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Home My Public Portal AboutORD15111BILL N0. __ -=2=0-=-1=-3--=6 _____ _ SPONSORED BY COUNCILMAN --=S=crc.:..:iv'-'-'n=e.:....r -------- ORDINANCE N0. __ ____:./__::5":L......:...../ -'-l _,_l ______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COLE COUNTY SETTING PROCEDURES FOR JOINT CITY AND COUNTY CAPITAL IMPROVEMENT SALES TAX PROJECTS. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS : Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an agreement with Cole County regarding setting procedures for joint City and County Capital Improvement Sales Tax Projects. Section 2 . The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 3 . This Ordinance shall be in full force and effect from and after the date of its passage and approval. Presiding Officer Mayor ATTEST: APPROVED AS TO FORM : ~~~a-?Md/ &£.~v (VJf, I 5'1 J l Agreement Setting Forth Procedures for Joint City and County Capital Improvement Sales Tax Projects THIS CONTRACT, made and entered into this 3a;l day of Q?/9<j: 2013 by and between the City of Jefferson, Missouri hereinafter called "City" and the County of Cole, Missouri hereinafter called "County". 1. Projects: The following is the list of projects along with the proposed year each agency shall make funding available for the project, as well as which agency will be responsible for administration of the project: i. Frog Hollow Roadway and Bridge Reconstruction 1. Engineering Services-City contracted (on going) 2. Right-of-Way-City (on going) 3. Bidding/Construction/Inspection-County (2014) ii. Intersection Improvement at Dunklin and Lafayette 1. Engineering Services-County Contracted (2013) 2. Right-of-Way-City (2013) 3. Bidding/Construction/Inspection-City (2014) b Project Administration: i. The City and County Public Works Directors, hereinafter called the Project Administrators, shall administer the projects for their respective agencies. ii. Th e entity administering the construction of a particular project sha ll estab li sh an account particular to that project from which all costs are paid and tracked or for deposit of reimbursement contributions . iii. If any "in-house" staff services that are provided for a particular project, such as engineering, construction inspection, etc., those services shall not be charged to the project. iv. The project administrators sha ll follow their agencies' normal purchasing, procurement and contracting procedures for the portions of the projects within their agency's charge. v. The project adm inistrators sha ll jointly review the construction bids for the projects and recommend the lowest and best bid to the City Council and County Commission for approval. The bids to be awarded by the City Council shall first receive concurrence from the County Commission. The bids to be awarded by the County Commission shall first receive concurrence from the City Council. vi . The project administrators shall erect information signage on each project indicating the work is a "Joint City and County Capital Improvement Sales Tax Project". r 3. Financial Contributions: Each entity's financial contribution shall be 50%of the cost for a project, unless otherwise mutually agreed to. The following project estimates, are to be utilized to budget and prepare for project expenses by each entity. Actual bid costs, changes orders, etc., will be split between the City and County at 50%/50%. Upon completion of the agreed upon projects, any unexpended funds shall be redistributed to the City and County equally. i. Frog Hollow Roadway and Bridge Reconstruction $2,300,000 ii. Intersection Improvement at Dunklin and Lafayette S750,000 4. Notices: All notices required or permitted hereunder and required to be in writing may be given by first class mail. If to the City, notice shall be sent to the City Administrator at 320 East McCarty Street, Jefferson City, MO 65101. If to the County, notice shall be sent to the Cole County Commission at the Cole County Courthouse Annex, 311 East High Street, Room 200, Jefferson City, MO 65101. The date of the delivery of any notice shall be the date falling on the second full day after the day of its mailing. 5. Agreement Binding: This agreement is to be binding on the successors and assigns of the parties hereto and is not to be assigned by either party without first obtaining the written consent of the other. 6. Applicable Law: The Laws of the State of Missouri shall govern the validity, performance and enforcement of this agreement. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed on the day and year indicated below. Executed this 1;2 day of M/24. Executed this ,. ',..3—day of Phi/ 2013 2013 On behalf of the Commission of Cole County, On Behalf of the City of Jefferson, Missouri Missouri Amor• ....-410/F - —, . _,‘,40/ 4/ Marc E n:, ''resi." .mmissio -r Eric Struemph, :, or :dirt: st: ,AI, ' Cou . • Clerk / , ity Clerk I Approved as to form : Colezbunty Au ditor ~~ City Counse lor I certify that th ere is a balance otherwise u nencumbered to the credit of the appropriation to which it is to be charged an d a cash balan ce otherwise un encumbered in t he treasury to the credit of the fund from which p ayment is to be incu r red. Thi s fundin g is subject to accounting officer certifi catio n i n 2014 after approp ri ation and e ncumb r ance.