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HomeMy Public PortalAbout20110818 pwp minutes-MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING C�MMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street August 18, 2011 Committee Members Present: Bob Scrivner, Chairman Dave Griffith Bill Luebbert Shawn Schulte Committee Members Absent: Bob Weber, Vice Chairman Staff Present: Janice McMillan, Director of Planning & Protective Services Alan Morrison, MPO Planner Matt Morasch, Interim Director of Public Works David Bange, Engineering Supervisor Don Fontana, Stormwater Engineer Melva Fast, Redevelopment & Grants Division Director Bill Lockwood, Parks, Recreation & Forestry Executive Director Drew Hilpert, Associate City Counselor Brenda Wunderlich, Administrative Assistant Attendance 6 of 6 5 of 6 6 of 6 6of6 5of6 Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Councilman Ralph Bray; Chris Criswell and Bob Gilbert with Bartlett & West; and Madeleine Leroux, News Tribune. 1. 2. Introductions Those present introduced themselves. Approval of the July 21, 2011 Committee meeting minutes Chairman Scrivner announced the minutes would be held over since they had not been completed due to reorganization and being short staffed at this. 3. Business 1. Vacation of Sanitary Sewer Easement on Rock Hill Court (Eric Seaman) Mr. Morasch stated staff recommends approval of the request. The forcemain experienced numerous problems and has been replaced. Councilman Schulte moved and Councilman Griffith seconded to refer the vacation of the sanitary sewer easement to the City Council with recommendation to approve, motion carried. 2. Vineyard Square Neighborhood Improvement Project petition (Matt Morasch) Mr. Morasch explained the cost of the project is approximately $65,000. Minutes/Je(ierson City Public Works and Planning Corrmsittee 2 August �8. 2There was discussion between Committee members and staff regarding the Broadway Street project being next in line and the percentage the home owner contributes to these projects. Councilman Schulte moved and Councilman Luebbert seconded to table the request to the September Committee meeting, motion carried. 3. Architectural Contract for Upgrade of Existing Fire Station Facilities and Design of New Station Three (Matt Morasch) Mr. Morasch requested this item be held over to the September meeting. 4. Frog Hollow Bridge Replacement Contract (Matt Morasch) Mr. Morasch explained the bridges are in poor condition and need to be replaced. There was discussion among Committee members and staff regarding funding and greenway trail alignment. Councilman Schulte moved and Councilman Griffith seconded to refer the Phase I design contract with Bartlett & Vllest to the City Council with recommendation to approve, motion carried. 5. Review of L142 Levee Project (Don Fontanaj Mr. Fontana explained numerous levee and flood studies have been done in the past. The cost estimate for the City share would be approximately $8,625,000. There was discussion among Committee members and staff regarding funding and maintenance issues. 6. FEMA Floodway Mapping Update (Matt Morasch) Mr. Morasch stated the comment deadline is December 1 St. Staff is sending letters to those affected by the floodplain. 7. CitylCounty Projects Update (Matt Morasch) Mr. Morasch gave a review of the completed and remaining City/County Cooperative Projects to the Committee members. 8. Bike Marking Plan (David Bange) Mr. Bange explained additional signage will be done to guide bicyclists to the Downtown Business District, greenway trails, Memorial Park, etc. Councilman Griffith moved and Councilman Schulte seconded to endorse the bike marking plan as proposed by staff, motion carried. 9. Livable Streets (Janice McMillan) Ms. McMillan explained livable streets are transportation facilities that consider the needs of all users. She recommended the City adopt a complete streets policy to encourage street connectivity and an integrated network. Min�tes/Jefte�son City P�blic Works and Planning Committee August 18, 2011 3 There was discussion among Committee members and staff regarding the need to adopt a policy that would include sidewalks, bicycle facilities, trails, crosswalks, paved shoulders, curb cuts, transit connections and street trees. Committee members requested Ms. McMillan draft a policy for their review. 4. Consent Items There were no consent agenda items discussed. 5. Citizen opportunity to address CouncillStaff on Stormwater Issues There was no one present to speak on this issue. 6. Other Topics (continued) 1. Animal Shelter Exterior Finishes — Informational (IVlatt Morasch) Mr. Morasch explained the exterior finishes of the new Animal Shelter. 7. Adjourn Councilman Griffith moved and Councilman Luebbert seconded to adjourn the meeting at this time (9:10 a.m.), motion carried.