Savannah Tree Foundation to plant native trees on the Island. Continue to monitor drainage issues in dunes. X Continue to seek funding and implement beach renourishment. X City sets aside SPLOST and general fund money each year for funding the next renourishment and looks for other funding sources. Promote the use of native plants/xeriscape through the development of landscaping guidelines. X Update the Solid Waste Management Plan. X FACILITIES & SERVICES Conduct a study to determine the carrying capacity of the Island as it relates to infrastructure and natural resources. X Need funding from DCA or other source for study. Develop a capital improvement plan to be implemented in conjunction with road rehabilitation X The city has a 5-year resurfacing plan currently underway that is dependent on funding. As part of carrying capacity study, develop a water supply contingency plan that evaluates and plans for alternative sources. X City staff and engineer are evaluating alternative water supply sources. Develop a wayfinding & educational sign system that is Island-wide and has a theme or “brand”. X Conduct a GIS inventory of the number of shallow wells and septic tanks on the Island. X Prioritized the GIS inventory of city’s infrastructure, parking spaces and trees. Plan to inventory these as funds are available. Assess viability of building more permanent and/or temporary public restrooms. X Two mobile bathrooms were installed on the southend for public use due to FEMA requirements. Permanent public restrooms are located at the southend and the north beach area. Public parks and the Back River Fishing Pier also have permanent public restrooms. Explore the potential to bury power lines. X Cost of this item is prohibitive. Produce information packets for residents and visitors. X . Work with YMCA to develop programs at the gym. X The YMCA hosts Friday Night Skate Night for the youth. 201100811 CC Packet 20110805 140_010_000008 Short Term Work Program Update -City of Tybee Island Page 9 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Support continued planning and program development for the Rivers End Campground to attract visitors in the off season. X Program Planning/Facilitation is implemented via volunteer, seasonal Camp Host. Off-season programming duties promoted by Campground staff. Continue to upgrade sidewalks /public facilities to be ADA compliant X $165,000 in TE Grant and City funding has been spent on sidewalk upgrades. $40,000 of SPLOST funds were spent in 2011 on MOBI Mats for accessibility to the beach. City Hall restrooms improved for ADA accessibility in 2011. Continue upgrade of sewer collection system; improve efficiency, reduce stormwater intrusion and explore feasibility of connecting existing septic systems users to the treatment facility. X System is updated frequently. Approximately ten residential dwellings have been removed from septic. Continue to plan for wastewater treatment plant expansion X There is currently no upswing in demand to justify the cost of plant expansion. Examine potential to incorporate reuse water treatment and purple pipe systems during the wastewater treatment plant expansion. X Without expansion of treatment plant, sources of reuse water are limited. Make improvements to the public works complex. X Storage capacity at the complex has been increased. Continue to maintain/replace as necessary all public works equipment. X Public Works Department maintains a CIP to replace equipment as necessary. Develop a stormwater master plan to address drainage issues. X As part of master plan, investigate potential for locating permanent drainage structures through dunes. X After completion of master plan, make recommended improvements to Storm Drainage System. X Public Works completed the 14th 14th Street drainage project to handle a 50 year flood. Overall storage capacity has been increased 40%. Convert all drainage and water & sewer data to digital GIS format. X Develop conceptual design & architectural drawings for project to replace Public Safety Facility. X Safety Committee appointed by City Council is analyzing a design build program for a new facility. Replace Parking Services Building on Tybrisa Street; add Lifeguard Station to new facility as part of Tybrisa/Strand Streetscape. X Investigate potential to reinstall portions of the Strand boardwalk. X This issue was examined during Tybrisa /Strand streetscape project, and it was decided boardwalk would not be installed, but a wide sidewalk installed instead. Update dune crossovers. X Public Works Department has a Master schedule in place to replace two or three crossovers per year. 201100811 CC Packet 20110805 140_010_000009 Short Term Work Program Update -City of Tybee Island Page 10 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** INTERGOVERNMENTAL COORDINATION Work with Chatham Area Transit and other local governments to identify remote park and ride sites. X Included as a partner in Highway 80 Challenge Study. BHT and CRC developed and implemented a shuttle service from Savannah to Tybee. Continue to participate in regional transportation efforts. X Included as a partner in Highway 80 Challenge Study. Coordinate with CEMA, Chatham County and other local and regional planning agencies to implement Tybee Island’s Hurricane Disaster Management Plan. X City employees participated in Hurricane Gilligan exercise in 2010. 201100811 CC Packet 20110805 140_010_000010 Short Term Work Program Update -City of Tybee Island Page 11 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. PART II: FIVE (5) YEAR UPDATE (pages 11 – 17) Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source POPULATION Develop a tourism marketing campaign that focuses on drawing identified tourist groups to the Island. X X X X X Tourism Council, BHT $100,000 Tourism Council As part of carrying capacity study determine sufficiency of services and facilities for the aging population. X X City, BHT $45,000 DNR, ACOE, General Fund Develop an education packet to be distributed to visitors about available activities/services/resources (include information about natural resources protection, local ordinances, etc. X X X X X City, Tourism Council, BHT $25,000 General Fund, DCA, H/M Tax Work with various rental agencies, realtors, hotels/bed and breakfast establishments to distribute the packet to island visitors. X X X X X Tourism Council Staff Time H/M Tax, General Fund ECONOMIC DEVELOPMENT Reactivate the DDA upon completion of the Market Study. X City, BHT $50,000 DNR, General Fund Prepare economic development plan for business district. Consider identified issues and opportunities for economic development. X X City, BHT $75,000 City, DCA Evaluate potential for an Urban Redevelopment plan and creation of an enterprise zone. X X X City Staff Time General Fund Support the development of heritage tourism. X X X X X City, Tourism Council, BHT Staff Time, Grants National Parks Service, DCA Provide assistance to new businesses developing on the Island. X X X X X City, BHT $10,000/year General Fund Develop a strong working relationship with Savannah Development & Renewal Authority. X X X X X City, BHT Staff Time General Fund Work with the Tourism Council and local business groups to encourage revitalization of business district. X X X X X City, BHT, Tourism Council Staff Time General Fund Encourage the development of “off season” events and activities. X X X X X City, BHT, Tourism Council Staff Time General Fund 201100811 CC Packet 20110805 140_010_000011 Short Term Work Program Update -City of Tybee Island Page 12 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Develop and promote eco-tourism businesses and resources. X X X X X City, BHT, Tourism Council Staff Time General Fund Investigate potential for developing a convention center on the Island. X X City, BHT, Tourism Council Staff Time General Fund Encourage small conventions to locate on the Island during off-season. X X X X X City, BHT, Tourism Council Staff Time General Fund Implement beautification /façade improvements in business districts through a revolving loan program. X X X X X City, BHT $10,000 DCA HOUSING Develop recommendations for new development, redevelopment, and restoration that address mass, scale and density of development. X X City $65,000 DCA, City Ensure that new development is consistent with the character of the neighborhood as defined in the Master Plan. X X X X X City Staff Time General Fund Consider adopting a standard for maximum lot coverage. X X City Staff Time General Fund Consider allowing upstairs residential development in commercial areas, if the use is primarily commercial. X X City Staff Time General Fund Consider the need for variances for rooflines where floodplains restrict first floor development, but do not allow fourth floor development. X X City Staff Time General Fund LAND USE Update Land Development Code in accordance with recommendation of the Task Force and vision of this Plan. X X X X X City $65,000 DCA, City As part of the update, restrict residential down-zoning in commercial areas. X X City $65,000 DCA, City As part of the update, ensure zoning regulations are consistent with the Master Plan. X X X X X City $65,000 DCA, City Improve the level of code enforcement. X X X X X City Staff Time General Fund Educate residents about zoning, allowable land uses, and the rezoning process. X X X X X City Staff Time General Fund Develop and adopt a Catastrophic Disaster Rebuild Plan for the Island. X X City $80,000 DCA 201100811 CC Packet 20110805 140_010_000012 Short Term Work Program Update -City of Tybee Island Page 13 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Develop a comprehensive GIS database for the City. X X X X X City $45,000 General Fund, ESRI, SPLOST, ACOE TRANSPORTATION Conduct transportation engineering study in accordance with issues & opportunities identified in this Plan. X X X X X City, CUTS $75,000 General Fund, DCA As part of this study, explore possibility of taking control of Butler/Highway 80. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of the study, explore potential to offer subsidized open-air trolley services around the Island to reduce traffic. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, explore charging additional “hotel tax” to help fund a city subsidized on and off Island transportation system. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, investigate potential to make Highway 80 a toll road. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, investigate need and potential to locate a parking garage on the Island. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, investigate feasibility of using commercial parking lots for public parking. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, develop “peak use” contingency for parking. X X X City, CUTS $125,000 General Fund, DCA, GDOT Coordinate with GDOT to ensure that any widening of the Lazaretto Creek bridge includes a separate bike lane X X X X X City Staff Time General Fund Encourage development of the bikeway to connect Tybee Island with Wilmington Island X X X X X City Staff Time General Fund As part of Land Code Update, develop zoning overlay to require easements from property owners along Highway80 to complete the Tybee/Wilmington Island bikeway. X X City $65,000 DCA, City Develop multi-use paths throughout the City. X X X X X City $150,000 General Fund, DCA, DNR, State, GDOT 201100811 CC Packet 20110805 140_010_000013 Short Term Work Program Update -City of Tybee Island Page 14 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Support and Implement beautification and streetscaping along Butler Avenue/Highway 80 X X X X X City $250,000 GDOT Bring level of service up to streets designated use. X X X X X City $1 million/year SPLOST, General Fund, GDOT Clearly define parking requirements for seasonal rentals and educate visitors about requirements. X X X X X City, Tourism Council, BHT Staff Time General Fund Educate residents and visitors about transportation related ordinances, alternative transit, and alternative transportation routes. X X X X X City, Tourism Council, BHT Staff Time General Fund CULTURAL & HISTORIC RESOURCES Revisit the potential for establishing “Local Historic Districts” on the Island. X X City Staff Time General Fund As part of Land Code Update, review and and update section 14 of Tybee’s Land Development Code. X X City $65,000 DCA, City Use Historic Review Committee to determine appropriate design guidelines X X X X X City Staff Time General Fund Pursue Certified Local Government Status. X X City Staff Time General Fund Establish a GIS inventory of historic structures. X X City $45,000 General Fund, ESRI, SPLOST, SAGIS Educate residents and developers with regard to cost effective materials, treatments X X X X X City Staff Time General Fund Work with historic preservation groups to seek funding to assist with restoration projects X X X X X City Staff Time General Fund Educate owners of historic structures about economic benefits such as tax credits, conservation easements, tax freezes, etc. X X X X X City Staff Time General Fund Support the City’s Arts Commission and the development of additional cultural resources. X X X X X City Staff Time General Fund Continue to support the renovation of Guard House Tybee Post Theatre. X X X X X City $50,000 SPLOST Consider the development of a public arts center/artist incubator center. X X X X City Staff Time General Fund Continue to support Lighthouse Museum. X X X X X City $25,000/year General Fund 201100811 CC Packet 20110805 140_010_000014 Short Term Work Program Update -City of Tybee Island Page 15 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source NATURAL RESOURCES Develop complete GIS inventory of City’s natural resources. X X City $45,000 General Fund, ESRI, SPLOST Prioritize acquisition and preservation of greenspace, parks and conservation easements. X X X X X City Staff Time General Fund Create linkages between green space, parks, cultural, and historic interest points. X X X X X City $150,000 General Fund, GDOT, DCA, County, DNR, State Identify various tools that support preservation efforts such as grants, conservation easements, etc. X X X X X City Staff Time General Fund Continue to implement the NPDES Phase I MS4 Permit SWMP. X X X X X City, MPC, County $25,000 General Fund Implement a citywide bacteria monitoring program to identify the source of bacteria contamination on the beaches. X X X X X City $25,000 DNR, General Fund Implement a sanitary sewer inspection and rehabilitation program in compliance with NPDES requirements. X X X X X City $440,000 SPLOST Provide education to visitors on natural resource protection efforts including: recycling, water conservation, stormwater pollution, and respect of marine and marsh life. X X X X X City, Tourism Council, BHT $25,000 General Fund, DCA Develop a targeted education program from developers that cover topics such as E & S control, buffers, tree protection and stormwater management. X X X X X City $5,000/yr Permit Fees, DCA, NCRS As part of the Land Code Update, allow for and encourage Low Impact Development practices such as rain barrels, green roofs and rain gardens in public and private projects. X X X X X City $65,000 DCA, City As part of the Wayfinding Project, place interpretive signage on dune crossings and along trails to educate residents and visitors about the fragile coastal environment. X X X X X City $50,000 DNR, General Fund Continue to work with DNR for wetlands/marsh protection X X X X X City Staff Time General Fund As part of the Land Code Update, review Tree Ordinance; develop incentives to promote the retention of trees as opposed to removal and replacement. X X City $65,000 DCA, City Support Marine Science Center Relocation. X X X X X City Staff Time General Fund SPLOST Continue to support work of Marine Science Center. X X X X X City $50,000/year General Fund 201100811 CC Packet 20110805 140_010_000015 Short Term Work Program Update -City of Tybee Island Page 16 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Continue urban reforestation program. X X X X X City Varies General Fund, “Palms Up” user fees Continue to monitor drainage issues in dunes. X X X X X City Staff Time General Fund Continue to seek funding and implement beach renourishment. X X X X X City $12 million SPLOST, ACOE-Federal Government, State of Georgia, Chatham County Promote the use of native plants/xeriscape through the development of landscaping guidelines. X X X X X City Staff Time General Fund FACILITIES & SERVICES Conduct a study to determine the carrying capacity of the Island as it relates to infrastructure and natural resources. X X City $45,000 DNR, ACOE, General Fund Develop a capital improvement plan to be implemented in conjunction with road rehabilitation X X X X X City $100,000 SPLOST, General Fund, GDOT As part of carrying capacity study, develop a water supply contingency plan that evaluates and plans for alternative sources. X X City $45,000 DNR, ACOE, General Fund Conduct a GIS inventory of the number of shallow wells and septic tanks on the Island. X X City $10,000 DNR, General Fund, Water Systems Council Work with YMCA to develop programs at the gym. X X X X X City Staff Time General Fund Support continued planning and program development for the Rivers End Campground to attract visitors in the off season. X X X X X City, Tourism Council $30,000 General Fund, DNR Continue to upgrade sidewalks /public facilities to be ADA compliant X X X X X City $50,000 General Fund, DCA, SPLOST Continue upgrade of sewer collection system; improve efficiency, reduce stormwater intrusion and explore feasibility of connecting existing septic systems users to the treatment facility. X X X X X City $2,225,000 SPLOST Make improvements to the public works complex. X X X X X City $300,000 SPLOST Continue to maintain/replace as necessary all public works equipment. X X X X X City $100,000 General Fund, SPLOST After completion of master plan, make recommended improvements to Storm Drainage System. X X X X X City $750,000 SPLOST Develop conceptual design & architectural drawings for project to replace Public Safety Facility. X X City $75,000 SPLOST Update dune crossovers. X X X X X City $100,000 per crossing General Fund, DNR 201100811 CC Packet 20110805 140_010_000016 Short Term Work Program Update -City of Tybee Island Page 17 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source INTERGOVERNMENTAL COORDINATION Work with Chatham Area Transit and other local governments to identify remote park and ride sites. X X X City, BHT Staff Time General Fund Continue to participate in regional transportation efforts. X X X X X City Staff Time General Fund Coordinate with CEMA, Chatham County and other local and regional planning agencies to implement Tybee Island’s Hurricane Disaster Management Plan. X X X X X City Staff Time General Fund 201100811 CC Packet 20110805 140_010_000017