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Home My Public Portal AboutORD15119BILL NO. 2013-14 SPONSORED BY COUNCILMAN _ ___::S:::..::c~ri'-!...vn:...!.:e:::.!.r ___ _ ORDINANCE NO ., __ ____,_/__;;;s:-~~ /-LI =1-+-------- AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A GRANT AGREEMENT WITH MODOT FOR PUBLIC TRANSIT OPERATING ASSISTANCE. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized and directed to execute a grant agreement with MoDOT. Section ~-The agreement shall be substantially the same in form and content as the agreement attached hereto as Exhibit A. Section ~-This Ordinance shall be in full force and effect from and after the date of its passage and approval. Presiding Officer Mayor CCO Form: TC09 Approved: 06/96 (RMH) Revised: 09/10 (AML) Modified: RECEIVED MAY 2 7 2013 IVIULTIMODAL OPERATIONS MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION PUBLIC TRANSIT OPERATING ASSISTANCE GRANT AGREEMENT THIS AGREEMENT is entered into between the Missouri Highways and Transportation Commission (hereinafter, "Commission ") and City of Jefferson (hereinafter, "Grantee "). WITNESSETH: WHEREAS, the purpose of this Agreement is to provide financial assistance to the Grantee as appropriated from the State Transportation Fund and to set forth the conditions upon which the assistance will be provided; NOW, THEREFORE, in consideration of the mutual covenants, promises, and representations in this Agreement, the parties agree as follows: (1) SCOPE OF WORK: The Grantee shall provide general public transportation in accordance with the "Public Transportation Budget and Service Statement" which is attached and made a part of this Agreement as Attachment A. (2) AMOUNT OF GRANT: The Commission awards the Grantee the sum of Four Thousand Nine Hundred Eighty Three dollars ($4,983) during the period from July 1, 2012, to June 30, 2013. (3) PERFORMANCE OF AGREEMENT: The Grantee shall immediately notify the Commission in writing of any condition or event which may significantly affect its ability to perform the required activities in accordance with the provisions of this Agreement. (4) RETENTION AND AUDIT OF RECORDS: (A) The Grantee shall maintain all records relating to this Agreement, including but not limited to invoices, payrolls, etc. These records must be available at all reasonable times at no charge to the Commission and/or its representatives during the period of this Agreement and any extension thereof, and for three (3) years after the date of final payment made under this Agreement. (B) The Grantee shall submit to the Commission such data, reports, documents, and other information relating to the Grantee's activities as the Commission may require at any time. 1 (C) At any time during or after the grant period provided in this Agreement, the Commission may inspect, copy and audit all records possessed by or available to the Grantee, which may be pertinent to this Agreement. If the Commission notifies the Grantee of its specific intention to inspect, copy or audit any of these records, then the Grantee shall retain all of the records pertinent to this Agreement until the Commission notifies the Grantee that it has completed its inspection, copying or audit. (5) THIRD PARTY CONTRACTS: (A) Prior to execution by either party, the Grantee shall submit to the Commission for review, comment and approval all contracts for services included in the Public Transportation Budget and Service Statement to be provided to the Grantee by a third party. (B) The Commission shall not be liable to contractors or subcontractors of the Grantee or any other person not a party to this Agreement in connection with the performance of the project. (6) PAYMENTS: (A) Limitations on Commission Contribution: Funds made available to the Commission and the Grantee are subject to appropriations made by the General Assembly. In the event state funds available to the Commission are reduced so that the Commission is incapable of completely satisfying its obligations to all the Grantees for the current state fiscal year, the Commission may recompute and reduce this grant. When added to federal operating assistance funds available and applied to the same operating period, the maximum Commission payment on any monthly or quarterly request shall not cause the total of state and federal operating assistance to exceed the amount of operating assistance for which the Grantee would have qualified in federal funds had additional federal funds been available. (B) Progress Payments: Progress payments, based upon actual allowable costs, for not Tess than one (1) month and for no more than three (3) months may be made upon receipt of an itemized invoice from the Grantee in an appropriate format approved by the Commission. The itemized invoice shall be reviewed by the Commission prior to payment and must include a certification that costs have been incurred in the performance of the Agreement and a record of the actual costs. Any costs deemed ineligible for reimbursement by the Commission in accordance with the terms of this Agreement shall be deducted from the itemized invoice before payment is made. Any rejected or unaccepted costs shall be borne by the Grantee. 2 (C) Availability of Funds: The Commission's duty to pay the Grantee as provided in this Agreement is subject to the availability of funds appropriated by the Missouri General Assembly to and from the State Transportation Fund and any subsequent directives mandated by the Governor regarding the withholding of appropriations. (7) ASSIGNMENT: The Grantee shall not assign, transfer or delegate any interest in this Agreement, or its performance of any work required by this Agreement, without the prior written consent of the Commission. (8) INDEMNIFICATION: (A) To the extent allowed or imposed by law, the Grantee shall defend, indemnify and hold harmless the Commission, including its members and department employees, from any claim or liability whether based on a claim for damages to real or personal property or to a person for any matter relating to or arising out of the Grantee's wrongful or negligent performance of its obligations under this Agreement. (B) The Grantee will require any contractor procured by the Grantee to work under this Agreement: (1) To obtain a no cost permit from the Commission's district engineer prior to working on the Commission's right -of -way, which shall be signed by an authorized contractor representative (a permit from the Commission's district engineer will not be required for work outside of the Commission's right -of -way); and (2) To carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the Commission, and the Missouri Department of Transportation and its employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant and $3,000,000 per occurrence) as calculated by the Missouri Department of Insurance, Financial Institutions and Professional Registration, and published annually in the Missouri Register pursuant to Section 537.610, RSMo. (C) In no event shall the language of this Agreement constitute or be construed as a waiver or limitation for either party's rights or defenses with regard to each party's applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. (9) RIGHT OF COMMISSION TO TERMINATE AGREEMENT: Upon written notice to the Grantee, the Commission may suspend or terminate all or part of the financial assistance provided for in this Agreement when the Grantee is, or 3 has been, in violation of any of the terms of this Agreement. (10) COMMISSION'S REPRESENTATIVE: The Commission's chief engineer is designated as the Commission's representative for the purpose of administering the provisions of this Agreement. The Commission's representative may designate by written notice other persons having the authority to act on behalf of the Commission in furtherance of the performance of this Agreement. (11) NONDISCRIMINATION CLAUSE: The Grantee shall comply with all state and federal statutes applicable to the Grantee relating to nondiscrimination, including, but not limited to, Chapter 213, RSMo; Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §2000d and §2000e, et seq.); and with every applicable provision of the "Americans with Disabilities Act" (42 U.S.C. §12101, et seq.). (12) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missouri. The Grantee shall comply with all local, state and federal laws and regulations relating to the performance of this Agreement. (13) VENUE: It is agreed by the parties that any action at law, suit in equity, or other judicial proceeding to enforce or construe this Agreement, or respecting its alleged breach, shall be instituted only in the Circuit Court of Cole County, Missouri. (14) NONSOLICITATION: The Grantee warrants that it has not employed or retained any company or person, other than a bona fide employee working for the Grantee, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the Commission shall have the right to annul this Agreement without liability, or in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee. (15) AMENDMENTS: Any change in this Agreement, whether by modification or supplementation, must be accomplished by a formal contract amendment or supplemental agreement signed and approved by the duly authorized representatives of the Grantee and the Commission. (16) DISPUTES: Any disputes that arise under this Agreement shall be decided by the Commission or its representative. (17) LACK OF WAIVER: In no event shall payment of grant funds to the Grantee by the Commission constitute or be construed as a waiver by the Commission of any breach of covenants, or any default which may exist on the part 4 of the Grantee, and the making of any such payment by the Commission while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the Commission with respect to such breach or default. (18) NOTICES: Any notice or other communication required or permitted to be given hereunder shall be in writing and shall be deemed given three (3) days after delivery by United States mail, regular mail postage prepaid, or upon receipt by personal or facsimile delivery, addressed as follows: (A) To the Grantee: Facsimile No.: (B) To the Commission: Facsimile No.: or to such other place as the parties may designate in accordance with this Agreement. To be valid, facsimile delivery shall be followed by delivery of the original document, or a clear and legible copy thereof, within three (3) business days of the date of facsimile transmission of that document. [Remainder of page intentionally left blank.] 5 IN WITNESS WHEREOF, the parties have entered into this Agreement on the last date written below. Executed by the Grantee this 7) day of 1 , 20 L.5 . Executed by the Commission this L' day of JO , 20 13 . MISSOURI HIGHWAYS AND TRA\ SP4'TATION COM ISSION attest: � Chien Financial Officer ao the Comm ssi Appro /'d as to For 4ili .0u . - for i e ommission 6 GRANTEE By Title i At st: y Title 0 Approved as to Form:, Counsel 1 Silq Ordinance Number (if applicable) Aito,c) vvi A Application Missouri State Transit Assistance Program Applicant Agency Name: Street and Mailing Address: City, State (Missouri), Zip +4 Code Agency Contact Person - Name Contact Person: e-mail Address Contact Person: Work Phone Contact Person: Fax Number Eligibility Criteria: (Check All That Apply): City of Jefferson, Missouri 320 E. McCarty Street Jefferson City, Missouri 65101 Richard C. Turner Sr. rturner @jeffcitymo.org 573 - 634 -6599 ext. 3 573- 636 -3632 (if operating both urbanized and rural trans! O A City 0 A City Transit Authority 0 A City Utilities Board 0 An interstate Transit Authority (as defined in 94.600 RSMo) 0 An Intrastate Transportation Authority o A recipient / sub - recipient of FTA Sec. 5307 urbanized formula funds O A sub - recipient of FTA Section 5311 non- urbanized formula funds Operating and Capital Costs for Operating Public Transit Service in Missouri Costs / Year Transit Operating Costs Transit Capital Costs Total: Transit Operating + Capital Costs 2009 $2,417,913 $83,131 $2,501,044 2010 $2,120,073 $169,271 $2,289,344 Past and Projected Annual Passenger Ridership in Missouri (unlinked trips): 2009 2010 2011 2013 Projected 382,792 Agency's Missouri Transit Service Area Population: Annual Vehicle Miles Operated; Cost per Mile (divide total cost by miles) 2009 I 553,7801 $4.52 Urbanized: 323,951 43,079 2010 507,752 $4.51 Rural: 2011 $2,109,443 $733,510 $2,842,953 357,256 344,500 2011 527,384 $5.39 (Complete remainder of application on back of form) Cost per Passenger (divide total cost by ridership) 2009 $6.53 Description of Proposed Year 2013 Public Transit Service in Missouri Days of Transit Operation: Weekday Hours of Operation: Saturday Hours of Operation: Sunday Hours of Operation: 2010 $7.07 2011 $7.96 Monday- Friday 6:40 a.m. - 6:00 p.m. 0 0 Amount of Annual Local Tax Support for Transit: 2009 1,631,156 2010 $937,843 Description of local financial effort or local tax support for appliant's public transit service: 2011 $1,648,194 City subsidy from the general fund, Cole County Special Services Grant, Medicaid Waiver, Medicaid Hope Waiver, Medicaid Non - Emergency Medical Transportation (NEMT) and the City's capital improvements sales tax which is normally used for our local match on capital purchases /improvements. Applicant Ag ed Signature: Date: .2-9c/-13 Nathan Nickolaus, City Administator Submit completed and signed application to: Transit Section - Multimodal Operations Missouri Department of Transportation P.O. Box 270 Jefferson City, MO 65102 -0270 or FAX to: (573) 526 -4709 or e-mail to: Transit @modot.mo.gov For Technical Assistance: Transit @modot.mo.gov Tele: (573) 751 -2523 Form located at: http:// www. modot.mo.gov/othertransoortation/ transit/ transitapplicationsrecortsprograms .htm (Version 2012- 12 -05)