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HomeMy Public PortalAbout20110519 pwp minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street May 19, 2011 Committee Members Present: Attendance Bob Scrivner, Chairman 3 of 3 Dave Griffith 3 of 3 Bill Luebbert 3 of 3 Shawn Schulte 3 of 3 Bob Weber, Vice Chairman 3 of 3 Staff Present: Charles Lansford, Interim Director of Community Development Janice McMillan, Deputy Director for Planning and Transportation Eric Barron, Senior Planner Matt Morasch, Deputy Director for Public Works David Bange, Engineering Division Director Britt Smith, Streets/Parking Division Director Don Fontana, Stormwater Engineer Eric Seaman, Deputy Director for Wastewater Collections Shane Wade, Civil Engineer Drew Hilpert, Associate City Counselor Nathan Nickolaus, City Counselor Steve Rasmussen, City Administrator Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. There following guests were present: Steve Koestner, Brian Schmidt and Martha Knoth with RR Donnelly; Janet Struemph, Charles and Roxanne Parker, East Side Residents; Phil Garcia, 2019 Autumn Lane; and Councilwoman Carrie Carroll. 1. Introductions Those present introduced themselves. 2. Approval of the April 18 and April 21, 2011 Committee meeting minutes Councilman Griffith moved and Councilman Schulte seconded to approve the minutes of the April 18 and April 21, 2011 meetings, motion carried. Chairman Scrivner requested Item 5.1. be moved to the top of the agenda since Mr. Garcia was present to speak on this item. Committee members present agreed. 5. Citizen opportunity to address Council/Staff on Stormwater Issues 1. Phil Garcia, 2019 Autumn Lane (Matt Morasch) Mr. Morasch explained staff evaluated the area and found there is a need to do repairs, not only to the stormwater pipe but with the street also. Estimated cost is $90,000 to repair pavement and realign the stormwater pipes. Funds are not available at this time but could be done in the next sales tax funding. Mr. Garcia distributed photographs of the area showing the problems with the stormwater. Minutes/Jefferson City Public Works and Planning Committee May 19, 2011 2 There was discussion among Committee members and staff regarding stormwater priorities and funding. Chairman Scrivner explained this project would be included in the stormwater projects list as funding becomes available. Chairman Scrivner stated Mr. Rasmussen has requested Item 3.1. be moved down on the agenda and explained Item 3.5. will be taken up next since there were citizens present to speak regarding this item. 3. Business 5. Adopt a Street (Drew Hilpert) Mr. Hilpert distributed the proposed ordinance drafted from MoDOT’s requirements. He explained there is an interest among some businesses to clean up litter on the right-of-ways within the City. There was discussion among Committee members, staff and those present regarding businesses being responsible for the gloves and vests, the Street Division picking up the trash and putting up the signs, Allied Waste offering the use of their old stock of trash bags and not charging for the landfill use, and the sign design similar to the MoDOT Adopt-a-Highway sign. Mr. Hilpert stated he would make the necessary changes to the draft ordinance. Councilman Griffith moved and Councilman Schulte seconded to refer the ordinance to the City Council with recommendation to approve, motion carried. Chairman Scrivner suggested the City Communications Manager get this information out to the Council and the public. 2. Design Contract with Bartlett and West for the Route B/Tanner Bridge Road Sewer Extension (Eric Seaman) Mr. Seaman explained the contract would design a new sewer main to serve an area east of Highway 54 and south of Route B. This will also include final flood proofing design for the existing Green Meadow pump station and replacement of the Dover Pump Station forcemain. Councilman Luebbert moved and Councilman Griffith seconded to forward the design contract to the City Council with recommendation to approve, motion carried. 3. Diagonal Parking on Jefferson Street (Matt Morasch) Mr. Morasch explained if the parking were changed to diagonal parking it would add spaces, however the street would need to become one-way as only one 15 ft. driving isle could be maintained. Staff does not recommend one-way street and angular parking is considered less safe due to the fact that parked vehicles have multiple conflict points to deal with. Chairman Scrivner stated he appreciated the information from staff. No action was taken on this item. 4. Floodway Maps (Matt Morasch) Mr. Morasch stated the release and comment period for the flood maps was originally set for April 28 at which time they were put on hold. Staff is unsure if the modeling change will have much effect on Jefferson City and are still in the process of working with a consultant to evaluate our next steps. Staff will provide additional updates as they become available. Minutes/Jefferson City Public Works and Planning Committee May 19, 2011 3 6. On-Premise Sign Code Amendment (Janice McMillan/Drew Hilpert) Ms. McMillan stated the proposed changes were discussed with the Ad Hoc Sign Committee, but the actual ordinance draft is being presented to the Public Works and Planning Committee. Mr. Barron then explained the proposed changes to the ordinance. There was discussion among Committee members and staff regarding the change in how signs are allocated on a property, the size of façade and zoning district types, and revisions for commercial in residential districts. Councilman Griffith felt the proposed ordinance would fall in line with what the Ad Hoc Sign Committee had discussed. Councilman Griffith moved and Councilman Luebbert seconded to refer the proposed ordinance to the City Council with recommendation to approve, motion carried. 1. Government Efficiency Review Panel Mr. Rasmussen felt this is the single most important part of the Old Town initiative. Staff continually finds themselves being asked to bend the rules. Buildings located in Old Town do not fit the current codes which makes things need to be done differently. The proposed ordinance amends the Board of Adjustment with another clause to hear the cases and refer changes to our current codes to the City Council. Mr. Nickolaus stated the panel would look at the codes and policies that may need to be updated or they are not clear. It does not deal with allegations of employee misconduct, the police department or elected officials. There was discussion among Committee members and staff regarding giving citizens another avenue to express their concerns, technical issues going to a board of laymen, and the proposed ordinance not meeting the Old Town Committee recommendation. Councilman Schulte moved and Councilman Luebbert seconded to refer the ordinance to the City Council with recommendation to approve, motion failed unanimously. 7. Transystem Final Report to be provided (Janice McMillan) Ms. McMillan distributed the Transystem Final Report to the Committee. Chairman Scrivner asked Committee members to review the report and possibly tour the facilities and suggested this item be placed on a future agenda. 4. Consent Items There were no consent items discussed. 6. Other Topics (continued) There were no other topics discussed. 7. Adjourn Councilman Griffith moved and Councilman Schulte seconded to adjourn the meeting at this time (9:29 a.m.), motion carried.