HomeMy Public PortalAbout20111020 pwp minutesRevised MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
October 20, 2011
Committee Members Present: Attendance
Bob Scrivner, Chairman 8 of 8
Dave Griffith 7 of 8
Shawn Schulte 8 of 8
Bob Weber, Vice Chairman 7 of 8
Committee Members Absent: Attendance
Bill Luebbert 7 of 8
Staff Present:
Janice McMillan, Director of Planning & Protective Services
Matt Morasch, PE, Interim Director of Public Works
David Bange, PE, Engineering Supervisor
Britt Smith, PE, Operations Division Director
Don Fontana, PE, Stormwater Engineer
Shane Wade, PE, Civil Engineer
Drew Hilpert, Interim City Counselor
Nathan Nickolaus, Interim City Administrator
Brenda Wunderlich, Administrative Assistant
Vice Chairman Weber called the meeting to order at 7:32 a.m. A quorum was present at this
time. The following guests were present: Charlie and Marcelle Brzuchalski; Toni Compton, Craig
Lammers, YMCA; Paul Samson, CMPS; Bob McCoullough, JC Board of Realtors; Deanna Borland;
and Madeleine Leroux, News Tribune.
1. Introductions
Those present introduced themselves.
2. Approval of the September 22, 2011 Committee meeting minutes
Councilman Griffith moved and Councilman Schulte seconded to approve the
September 22, 2011 minutes as submitted, motion carried. Chairman Scrivner was absent for
this vote.
3. Consent Items
1. Vacation of Right-of-Way on Alameda Drive (Jefferson City YMCA,
requestor)
Councilman Griffith moved and Councilman Schulte seconded to forward the vacation of
right-of-way on Alameda Drive to the City Council with recommendation to approve, motion
carried. Chairman Scrivner was absent for this vote.
4. Business
4. Permissive Use of Right-of-Way at 1837 W. McCarty for Fence (Toni
Compton, requestor)
Minutes/Jefferson City Public Works and Planning Committee
October 20, 2011
2
Mr. Bange explained the request was to install a four foot tall vinyl picket fence on the
City right-of-way.
Councilman Griffith moved and Councilman Weber seconded to forward the permissive
use to the City Council with recommendation to approve, motion carried. Chairman Scrivner
was absent for this vote.
1. Amendment to Chapter 34 regarding Transit (Richard Turner)
Mr. Morasch explained the amendment included in the Committee packet. Mr. Hilpert
stated the Federal Transit Authority requested a change in the language for the special routes to
subsidized routes.
Councilman Schulte moved and Councilman Griffith seconded to refer the amendment
to the City Council with recommendation to approve, motion carried. Chairman Scrivner was
absent for this vote.
*Chairman Scrivner arrived at this time (7:38 a.m.).
2. Vacating Excess Right-of-Way and Accepting Three Acre Parcel at the New
St. Mary’s Site (Matt Morasch)
Mr. Morasch explained staff recommends vacating the excess right-of-way near the new
roundabout on Mission Drive to St. Mary’s Hospital as well as accepting three acres from St.
Mary’s for a future fire station.
There was discussion among Committee members, staff and those present regarding
use of vacated right-of-way, cost of site preparation for the three acre parcel and use as a future
fire station site.
Councilman Schulte moved and Councilman Weber seconded to refer the vacation of
right-of-way and acceptance of the three acre parcel at the new St. Mary’s site to the City
Council with recommendation to approve, motion carried.
3. Individual Space Rental in the Main Parking Garage (Britt Smith)
Mr. Smith explained Brent Hemphill requested this item be placed on the agenda,
however he was not notified of the meeting. The request is to make oversized personal parking
spaces available for rent in the parking garage. Staff feels that this would decrease spaces and
income for parking, would increase staff time and could cost $150-$200 per month per space.
He asked that the request be tabled to the November Committee meeting.
4. Permissive Use of Right-of-Way on Railton Road for Water Meter Pit
(Unilever, requestor)
Mr. Bange explained Unilever has requested the permissive use to put in a new water
meter pit near the end of Railton Road.
Councilman Weber moved and Councilman Schulte seconded to refer the permissive
use of right-of-way to the City Council with recommendation to approve.
5. Garfield Street Improvements (Louis Vetter, Requestor) (David Bange)
Minutes/Jefferson City Public Works and Planning Committee
October 20, 2011
3
Mr. Bange explained Garfield Street was platted as an alley. In 2003 some
improvements were wanted but some property owners did not want to give the City right-of-way
and the City did not have funds to do this portion of the project. Mr. Vetter has acquired all but
one property on the street and will give the City right-of-way needed for improvements. Staff
feels the City should not do improvements for a single property owner. He requested this item
be placed on hold until Mr. Vetter’s arrival to the meeting.
*Councilman Carroll arrived at this time (8:03 a.m.)
6. Downtown Water Line (Matt Morasch)
Mr. Morasch explained staff was approached this summer about helping fund a
transformation project for a water line downtown. He stated Missouri American Water Company
is willing to contribute to the cost. In discussions with the Law Department it was agreed the City
is not in the business of contributing to move water lines and a development agreement would
have to be done.
*Mr. Nickolaus arrived at this time (8:09 a.m.).
There was discussion among Committee members, staff and those present regarding
the number of properties the line would serve, alternative options, and what and where other
utilities are located at within the alley. Mr. Morasch stated a survey of the utilities could be done
during the winter months.
*Councilman Schulte left at this time (8:35 a.m.).
Councilman Griffith moved and Councilman Weber seconded to refer the stubbing of the
water line on to the City Council, motion carried. Councilman Schulte was absent for this vote.
Mr. Morasch stated he would prepare a resolution for a development agreement with the
water company for ½ of the cost.
Councilman Griffith moved and Councilman Weber seconded to rescind the previous
motion due to the fact it would cause the overlay in progress to be delayed, motion carried.
Councilman Schulte was absent for this vote.
Chairman Scrivner stated this item will be revisited in April after a vote on the
Transformation Sales Tax.
3. Individual Space Rental in the Main Parking Garage (Britt Smith)
(continued)
Ms. Borland stated she was speaking on behalf of Brent Hemphill and herself regarding
the parking garage. She explained they have both received numerous door dings and her
vehicle was hit by another vehicle. She stated people are disrespectful of other people’s
property in the parking garage.
There was discussion among Committee members, staff and Ms. Borland regarding the
parking garage being a revenue source, additional enforcement costs, rental fee for assigned
spaces, and doing of survey of the renters in the garage.
Mr. Smith requested this item be held over to the November meeting so Mr. Hemphill
could be heard. Staff will look into doing a survey for the parking garage permit holders.
Minutes/Jefferson City Public Works and Planning Committee
October 20, 2011
4
7. Discussion of Improvements to Railroad Crossing at Hart and Industrial
(Britt Smith)
Mr. Smith explained a resident complained about the railroad crossing and asked if the
City could look into upgrading it to a rubberized or concrete crossing.
Mr. Nickolaus explained he would support upgrading but it would have to be upgraded to
a protected crossing. Mr. Smith stated he will contact the railroad to see if they would improve
the crossing.
8. Livable Streets Draft Policy (Janice McMillan)
Ms. McMillan stated the draft policy reflects what is already in place. The policy would
bring a positive image to the City.
Councilman Weber moved and Councilman Griffith seconded to forward the policy to the
City Council with recommendation to approve, motion carried. Councilman Schulte was absent
for this vote.
5. Citizen opportunity to address Council/Staff on Stormwater Issues
There was no one present to speak on this issue.
5. Garfield Street Improvements (Louis Vetter, Requestor) (David Bange)
(continued)
Mr. Bange and Mr. Morasch requested a motion on this subject. Mr. Vetter was not
present for the meeting.
Councilman Scrivner moved and Councilman Griffith seconded to not consider the
Garfield Street Improvements and reject funding for the project, motion carried. Councilman
Schulte was absent for this vote.
6. Other Topics (continued)
Chairman Scrivner requested staff review the Neighborhood Improvement Program
ordinance and have changes, including increased fee and payment received prior to NIP
being started for the next Committee meeting.
7. Adjourn
Councilman Weber moved and Councilman Griffith seconded to adjourn the meeting at this
time (9:25 a.m.), motion carried. Councilman Schulte was absent from this vote.