HomeMy Public PortalAbout20120621 pwp minutesMINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
June 21, 2012
Committee Members Present: Attendance
Ralph Bray 3 of 3
Bob Scrivner, Chairman 3 of 3
Bill Luebbert 3 of 3
Shawn Schulte 3 of 3
Committee Members Absent:
Bob Weber, Vice Chairman 2 of 3
Staff Present:
Roger Schwartze, PE, Director of Public Works
Matt Morasch, PE, Interim Director of Public Works
Britt Smith, PE, Operations Division Director
Don Fontana, PE, Stormwater Engineer
Janice McMillan, Director of Planning and Protective Services
Drew Hilpert, Interim City Counselor
Bill Lockwood, Executive Director, Parks, Recreation and Forestry
Melva Fast, Redevelopment & Grants Division Director
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this
time. The following guests were present: Mo McCullough, Jefferson City Area Board of
Realtors; Ron Medin; Jim Crabtree; Phil Freeman; Sheila Gassner, Lincoln University; Eric
Landwehr, Cole County Public Works; The following Interns: Taylor Richter, Kaitlyn Schwartze,
Jamie Wisswell, Tony Fenton, and Rachel Hays; and Madeleine Leroux, News Tribune.
1) Introductions
Those present introduced themselves.
2) Approval of the May 24, 2012 Committee meeting minutes
Councilman Schulte moved and Councilman Luebbert seconded to approve the May 24,
2012 minutes, motion carried.
3) Citizen opportunity to address Council/Staff on Stormwater and Other Public
Works Issues
There was no one present to address the Committee.
4) Consent Items
1. Permissive Use of Right-of-Way at 915 East High Street (Jeffrey Buker-The
Mission, Requestor) (Britt Smith)
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June 21, 2012
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Mr. Smith explained the applicant wants to build a rear deck and handicap ramp at the
rear of the building. Staff suggests approval with the conditions that the applicant work with staff
in planning ensuring maintaining a 5’ sidewalk and ADA compliance.
Councilman Bray moved and Councilman Schulte seconded to approve the permissive
use of right-of-way subject to staff recommendations, motion passes.
2. Engineering Projects Update (Matt Morasch)
Mr. Morasch explained the update was included in the Committee’s packet.
3. Building and Inspection Services Report (Janice McMillan)
Ms. McMillan distributed the report for the Committee’s review.
5) Old Business
1. Vacation of Chestnut Street to Lincoln University (Matt Morasch)
Mr. Morasch explained the University would like to close Chestnut Street between East
Atchison Street to Dunklin Street to vehicular traffic.
Councilman Bray moved and Councilman Schulte seconded to refer the vacation of
right-of-way to the City Council with recommendation to approve.
6) New Business
1. Curbs at Tree Wells on High Street (Carrie Carroll, Requestor) (Britt Smith)
Mr. Smith explained Councilwoman Carroll could not be at the meeting and requested
this item be tabled to the next Committee meeting.
Councilman Bray moved and Councilman Schulte seconded to table the request to the
July 19, 2012 Committee meeting, motion carried.
2. Approval of FY2011-2012 budget for Old Town Redevelopment Committee
(Janice McMillan)
Ms. McMillan explained the Old Town Redevelopment Committee has submitted their
proposal for the use of the $10,000 allocated in the City’s budget.
Councilman Bray moved and Councilman Luebbert seconded to refer the proposal to the
City Council with recommendation to approve, motion carried.
3. Code Revisions for Adopt-A-Street (Janice McMillan)
Ms. McMillan explained the revisions which include Adopt-A-Spot for roundabouts and
other areas.
Councilman Schulte moved and Councilman Bray seconded to refer the revisions to the
City Council with recommendation to approve, motion carried.
4. Floodplain Ordinance Changes (Don Fontana)
Mr. Fontana explained the changes which include the flood map panels referenced by
panel number and additional definitions.
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June 21, 2012
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5. Cancellation of the Sidewalk Repair Contract (Matt Morasch)
Mr. Morasch explained the City’s sidewalk repair contractor Jones and Potter, is in the
process of being formally dismissed from the project due to lack of progress. In May the City
was contacted by Jones and Potter’s attorney requesting payment for work completed as well
as requesting release from the contract. Engineering and Law are working to negotiate a
mutually acceptable release from the project and staff plans to begin working to prepare a new
sidewalk repair contract for Council approval later this fall.
6. Sidewalk Projects (Matt Morasch)
Mr. Morasch explained staff is working on sidewalk projects on Boonville Road and Ellis
Boulevard to provide sidewalks on one side of the street using a portion of the CIP funds for
sidewalk projects.
Councilman Bray moved and Councilman Schulte seconded to approve the projects,
motion carried.
7. Change Oder No 1 for Gredell Engineering Inc. for Biosolids Management
Plan (Eric Seaman)
Mr. Seaman explained the change order is for Phase 2 of the biosolids management
project. This would provide contract design of the sludge removal at the Algoa treatment facility.
Councilman Schulte moved and Councilman Bray seconded to refer the change order to
the City Council with recommendation to approve, motion carried.
7) Other Topics
Councilman Bray asked that a Request for Supplemental Appropriation for the Moreland
Avenue Sidewalk Project be put on the next Committee agenda.
8) Adjourn
Councilman Luebbert moved and Councilman Bray seconded to adjourn the meeting
(8:49 a.m.), motion carried.