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HomeMy Public PortalAbout20120119 pwp minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street January 19, 2012 Committee Members Present: Attendance Bob Scrivner, Chairman 10 of 10 Shawn Schulte 10 of 10 Bob Weber, Vice Chairman 9 of 10 Committee Members Absent: Dave Griffith 8 of 10 Bill Luebbert 8 of 10 Staff Present: Roger Schwartze, PE, Director of Public Works Janice McMillan, AICP, Director of Planning & Protective Services Matt Morasch, PE, Interim Director of Public Works David Bange, PE, Engineering Supervisor Britt Smith, PE, Operations Division Director Don Fontana, PE, Stormwater Engineer Ron Davenport, Building and Inspection Division Director David Grellner, Environmental Health Services Manager Shane Wade, PE, Civil Engineer Eric Barron, Senior Planner Drew Hilpert, Interim City Counselor Bill Lockwood, Executive Director, Parks, Recreation and Forestry Brenda Wunderlich, Administrative Assistant Chairman Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: TaNea’ Graves, G2 Gallery; Gretchen Vislay, Phil Raithel, Luke Vislay, and Marilyn Rooney, Moreland Neighborhood; Jerry Green, Kauffman Hills; Mo McCullough, Jeff City Area Board of Realtors; Councilman Ralph Bray; Councilwoman Carrie Carroll; and Madeleine Leroux, News Tribune. 1. Introductions Chairman Scrivner introduced Mr. Schwartze to those present. All others present introduced themselves. 2. Approval of the December 9, 2011 Committee meeting minutes Councilman Weber moved and Councilman Schulte seconded to approve the December 9, 2011 minutes as submitted, motion carried. 3. Consent Items 1. Vacation of Easement on Lot 40, The Trails of Kauffman Hills, Section Three (Jerry Green-Requestor) (Matt Morasch) Mr. Morasch explained the vacation is for a sanitary and stormwater easement which is no longer needed. Staff recommends approval of the request. Minutes/Jefferson City Public Works and Planning Committee January 19, 2012 2 Councilman Weber moved and Councilman Schulte seconded to refer the vacation of easement to the City Council with recommendation to approve, motion carried. 4. Business 1. Request for Amendment to Temporary Food Licenses (TaNea’ Graves, G2 Gallery-Requestor) (Drew Hilpert) Mr. Hilpert explained staff had received a request to amend the temporary food license code so a mobile food unit could operate on less than the current 50,000 sq. ft. parking lot. Ms. Graves gave a presentation on the request. Discussion followed between Committee members, staff and Ms. Graves regarding downtown parking lots, people parking for the mobile unit taking spaces for a business, titling of the units, etc. Chairman Scrivner requested Mr. Hilpert to research and bring ordinance revisions for the next Committee meeting. 2. Moreland Avenue Neighborhood Improvement Program Petition (Matt Morasch) Mr. Morasch explained the petitioner has requested the rebuild project for the area in full support of the project from Moreau to 1319/1320 Moreland Avenue. Funds would need to be identified and budgeted for the project in the next fiscal year. There was discussion among Committee members, staff and those present regarding the request being submitted prior to the code change, the project not including the entire street, and the cost of the project for the entire street. Councilman Scrivner requested staff put together a cost estimate for the entire street to replace curb, gutter and sidewalks for Committee discussion. 3. Change Order 1 with SAK Construction for Sewer Main Rehabilitation (Eric Seaman) Mr. Morasch explained since the original contract there have been additional deficient sanitary sewers located and recommended for rehabilitation in the same project area. Councilman Weber moved and Councilman Schulte seconded to refer the change order to the City Council with recommendation to approve, motion carried. 4. Neighborhood Improvement Program Revisions (Drew Hilpert) Mr. Hilpert explained the revisions to the ordinance which were suggested at the December Committee meeting. There was discussion among Committee members and staff regarding concerns with cost, available funding, having property owners request a petition form from the City, and referencing the tax bill in the ordinance. Committee members requested a change to 32-333. Cost to applicant from “project costs” to “project fee” or “cost share”. Mr. Hilpert will make the necessary changes for the February Committee meeting review. Councilman Weber moved and Councilman Schulte seconded to amend the agenda to discuss Item 6.1. at this time. Minutes/Jefferson City Public Works and Planning Committee January 19, 2012 3 6. Other Topics 1. Updating the Building Code (Janice McMillan) Mr. Davenport explained the Insurance Services Office (ISO) has requested the City update their current building codes. Staff is currently reviewing the new codes. There was discussion among Committee members, staff and those present regarding exemptions for residential sprinkler systems. Mr. Davenport explained sprinklers are required in apartment buildings with eight or more units. 5. Agreement for Water Service Termination (Drew Hilpert) Mr. Hilpert explained the agreement would be with Missouri-American Water Company to terminate water service for customers with delinquent sewer bills. Councilman Weber moved and Councilman Schulte seconded to refer the agreement to the City Council with recommendation to approve, motion carried. 6. Sidewalk Deferrals (Drew Hilpert) Mr. Hilpert explained this amendment would direct sidewalk deferral appeals to the Planning and Zoning Commission rather than the City Council. Councilman Schulte moved and Councilman Weber seconded to refer the amendment to the City Council with recommendation to approved, motion carried. 7. Detention Basin Report (Matt Morasch) A pictorial presentation was given on detention basins both public and private within the City. Discussion focused on the level of maintenance that the various basins receive. Staff recommended and the Committee concurred that the maintenance of the basins proceed as currently practiced by the City. Staff also noted that the EPA inspection report that will soon be transmitted to the City will likely indicate that better basin inspection records be kept by the City. 5. Citizen opportunity to address Council/Staff on Stormwater Issues There was no one present to speak on this issue. 6. Other Topics 2. Yearly Milling & Overlay Project Status Update (Britt Smith) Mr. Smith gave Committee members a list of streets for possible milling and overlay. He stated staff is reviewing the list and will bring it to the Committee at their next meeting. 7. Adjourn Councilman Weber moved and Councilman Schulte seconded to adjourn the meeting at this time (9:42 a.m.), motion carried.