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HomeMy Public PortalAbout20110623 pwp minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street June 23, 2011 Committee Members Present: Attendance Bob Scrivner, Chairman 4 of 4 Dave Griffith 4 of 4 Bill Luebbert 4 of 4 Shawn Schulte 4 of 4 Bob Weber, Vice Chairman 4 of 4 Staff Present: Janice McMillan, Deputy Director for Planning and Transportation Matt Morasch, Deputy Director for Public Works David Bange, Engineering Division Director Britt Smith, Streets/Parking Division Director Don Fontana, Stormwater Engineer Shane Wade, Civil Engineer Drew Hilpert, Associate City Counselor Bill Lockwood, Executive Director for Parks, Recreation and Forestry Karen Jennnings, Animal Protection and Control Division Director Dr. Amanda Dykstra, Shelter Veterinarian Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Jackie Fischer, St Dunkel, and Debbie Mehmert from Friends of the Jefferson City Animal Shelter; Jeff Haldiman, News Tribune; Chris Wrigley, Cole County Commissioner; and Kate Layman, KRCG-TV. 1. Introductions Those present introduced themselves. Councilman Schulte moved and Councilman Griffith seconded to move Item 6.1 to be the third item on the agenda, motion carried. 2. Approval of the May 19, 2011 Committee meeting minutes Councilman Griffith moved and Councilman Weber seconded to approve the minutes of the May 19, 2011 meeting, motion carried. 3. Business 1. Vacation of Right-of-Way at Robinson and East McCarty Street (Don Renkemeyer, Requestor) (David Bange) Mr. Bange explained this is excess right-of-way due to the road construction and staff recommends approval of the vacation. There was discussion among Committee members and staff regarding zoning and uses of the property. Minutes/Jefferson City Public Works and Planning Committee June 23, 2011 2 Councilman Weber moved and Councilman Griffith seconded to refer the vacation of right- of-way to the City Council with recommendation to approve, motion carried. 2. Permissive Use of City Right-of-Way for Clothing Drop Box (Red Cross, Requestor) (Britt Smith) Mr. Smith explained this is not actually a permissive use of right way, the Red Cross has requested to locate a clothing drop box on the chip seal lot across from their office on East McCarty Street. Councilman Weber moved and Councilman Schulte seconded to approve a contract between the City and the Red Cross for locating a clothing drop box in the parking lot, motion carried. 6. Other Topics 1. Animal Shelter Construction Contract (Matt Morasch) Mr. Morasch explained the bids received and recommended JC Industries be awarded the bid. The project will be funded not only by sales tax funds but by Cole County and considerable donations. Mr. Bange gave an overview of the building sketch. There was discussion among Committee members and staff regarding building materials, funding sources and use of existing building. Councilman Griffith moved and Councilman Weber seconded to refer the Animal Shelter construction contract to the City Council with recommendation to approve, motion carried. Commissioner Wrigley requested a formal letter from the City Administrator or the Mayor requesting the funds from Cole County. 4. Consent Items  Vacation of the Sanitary Sewer Easement for Chapel Hill Commons (MOCAP Development, LLC) (Matt Morasch) Mr. Moarsch explained there was an error in the description when this vacation was done and there is another easement to be vacated. Staff recommends approval. Councilman Weber moved and Councilman Griffith seconded to refer the vacation of the sanitary sewer easement for Chapel Hill Commons to the City Council with recommendation to approve, motion carried. 3. Potential Sidewalk Repair Contract (Matt Morasch) Mr. Morasch explained this would be used for spot repair of sidewalks. Staff recommends a contract with Meco Engineering for inspection of the repairs. There was discussion among Committee members and staff regarding priority areas and funding. Councilman Weber moved and Councilman Schulte seconded to refer the contract with Meco Engineering to the City Council with recommendation to approve, motion carried. 4. Flood Action Plan Update (Britt Smith) Minutes/Jefferson City Public Works and Planning Committee June 23, 2011 3 Mr. Smith distributed the updated flood action plan to Committee members. He explained the information in the report and reported flood related information was available on the City website, including a flood viewer map. He stated there is a public flood action meeting scheduled for this evening to offer citizens technical knowledge on flooding issues. Councilman Griffith moved and Councilman Schulte seconded to endorse the flood action plan as presented, motion carried. 5. FEMA Floodway Mapping Update (Matt Morasch) Mr. Morasch explained the latest update concerning the flood map revisions from FEMA has rescheduled to start the comment period on June 27, 2011. Burns and McDonnell have begun their review of the hydrologic models and staff will formulate comments to FEMA. Chairman Scrivner questioned whether FEMA would buy out the Airport and Treatment Plant as they did with the flood of 1993. *Councilman Weber left at this time (8:45 a.m.). 6. McCarty Street Update (David Bange) Mr. Morasch explained staff is working on getting the easements necessary for the project and plan for bidding the project in August. 7. Capital Improvement Sales Tax Project Update (Matt Morasch) Mr. Morasch explained the list of sales tax projects including in the Committee packet. 8. NPDES Stormwater Permit Update (Matt Morasch) Mr. Morasch stated the City has advertised for citizens to apply for the Stormwater Advisory Committee. He asked Committee members to send him names of citizens that may be interested in serving on the Committee. 5. Citizen opportunity to address Council/Staff on Stormwater Issues There was no one present to speak on this issue. 6. Other Topics (continued)  Ms. McMillan stated she would be emailing Council members to choose a date for a tour of the Transit/Central Maintenance facilities.  Councilman Luebbert stated he was interested in touring the landfill and recycling. He stated he would work out a date and time with Mr. Lansford and let the other Committee members know. 7. Adjourn Councilman Griffith moved and Councilman Schulte seconded to adjourn the meeting at this time (9:20 a.m.), motion carried.