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MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
June 23, 2011
Committee Members Present: Attendance
Bob Scrivner, Chairman 4 of 4
Dave Griffith 4 of 4
Bill Luebbert 4 of 4
Shawn Schulte 4 of 4
Bob Weber, Vice Chairman 4 of 4
Staff Present:
Janice McMillan, Deputy Director for Planning and Transportation
Matt Morasch, Deputy Director for Public Works
David Bange, Engineering Division Director
Britt Smith, Streets/Parking Division Director
Don Fontana, Stormwater Engineer
Shane Wade, Civil Engineer
Drew Hilpert, Associate City Counselor
Bill Lockwood, Executive Director for Parks, Recreation and Forestry
Karen Jennnings, Animal Protection and Control Division Director
Dr. Amanda Dykstra, Shelter Veterinarian
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time.
The following guests were present: Jackie Fischer, St Dunkel, and Debbie Mehmert from Friends of the
Jefferson City Animal Shelter; Jeff Haldiman, News Tribune; Chris Wrigley, Cole County Commissioner;
and Kate Layman, KRCG-TV.
1. Introductions
Those present introduced themselves.
Councilman Schulte moved and Councilman Griffith seconded to move Item 6.1 to be the third
item on the agenda, motion carried.
2. Approval of the May 19, 2011 Committee meeting minutes
Councilman Griffith moved and Councilman Weber seconded to approve the minutes of the
May 19, 2011 meeting, motion carried.
3. Business
1. Vacation of Right-of-Way at Robinson and East McCarty Street (Don
Renkemeyer, Requestor) (David Bange)
Mr. Bange explained this is excess right-of-way due to the road construction and staff
recommends approval of the vacation.
There was discussion among Committee members and staff regarding zoning and uses of
the property.
Minutes/Jefferson City Public Works and Planning Committee
June 23, 2011
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Councilman Weber moved and Councilman Griffith seconded to refer the vacation of right-
of-way to the City Council with recommendation to approve, motion carried.
2. Permissive Use of City Right-of-Way for Clothing Drop Box (Red Cross,
Requestor) (Britt Smith)
Mr. Smith explained this is not actually a permissive use of right way, the Red Cross has
requested to locate a clothing drop box on the chip seal lot across from their office on East
McCarty Street.
Councilman Weber moved and Councilman Schulte seconded to approve a contract
between the City and the Red Cross for locating a clothing drop box in the parking lot, motion
carried.
6. Other Topics
1. Animal Shelter Construction Contract (Matt Morasch)
Mr. Morasch explained the bids received and recommended JC Industries be awarded the
bid. The project will be funded not only by sales tax funds but by Cole County and considerable
donations.
Mr. Bange gave an overview of the building sketch. There was discussion among
Committee members and staff regarding building materials, funding sources and use of existing
building.
Councilman Griffith moved and Councilman Weber seconded to refer the Animal Shelter
construction contract to the City Council with recommendation to approve, motion carried.
Commissioner Wrigley requested a formal letter from the City Administrator or the Mayor
requesting the funds from Cole County.
4. Consent Items
Vacation of the Sanitary Sewer Easement for Chapel Hill Commons (MOCAP
Development, LLC) (Matt Morasch)
Mr. Moarsch explained there was an error in the description when this vacation was done
and there is another easement to be vacated. Staff recommends approval.
Councilman Weber moved and Councilman Griffith seconded to refer the vacation of the
sanitary sewer easement for Chapel Hill Commons to the City Council with recommendation to
approve, motion carried.
3. Potential Sidewalk Repair Contract (Matt Morasch)
Mr. Morasch explained this would be used for spot repair of sidewalks. Staff recommends a
contract with Meco Engineering for inspection of the repairs.
There was discussion among Committee members and staff regarding priority areas and
funding.
Councilman Weber moved and Councilman Schulte seconded to refer the contract with
Meco Engineering to the City Council with recommendation to approve, motion carried.
4. Flood Action Plan Update (Britt Smith)
Minutes/Jefferson City Public Works and Planning Committee
June 23, 2011
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Mr. Smith distributed the updated flood action plan to Committee members. He explained
the information in the report and reported flood related information was available on the City
website, including a flood viewer map. He stated there is a public flood action meeting scheduled
for this evening to offer citizens technical knowledge on flooding issues.
Councilman Griffith moved and Councilman Schulte seconded to endorse the flood action
plan as presented, motion carried.
5. FEMA Floodway Mapping Update (Matt Morasch)
Mr. Morasch explained the latest update concerning the flood map revisions from FEMA
has rescheduled to start the comment period on June 27, 2011. Burns and McDonnell have begun
their review of the hydrologic models and staff will formulate comments to FEMA.
Chairman Scrivner questioned whether FEMA would buy out the Airport and Treatment
Plant as they did with the flood of 1993.
*Councilman Weber left at this time (8:45 a.m.).
6. McCarty Street Update (David Bange)
Mr. Morasch explained staff is working on getting the easements necessary for the project
and plan for bidding the project in August.
7. Capital Improvement Sales Tax Project Update (Matt Morasch)
Mr. Morasch explained the list of sales tax projects including in the Committee packet.
8. NPDES Stormwater Permit Update (Matt Morasch)
Mr. Morasch stated the City has advertised for citizens to apply for the Stormwater Advisory
Committee. He asked Committee members to send him names of citizens that may be interested in
serving on the Committee.
5. Citizen opportunity to address Council/Staff on Stormwater Issues
There was no one present to speak on this issue.
6. Other Topics (continued)
Ms. McMillan stated she would be emailing Council members to choose a date for a
tour of the Transit/Central Maintenance facilities.
Councilman Luebbert stated he was interested in touring the landfill and recycling.
He stated he would work out a date and time with Mr. Lansford and let the other
Committee members know.
7. Adjourn
Councilman Griffith moved and Councilman Schulte seconded to adjourn the meeting at this
time (9:20 a.m.), motion carried.