The URL can be used to link to this page

Home My Public Portal AboutSelect Board -- 2021-02-16 Minutes Town of Brewster Office o At ;` � 2198 Main Street Select Boaa rd = Brewster, MA 02631 - 1898 Town Administrator r - 10 Phone : (508) 896 - 3701 - - �� '� Fax : ( 508) 896- 8089 N#1 lot MrmHlnriNlnlunu\o MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : February 16, 2021 TIME : 6 : 00 PM PLACE : Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Chaffee, Selectperson Whitney, Selectperson Bingham , Town Administrator Peter Lombardi , Town Administrator Donna Kalinick, William Meehan , Pete Dahl , Frank Bridges, Bob Young, Pete Dahl , Alex Hopper, Honey Pivirotto, Robert Tobias, Andrew Evens, Cindy Caldwell, Bill Schirmacher, Finance Director Mimi Bernardo, Lisa Vitale, Executive Assistant to the Town Administrator Robin Young ABSENT : Selectperson deRuyter, Selectperson Chatelain Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Chaffee called the meeting to order at 6102pm , conducted a roll call vote of attendance, declared a quorum present, and read the meeting participation and recording statements . Public Announcements and Comment : Members of the public may address the Select Board on matters not on the meeting's agenda for a maximum 3-5 minutes at the Chair's discretion Under the Open Meeting Law, the Select Board is unable to reply but may add Items presented to a future agenda. None . 1 Select Board Announcements and Liaison Reports None , I Town Administrator' s Report Mr . Lombardi noted there have been no additional orders from the Governor . The State focus still remains on vaccinations . Two new vaccination sites have been opened off Cape, with a provision that caretakers of those allowed to be vaccinated in Phase 2 can also make an appointment to receive the vaccine . Positive cases are trending down . A letter was included in the packet from the Cape and Island ' s legislative delegations, Cape Select Boards and Town Administrators to urge for a mass vaccination site on the Cape and more vaccine supply to meet the demand of the population demographic . Town wide cases are trending down from the peak 3 weeks ago . There is still a lag in the reporting data , and the Town remains in the red category . Locally, a plan is being developed with Outer Cape Health to deliver vaccines to the home bound population . The Nauset schools are evaluating for in - person learning for post vacation break . www . brewster- ma . gov BoS 0246-21 Page 1 of 3 i 1 Olt Town of Brewster Office of: � o � + �.* • Select Board Ar . ; 2198 Main Street Town Administrator � Brewster, MA 02631 - 1898 -. Phone : ( 508) 896= 3701 Fax : ( 508) 896- 8089 'WM/ilrlNnNlltltllNl�u��'� Consent Agenda Approve February 8 and 10, 2021 Meeting Minutes Selectperson Bingham moved to approve February 8 and 10, 2021 Meeting Minutes as amended , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham - yes, Chair Chaffee -yes . The Board vote was 3 -yes, 0- No . Presentation and Vote on the 5 Year Capital Improvement Plan ( FY21 -25 ) & Review of Spring 2021 Capital Chair Dahl called the meeting of the Finance Committee to order at 6 : 08pm , conducted a roll call vote of attendance , and declared a quorum present . Mr . Schirmacher called the meeting of the Capital Planning Committee to order at 6 : 09pm , conducted a roll call vote of attendance, and declared a quorum present . Mr . Lombardi presented the FY21 - 25 capital plan . This was assembled with department heads and the Capital Planning Committee over the past 5 months . Mr . Lombardi reviewed the plan by each department, discussing each of the capital projects and funding sources . Supporting documents for each project, the cost and the funding sources were included in the agenda packet . The costs for all department capital items total $ 137, 383 , 263 for FY21 , $ 8, 697 , 315 for FY22, $ 11, 567 , 288 for FY23, $ 21, 259, 781 for FY24, and $ 4, 398, 623 for FY25 . The future fiscal year capital needs and funding sources are subject to change . Mr . Lombardi reviewed the Free Cash history back to FY12 , noting any abnormalities . Chair Chaffee noted that the Water Department generator project had a large cost reduction . The scope of work has not dramatically changed , but one of the well sites was not deemed necessary, and the paving costs would be included in the county bid . Mr . Meehan congratulated the efforts of receiving a great deal of grant money for projects, and commented on the cost of the Nauset Regional High School project' s implications on the Capital Plan and debt in future years . Ms . Pivirotto asked if the community should be made aware of how much grant money has been generated for the projects, and noted the cross reference of the projects with the priorities listed in the Vision Plan . A high level summary of the Capital Plan is included in the Town Meeting warrant book, and it could be considered to add a one page summary of the grants received . Mr . Bridges asked about the Golf 1 improvement items listed under the Select Board in the Capital Plan that are funded with Free Cash and not i Golf Reserve Funds . As both of those projects are a net benefit to the Town , not only the Golf Course, they are listed under the Select Board . The Town is obligated to comply with the Watershed Permit, and this alleviates 60% of the compliance . This also allows the Town to avoid the sewer projects neighboring towns have to use for nitrogen remediation . Mr . Young asked if a policy was established for financial stabilization . The goal for Free Cash was to retain an amount of between 5 - 7 % of the operating budget . The goal for the General Stabilization account is a minimum of 5 % . Capital Stabilization will be up to over $ 1 million dollars, allocated from free cash and short term rental revenues to get it to 10% of the operating budget . Mr . Tobias asked if there was a comparative, or bench mark, for grant funding . There is no current metric for grant funding . Mr . Dahl asked if any of the Capital funds for FY21 would need to be spent or encumbered by the 1 end of the fiscal year . As they are approved at Town Meeting, there is no sunset on spending the funds . Mimi Bernardo discussed the need for deliverables and reporting throughout a grant program , and the impact that j can have on department staff. Selectperson Bingham moved to approve the Five Year Capital Plan ( FY21 - 25 ) , www , brewster-ma . gov BoS 0246-21 Page 2 of 3 I i 1 Town of Brewster Office of: _ ''•,� ;�� Select Board 2198 Main Street Town Administrator O $A � Brewster, MA 02631 - 1898 w Phone : ( 508) 896- 3701 40 Fax : ( 508) 896- 8089 'z nz'wM/III�II MI II11ttNNu��\� Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham - yes, Chair Chaffee -yes . The Board vote was 3 -yes, 0- No . Mr . Meehan moved to adjourn the Finance Committee Meeting, Mr . Bridges second . A roll call vote was taken . William Meehan — yes, Pete Dahl - yes, Frank Bridges - yes, Bob Young -yes, Pete Dahl -yes, Alex Hopper - yes, Honey Pivirotto - yes, Robert Tobias — yes . The committee vote was 8-yes 0- No . Mr Schirmacher moved to adjourn the Capital Planning Committee, Ms . Caldwell second . A roll call vote was taken . Peter Lombardi — yes, Cindy Caldwell —yes, Bill Schirmacher - yes, Mimi Bernardo - yes, Lisa Vitale — yes . The committee vote was 5 -yes 0- No . For Your Information No discussion . Matters Not Reasonably Anticipated by the Chair None . Questions from the Media None . Next Meetings : February 22 and March 1 , 2021 Adjournment Selectperson Bingham moved to adjourn at 7 : 16pm , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 3 -yes, 0- No . Respectfully submitted , Robin YoungCA Approved : / � Signed : Date Selectperson Bingham , Cler of the Board of Selectman Accompanying Documents in Packet : Agenda, TA Report documents, Consent Items, FYI Packet, FY21-25 Capital Budget Presentation, Free Cash { History a j I i i I i 1 I www , brewsterwma . gov BoS 02- 16-21 Page 3 of 3 I I 1 i