HomeMy Public PortalAbout20110519 pwp minutes
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
May 19, 2011
Committee Members Present: Attendance
Bob Scrivner, Chairman 3 of 3
Dave Griffith 3 of 3
Bill Luebbert 3 of 3
Shawn Schulte 3 of 3
Bob Weber, Vice Chairman 3 of 3
Staff Present:
Charles Lansford, Interim Director of Community Development
Janice McMillan, Deputy Director for Planning and Transportation
Eric Barron, Senior Planner
Matt Morasch, Deputy Director for Public Works
David Bange, Engineering Division Director
Britt Smith, Streets/Parking Division Director
Don Fontana, Stormwater Engineer
Eric Seaman, Deputy Director for Wastewater Collections
Shane Wade, Civil Engineer
Drew Hilpert, Associate City Counselor
Nathan Nickolaus, City Counselor
Steve Rasmussen, City Administrator
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time.
There following guests were present: Steve Koestner, Brian Schmidt and Martha Knoth with RR
Donnelly; Janet Struemph, Charles and Roxanne Parker, East Side Residents; Phil Garcia, 2019
Autumn Lane; and Councilwoman Carrie Carroll.
1. Introductions
Those present introduced themselves.
2. Approval of the April 18 and April 21, 2011 Committee meeting minutes
Councilman Griffith moved and Councilman Schulte seconded to approve the minutes of
the April 18 and April 21, 2011 meetings, motion carried.
Chairman Scrivner requested Item 5.1. be moved to the top of the agenda since Mr. Garcia was
present to speak on this item. Committee members present agreed.
5. Citizen opportunity to address Council/Staff on Stormwater Issues
1. Phil Garcia, 2019 Autumn Lane (Matt Morasch)
Mr. Morasch explained staff evaluated the area and found there is a need to do repairs, not only
to the stormwater pipe but with the street also. Estimated cost is $90,000 to repair pavement and
realign the stormwater pipes. Funds are not available at this time but could be done in the next sales
tax funding.
Mr. Garcia distributed photographs of the area showing the problems with the stormwater.
Minutes/Jefferson City Public Works and Planning Committee
May 19, 2011
2
There was discussion among Committee members and staff regarding stormwater priorities and
funding. Chairman Scrivner explained this project would be included in the stormwater projects list as
funding becomes available.
Chairman Scrivner stated Mr. Rasmussen has requested Item 3.1. be moved down on the agenda
and explained Item 3.5. will be taken up next since there were citizens present to speak regarding this
item.
3. Business
5. Adopt a Street (Drew Hilpert)
Mr. Hilpert distributed the proposed ordinance drafted from MoDOT’s requirements. He explained
there is an interest among some businesses to clean up litter on the right-of-ways within the City.
There was discussion among Committee members, staff and those present regarding businesses
being responsible for the gloves and vests, the Street Division picking up the trash and putting up the
signs, Allied Waste offering the use of their old stock of trash bags and not charging for the landfill use,
and the sign design similar to the MoDOT Adopt-a-Highway sign.
Mr. Hilpert stated he would make the necessary changes to the draft ordinance.
Councilman Griffith moved and Councilman Schulte seconded to refer the ordinance to the City
Council with recommendation to approve, motion carried.
Chairman Scrivner suggested the City Communications Manager get this information out to the
Council and the public.
2. Design Contract with Bartlett and West for the Route B/Tanner Bridge Road
Sewer Extension (Eric Seaman)
Mr. Seaman explained the contract would design a new sewer main to serve an area east of
Highway 54 and south of Route B. This will also include final flood proofing design for the existing
Green Meadow pump station and replacement of the Dover Pump Station forcemain.
Councilman Luebbert moved and Councilman Griffith seconded to forward the design contract to
the City Council with recommendation to approve, motion carried.
3. Diagonal Parking on Jefferson Street (Matt Morasch)
Mr. Morasch explained if the parking were changed to diagonal parking it would add
spaces, however the street would need to become one-way as only one 15 ft. driving isle could be
maintained. Staff does not recommend one-way street and angular parking is considered less safe
due to the fact that parked vehicles have multiple conflict points to deal with.
Chairman Scrivner stated he appreciated the information from staff. No action was taken on
this item.
4. Floodway Maps (Matt Morasch)
Mr. Morasch stated the release and comment period for the flood maps was originally set
for April 28 at which time they were put on hold. Staff is unsure if the modeling change will have
much effect on Jefferson City and are still in the process of working with a consultant to evaluate
our next steps. Staff will provide additional updates as they become available.
Minutes/Jefferson City Public Works and Planning Committee
May 19, 2011
3
6. On-Premise Sign Code Amendment (Janice McMillan/Drew Hilpert)
Ms. McMillan stated the proposed changes were discussed with the Ad Hoc Sign Committee, but
the actual ordinance draft is being presented to the Public Works and Planning Committee. Mr. Barron
then explained the proposed changes to the ordinance.
There was discussion among Committee members and staff regarding the change in how signs
are allocated on a property, the size of façade and zoning district types, and revisions for commercial in
residential districts.
Councilman Griffith felt the proposed ordinance would fall in line with what the Ad Hoc Sign
Committee had discussed.
Councilman Griffith moved and Councilman Luebbert seconded to refer the proposed ordinance
to the City Council with recommendation to approve, motion carried.
1. Government Efficiency Review Panel
Mr. Rasmussen felt this is the single most important part of the Old Town initiative. Staff
continually finds themselves being asked to bend the rules. Buildings located in Old Town do not fit
the current codes which makes things need to be done differently. The proposed ordinance
amends the Board of Adjustment with another clause to hear the cases and refer changes to our
current codes to the City Council.
Mr. Nickolaus stated the panel would look at the codes and policies that may need to be
updated or they are not clear. It does not deal with allegations of employee misconduct, the police
department or elected officials.
There was discussion among Committee members and staff regarding giving citizens
another avenue to express their concerns, technical issues going to a board of laymen, and the
proposed ordinance not meeting the Old Town Committee recommendation.
Councilman Schulte moved and Councilman Luebbert seconded to refer the ordinance to
the City Council with recommendation to approve, motion failed unanimously.
7. Transystem Final Report to be provided (Janice McMillan)
Ms. McMillan distributed the Transystem Final Report to the Committee. Chairman Scrivner
asked Committee members to review the report and possibly tour the facilities and suggested this
item be placed on a future agenda.
4. Consent Items
There were no consent items discussed.
6. Other Topics (continued)
There were no other topics discussed.
7. Adjourn
Councilman Griffith moved and Councilman Schulte seconded to adjourn the meeting at this
time (9:29 a.m.), motion carried.