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MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
January 19, 2012
Committee Members Present: Attendance
Bob Scrivner, Chairman 10 of 10
Shawn Schulte 10 of 10
Bob Weber, Vice Chairman 9 of 10
Committee Members Absent:
Dave Griffith 8 of 10
Bill Luebbert 8 of 10
Staff Present:
Roger Schwartze, PE, Director of Public Works
Janice McMillan, AICP, Director of Planning & Protective Services
Matt Morasch, PE, Interim Director of Public Works
David Bange, PE, Engineering Supervisor
Britt Smith, PE, Operations Division Director
Don Fontana, PE, Stormwater Engineer
Ron Davenport, Building and Inspection Division Director
David Grellner, Environmental Health Services Manager
Shane Wade, PE, Civil Engineer
Eric Barron, Senior Planner
Drew Hilpert, Interim City Counselor
Bill Lockwood, Executive Director, Parks, Recreation and Forestry
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time.
The following guests were present: TaNea’ Graves, G2 Gallery; Gretchen Vislay, Phil Raithel, Luke
Vislay, and Marilyn Rooney, Moreland Neighborhood; Jerry Green, Kauffman Hills; Mo McCullough,
Jeff City Area Board of Realtors; Councilman Ralph Bray; Councilwoman Carrie Carroll; and
Madeleine Leroux, News Tribune.
1. Introductions
Chairman Scrivner introduced Mr. Schwartze to those present. All others present introduced
themselves.
2. Approval of the December 9, 2011 Committee meeting minutes
Councilman Weber moved and Councilman Schulte seconded to approve the
December 9, 2011 minutes as submitted, motion carried.
3. Consent Items
1. Vacation of Easement on Lot 40, The Trails of Kauffman Hills, Section
Three (Jerry Green-Requestor) (Matt Morasch)
Mr. Morasch explained the vacation is for a sanitary and stormwater easement which is
no longer needed. Staff recommends approval of the request.
Minutes/Jefferson City Public Works and Planning Committee
January 19, 2012
2
Councilman Weber moved and Councilman Schulte seconded to refer the vacation of
easement to the City Council with recommendation to approve, motion carried.
4. Business
1. Request for Amendment to Temporary Food Licenses (TaNea’ Graves, G2
Gallery-Requestor) (Drew Hilpert)
Mr. Hilpert explained staff had received a request to amend the temporary food license
code so a mobile food unit could operate on less than the current 50,000 sq. ft. parking lot.
Ms. Graves gave a presentation on the request. Discussion followed between
Committee members, staff and Ms. Graves regarding downtown parking lots, people parking for
the mobile unit taking spaces for a business, titling of the units, etc.
Chairman Scrivner requested Mr. Hilpert to research and bring ordinance revisions for
the next Committee meeting.
2. Moreland Avenue Neighborhood Improvement Program Petition (Matt
Morasch)
Mr. Morasch explained the petitioner has requested the rebuild project for the area in full
support of the project from Moreau to 1319/1320 Moreland Avenue. Funds would need to be
identified and budgeted for the project in the next fiscal year.
There was discussion among Committee members, staff and those present regarding
the request being submitted prior to the code change, the project not including the entire street,
and the cost of the project for the entire street.
Councilman Scrivner requested staff put together a cost estimate for the entire street to
replace curb, gutter and sidewalks for Committee discussion.
3. Change Order 1 with SAK Construction for Sewer Main Rehabilitation (Eric
Seaman)
Mr. Morasch explained since the original contract there have been additional deficient
sanitary sewers located and recommended for rehabilitation in the same project area.
Councilman Weber moved and Councilman Schulte seconded to refer the change order
to the City Council with recommendation to approve, motion carried.
4. Neighborhood Improvement Program Revisions (Drew Hilpert)
Mr. Hilpert explained the revisions to the ordinance which were suggested at the
December Committee meeting.
There was discussion among Committee members and staff regarding concerns with
cost, available funding, having property owners request a petition form from the City, and
referencing the tax bill in the ordinance. Committee members requested a change to 32-333.
Cost to applicant from “project costs” to “project fee” or “cost share”. Mr. Hilpert will make the
necessary changes for the February Committee meeting review.
Councilman Weber moved and Councilman Schulte seconded to amend the agenda to
discuss Item 6.1. at this time.
Minutes/Jefferson City Public Works and Planning Committee
January 19, 2012
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6. Other Topics
1. Updating the Building Code (Janice McMillan)
Mr. Davenport explained the Insurance Services Office (ISO) has requested the City
update their current building codes. Staff is currently reviewing the new codes.
There was discussion among Committee members, staff and those present regarding
exemptions for residential sprinkler systems. Mr. Davenport explained sprinklers are required in
apartment buildings with eight or more units.
5. Agreement for Water Service Termination (Drew Hilpert)
Mr. Hilpert explained the agreement would be with Missouri-American Water Company
to terminate water service for customers with delinquent sewer bills.
Councilman Weber moved and Councilman Schulte seconded to refer the agreement to
the City Council with recommendation to approve, motion carried.
6. Sidewalk Deferrals (Drew Hilpert)
Mr. Hilpert explained this amendment would direct sidewalk deferral appeals to the
Planning and Zoning Commission rather than the City Council.
Councilman Schulte moved and Councilman Weber seconded to refer the amendment
to the City Council with recommendation to approved, motion carried.
7. Detention Basin Report (Matt Morasch)
A pictorial presentation was given on detention basins both public and private within the
City. Discussion focused on the level of maintenance that the various basins receive. Staff
recommended and the Committee concurred that the maintenance of the basins proceed as
currently practiced by the City. Staff also noted that the EPA inspection report that will soon be
transmitted to the City will likely indicate that better basin inspection records be kept by the City.
5. Citizen opportunity to address Council/Staff on Stormwater Issues
There was no one present to speak on this issue.
6. Other Topics
2. Yearly Milling & Overlay Project Status Update (Britt Smith)
Mr. Smith gave Committee members a list of streets for possible milling and overlay. He
stated staff is reviewing the list and will bring it to the Committee at their next meeting.
7. Adjourn
Councilman Weber moved and Councilman Schulte seconded to adjourn the meeting at this
time (9:42 a.m.), motion carried.