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MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
April 12, 2012
Committee Members Present: Attendance
Bob Scrivner, Chairman 13 of 13
Bill Luebbert 11 of 13
Shawn Schulte 13 of 13
Bob Weber, Vice Chairman 12 of 13
Committee Members Absent:
Dave Griffith 8 of 13
Staff Present:
Roger Schwartze, PE, Director of Public Works
Matt Morasch, PE, Interim Director of Public Works
David Bange, PE, Engineering Supervisor
Britt Smith, PE, Operations Division Director
Don Fontana, PE, Stormwater Engineer
Ron Davenport, Building and Inspection Division Director
Shane Wade, PE, Civil Engineer
Eric Seaman, PE, Wastewater Utilities Division Director
Eric Barron, Senior Planner
Janice McMillan, Director of Planning and Protective Services
Drew Hilpert, Interim City Counselor
Bill Lockwood, Executive Director, Parks, Recreation and Forestry
Brenda Wunderlich, Administrative Assistant
Chairman Scrivner called the meeting to order at 8:10 a.m. A quorum was present at this
time. The following guests were present: Gloria Campbell, Chris Criswell with Bartlett & West,
and Madeleine Leroux, News Tribune.
1. Introductions
Those present introduced themselves.
2. Approval of the March 22, 2012 Committee meeting minutes
Councilman Luebbert moved and Councilman Weber seconded to approve the
March 22, 2012 minutes as submitted, motion carried.
3. Citizen opportunity to address Council/Staff on Stormwater Issues
There was no one present to speak on this issue.
4. Consent Items
1) Vacation of Sanitary Sewer and Acceptance of Right-of-Way on JCMG
Property (Matt Morasch
2) Vacation of Right-of-Way for Water Street off Karen Drive (Matt
Morasch)
Minutes/Jefferson City Public Works and Planning Committee
April 12, 2012
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Councilman Weber moved and Councilman Luebbert seconded to refer the vacation of
sanitary sewer and acceptance of right-of-way on JCMG property and the vacation of right-of-
way for Water Street off Karen Drive to the City Council with recommendation to approve,
motion carried.
5. Old Business
1) Tax Bill Consolidation (Roger Schwartze/Drew Hilpert)
Mr. Hilpert explained the changes from the previous Committee meeting had been made
to the ordinance.
Councilman Luebbert moved and Councilman Weber seconded to refer the amendment
to the City Council with recommendation to approve, motion carried.
2) Agricultural Lease at Algoa Wastewater Treatment Facilities (Eric
Seaman)
Mr. Seaman explained the bids will be in this afternoon and will be on the Council
agenda for May.
3) Permissive Use of Right-of-Way for Driveway on Clay Street and
Various Routes within the City for Fiber optic (Bluebird-Requestor) (Eric
Barron/Britt Smith)
Mr. Smith explained the request. The company is working to bring fiber optic cable to
rural communities.
There was discussion among Committee members and staff regarding the design of the
building and landscaping. There was also discussion on the possibility of public parking for the
pedestrian/bike bridge across the Missouri River.
Committee members requested staff come back with a site plan showing parking to the
next Committee meeting.
6. New Business
1) Renewal of Yard Waste Composting and Drop off Contract (Janice
McMillan)
Ms. McMillan explained the yard waste contract is up for renewal. Staff did an onsite
inspection and recommend renewal of the contract.
There was discussion among Committee members and staff regarding citizens putting
yard waste into the street and suggestions on educating the public.
2) Transit Ordinance Changes (Roger Schwartze)
Mr. Schwartze explained the ordinance changes are to allow college students a receive
a discounted fare and make a separate item stating bus service will only be provided within the
City limits.
Councilman Weber moved and Councilman Schulte seconded to refer the amendment
to the City Council with recommendation to approve, motion carried.
Minutes/Jefferson City Public Works and Planning Committee
April 12, 2012
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3) Cherry Creek Agreement (Drew Hilpert)
Mr. Morasch explained the agreement, which will include a permissive use of right-of-
way to have the pool house over the City storm water line and a vacation of a sanitary sewer
easement.
There was discussion among Committee members and staff regarding the storm water
pipe being accepted contingent on being cleaned out and a manhole located on one side,
including a bond, and/or discontinuing building permits if staff conditions are not met. Chairman
Scrivner requested Mr. Hilpert explore the option of a bond or letter of credit.
Councilman Weber moved and Councilman Schulte seconded to refer the agreement,
with conditions, to the City Council with recommendation to approve, motion carried.
4) Frog Hollow Road Right-of-Way Acquisition (Matt Morasch)
Mr. Morasch explained the design of Frog Hollow Road is 70 percent complete at this
time and staff will be in the process of obtaining right-of-way for the project.
7. Other Topics
Councilman Luebbert asked if something could be done about Mediacom leaving cable
running across gutters, etc. Mr. Smith stated staff could revoke their right -of-way permits
until they bury cables.
Councilman Scrivner requested staff review the following intersections to see if they
could be improved:
1. Dix Road (Boonville) and Hayselton Drive
2. West Main and Brooks Street
8. Adjourn
Councilman Weber moved and Councilman Schulte seconded to adjourn the meeting at
this time (9:47 a.m.), motion carried.