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MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
August 23, 2012
Committee Members Present: Attendance
Ralph Bray 5 of 5
Bob Scrivner, Chairman 5 of 5
Bill Luebbert 5 of 5
Bob Weber, Vice Chairman 4 of 5
Committee Members Absent:
Shawn Schulte 3 of 5
Staff Present:
Roger Schwartze, PE, Director of Public Works
Eric Seaman, PE, Wastewater Division Director
David Bange, PE, Engineering Division Director
Britt Smith, PE, Operations Division Director
Don Fontana, Stormwater Engineer
Janice McMillan, Planning & Protective Services Division Director
Ron Davenport, Building & Inspection Services Division Director
Eric Barron, Senior Planner
Drew Hilpert, Interim City Counselor
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this
time. The following guests were present: Mo McCullough, Jefferson City Area Board of
Realtors; Eric and Marla Stokes; and Madeleine Leroux, News Tribune.
1) Introductions
Those present introduced themselves.
2) Approval of the July 19, 2012 Committee meeting minutes
Councilman Weber moved and Councilman Luebbert seconded to approve the July 19,
2012 minutes, motion carried.
3) Citizen opportunity to address Council/Staff on Stormwater and Other Public
Works Issues
There was no one present to address the Committee.
4) Consent Items
1. Permissive Use of Right-of-Way for Fence at 201 Binder Drive (Clarence &
Lauren Stokes, Requestor) (Britt Smith)
Mr. Smith explained the request is for a fence adjacent to the right-of-way at Oakview
and Binder Drive. Staff recommends approval.
Minutes/Jefferson City Public Works and Planning Committee
August 23, 2012
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2. Renewal of Lease Agreement at Jefferson City Memorial Airport with
Missouri Highway & Transportation Commission (Drew Hilpert)
Councilman Bray moved and Councilman Weber seconded to approve the Consent
Items, motion carried.
5) Old Business
1. Permissive Use of Right-of-Way for Sign at 811 Monroe Street (Angie
McGennis, Requestor) (Britt Smith)
Mr. Smith explained staff feels the applicants could use another area on their property
for this signage.
Councilman Luebbert moved and Councilman Bray seconded to deny the request,
motion carried.
6) New Business
1. El Mercado Easement Release (Drew Hilpert)
Mr. Hilpert explained there was an error in the legal description for this easement.
Councilman Weber moved and Councilman Bray seconded to refer the request to the
City Council with recommendation to approve the easement release, motion carried.
2. State Revolving Fund Loan Closing Update (Eric Seaman)
Mr. Seaman explained the City is eligible for a low interest loan from the Missouri
Department of Natural Resources. Loan closing will occur between September and November.
Councilman Bray moved and Councilman Luebbert seconded to refer the request to the
City Council with recommendation to approve, motion carried.
3. 2012 Various Sewer Repairs (Eric Seaman)
Mr. Seaman explained problems including wet weather flows back into basements,
overflow into streets, several failing sewers, and replacement of the forcemain in Forest Gate
Subdivision.
Councilman Bray moved and Councilman Weber seconded to refer the request to the
City Council with recommendation to approve, motion carried.
4. Transit Budget Transfer (Roger Schwartze)
Mr. Schwartze explained the transfer is for receipt of money received for vehicle repairs.
Councilman Luebbert moved and Councilman Bray seconded to refer the budget
transfer to the City Council with recommendation to approve, motion carried.
5. Change in Deposit for Sewer Billing (Drew Hilpert)
Mr. Hilpert explained this change is to make all sewer deposits the same amount.
Councilman Weber moved and Councilman Bray seconded to refer the ordinance
changes to the City Council with recommendation to approve, motion carried.
Minutes/Jefferson City Public Works and Planning Committee
August 23, 2012
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6. McCarty Street Subgrade Quantity Overrun Change Order (Matt Morasch)
Mr. Morasch explained the overrun was due to poor subgrade. Staff recommends
approval of the change order.
There was discussion among Committee members and staff regarding the terrain and
drainage issues.
Councilman Weber moved and Councilman Luebbert seconded to refer the change
order to the City Council with recommendation to approve, motion carried.
7. Milling & Overlay Project Update (Britt Smith)
Mr. Smith provided an update of the milling and overlay to the Committee.
8. Abandoned Buildings Program (Janice McMillan)
Ms. McMillan explained the registration of abandoned buildings was a recommendation
of the Old Town Committee and is an important part of taking care of abandoned buildings. She
stated 91 buildings have been identified and mailings for registration will be sent out the
beginning of September.
There was discussion among Committee members, staff and those present regarding
demolition of buildings, impacting the culture of the City, preservation, and the possibility of
discouraging buying of properties.
9. Sign Code Amendment (Janice McMillan)
Mr. Barron explained the sign code amendment proposal.
Councilman Bray moved and Councilman Luebbert seconded to refer the sign code
amendment to the City Council with recommendation to approve, motion carried.
7) Other Topics
1. Planning & Protective Services Reports
The Planning & Protective Services reports were included in the Committee packet.
There was discussion among Committee members and staff regarding completed
projects, including the Neighborhood Improvement Projects on Broadway and Vineyard Square.
The Missouri Boulevard sidewalk project is almost completed and the sidewalk replacement
contract bids have been received and a contract with Kauffman will be moving forward to the
City Council.
8) Adjourn
Councilman Weber moved and Councilman Scrivner seconded to adjourn the meeting at
this time (8:55 a.m.), motion carried.