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HomeMy Public PortalAboutORD15112BILL NO. 20 13-7 SPONSORED BY COUNCILMAN __ ..:....P-=-=ra=th;..:_;e:;.;_r ___ _ ORDINANCE NO. __ ____;_f_j _(_I...:.....A ______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COLE COUNTY TO PROVIDE NEW WORLD SYSTEMS SOFTWARE SUPPORT. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS: Section 1 . The Mayor and City Clerk are hereby authorized and directed to execute an agreement with the Cole County. Section .f.. The agreement shall be substantially the same in form and content as the agreement attached hereto as Exhibit 1. Section ~. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed :/1Jtu;J ;}.~ J-/J/3 Rvtwt /k~ Presiding Officer Mayor ATTEST: APPROVED AS TO FORM: ~~~ ~elor l/ AGREEMENT FOR NEW WORLD SYSTEMS SUPPORT THIS AGREEMENT dated /7 /3 is entered into, by and between the City of Jefferson, Missouri, a Missouri Municipal Corporation, hereinafter referred to as the "City," and Cole County, hereinafter referred to as the "County ". Whereas the City and County desire that the City of Jefferson provide IT support for the New World Systems software on desktops and mobile data terminals to provide the County with 24/7 emergency support, consistent configuration of software, and a technical liaison to communicate with New World Systems staff. 1. City Responsibilities. The City shall: a. Provide all necessary technical support for the New World Systems software. b. Provide "Emergency Only" technical support outside the hours of 8:00 am to 5:00 pm Monday thru Friday. c. Troubleshoot hardware issues with the mobile data terminals. d. Contact and follow up with New World Systems support staff concerning support issues that cannot be resolved by City of Jefferson, MO. e. Install and configure New World Systems software on desktops and mobile data terminals. f. Create new mobile users and apply appropriate permissions upon County request. g. Perform mobile updates to all mobile data terminals. 2. County Responsibilities. The County shall: a. Install and configure the County software on desktops and mobile data terminals including but not limited to Microsoft Office and anti - virus. b. Provide City of Jefferson ITS employees access to the County Correctional facility. c. Contact the dock wiring vendor when issues with the dock are identified. d. Provide the City of Jefferson with a work schedule of deputies and other staff. e. Provide the City of Jefferson with all necessary information required to aid in reimaging or configuration of a mobile data terminal. f. Consult with the City of Jefferson prior to the purchase of any new equipment associated with the New World Software or mobile data terminals. 3. Payment. The County shall pay the City twenty -eight thousand six hundred seventy - eight dollars ($28,678.00) to the City for the services rendered above. Said amount shall be due and payable within 30 days of the date of this agreement. If the contract is renewed the amount due shall increase by 3 %. 4. Term. This agreement shall be for one year from the date of the agreement. 5. Renewal. This agreement shall automatically renew on the same terms on the anniversary date of the agreement unless one party terminates the agreement by providing the other party 120 days written notice of their intent to cancel. 6. Obligation subject to Appropriations. All obligations pursuant to this agreement are subject to proper appropriation by the governing body of each party. Failure by either party to budget sufficient funds for the project into their budget shall authorize termination of the agreement. 7. Notices. All notices required or permitted hereunder and required to be in writing may be given by first class mail. If to City, notice shall be sent to the City Administrator at 320 East McCarty, Jefferson City, Missouri 65101. If to the County, notice shall be sent to the Cole County Commission at the Cole County Courthouse Annex, 311 East High Street, Room 200, Jefferson City, Missouri 65101. The date of delivery of any notice shall by the date falling on the second full day after the day of its mailing. 8. Agreement Binding. This agreement is to be binding on the successors and assigns of the parties hereto and is not to be assigned by either party without first obtaining the written consent of the other. 9. Applicable Law. The Laws of the State of Missouri shall govern the validity, performance, and enforcement of this agreement. IN WITNESS WHEREOF, the Parties have caused this agreement to be executed effective on the date first above written. CITY OF JEFFERSON COUNTY O/ OL Western District Commissioner APPROVED-AS TO-FORM: Drew W. Hilpert City Counselor Easte fi istri't Commissioner ATTEST: CERTIFICATION OF AUDITOR As Auditor for Cole County, I do hereby certify that there is a balance otherwise unencumbered to the credit of the appropriation to which it is to be charged and a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made, each sufficient to meet the obligation incurred to the City of Jefferson. 61 e 49 ,1 I County Auditor Date