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HomeMy Public PortalAbout2013.096 (07-02-13)RESOLUTION NO. 2013.096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE WAIVER OF BUSINESS LICENSE FEES FOR LYNWOOD FARMERS MARKET PILOT PROGRAM PARTICIPANTS IN CONJUCTION WITH MOVIES AT THE PARK AND AMENDMENT OF THE LYNWOOD FAME RS MARKET 2103 AND REGULATIONS WHEREAS, on May 21, 2013, Lynwood City Council approved a Lynwood Farmer's Market Pilot Program along with its Rules and Regulations form; and WHEREAS, one of the goals for this pilot program is to provide an avenue for business exposure while giving the potential movie goers a variety of healthy foods both raw and prepared to peruse, eat and enjoy; and WHEREAS, to ensure the pilot program has a healthy vendor turnout, it has been proposed that the business license fees for the event be waived; and WHEREAS, the proposed fees to be waived include the business license and the application fee; and WHEREAS, pursuant to Section 5 of the City's Donation /Fee Waiver Policy, Council has the authority to deny, reduce, or waive subject fees as it deems appropriate based on level by which this event meets the criteria outlined in said Policy; and WHEREAS, findings were presented for consideration to assess the grounds for waiving said fees for the Farmer's Market; and WHEREAS, a successful Farmer's Market would provide multiple benefits including recreational opportunities, access to healthy food options and will compliment the City's efforts to provide for healthy, active lifestyles in Lynwood; and WHEREAS, the City Council agrees a Farmers' Market would meld well with the City's Movies' at the Park Program to give alternative healthy eating options to the community while enjoying outdoor activities at Yvonne Burke /John Ham Park; and WHEREAS, the Lynwood Farmer's Market 2013 Rules and Regulations have been amended to provided clarity regarding fees for booth /space reservations to conduct business during the event and have been submitted for approval; and WHEREAS, based on the anticipated participation by Lynwood resident and the added value from addressing the nutritional needs of our community, the waiver of business licensing fees is therefore deemed appropriate for this pilot event. NOW, THEREFORE, IT IS RESOLVED BY THE LYNWOOD CITY COUNCIL AS FOLLOWS: Section 1. The City hereby authorizes and.. approves the waiver--,of-the Lynwood business license fee of $70 and the $30 application fee-for all "Farmer's Market Pilot program participating vendors and merchants. Section 2. All participating Farmers Market vendors..and merchants will be required to submit applications for and receive ,a business • license permit;prior to participation in said Farmer's Market in accordance with the Lynwood Farmer's Market 2013 Rules and Regulations and other City_ and- Health. Department requirements if applicable. Section 3, The Lynwood Farmer's Market 2013 Rules and Regulation are hereby approved as amended in the form attached as Exhibit "A ". Section 4. The City Manager, or his designee, is hereby authorized to sign all documents necessary and appropriate to carry out and implement said activities on the behalf of the City. Section 5. This Resolution becomes effective immediatelyupon adoption. PASSED, APPROVED and ADOPTED this 2 "d day of-July, 2013: Salvador Alatorre, Mayor ATTEST: APPROVED AS TO FORM: APPROVED AS TO CONTENT: 4:::7--OVW Fred Galante, City Attorney Community Development STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, do hereby certfythat the above and foregoing - Resolution was duly adopted by the City Council of the City of Lynwood at a regular meeting held in the City Hall -of said City on the 2 "a day of July 2013, and passed by the following vote: AYES: COUNCIL MEMBERS CASTRO, SANTILLAN -BEAS, MORTON, RODRIGUEZ AND ALATORRE NOES: NONE ABSENT: NONE ABSTAIN: NONE PA- STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) 1, the undersigned City Clerk of the City of Lynwood, and Clerk of;the City Council of said City, do hereby certify that the above and forgoing is a full, true and correct copy of Resolution No. 2013.096 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 2 "d day of July, 2013. Exhibit "A" Lynwood Farmer's Market 2013 Rules and Regulations .I1 i,1:4 The market will be known as the Lynwood Farmer's Market. The City of Lynwood name and logo are the property of the City of Lynwood and may only be used with written permission from an authorized representative of the city. LOCATION Yvonne Burke /John Ham Park; 11832 Atlantic Blvd, Lynwood, CA MARKET OUTDOOR SEASON July 11, 2013 thru August 29, 2013 EVERY Thursday from 4:00 pm — 8:00 pm PURPOSE The purpose of the market is to provide a service to the community in the following ways: 1. Provide a venue for promotion and sale of locally produced food; 2. Provide the customer with a central source for high quality, locally produced and value added food products as well as a venue to connect with local artisan and crafts people; 3. Provide a center of activity and education for visitors and families of our community where they may become familiar with, recognize and value the wide variety of resources to be found locally; 4. Increase the awareness and promotion of existing agri- tourism offerings. GOVERNANCE The City of Lynwood Farmer's Market is an initiative of the City Council Healthy Cities MARKET MANAGEMENT City staff will have full authority to implement and, when necessary, enforce the Market Rules and Regulations and Code of Conduct. PRODUCTS • Vendors must be approved by city staff and permitted by the Los Angeles County Health Department and meet regulatory criteria. • Hand crafted items must be original in nature and locally produced in whole by the seller. No crafts shall be permitted that are derived from kits or resale unless approved by city staff. • Exceptions to the above regulations may be considered on a case -by -case basis by city staff. While the market does not offer exclusive rights to any one vendor to sell any one product, staff may exercise their right to limit the number of vendors to avoid' excessive duplication. VENDOR ELIGIBILITY All vendors must reside or do business within the City of Lynwood or the County of Los Angeles although consideration will be given to vendors outside of these areas. EVENT CAPACITY Be advised that this Farmer's Market will have a maximum capacity of (15) vendors on any given event day. VENDOR RESPONSIBILITIES All vendors are responsible for the following: Compliance with all conditions laid out in these Rules and Regulations and the Code of Conduct; • Knowledge and compliance with health and safety regulations; • Obtaining all appropriate permits and licenses and certificates with respect to sale of-goods offered; • Display of an attractive, easy to read sign with their farm or.business name and location; • Post prices for ALL items. Prices should be fair market value! Cooperation, not competition is encouraged in pricing; • Provide their own shelter (fire retardant — certified) , tables, chairs, tablecloths, displays, signs, bags, waste disposal containers, sanitation supplies and all other necessary items for their booth; • Maintain a tidy area throughout the market day — leaving the area clean at the end of the day; Booths must be set up by the start of the business session and taken down immediately after the business session, unless otherwise pre- arranged with city staff. All regular vendors are expected at the market every week. Any occasional vendor scheduled or regular vendor expected to be present MUST notify city staff by noon on the day prior to the scheduled date of market if they will not be in attendance at that session. If two (2) weeks are missed the vendors' space is subject to reassignment. Fees paid in advance are nonrefundable. Vendors must arrive at the market 30 minutes prior to the start of the market session or their space may be reassigned. For the Health and Safety of the vendors and patrons this will be strictly enforced. Please call staff on the day of market if unavoidably delayed. The onsite staff is responsible for all space assignments. INSURANCE Vendors are responsible to carry their own insurance for the booth and product. Written proof of Insurance is required with the application. NON - COMPLIANCE WITH MARKET RULES; CONFLICT RESOLUTION AND CODE OF CONDUCT Any vendor who fails to abide by the market rules and regulations is subject to the cancellation of their participation in the market without refund at the direction of the staff. If a conflict arises and a review is necessary, a detailed description of the issue in question must be submitted in writing to staff within 10 days of the incident or issue arising. FEES — 2013 OUTDOOR SEASON Booth Fee: Weekly $25.00 per vendor fee must be submitted with the application. Market Rates: Minimum of (2) weeks required to participate PLEASE COMPLETE THE SCHEDULE ON FOLLOWING PAGE ® Event Dates Number of 10x10 spaces required for booth Cost ❑ July 11 ❑ July 18 ❑ July 25 ❑ August 1 ❑ August 8 ❑ August 15 ❑ August 22 ❑ August 29 Total �� $ Not for profit organizations will be charged for booth spaces. Written proof of insurance is required with the application All fees are payable to the City of Lynwood Farmer's Market. Receipts will be issued. Refunds will not be issued in the event that a Full Season is purchased but the purchaser does not participate in all markets that season. I have read and understand the Rules and Regulations of the City of Lynwood Farmer's ,Market and I am responsible for my staff /volunteers on,site. Name of Owner /Operator Signature Date