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HomeMy Public PortalAbout20111020 pwp minutesRevised MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street October 20, 2011 Committee Members Present: Attendance Bob Scrivner, Chairman 8 of 8 Dave Griffith 7 of 8 Shawn Schulte 8 of 8 Bob Weber, Vice Chairman 7 of 8 Committee Members Absent: Attendance Bill Luebbert 7 of 8 Staff Present: Janice McMillan, Director of Planning & Protective Services Matt Morasch, PE, Interim Director of Public Works David Bange, PE, Engineering Supervisor Britt Smith, PE, Operations Division Director Don Fontana, PE, Stormwater Engineer Shane Wade, PE, Civil Engineer Drew Hilpert, Interim City Counselor Nathan Nickolaus, Interim City Administrator Brenda Wunderlich, Administrative Assistant Vice Chairman Weber called the meeting to order at 7:32 a.m. A quorum was present at this time. The following guests were present: Charlie and Marcelle Brzuchalski; Toni Compton, Craig Lammers, YMCA; Paul Samson, CMPS; Bob McCoullough, JC Board of Realtors; Deanna Borland; and Madeleine Leroux, News Tribune. 1. Introductions Those present introduced themselves. 2. Approval of the September 22, 2011 Committee meeting minutes Councilman Griffith moved and Councilman Schulte seconded to approve the September 22, 2011 minutes as submitted, motion carried. Chairman Scrivner was absent for this vote. 3. Consent Items 1. Vacation of Right-of-Way on Alameda Drive (Jefferson City YMCA, requestor) Councilman Griffith moved and Councilman Schulte seconded to forward the vacation of right-of-way on Alameda Drive to the City Council with recommendation to approve, motion carried. Chairman Scrivner was absent for this vote. 4. Business 4. Permissive Use of Right-of-Way at 1837 W. McCarty for Fence (Toni Compton, requestor) Minutes/Jefferson City Public Works and Planning Committee October 20, 2011 2 Mr. Bange explained the request was to install a four foot tall vinyl picket fence on the City right-of-way. Councilman Griffith moved and Councilman Weber seconded to forward the permissive use to the City Council with recommendation to approve, motion carried. Chairman Scrivner was absent for this vote. 1. Amendment to Chapter 34 regarding Transit (Richard Turner) Mr. Morasch explained the amendment included in the Committee packet. Mr. Hilpert stated the Federal Transit Authority requested a change in the language for the special routes to subsidized routes. Councilman Schulte moved and Councilman Griffith seconded to refer the amendment to the City Council with recommendation to approve, motion carried. Chairman Scrivner was absent for this vote. *Chairman Scrivner arrived at this time (7:38 a.m.). 2. Vacating Excess Right-of-Way and Accepting Three Acre Parcel at the New St. Mary’s Site (Matt Morasch) Mr. Morasch explained staff recommends vacating the excess right-of-way near the new roundabout on Mission Drive to St. Mary’s Hospital as well as accepting three acres from St. Mary’s for a future fire station. There was discussion among Committee members, staff and those present regarding use of vacated right-of-way, cost of site preparation for the three acre parcel and use as a future fire station site. Councilman Schulte moved and Councilman Weber seconded to refer the vacation of right-of-way and acceptance of the three acre parcel at the new St. Mary’s site to the City Council with recommendation to approve, motion carried. 3. Individual Space Rental in the Main Parking Garage (Britt Smith) Mr. Smith explained Brent Hemphill requested this item be placed on the agenda, however he was not notified of the meeting. The request is to make oversized personal parking spaces available for rent in the parking garage. Staff feels that this would decrease spaces and income for parking, would increase staff time and could cost $150-$200 per month per space. He asked that the request be tabled to the November Committee meeting. 4. Permissive Use of Right-of-Way on Railton Road for Water Meter Pit (Unilever, requestor) Mr. Bange explained Unilever has requested the permissive use to put in a new water meter pit near the end of Railton Road. Councilman Weber moved and Councilman Schulte seconded to refer the permissive use of right-of-way to the City Council with recommendation to approve. 5. Garfield Street Improvements (Louis Vetter, Requestor) (David Bange) Minutes/Jefferson City Public Works and Planning Committee October 20, 2011 3 Mr. Bange explained Garfield Street was platted as an alley. In 2003 some improvements were wanted but some property owners did not want to give the City right-of-way and the City did not have funds to do this portion of the project. Mr. Vetter has acquired all but one property on the street and will give the City right-of-way needed for improvements. Staff feels the City should not do improvements for a single property owner. He requested this item be placed on hold until Mr. Vetter’s arrival to the meeting. *Councilman Carroll arrived at this time (8:03 a.m.) 6. Downtown Water Line (Matt Morasch) Mr. Morasch explained staff was approached this summer about helping fund a transformation project for a water line downtown. He stated Missouri American Water Company is willing to contribute to the cost. In discussions with the Law Department it was agreed the City is not in the business of contributing to move water lines and a development agreement would have to be done. *Mr. Nickolaus arrived at this time (8:09 a.m.). There was discussion among Committee members, staff and those present regarding the number of properties the line would serve, alternative options, and what and where other utilities are located at within the alley. Mr. Morasch stated a survey of the utilities could be done during the winter months. *Councilman Schulte left at this time (8:35 a.m.). Councilman Griffith moved and Councilman Weber seconded to refer the stubbing of the water line on to the City Council, motion carried. Councilman Schulte was absent for this vote. Mr. Morasch stated he would prepare a resolution for a development agreement with the water company for ½ of the cost. Councilman Griffith moved and Councilman Weber seconded to rescind the previous motion due to the fact it would cause the overlay in progress to be delayed, motion carried. Councilman Schulte was absent for this vote. Chairman Scrivner stated this item will be revisited in April after a vote on the Transformation Sales Tax. 3. Individual Space Rental in the Main Parking Garage (Britt Smith) (continued) Ms. Borland stated she was speaking on behalf of Brent Hemphill and herself regarding the parking garage. She explained they have both received numerous door dings and her vehicle was hit by another vehicle. She stated people are disrespectful of other people’s property in the parking garage. There was discussion among Committee members, staff and Ms. Borland regarding the parking garage being a revenue source, additional enforcement costs, rental fee for assigned spaces, and doing of survey of the renters in the garage. Mr. Smith requested this item be held over to the November meeting so Mr. Hemphill could be heard. Staff will look into doing a survey for the parking garage permit holders. Minutes/Jefferson City Public Works and Planning Committee October 20, 2011 4 7. Discussion of Improvements to Railroad Crossing at Hart and Industrial (Britt Smith) Mr. Smith explained a resident complained about the railroad crossing and asked if the City could look into upgrading it to a rubberized or concrete crossing. Mr. Nickolaus explained he would support upgrading but it would have to be upgraded to a protected crossing. Mr. Smith stated he will contact the railroad to see if they would improve the crossing. 8. Livable Streets Draft Policy (Janice McMillan) Ms. McMillan stated the draft policy reflects what is already in place. The policy would bring a positive image to the City. Councilman Weber moved and Councilman Griffith seconded to forward the policy to the City Council with recommendation to approve, motion carried. Councilman Schulte was absent for this vote. 5. Citizen opportunity to address Council/Staff on Stormwater Issues There was no one present to speak on this issue. 5. Garfield Street Improvements (Louis Vetter, Requestor) (David Bange) (continued) Mr. Bange and Mr. Morasch requested a motion on this subject. Mr. Vetter was not present for the meeting. Councilman Scrivner moved and Councilman Griffith seconded to not consider the Garfield Street Improvements and reject funding for the project, motion carried. Councilman Schulte was absent for this vote. 6. Other Topics (continued)  Chairman Scrivner requested staff review the Neighborhood Improvement Program ordinance and have changes, including increased fee and payment received prior to NIP being started for the next Committee meeting. 7. Adjourn Councilman Weber moved and Councilman Griffith seconded to adjourn the meeting at this time (9:25 a.m.), motion carried. Councilman Schulte was absent from this vote.