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HomeMy Public PortalAbout1993-06-24 (2) Town of Truckee TOWN COUNCIL SPECIAL MEETING June 24, 1993 7:00 P.M. Truckee Donner Public Utilities District Board Room MINUTES 4. 5. 9. CALL TO ORDER. Mayor Kathleen Eagan called the meeting to order at 7:10 PM ROLL CALL. The Town Clerk called the roll. Council Members Aguera, Cross, Drake, and Mayor Eagan were present. Council Member Botto arrived at 7:40 PM due to work duties. Staff present included Town Attorney Donald Halle, Public Works Director Clay Castleberry, Administrative Director Janet McGinnis, Community Development Director Paul Ireland, and staff assistant Robin Kropf Foreman PLEDGE OF ALLEGIANCE. All present stood and recited the Pledge of Allegiance. PUBLIC COMMENT. None. PRESENTATIONS. None. PUBLIC HEARINGS, ORDINANCES, AND APPEALS As a courtesy to a large number of the audience who were present to participate in the scheduled Appeal Hearing, the Mayor took up Item 9.2 out of order. Item 9.2. Hearing on Appeal: Sara and Lormie Wolffon a decision by the Nevada County Zoning Administrator to deny their Use Permit. Ruth Frishman, attorney for the Wolffs, and Jim Porter, attorney for The Meadows Association, presented opposing points of view in the matter of the Lonnie and Sara WolffUse Permit, presented their reasons for and against continuing the Appeal Hearing to July 8, 1993. After due consideration by the Council, Council Member Drake moved to deny the continuance; however, no second was forthcoming. After further discussion, Council Member Cross moved, and Council Member Aguera seconded the motion, to permit a continuance to July 8, 1993 as requested by the appellants, which motion carded 3-1, Council Member Drake voting against. CONSENT CALENDAR. Items 6.1, 6.3, 6.4, 6.5, and 6.7 were removed from the Consent Calendar for further consideration. Council Member Aguera moved, and Council Member Drake seconded the motion, to approve the Consent Calendar, which motion upon roll call passed unanimously: (a) Motion to Waive full reading of Ordinances on Agenda, adopted. Minutes - Town Council June 24, 1993 -- 7:00 PM Page 2 Consent Calendar actions continued: (b) Resolution 93-51 Authorizing and Directing the Town Manager to Execute an Agreement with the County o£Nevada to apply for additional funding to finance fixed route and paratransit services for the residents of the Town of Truckee ($14,022), adopted. (c) Resolution 93-52, Authorizing and Directing the Town Manager to Execute such Agreements necessary to complete space and moving arrangements for Town Offices, adopted. Item 6.3. Resolution Av~rovine Lease Aereement for Community_ Services Office Space. In lieu of this item, Council Member Aguera moved, and Council Member Drake seconded the motion, to retain the current location of the Community Development Department in the Joseph Center until the end of July, 1993, which motion passed unanimously. WRITTEN COMMUNICATIONS Item 7.1. Letter from the Tahoe Truckee Health Council concernin~ elimination of the mental health budget by the County. Members of the Tahoe Truckee Health Council made a presentation to the Town Council on the importance of the activities in mental health which have been carried on the Truckee area and what the lack of funding does to the programs in progress. The Council expressed appreciation for the information, and concern. STAFF REPORTS -- RESOLUTIONS, AGREEMENTS, ETC. Item 8.1. Preliminary Report on Planning and Buildine Inspection Fee Schedule. Community Development Director Ireland outlined some of the problems facing the new Community Development Department, in particular the need to align fees and costs if the Department is to be self-funding, or nearly so. He recommended Building Community input to the process and was taking steps to see that input occurred. Staff will have a completed set of restructured fees for approval at the next regular meeting. The importance of consistency in applying the principles upon which to grant conditional use permits was also discussed: fairness and equity in administering decisions was Minutes - Town Council June 24, 1993 -- 7:00 PM Page 3 desired by all the Council Members, but is hard to achieve without clear guidelines such as a completed General Plan. Item 8.2. Resolution Authorizing and Directine the Town Manager to Execute an Agreement with CalTrans for sharing Cost of State Hiehwav Electrical Facilities with Town of Truckee. After discussion, Council Member Aguera moved and Council Member Drake seconded the motion, to adopt a resolution authorizing the Town Manager to execute an agreement with CalTrans for sharing the cost of highway lighting, which motion upon roll call passed unanimously: Resolution 93-53, adopted. Item 8.3 Resolution Authorizina and Directine the Town Manaeer to Execute an Agreement with CalTrans whereby Cal Trans will maintain traffic Sienals owned bv Town. Public Works Director Castleberry briefed the Council on the advantages of having the traffic signals maintained by CalTrans. Council Member Cross moved, and Council Member Aguera seconded the motion, to adopt a resolution authorizing the Town Manager to execute as agreement with CalTrans whereby CalTrans will maintain the traffic signals owned by the Town, which motion upon roll call passed unanimously: Resolution 93-54, adopted. As a general introduction to the next several matters for consideration by the Council, the Town Attorney described the necessity for the Town to assume the responsibilities of government from the County of Nevada on July 1, 1993, as a result of the inability of negotiations to resolve problems with County contracts which would have continued County services to the Town for at least one year. Item 8.4. Resolution Authorizing the Town Manaeer to Execute an Agreement for an Assistant to the Director of Administration for Financial Research at $20.00 per hour not to exceed $3.000 total. Council Member Aguera moved, and Council Member Botto seconded the motion, to adopt a resolution authorizing the Town Manager to execute an agreement with an Assistant to the Administrative Director in order to ascertain needed financial information, which motion upon roll call passed unanimously: Resolution 93- 55, adopted. Item 6.4. Resolution Approvine Lease Aereement for General Office Svace with the .TXI~~. Item 6.4 from the Consent Calendar was taken up next. It was reported that the PUD Board had approved the renting of the former engineering department area to the Town of Truckee for administrative offices. Staff was instructed to execute an agreement with the PUD as soon as possible. Council Member Cross moved, and Council Member Drake seconded the motion, to adopt a resolution approving execution of a lease agreement with the Truckee Donner Public Utility District, which motion upon roll call passed unanimously: Resolution 93-56, adopted. Minutes - Town Council June 24, 1993 -- 7:00 PM Page 4 Item 8.5. Resolution Authorizine the Town Manaeer to Execute an Agreement t0 rellt lease, or purchase office equipment with such vendors as necessary. Action: move tO adopt. Council Member Cross moved, and Council Member Drake seconded the motion, to adopt a resolution authorizing the Town Manager to execute an agreement to rent lease or purchase office equipment as necessary, which motion upon roll call passed unanimously: Resolution 93-57, adopted. Item 8.6. Resolution Authorizing the Town Manager to Execute an Agreement to rent, lease, or purchase office furniture with such vendors as necessary. Council Member Cross moved, and Council Member Drake seconded the motion, to adopt a resolution authorizing the Town Manager to execute an agreement to rent, lease, or purchase office furniture as necessary, which motion upon roll call passed unanimously: Resolution 93- 58, adopted. Item 8.7. Resolution Amhorizing and Directing the Town Manager to Execute an Agreement or to Purchase Materials for minor improvements to the alternative office sites not t0 exceed $2000. By general consensus, Council Members amended the resolution as drafted to read $2000 rather than $1500, and include all sites. Council Member Aguera moved and Council Member Botto seconded the motion, to adopt a resolution, as amended, authorizing minor improvements not to exceed $2000 to office sites, which motion upon roll call passed unanimously: Resolution 93-59, adopted. Item 6.7. Resolution Authorizing and Directing the Town Manager to Execute an Agreement to purchase and install floor covering for approximately 900 sq. ft. of space in alternative offices. Item 6.7 from the Consent Calendar was taken up next. Council Member Aguera moved, and Council Member Drake seconded the motion, to adopt a resolution authorizing the Town Manager to purchase and install floor covering in the alternative office space, which motion upon roll call passed unanimously: Resolution 93- 60, adopted. 9. PUBLIC HEARINGS, ORDINANCES, AND APPEALS continued. Item 9. l. Comprehensive Ordinance establishing a Town of Truckee Municipal Code. Item was on the agenda for the 4:00 PM meeting; therefore, it was not considered as part of the 7:00 PM meeting. 10. UNFINISHED BUSINESS. None. Minutes - Town Council June 24, 1993 -- 7:00 PM Page 5 I 1. MATTERS OF INTEREST TO COUNCIL MEMBERS. None. 12. 13. CLOSED SESSION REGARDING PERSONNEL, LITIGATION OR OTHER MATTERS AUTHORIZED BY STATE LAW. Expressing their regard and respect for the abilities of the Interim Town Manager C. W. Masonheimer, Council Members unanimously agreed that his communication and guidance to Town should continue in spite of his recent health problems, and should continue even in the event that he found it necessary to step down from full time duties in order to prevent further deterioration of his physical condition. The Mayor was directed to talk to Town Manager Masonheimer so that he directs his own best course. The contract of Town Attomey Donald R.Haile was altered in order to increase the month cap on billing for his services to $8000. ADJOURNMENT. Council Member Drake moved and Council Member Cross seconded the motion, to adjourn to the previously-in-progress Adjourned Meeting of June 24 -- 4:00 PM, which motion passed unanimously. The Mayor adjourned to the continuation of the previous meeting at 9:40 PM. See Minutes of that meeting for further record. At the end of that meeting, it was noted that Item 6.5 from the Consent Calendar had not been addressed. By consensus, the 7:00 PM meeting was reopened to consider Item 6.5 from the Consent Calendar. Item 6.5. Resolution Approving Lease Agreement for Public Works Facilities. Council Member Aguera moved, and Council Member Drake seconded the motion, to approve the lease agreement with Teichert for temporary public works facilities, provided that the search for adequate long-term facilities continue, which motion upon roll call passed unanimously: Resolution 93-62, adopted. Council Member Drake then moved for readjournment, which motion received a second, and the Mayor adjourned the meeting at approximately 12:30 AM, June 25, 1993. Respectfully submitted, Approved this the 6th day of January, 1994. /s/ Donald R. Haile Donald R. Haile, Acting Town Clerk