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HomeMy Public PortalAbout20111209 pwp minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street December 9, 2011 Committee Members Present: Attendance Bob Scrivner, Chairman 9 of 9 Dave Griffith 8 of 9 Bill Luebbert 8 of 9 Shawn Schulte 9 of 9 Bob Weber, Vice Chairman 8 of 9 Staff Present: Janice McMillan, Director of Planning & Protective Services Matt Morasch, PE, Interim Director of Public Works David Bange, PE, Engineering Supervisor Britt Smith, PE, Operations Division Director Don Fontana, PE, Stormwater Engineer Eric Barron, Planner Drew Hilpert, Interim City Counselor Chris Brundin, Transit Operations Supervisor Greg Resz, GIS Manager Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Brent Hemphill; Curtis Neuenswander, F&F Development; Mayor Eric Struemph; and Madeleine Leroux, News Tribune. 1. Introductions Those present introduced themselves. 2. Approval of the October 20, 2011 Committee meeting minutes Councilman Griffith moved and Councilman Weber seconded to approve the October 20, 2011 minutes as submitted, motion carried. Councilman Schulte moved and Councilman Griffith seconded to move Item 4.6 to immediately follow Item 4.1, motion carried. 3. Consent Items None 4. Business 1. Change Order with Jefferson Asphalt for the Milling and Overlay (Britt Smith) Mr. Smith explained the change order is due to additional work including paving at Binder Park, seal coating and repair of parking lot for the Airport and repaving/repairing a parking lot at the Wastewater Plant. Councilman Schulte moved and Councilman Luebbert seconded to refer the change order to the City Council with recommendation to approve, motion carried. Minutes/Jefferson City Public Works and Planning Committee December 9, 2011 2 6. Payment for Sidewalk Construction at 2103 Missouri Boulevard (Curt Farmer, Requestor) (David Bange) Mr. Bange explained the City received a grant to build sidewalks on Missouri Boulevard, however since the owners were developing their site, they put in the sidewalks in front of their site. This will save the City money and staff would support the City should paying a portion of the cost for the sidewalk that was installed. Councilman Luebbert moved and Councilman Griffith seconded to approve paying $5,000 to the developer for the sidewalk installation, motion carried. 2. Individual Space Rental in the Main Parking Garage (Brent Hemphill, Requestor) (Britt Smith) Mr. Smith explained during the October meeting staff was asked to complete a survey of the customers at the parking garage to determine the desire to have wider parking spaces and to offer an option for designated space to the customers. There was discussion among Committee members, staff and those present regarding the results of the survey, including designated parking spaces and/or wider spaces; and customers only willing to pay an additional $20 extra for this service. Staff estimated the reduction in space would require an additional $30 to $40 per month to offset the loss of revenue. Councilman Luebbert moved and Councilman Griffith seconded to have staff look at an area where spaces could be widened, determine the cost and bring a recommendation to the next meeting. The motion failed 3-2 by the following votes: Aye: Luebbert, Weber Nay: Griffith, Scrivner, Schulte 3. Neighborhood Improvement Program (NIP) Ordinance Revisions (Drew Hilpert) Councilman Griffith stated there will be more neighborhoods wanting to participate and he felt the cost to the citizens was too low. He likes the $25 per sq. ft. and the 75% in the proposed changes. (Councilman Griffith left the meeting at this time – 8:40 a.m.) Mr. Hilpert explained the revisions to the ordinance. There was discussion among Committee members and staff regarding budgeting for projects and applicants contributions. The following changes were requested by the Committee: Sec. 32-331: Approved, if funded in the following years budget. Sec. 32-333.D – Remove. Sec. 32-334.F. – Remove. Councilman Schulte moved and Councilman Weber seconded to refer the NIP Ordinance Revisions with suggested changes to the City Council with recommendation to approve, motion carried. Councilman Griffith was absent from this vote. 4. Amending Chapter 25 Pertaining to Addressing (Janice McMillan) Minutes/Jefferson City Public Works and Planning Committee December 9, 2011 3 Ms. McMillan explained the proposed changes. The addressing portion of this section will change the responsibility to the GIS Division to administer. The street name change procedure will go through the Planning and Zoning Commission and then forward to the City Council for public hearing and final consideration. Councilman Weber moved and Councilman Schulte seconded to refer the amendment of Chapter 25 to the City Council with recommendation to approve, motion carried. Councilman Griffith was absent from this vote. 5. Madison’s Monthly Validation Cap (Rob Agee, Requestor) (Britt Smith) Mr. Smith explained the parking validators are offered to businesses to offer paid parking for their customers who use the Madison Street Parking Garage. Madison Café’s average monthly charge is the highest of these customers. Mr. Agee has requested a $225 cap to the monthly charge for validating parking. Due to the Parking Division being an enterprise fund, staff is hesitant to reduce the charge for parking within the system. There was discussion among Committee members and staff regarding demand for downtown parking. Councilman Luebbert moved and Councilman Weber seconded to approve the validation cap for Madison’s Café, motion fails. Councilman Griffith was absent from this vote. 5. Citizen opportunity to address Council/Staff on Stormwater Issues There was no one present to speak on this issue. 6. Other Topics 1. Informational – Flood Map Revisions Comments Submitted to FEMA (Don Fontana) Mr. Fontana explained the formal appeal process is open for comment. Burns & McDonnel did a study and SEMA feels it should be approved. Councilman Schulte requested staff pursue every option to push the boundary back to the way it was.  2012 Public Works and Planning Committee meeting calendar Councilman Weber moved and Councilman Schulte seconded to approve the 2012 meeting calendar as presented, motion carried. Councilman Griffith was absent from this vote.  Sidewalk repairs Councilman Scrivner asked about the project. Mr. Morasch explained it was going slowly.  Stormwater Basin Comments There was discussion among Committee members and staff regarding basins being overgrown, stormwater utility and the previous Stormwater Committee. Councilman Luebbert requested staff provide a more detailed review of detention basin maintenance to the Committee at their next meeting. 7. Adjourn Councilman Weber moved and Councilman Schulte seconded to adjourn the meeting at this time (9:40 a.m.), motion carried.