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HomeMy Public PortalAbout20110721 pwp minutes-MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street July 21, 2011 Committee Members Present: Bob Scrivner, Chairman Bill Luebbert Shawn Schulte Bob Weber, Vice Chairman Committee Members Absent: Dave Griffith Staff Present: Charles Lansford, Interim Director of Community Development Janice McMillan, Deputy Director for Planning and Transportation Eric Barron, Senior Planner Matt Morasch, Deputy Director for Public Works David Bange, Engineering Division Director Britt Smith, Streets/Parking Division Director Don Fontana, Stormwater Engineer Shane Wade, Civil Engineer Ron Davenport, Interim Assistant Director of Community Development Drew Hilpert, Associate City Counselor Brenda Wunderlich, Administrative Assistant Attendance 5 of 5 5 of 5 5of5 5of5 4of5 Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Steve Dinolfo; Mike Bates and Paul Samson, CMPS; Dick Otke, Dick Otke Construction Co.; Tom Scheppers; Bob Watson and Madeleine Leroux, News Tribune. 1. 2. Introductions Those present introduced themselves. Approval of the June 23, 2011 Committee meeting minutes Councilman Schulte moved and Councilman Weber seconded to approve the minutes of the June 23, 2011 meeting, motion carried. Councilman Weber moved and Councilman Luebbert seconded to move Items 3.2 and 3.7 to the top of the agenda, motion carried. 3. Business 2. Request to Accept Private Stormwater Detention Basins as Public Infrastructure in Jefferson City West Commercial Park (vicinity of Old Lohman Road and Scruggs Station Road) (Dick �tke, Requestor) (Matt Morasch) Mr. Morasch explained the developer's engineer proposed three private ownership detention basins to slow the release of water onto adjacent properties. Mr. Otke has since requested that the basins be taken over by the City for maintenance. City staff recommends denial of the request. Min�tesJJeffe�son City Public Works artd Planning Committee ,lttly 21, 2011 There was discussion among Committee members, staff and those present regarding the costs of maintaining the basins, setting a precedence of accepting private basins, green infrastructure, access to the basins and possible design modifications. Councilman Weber moved and Councilman Schulte seconded to refer the acceptance of Section 1, with Sections 2 and 3 being contingent upon satisfactory access to the basins, to the City Council with recommendation to approve, motion carried. 7. Discussion of Change Order to Replace Stormwater Pipesllnlets at Capital and Adams (Matt Morasch) Mr. Morasch explained it was discovered when the project began that the inlet at the corner of Adams Street was also in need of repair. Councilman Weber moved and Councilman Luebbert seconded to refer the change order to the City Council with recommendation to approve, motion carried. 1. Elmerine Project Construction Contract Update (Matt Morasch) Mr. Morasch explained the project is continuing to advance and explained the schedule for construction. Staff is requesting the City Council suspend the rules and approve the project in one meeting due to time of year and the uncertainty of the fall weather. Councilman Weber moved and Councilman Schulte seconded to forward the construction contract to the City Council with recommendation to suspend the rules due to the weather constraints, motion carried. 3. Vacation of Right of Way on State Street (Tom Scheppers, Requestor) (Matt Morasch) Mr. Morasch explained staff is recommending denial of the vacation of right-of-way due to the possibility of utility and/or street upgrades for future MSP redevelopment, however, staff would recommend in favor of a permissive use of right-of-way. Councilman Schulte moved and Councilman Weber seconded to refer a permissive use of right-of- way on State Street to the City Council with recommendation to approve, motion carried. Councilman Luebbert moved and Councilman Schulte seconded to hear public comment under Item 6 at this time, motion carried. 6. Other Topics Steve Dinolfo, owner of 618 East McCarty Street, stated he purchased this property and has rehabilitated it. He stated it would be in the best interest of the City to look into trying to fix up properties in this area. Mr. Lansford explained the 600 block of East McCarty has been a problem throughout the years due to absentee landlords. The area is being focused on and people are seeing the potential for revitalization of these properties. 4. FEMA Floodway Mapping Update (Matt Moraschj Mr. Morasch explained staff has met and discussed comments from both consultants, Burns & McDonnell and Central Missouri Engineering Services and attended the FEMA Consultation Coordination MinuteslJefferson City Pubfic Works and PEannEng Committee July 21. 2011 Meeting. FEMA will be accepting comments until December 1 St. Their final determination letter to the City will be Feb. 1, 2012 with the final effective date of Aug. 2, 2012. There was discussion among Committee members and staff regarding the wastewater treatment plant facilities and airport floodways, the L142 Levee Project, and flood insurance rates. Committee members requested staff give a presentation on floodplain versus floodway to the City Council. Mr. Morasch stated he would request the consultant, Scott Samuels, give a presentation. 5. Insurance Services Office (ISOy Code Update (Ron Davenport) Mr. Davenport explained the ISD recently did an audit of the Building Inspection Division. The current building codes were adopted five years ago. ISO recommends updating to the 2009 International Building Code and the 2011 National Electrical Code. Mr. Davenport stated he is in the process of purchasing the new code books for review. The review process will take approximately four months for staff and the development community, including HBA, to review. After review and a public meeting, the code amendments will be sent to the City Council for appro�al. *Councilman Weber left the meeting at this time (8:48 a.m.). 6. Call Before You Start (Janice McMillanj Ms. McMillan distributed the draft checklist to Committee members. 4. Consent Items There were no consent agenda items discussed. 5. Citizen opportunity to address Council/Staff on Stormwater Issues There was no one present to speak on this issue. 6. Other Topics (continued) 1. Change in Time for November 17 Committee Meeting to be Immediately Following the Brown Bagel Meeting � Chairman Scrivner explained the meeting time for the November 17 Committee meeting will be changed to immediately follow the Brown Bagel meeting. • There was discussion among Committee members and staff regarding the Missouri Boulevard sidewalk project. Mr. Bange explained the timing of the project. • Councilman Schulte asked if the Animal Shelter funding letter had been sent to the County Commission. Mr. Morasch explained the letter was sent after the last Committee meeting. • Chairman Scrivner asked if about the possibility of a crosswalk at Missouri Boulevard and Dix Road. Mr. Morasch explained MoDOT would be hesitant to allow a crosswalk at this location and it would be very costly due to the site constraints. 7. Adjourn Councilman Luebbert moved and Councilman Schulte seconded to adjourn the meeting at this time (9:02 a.m.), motion carried. Councilman Weber was absent from this vote.