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MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
December 9, 2011
Committee Members Present: Attendance
Bob Scrivner, Chairman 9 of 9
Dave Griffith 8 of 9
Bill Luebbert 8 of 9
Shawn Schulte 9 of 9
Bob Weber, Vice Chairman 8 of 9
Staff Present:
Janice McMillan, Director of Planning & Protective Services
Matt Morasch, PE, Interim Director of Public Works
David Bange, PE, Engineering Supervisor
Britt Smith, PE, Operations Division Director
Don Fontana, PE, Stormwater Engineer
Eric Barron, Planner
Drew Hilpert, Interim City Counselor
Chris Brundin, Transit Operations Supervisor
Greg Resz, GIS Manager
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time.
The following guests were present: Brent Hemphill; Curtis Neuenswander, F&F Development;
Mayor Eric Struemph; and Madeleine Leroux, News Tribune.
1. Introductions
Those present introduced themselves.
2. Approval of the October 20, 2011 Committee meeting minutes
Councilman Griffith moved and Councilman Weber seconded to approve the
October 20, 2011 minutes as submitted, motion carried.
Councilman Schulte moved and Councilman Griffith seconded to move Item 4.6 to
immediately follow Item 4.1, motion carried.
3. Consent Items
None
4. Business
1. Change Order with Jefferson Asphalt for the Milling and Overlay (Britt
Smith)
Mr. Smith explained the change order is due to additional work including paving at
Binder Park, seal coating and repair of parking lot for the Airport and repaving/repairing a
parking lot at the Wastewater Plant.
Councilman Schulte moved and Councilman Luebbert seconded to refer the
change order to the City Council with recommendation to approve, motion carried.
Minutes/Jefferson City Public Works and Planning Committee
December 9, 2011
2
6. Payment for Sidewalk Construction at 2103 Missouri Boulevard (Curt
Farmer, Requestor) (David Bange)
Mr. Bange explained the City received a grant to build sidewalks on Missouri Boulevard,
however since the owners were developing their site, they put in the sidewalks in front of their
site. This will save the City money and staff would support the City should paying a portion of
the cost for the sidewalk that was installed.
Councilman Luebbert moved and Councilman Griffith seconded to approve paying
$5,000 to the developer for the sidewalk installation, motion carried.
2. Individual Space Rental in the Main Parking Garage (Brent Hemphill,
Requestor) (Britt Smith)
Mr. Smith explained during the October meeting staff was asked to complete a survey of
the customers at the parking garage to determine the desire to have wider parking spaces and
to offer an option for designated space to the customers.
There was discussion among Committee members, staff and those present regarding
the results of the survey, including designated parking spaces and/or wider spaces; and
customers only willing to pay an additional $20 extra for this service. Staff estimated the
reduction in space would require an additional $30 to $40 per month to offset the loss of
revenue.
Councilman Luebbert moved and Councilman Griffith seconded to have staff look at an
area where spaces could be widened, determine the cost and bring a recommendation to the
next meeting. The motion failed 3-2 by the following votes:
Aye: Luebbert, Weber
Nay: Griffith, Scrivner, Schulte
3. Neighborhood Improvement Program (NIP) Ordinance Revisions (Drew
Hilpert)
Councilman Griffith stated there will be more neighborhoods wanting to participate and
he felt the cost to the citizens was too low. He likes the $25 per sq. ft. and the 75% in the
proposed changes.
(Councilman Griffith left the meeting at this time – 8:40 a.m.)
Mr. Hilpert explained the revisions to the ordinance.
There was discussion among Committee members and staff regarding budgeting for
projects and applicants contributions. The following changes were requested by the Committee:
Sec. 32-331: Approved, if funded in the following years budget.
Sec. 32-333.D – Remove.
Sec. 32-334.F. – Remove.
Councilman Schulte moved and Councilman Weber seconded to refer the NIP
Ordinance Revisions with suggested changes to the City Council with recommendation to
approve, motion carried. Councilman Griffith was absent from this vote.
4. Amending Chapter 25 Pertaining to Addressing (Janice McMillan)
Minutes/Jefferson City Public Works and Planning Committee
December 9, 2011
3
Ms. McMillan explained the proposed changes. The addressing portion of this section
will change the responsibility to the GIS Division to administer. The street name change
procedure will go through the Planning and Zoning Commission and then forward to the City
Council for public hearing and final consideration.
Councilman Weber moved and Councilman Schulte seconded to refer the amendment
of Chapter 25 to the City Council with recommendation to approve, motion carried. Councilman
Griffith was absent from this vote.
5. Madison’s Monthly Validation Cap (Rob Agee, Requestor) (Britt Smith)
Mr. Smith explained the parking validators are offered to businesses to offer paid parking
for their customers who use the Madison Street Parking Garage. Madison Café’s average
monthly charge is the highest of these customers. Mr. Agee has requested a $225 cap to the
monthly charge for validating parking. Due to the Parking Division being an enterprise fund, staff
is hesitant to reduce the charge for parking within the system.
There was discussion among Committee members and staff regarding demand for
downtown parking.
Councilman Luebbert moved and Councilman Weber seconded to approve the
validation cap for Madison’s Café, motion fails. Councilman Griffith was absent from this vote.
5. Citizen opportunity to address Council/Staff on Stormwater Issues
There was no one present to speak on this issue.
6. Other Topics
1. Informational – Flood Map Revisions Comments Submitted to FEMA (Don
Fontana)
Mr. Fontana explained the formal appeal process is open for comment. Burns &
McDonnel did a study and SEMA feels it should be approved.
Councilman Schulte requested staff pursue every option to push the boundary back to
the way it was.
2012 Public Works and Planning Committee meeting calendar
Councilman Weber moved and Councilman Schulte seconded to approve the 2012 meeting
calendar as presented, motion carried. Councilman Griffith was absent from this vote.
Sidewalk repairs
Councilman Scrivner asked about the project. Mr. Morasch explained it was going slowly.
Stormwater Basin Comments
There was discussion among Committee members and staff regarding basins being
overgrown, stormwater utility and the previous Stormwater Committee. Councilman Luebbert
requested staff provide a more detailed review of detention basin maintenance to the
Committee at their next meeting.
7. Adjourn
Councilman Weber moved and Councilman Schulte seconded to adjourn the meeting at this
time (9:40 a.m.), motion carried.