HomeMy Public PortalAbout05-12-2003 Regular Session
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MINUTES
HILLSBOROUGH TOWN BOARD
May 12, 2003
7:30 PM, Town Barn
The Hillsborough Town Board held a regular meeting on May 12, 2003 at 7:30 PM in the
Hillsborough Town Barn. Present for the Board Meeting were Mayor Joe Phelps, and
Commissioners Mike Gering, Mark Sheridan, Frances Dancy, and Evelyn Lloyd. Absent was
Commissioner Kenneth Chavious. Staff present were Town Manager Eric Peterson, Town Clerk
Donna Armbrister, Town Engineer Kenny Keel, Assistant Town Manager/Public Works Director
Demetric Potts, Planning Director Margaret Hauth, Finance Director Sherry Carter, Fire
Marshal/Code Enforcement Officer Todd Chavious, Management Intern Kent Wyatt, and Town
Attorney Bob Hornik.
Mayor Joe Phelps called the meeting to order at 7:30 PM.
INTERVIEW POTENTIAL VOLUNTEER APPLICANTS
A. Rachel Hawkins (Applicant to fill out-of-town vacancy on Hillsborough Planning Board)
The Board interviewed Ms. Hawkins.
B. Richard Silverman (Applicant to fill out-of-town vacancy on Hillsborough Board of
Adjustment)
The Board interviewed Mr. Silverman.
Commissioner Sheridan commended Mr. Silverman on the slide presentation he did on the
Asphalt Plant.
1. PUBLIC CHARGE
Mayor Phelps did not read the Public Charge, but stated that it would be observed.
2. AUDIENCE COMMENTS REGARDING MATTERS NOT ON THE PRINTED
AGENDA (speakers will have a 5 minute limit)
There were no audience comments.
3. AGENDA CHANGES & AGENDA APPROVAL
Commissioner Gering asked to add a discussion regarding the Flag display. This was added as
Item 8.U.I.
4. APPOINTMENTS
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A. Discussion of applicants for current out of town vacancy on the Planning Board and the
next step in the process
Commissioner Gering suggested this Item be Tabled until the June meeting.
Commissioner Lloyd agreed.
Mayor Phelps asked again if the Board is willing to make recommendations of volunteers not
within the ETJ. Mayor Phelps also asked if the Board is willing to keep adding applicants each
month.
Commissioner Dancy stated that she did not want to see the process drag on too long.
Commissioner Sheridan stated that he did not think the Board should be considering volunteers
outside the ETJ.
Attorney Hornik clarified that Orange County must appoint a volunteer from the ETJ if there is
one.
The Board directed staff to contact Mr. Atherton and explain that he cannot be considered for
this appointment since he is not in the ETJ and let him make the decision whether or not to be
interviewed by the Board knowing that he cannot be appointed this time.
The Board also directed staff to contact the other applicant who is in the ETJ and set up an
interview for their June meeting.
B. Adopt a Resolution recommending to the Orange County Commissioners the
appointment of Richard Silverman as out-of-town volunteer to the Board of Adjustment
with a term expiring April 2006
Upon a motion by Sheridan, seconded by Commissioner Dancy, the Board moved to appoint
Richard Silverman to fill an unexpired term of an ETJ seat on the Hillsborough Board of
Adjustment with a term expiring June 30, 2004 by a vote of 4-0. The motion was declared
passed. A copy of the Resolution recommending this appointment to Orange County is hereby
made a part of these official Minutes as an Attachment.
5. APPROVAL OF THE MINUTES OF APRIL 14, 2003 REGULAR BOARD
MEETING AND THE APRIL 28, 2003 WORKSHOP
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to approve the Minutes of the April 14, 2003 Regular Board Meeting and the April 28, 2003
Monthly Workshop as presented by a vote of 4-0. The motion was declared passed.
6. REPORT FROM THE TOWN MANAGER
Town Manager Eric Peterson reported that the Budget documents were delivered to the Board
last week. The first Budget Meeting is later this week on May 15th. He encouraged the Board
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members to contact him if they had any questions.
Manager Peterson updated Board on the Finance Director's retirement and the recruitment
process for her replacement. It is hoped to have a job offer on the Table in August. The plan
is to hold an Assessment Center in July.
Peterson introduced Kent Wyatt as the new Management Intern who will be coordinating the
Town's Emergency Disaster Plan.
7. REPORT FROM THE TOWN ENGINEER
Town Engineer Kenny Keel presented a report on all current water/sewer projects.
The Board moved Item 8.L up on the Agenda to be heard at this time.
8.L. Consideration of Mr. William Bowman's request for a two week extension to bring his
properties into compliance with junked car and nuisance lot codes
Fire Marshal/Code Enforcement Officer Todd Chavious introduced this Item.
Mr. William Bowman addressed the Board and stated that the reason it has taken so long is the
multiple properties he has and that he is working numerous jobs.
Code Enforcement Officer Chavious gave the Board a brief update on the inspection he did of
these properties just prior to the beginning of this meeting. He stated that each of the
properties have had some work done on them but there is still much work still to be done to
bring them into compliance.
Mr. Bowman stated that it would take at least another thirty days to complete the necessary
work.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Lloyd, the Board
moved to give the Bowman's two (2) weeks from tomorrow (until May 27th) and if the work
not completed by that time the initial fines would be retroactive by a vote of 4-0. Motion
declared passed.
8. ITEMS FOR DECISION - REGULAR AGENDA
A. Consideration of Ordinance to rezone 40.13 acres from R-20 to Mixed Residential
Special Use to allow Corbinton Commons
Planning Director Margaret Hauth introduced the Ordinance for the Board's consideration.
She reported that the EYC Company is requesting the property be rezoned to develop a
retirement community containing 40 assisted living beds, 102 apartments, and 75 single family
and duplex units with access to US-70 Bypass near Gwenn Road. The project has had Public
Hearings in October and April. The protest petition is still valid. She stated that the Planning
Board's recommendation was 7-1 in favor of the Ordinance.
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B. Consideration of Special use Permit for Corbinton Commons
C. Consideration of Ordinance to rezone 34.99 acres from AR and R-20 to Mixed
Residential Special Use to allow Village at Meadowview
D. Consideration of Special Use Permit for Village at Meadowview
Commissioner Gering asked the Board if they would consider establishing a Citizens
Retirement Community Advisory Committee to make a recommendation to the Board. He
stated that he does not feel that there is enough information before the Board to make a good
decision.
Commissioner Dancy stated that she agrees with Commissioner Gering.
Commissioner Sheridan suggested that the Board vote on both of these projects within the next
45-60 days.
Mayor Phelps asked the Board if they desire to see an Annexation Feasibility Study on both
proposed Retirement Communities. By consensus, the Board directed staff to prepare an
Annexation Feasibility Study for both projects for the Board to consider at their June Meeting.
Developers from both the Corbinton Commons project and the Village at Meadowview
addressed the Board to discuss their projects.
By consensus, the Board agreed to discuss this Item further at their first Budget Session.
Mayor called for a brief recess.
Mayor reconvened the meeting.
The Mayor requested to move Items 8.M and 8.N up on the Agenda to be heard now.
8.M Request from Parks and Recreation Board for funding to survey (boundary and
topography) Gold Park for design purposes
Ms. Elizabeth Lacey addressed the Board and requested funding to survey Gold Park. Upon a
motion by Commissioner Sheridan, seconded by Commissioner Dancy, the Board moved to
fund the survey by a vote of 4-0. Staff will proceed with obtaining bids for the work.
8.N Review and consider authorizing development plan for Turnip Patch Park
Morgan Moylan addressed the Board and requested permission to proceed with the
development plan. The goal is to have a play area for caregivers of young children within
walking distance of the historic district.
Commissioner Gering suggested that they get feedback from the Police Chief on safety issues
i.e. lighting and so forth.
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Upon a motion by Commissioner Sheridan, seconded by Commissioner Dancy, the Board
moved to authorize the citizens to proceed with the development plan for the Turnip Patch
Park by a vote of 4-0. The motion was declared passed.
E. Status report/discussion of Watershed Management Plan for the Upper Neuse Basin
Mayor Phelps presented a status report and requested direction from the Board on the
Watershed Management Plan.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Gering, the Board
moved to approve the Watershed Management Plan as presented by a vote of 4-0. The motion
was declared passed.
F. Discussion regarding the Town's Birthday Celebration
Ernest Dollar, Orange County Museum, presented a brief summary of the history of
Hillsborough and offered the Museums assistance in coordinating the Birthday Celebration.
By consensus, the Board agreed to use the 1754 date for the Town's Birthday Celebration.
G. Consider approval of Fats, Oil, & Grease (FOG) Ordinance
Town Engineer Kenny Keel introduced the Ordinance for the Board's consideration. Engineer
Keel reported that the docwnent has been modified greatly due to the public and internal
comments the Town has received.
Commissioner Gering noted a misspelled word on page 3, Item (t).
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to approve the Fats, Oil, & Grease (FOG) Ordinance as presented with the aforementioned
spelling correction by a vote of 4-0. The motion was declared passed. A copy of the
Ordinance is hereby made a part of these official Minutes as an Attachment.
H. Review & Discuss Draft Water Restrictions proposal
Engineer Keel reported that the Water Sewer Advisory Committee (WSAC) has examined our
current water restrictions, past implementation of restrictions, and the benefits of the West
Fork Eno Reservoir (WFER), and has made these proposed changes. These proposed changes
have been forwarded to Orange County.
Town Manager Peterson stated he would contact the Orange County Manger and request their
comments.
1. Consider approval of contract for construction of WWTP roof structures
Town Engineer Kenny Keel presented the contract for the Board's consideration. He
explained that the FY03 Budget included $36,000 for a roof structure for the Lime
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Stabilization equipment and Sludge Thickener. The proposed construction would cost $45,000
and would include an additional roof over the newly installed sludge pumps. The Lime
Stabilization equipment frequently has mechanical breakdowns due to the effect of rainfall on
his uncovered area. The roof structure would protect the equipment from rainfall, and will
have the capability of completely enclosing the equipment if that is needed in the future. The
Sludge Thickener and Sludge Pumps were recently installed, and would benefit greatly from
roof structures also.
Commissioner Sheridan requested that the Town obtain an estimate from at least one other
company to do this work.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Lloyd, the Board
authorized the expenditure of up to $45,000 for this work to be done and directed staff to
obtain one more quote for this work by a vote of 4-0. The motion was declared passed.
J. Review Draft Raw Water Sales Contract for Orange-Alamance Water System
Town Engineer Kenny Keel reviewed contract for the Board and reported that Orange-
Alamance Water System is interested in purchasing raw water (water from river released from
WFER) during water restrictions. He explained that the draft contract to sell them raw water
has been prepared for the Board's consideration since the Town currently has excess reservoir
capacity. This is not a long-term agreement, and will be void when Hillsborough begins
needing all of the capacity.
. By consensus, the Board directed staff to get some additional information on what other towns
charge and bring back for Board consideration in June. They also authorized staff to share the
contract with Orange-Alamance leaving out the rate information.
K. Update from Code Enforcement Officer on Nuisance and Junk Car abatement efforts
Fire Marshal/Code Enforcement Officer Todd Chavious presented his update on the progress
with the Nuisance and Junk Care abatement efforts. He reported that there has been more
improvement with a number of the original properties in violation in Town. However, due to
the spring season, general clean-up and heightened awareness of the Town's efforts to clean
up, there are a number of street side garbage piles that have become new violations. He
reported the new list of nuisance violations comes to 20.
L. Consideration of Mr. William Bowman's request for a two week extension to bring his
properties into compliance with junked car and nuisance lot codes
This Item was heard out of Agenda order earlier in the meeting.
M. Request from Parks and Recreation Board for funding to survey (boundary and
topography) Gold Park for design purposes
. This Item was heard out of Agenda order earlier in the meeting.
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N. Review and consider authorizing development plan for Turnip Patch Park
. This Item was heard out of Agenda order earlier in the meeting.
O. Consideration of Ordinance to amend the Zoning Ordinance to reqUIre complete
applications when advertisement or neighbor notice is required
Planning Director Margaret Hauth introduced the Ordinance explaining that incomplete
applications have limited the ability of staff and neighbors to review plans and have
necessitated second Public Hearings. As applications become more complex, the Town needs
to be sure that staff, volunteers, and the public have adequate information and time to review
that information before developments are voted on. Having applications complete ensures a
level playing field.
Planning Director Hauth stated that the Planning Board unanimously recommended approval
of this Zoning Ordinance amendment at their May 6, 2003 meeting.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Dancy, the Board
moved to adopt the Ordinance to amend the Zoning Ordinance to require complete
applications when advertisement or neighbor notice is required as presented by a vote of 4-0.
The motion was declared passed. A copy of the Ordinance is hereby made a part of these
official Minutes as an Attachment.
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P. Update on the Proposed Waterstone Project (15 Minute Presentation)
Jack Smyre appeared before the Board presenting a project update. He reminded the Board
that at the October 28, 2002 Board Workshop they had articulated some land use challenges
which they wished considered. In response to those land use challenges a detailed market
research analysis has been commissioned and a great deal of time has been spend considering
design alternatives based on the information gained from that analysis.
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Accordingly, the proposed Waterstone land use program includes:
· Provision of true Continuing Care Retirement Community (CCRC) in the area formerly
occupied by the apartment component of the land use plan
· Relocation of the apartment land use program to a portion of the site that is not adjacent
to any existing single-family neighborhoods
· A further reduction in the land area associated with residential development from 33
percent of the total land area to 28 percent of the total land area
· Specific identification of a day care facility site that is to be located between the
Community College site and the residential neighborhoods on the same side of the
north-south spine road as the pedestrian greenway and the relocated community park
site
· Acceptance of a floor area cap of 450,000 square feet for the retail portions of the
development, as requested at the October 28th Workshop, with the understanding that
the Mixed Use land use areas will be allowed to have additional ground-floor retail,
where appropriate, that is not subject to the provisions of this cap
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Mr. Smyre requested Board permission to enter the financial analysis phase of the project
review, with the Town Manager placed in an audit role of what the applicant will submit for
his review.
By consensus, the Board directed the developers to prepare an Annexation Feasibility Study on
this project for the review of the Town Manager.
Q. Receive Letter of Intent from Wayne Pollard to parallel the annexation of 6.87 acres
with the review of Water stone
Planning Director Margaret Hauth presented this Item for the Board's consideration. She
explained that he is requesting to go through the Annexation process along with the
Waterstone Project.
By consensus, the Board authorized staff to process this request at the same time the
Waterstone Financial Analysis is done.
R. Consider an Ordinance Amending Chapter 6, Motor Vehicles and Traffic Appendix A,
Section 6A-14 of the Town Code to install No Parking signs on Boundary Street
Assistant Town Manager/Public Works Director Demetric Potts presented this Ordinance for
the Board's consideration. He explained that Police Chief Nathaniel Eubanks has
recommended that "No Parking" signs be installed on Boundary Street on the North and South
side of the Street. Vehicles have been parking on both sides of the road on Boundary Street
prohibiting the flow of traffic in this area. The Police Department has received many
complaints related to vehicles parked along the side of the road making it impossible to pass
safely.
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to adopt the Ordinance Amending Chapter 6, Motor Vehicles and Traffic Appendix A, Section
6A-14 of the Town Code to install No Parking Signs on Boundary Street as presented by a
vote of 4-0. The motion was declared passed. A copy of the Ordinance is hereby made a part
of these official Minutes as an Attachment.
s. Consider an Ordinance Amending Chapter 6, Motor Vehicles and Traffic Appendix A,
Section 6A-14 of the Town Code to install No Parking signs on Hill Street
Assistant Town Manager/Public Works Director Demetric Potts introduced this Ordinance and
explained that vehicles have also been parking on both sides of the road on Hill Street
prohibiting the flow of traffic. The Police Department has also received numerous complaints
regarding this.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Dancy, the Board
moved to adopt the Ordinance Amending Chapter 6, Motor Vehicles and Traffic Appendix A,
Section 6A-14 of the Town Code to install No Parking signs on Hill Street as presented by a
vote of 4-0. The motion was declared passed. A copy of the Ordinance is hereby made a part
of these official Minutes as an Attachment.
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T. Consider an Ordinance Amendment to add three (3) stop signs at three (3) intersections
along Beckett's Ridge Drive
Town Manager Eric Peterson introduced this Ordinance and reported that the Beckett's Ridge
Home Owners Association is concerned with speeding and cut-through traffic along Beckett's
Ridge Drive. They believe the additional stop signs at these three intersections will help
address this concern. The Beckett's Ridge Home Owners Association is also requesting the
Town reimburse them for the amount the Town would have spent had it installed the standard
poles used to mount the stop signs. Currently, Beckett's Ridge uses upgraded poles for their
street and stop signs. No agreement was put in writing with Centex regarding how street sign
maintenance would be handled since they decided to use upgraded signs. The request from the
Beckett's Ridge Home Owners Association is reasonable, but the Town Board needs to
provide direction to the staff on whether or not to provide partial reimbursement for these sign
poles.
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to adopt an Ordinance amendment to add three (3) stop signs at three (3) intersections along
Beckett's Ridge Drive as presented and authorized the staff to provide partial reimbursement
for the sign poles by a vote of 4-0. The motion was declared passed. A copy of the Ordinance
is hereby made a part of these official Minutes as an Attachment.
U. Report and Discussion of Internet-based Grants Locator program
Planning Director Margaret Hauth reported that the firm eCivis has created an Internet-based
search engine and tracking device for Federal and large foundation grant information. The
League of Municipalities has negotiated a discounted subscription fee for its members through
the end of the fiscal year. Hauth stated that she had attended an informational session on this
program at the Wake Commons building on March 19th. The program allows searches in a
variety of ways and allows you to track a grant and be made aware of changes to the grant
requirements. The sales pitch noted that this information is more up-to-date than many printed
resources so your lead-time to prepare an application is much greater, which increases your
chance for success. The program comes with a tracking mechanism which allows a supervisor
to see how often employees are using the system. The number of uses is unlimited with the
single fee. The program does not include state grants in NC yet. It also does not include small
foundations or organizations that don't offer grant funds to local governments. The
subscription fee of $2,400 is an annual expense for unlimited use. The subscription can be
cancelled at any time.
Upon a motion by Commissioner Gering, seconded by Commissioner Lloyd, the Board moved
to authorize the subscription through NCLM to the eCivis Internet-based Grants Locator
Program by a vote of 4-0. The motion was declared passed.
ADDED Item S.U.. FLAG DISPLAY
Commissioner Gering suggested that since the war is over now that the Town should remove
the Flags from the downtown area after Memorial Day. By consensus, the Board agreed and
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authorized the staff to do so.
. V. Consider canceling May Workshop
By consensus, the Board agreed to cancel the Workshop.
9. CLOSED SESSION
A. Closed Session to Discuss two (2) Legal Matters
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to go into Closed Session to discuss two (2) Legal Matters by a vote of 4-0. The motion was
declared passed.
Upon returning to Open Session Town Attorney Hornik discussed a letter he received from
Gray Styers with Kilpatrick Stockton, LLP stating that he is representing Doug Robins at
Asphalt Experts regarding his legal option after the passage of the moratorium.
Commissioner Sheridan stated that he thinks that people may be under the impression that the
Board may consider the asphalt plant at some time in the future because there had been
mention of the Board having "dialogue" with them. After some discussion the Board agreed
that the only dialogue which is required is on appropriate changes to Town Ordinances.
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10. ADJOURN
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to adjourn at 11 :45 PM by a vote of 4-0. The motion was declared passed.
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Donna F. Armbrister, CMC
Town Clerk
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RESOLUTION REQUESTING AN APPOINTMENT
TO AN EXTRATERRITORIAL JURISDICTION SEAT
ON THE HILLS BOROUGH BOARD OF ADJUSTMENT
WHEREAS, as a result of the end of a tern, it is necessary to appoint a person to a seat reserved on the
Hillsborough Board of Adjustment for persons residing within the town's extraterritorial planning jurisdiction;
and
WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the
authority and responsibility to appoint ETJ members to the town's Board of Adjustment.
NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
RESOLVES:
Section 1. The Orange County Board of Commissioners is respectfully requested to appoint the
following individual to the unexpired term of an ETJ seat on the Hillsborough Board of Adjustment, whose
term would expire in June 30, 2004:
Richard Silverman
205 Saponi Dr
Hillsborough, NC 27278
. Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in
the capacity described above within 90 days after receiving this resolution, then the Hillsborough Town Board
may make this appointment. .
Section 3.
The Town Clerk shall send a copy of this resolution to the Orange County Manager.
Section 4.
This resolution shall become effective upon adoption.
The foregoing resolution having been submitted to a vote received the following vote and was duly adopted this
12th day of May 2003.
Ayes: l'
Notes: $
Absent or excused: !
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I, Donna F. Armbrister, Town Clerk of the Town of Hillsborough, do hereby certifY that the foregoing is a true
and correct copy of a resolution adopted by the Hillsborough Town Board of Commissioners on May 12th,
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Town Clerk
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AN ORDINANCE AMENDING CHAPTER 15, SECTION 15-11 LOCAL LIMITS
THE BOARD OF COMMISSIONERS OF THE TOWN OF IDLLSBOROUGH
ORDAINS:
Section 1. Chapter 15, section 15-11 is hereby amended as follows:
Section 15-11 Local Limits
To implement the general and specific discharge prohibitions listed in this ordinance, industrial user-specific local
limits will be developed ensuring that the POTW's maximum allowable headworks loading is not exceeded for particular
pollutants of concern for each industrial user. where specific local limits are not contained for a given parameter or
pollutant in an industrial user penn it, the following limits will apply to all users:
[250] mg/I BOD
[250] mg/I TSS
[40] mgfl TKN
[0.003] mg/I arsenic
[0.003] mgfl cadmium
[0.061] mgfl copper
[0.041] mgfl cyanide
[0.049] mgfllead
[0.0003] mgfl mercury
[0.021] mg/I nickel
[0.005] mg/I silver
[0.05] mgfl total chromium
[0.175] mg/I zinc
[100] mg/l oil and grease
Industrial Waste Survey infonnation will be used to develop user-specific local limits when necessary to ensure that
the POTW's maximum allowable headworks loading is not exceeded for particular pollutants of concern. User-specific
local limits for appropriate pollutants of concern shall be included in wastewater pennits. The POTW Director may
impose mass limits in addition to, or in place of, concentration-based limits.
Section 2. All provisions of any Town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance, having been submitted to a vote, received the following vote and
was duly adopted this the 12th day of May, 2003.
Ayes: ~.
Noes: .tr
Absent or Excused ~
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Town Clerk
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AN ORDINANCE AMENDING CHAPTER 15, ADDING
SECTION 15-18 FATS. OIL AND GREASE (FOG) POLICY
THE BOARD OF COMMISSIONERS OF THE TOWN OF IDLLSBOROUGH
ORDAINS:
Section 1.
Chapter 15. section 15-18 is hereby added as follows:
(a) Purpose
The intent ofthis policy is to provide guidelines and procedures to ensure compliance with HiIlsborough's
Sewer Use Ordinance. This policy is designed to aid in the prevention of sanitary sewer blockages and
obstructions from contributions and accumulation of fats, oils, and greases discharged to the sanitary sewer
system from industrial or commercial establishments, particularly food preparation and serving facilities.
(b) Policy
I. The Town of Hills borough, like most water and sewer utilities, continues to experience sewer blockages
caused by the accumulation of fats, oils and grease on the surfaces of sewer lines. Greasy wastewater can be
discharged to the sewer system from several sources, including food service operations. In order to reduce
sewer blockages, customers in the HiIlsborough service area that discharge wastewater that contains grease
must install and properly operate and maintain a grease trap or interceptor.
2. Grease, oil and sand interceptors shall be provided when, in the opinion of the Town of Hillsborough, they
are necessary for the proper handling of wastewater containing excessive amounts of grease and oil, or sand;
except that such interceptors shall not nonnally be required for residential users. All interception units shall
be of type and capacity which is certified by a qualified professional, such as an engineer, as meeting
Hillsborough's requirements and shall be easily accessible for cleaning, testing and inspection.
(c) Definitions
1. Fats, Oils, and Greases: Organic polar compounds derived from animal and/or plant sources that contain
multiple carbon chain triglyceride molecules. These substances are detectable and measurable using
analytical test procedures established in 40 CFR 136, as may be amended from time to time. All are
sometimes referred to herein as "Grease" or "Greases".
2. Food Preparation or Serving Facility: Any commercial or industrial facility that prepares or serves food,
including but not limited to a restaurant, cafe, cafeteria, snack bar, grill, deli, catering service, bakery,
grocery store, butcher shop, or similar establishment that discharges wastewater to the HiIlsborough system.
3. Cooking Establishments: Those establishments primarily engaged in activities of preparing, serving, or
otherwise making available food for consumption and that use one or more of the following preparation
activities: cooking by frying (all methods), baking (all methods), grilling, sauteing, rotisserie cooking,
broiling (all methods), boiling, blanching, roasting, toasting, or poaching and which discharge wastewater to
the HiIlsborough system. Also included are infrared heating, searing, barbecuing, and any other food
preparation activity that produces a hot, non-drinkable food product in or on a receptacle that requires
washing. .
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4. Grease Trap or Interceptor: A device for separating and retaining waterborne Greases and Grease complexes
prior to the wastewater exiting the trap and entering the Hillsborough sanitary sewer collection and treatment
system. These devices also serve to collect settable solids, generated by and from food preparation activities,
prior to the water exiting the trap and entering the sanitary sewer collection and treatment system. Grease
Traps and Interceptors are sometimes referred to herein as "Grease Interceptors".
5. Minimum Design Capability: The design features ofa Grease Interceptor and its ability or volume required
to effectively intercept and retain Greases from grease-laden wastewaters discharged to the public sanitary
sewer.
6. Non-Cooking Establishments: Those establishments primarily engaged in the preparation of precooked
foodstuffs that do not include any form of cooking. These include cold dairy and frozen foodstuffs
preparation and serving establishments.
7. User: Any person, including those located outside the jurisdictional limits of Hills borough, who contributes,
causes or permits the contribution or discharge of wastewater into the Hillsborough sewer collections system,
including persons who contribute such wastewater from mobile sources, such as those who discharge hauled
wastewater.
8. Vehicle Maintenance Facility: Any commercial or industrial facility where automobiles, trucks or equipment
are serviced or maintained, including garages, service stations, repair shops, oil and lubrication shops, or
similar establishments.
(d) Applicability
I. The following types offacilities will be required to have grease interceptors: restaurants, schools, hospitals,
service stations, car washes, vehicle repair and lubrication facilities, nursing homes, and any other facility
that handles grease and which discharges wastewater containing grease into the Hillsborough sewer
collection system. All such establishments are required to have a properly sized and functioning grease
interceptor which a qualified professional certifies, to Hillsborough, is designed to meet Hillsborough's sewer
use and grease control requirements.
2. All vehicle maintenance facilities are required to have a properly sized grease, oil and sand interceptor.
3. Facilities other than those noted in Section 15-] S.d.] and ] 5-] S.d.2 may require the installation of a grease
and oil interceptor. The Hillsborough Town Engineer or his/her designee shall determine the need and
applicability of such device.
(e) Design
I. Access manholes, with a minimum diameter of24 inches, shall be provided over each chamber and sanitary
tee. The access manholes shall extend at least to finished grade and be designed and maintained to prevent
water inflow or infiltration. Jfthe tank is located in an area subject to vehicular traffic, the tank shall be
constructed for traffic rated locations and the manhole rings and risers shall be designed and constructed for
H-20 loading. The manholes shall also have readily removable covers to facilitate inspection, grease
removal, and wastewater sampling activities.
2. All interceptors shall be located outside of the building in such a manner that personnel from Hillsborough
can inspect the interceptors at any time.
3. Hillsborough shall be notified of any changes of operation or process at the permitted establishment. The
establishment may be required to upgrade their grease interceptor to meet current requirements and
standards.
.
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4. The following documents shall be submitted to Hillsborough for review and approval prior to issuance of a
permit for installation of an interceptor. Any changes to the approved plan shall be approved by
Hillsborough, prior to implementation.
. A site plan showing the location of the interceptor, lines and cleanout or manhole;
. Details of the interceptor, lines and cleanout or manhole;
. Formula and calculations used to determine the interceptor capacity.
5. Every interceptor shall have sufficient capacity to perform the service for which it is provided. Interceptors
shall be designed to provide for a minimum hydraulic retention time of24 minutes at actual peak flow or 12
minutes at the calculated theoretical peak flow rate as predicted by the Uniform Plumbing Code fixture
criteria, between the influent and effluent baffles with 20 percent ofthe total volume of the grease interceptor
being allowed for sludge to settle and accumulate. Four different design methods will be available for use
based on the needs of the facility. Method I bases the size of the device upon the number of kitchen
drainage fixtures, Method 2 (EPA-1) bases the size of the device upon the number of seats in a facility,
Method 3 (EPA-2) bases the size of the device upon the number of meals served a day, and Method 4 uses
NCDEH standards. All four methods are on file in the Engineer's office.
6. All grease traps and interceptors must be designed using standard engineering principles for sedimentation
and floatation in gravity separators. Baffles and good inlet design are required to deflect the flow across the
surface areas of the units and sufficient grease and solids storage capacity is required. Grease traps and
interceptors shall be rated for the designed flow-through rate of the unit in gallons/minute.
7. Grease interceptors shall be installed by users as required by Hillsborough. Grease interceptors shall be
installed at the user's expense. All grease interceptors shall be of a type, design, and capacity approved by
Hillsborough and shall be readily and easily accessible for cleaning and inspection. All such grease
interceptors shall be serviced and emptied of accumulated waste contents as required in order to maintain
minimum design capabilities or effective volume of the grease interceptor, but not less than once every 60
days.
8. Grease interceptors shall be installed to handle only discharge from food preparation, handling and cleaning
areas that generate grease components. Domestic waste is to go directly into the sanitary sewer without
passing through the interceptor.
(f) Existing Establishments
I. Businesses and other locations subject to this regulation which were in operation before the effective date of
this regulation ("Existing businesses") and do not have grease interception systems are generally required to
install such a system within one year of the effective date of this regulation. Such businesses may receive
approval from the Town Engineer or his/her designee, to install a system under alternate standards taking
into account the circumstances of the business's operation, production of waste grease, and the practicality of
installation under normal requirements.
2. Existing businesses with an existing grease interception system that does not meet HilIsborough's standards
may be required to upgrade the system or may be allowed to continue use of the present system subject to
requirements such as a clean-out frequency less than 60 days.
Existing systems and alternate standard systems shall be capable of meeting the local limit for oil and grease.
3.
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(g) Servicing and Records
I. Servicing and maintenance is essential for the efficient operation of grease traps and interceptors. All grease
interceptors shall be serviced and emptied of accumulated waste content as required in order to maintain
minimum design capability or effective volume of the grease interceptor. Servicing frequency is site-specific
and is dependent on the amount of oil and grease and suspended solids generated at each operation and the
size of the grease trap or interceptor. In no case shall the frequency of cleaning be less than once every 60
days, or as otherwise specified in Hillsborough's penn it for the interceptor system. The volumes of greases
and solids in grease traps and interceptors must not exceed the designed grease and solids storage capacity of
the unit.
2. All grease interceptors shall be cleaned by a properly licensed cleaning and disposal operation. Wastes shall
be disposed of in a proper and legal manner. Copies of pump tickets shall be sent to the Town Engineer's
office to be kept on file.
3. All users, including food preparation or serving facilities and vehicle maintenance facilities shall maintain a
written record of maintenance perfonned on the interceptor. Records shall be retained on file at the facility
for a minimum of three years, for the immediately prior 3 year period. All such records will be available for
inspection by Hillsborough upon request.
(h) Variance/Appeal
1. Under certain circumstances, the interceptor size and location may need special exceptions to this policy. If
an exception to this policy is requested, the user must'demonstrate that the size and location will not cause
the facility any problems in meeting the discharge requirements of Hills borough. Each facility that qualifies
for this variance will be reevaluated once every 5 years to ensure that the facility is still in compliance.
2. The Town Engineer or hislher designee, reserves the right to make detenninations of grease interceptor
adequacy and need, based on review of all relevant infonnation regarding grease interceptor perfonnance,
facility site and building plan review, and to require repairs to, or modification or replacement of such traps.
(i) Enforcement
If an obstruction of an Hillsborough sewer main(s) occurs that causes a sewer overflow and such overflow
can be attributed in part or in whole to an accumulation of grease in Hillsborough's sewer main(s),
Hillsborough will take appropriate enforcement actions, as stipulated in Hillsborough's Sewer Use
Ordinance, against the generator or contributor of such grease. These actions may include fines, civil
penalties or a discontinuance of sewer service.
Section 2. All provisions of any Town Ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance, having been submitted to a vote, received the following vote and
was duly adopted this the 12th day of May, 2003. \-"111111',,,/
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AN ORDINANCE AMENDING THE ZONING ORDINANCE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS:
Section 1.
The Zoning Ordinance of the Town of Hillsborough is amended by adding the
following language as Section 19.11:
19.11 Complete applications
All applications for review by the Town Board or advisory boards must be complete before they will be-processed.
Staff will establish application deadlines to allow time for review of applications for completeness before
advertising or sending property owner notifications. Appli~ations deemed incomplete will receive a written notice
detailing the information needed to complete the application and a date by which the information must be submitted
to maintain the review schedule. The payment of fees is required for an application to b~ deemed complete.
Section 2.
Subsequent sections are hereby re-numbered to reflect this added section.
Section 3.
All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 4.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this 12th day of May, 2003.
Ayes: 'i
Noes: -e-
Absent or Excused: I
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donna F. Armbrister, Town Clerk
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AN ORDINANCE AMENDING CHAPTER 6, MOTOR VEmCLES AND TRAFFIC
APPENDIX A, SECTION 6A-14 OF THE HILLSBOROUGH TOWN CODE
The Board of Commissioners of the Town of Hillsborough ordains:
SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 6,
Appendix A, Section 6A-14:
SECTION 2. Section 6A-14Parkine: Prohibited at All Times
In accordance with Section 6-24, parking is prohibited at all times along the following streets
or portions of streets:
On Street
Side
To
From
Boundary Street
North and
South
Boundary Street
East Drive
SECTION 3. All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
SECTION 4. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this /,211... day of 1YI1hj/ UJ~:i .
Ayes: --i-
Noes: ()-
Absent or Excused --'-
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AN ORDINANCE AMENDING CHAPTER 6, MOTOR VEHICLES AND TRAFFIC
APPENDIX A, SECTION 6A-14 OF THE HILLSBOROUGH TOWN CODE
The Board of Commissioners of the Town of Hills borough ordains:
SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 6,
Appendix A, Section 6A-14:
SECTION 2. Section 6A-14Parkine: Prohibited at All Times
In accordance with Section 6-24, parking is prohibited at all times along the following streets
or portions of streets:
On Street
Side
From
To
Hill Street
US Highway 70
400 Feet
East
SECTION 3. All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
SECTION 4. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this J11/., day of m;ry, ~ptJ~
Ayes: d
Noes: ~
Absent or Excused ---L-
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AN ORDINANCE AMENDING SECTION 6 OF THE TOWN CODE
OF THE TOWN OF IDLLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HlLLSBOROUGH
ORDAINS:
Section 1.
Section 6A-6 of the Hillsborough Town Code is hereby amended to add the
following three and four way stops:
Section 6A-6 Four Way Stop; Three Way Stop
Three Way Stops
Theadministrator shall erect stop signs on the following streets at each
approach to the intersection: -
Intersecting Streets
Scottsburg Trail and Beckett's Ridge Drive
Savanah Court and Beckett's Ridge Drive
Kennesaw Court and Beckett's Ridge Drive
Section 2.
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this I;; II, day of;JJlllj I ,b)/Y?; .
Ayes: L
Noes: ~
Absent or Excused ~
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onna F. Armbrister, Town Clerk
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