HomeMy Public PortalAboutGolf Commission Packet 03.09.21 MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: March 9,2021
Time:4:00 PM
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This meeting will be conducted by remote participation pursuant to Governor Baker's March Director of Operations
2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings.No Colin Walsh
in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting,a Course Superintendent
record of the proceedings will be provided on the Town website as soon as possible.The meeting may be
viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream(livestream.brewster-
ma.eov),or Video recording(tv.brewster-ma.eov). Golf Commission
Anne O'Connell
Meetings may be joined by: Chair
1. Phone:Call(929)436-2866 or(301)715-8592.Webinar ID:835 5515 7255 Passcode:927010Andrea Johnson
To request to speak: Press*9 and wait to be recognized. Vice Chair
2. Zoom Webinar:
hugs://us02web.zoom.us/i/83555157255?pwd--OTVOUVIoYkJFMlh2TXN6RFNO
Carl Blanchard
UAWT09 John Kissida
Passcode:927010 Wyn Morton
To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. Jeff Odell
AGENDA
David Valcourt
• Call to Order The Captains Golf Course
1000 Freemans Way
• Public Comment Brewster,MA 02631
• Course Superintendent's Report(Colin Walsh) (508)896-1716
• Update on Irrigation Study www.CaptainsGolfComse.com
• Director's Report(Jay Packett)
• Course Operations Questions and Concerns
• Update on Solar Project
• Strategic Planning Updates(Commission)
• Update on NGF Consultant Study(Jay Packett)
• Questions and comments from Associations and Liaisons
• Refund Request
• Review and approve Minutes
• 2/16/21
• Topics the Chair did not reasonably anticipate
• Future Agenda Items and Meetings (3/23)
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 2/28/21
FY 2021 FY 2020
- - %of I %of
Expended thru Budget Expended thru Budget
February Budget Balance Spent Februa Budget Balance Spent
WAGES j
Full-time Maintenance $ 371,298.85 $ 595,164.00 $ 223,865.15 1 62.4% $ 408,065.50 $ 616,957.00 $ 208,891.50 66.1%
Part-time Maintenance $ 168,938.44 $ 305,271.00 $ 136,332.56 55.3% $ 166,482.83 $ 301,767.00 $ 135,284.17 55.2% _
Full-time Administrative $ 187,636.53 $ 276,534.00 $ 88,897.47 67.9.9°h $ 164,784.57 $ 253,962.00 $ 89,177.43 j 64.9%
Part-time Administrative $ 143,775.90 $ 198,536.00 $ 54,760.10 72.4% $ 128,643.09 $ 209,623.00 $ 80,979.91 . 61.4%
Overtime $ 39,287.47 $ 47,638.00 $ 8,350.53 82.5% $ 30,842.28 $ 47,638.00 $ 16,795.72 64.7%
Longevilly 1 6,600.00 $ 18,072.00 $ 11,472.00 36.5% $ 6,300.00 $ 17,206.00 $ 10,906.00 . 36.6%
Contractual Obligations $ 22,351.99 $ 42,208.00 $ 19,856.01 53.0% $ $ $ #DIV/0!
SUBTOTAL $ 939,889.18 $1,483423.00 $ 543,533.82 63.4% $ 905,118.27 $1,447,153.00 f$ 542,034.73 f 62.5%
GENERAL EXPENSES
Clothing-Maintenance $ 5,069.10 $ 8,500.00 $ 3,430.90 59.6% $ 5,272.81 $ 8,500.00 $ 3,227.19: 62.0%
Clothing-Administrative $ - $ 2,000.00 $ 2,000.00 0.0% $ - $ 2,000.00 $ 2,000.00 0.0%
te
Oil/Grease-Mainnance _ $ 1,419.98 $ 3,000.00 $ 1,580.02 1 47.3% $ 1,228.42 $ 3,000.00 $ 1,771.58 40.9%
Diesel Fuel $ 4,985.07 $ 10,000.00 $ 5,014.93 49.9% $ 9,514.97'T 13,500.00 $ 3,985.03 70.5%
Heating-Maintenance $ 1,142.62 $ 3,000.00 $ 1,857.38 38.1% $ 1,277.93 $ 3,000.00_$ 1,722.07 42.6%
Heating-Clubhouse $ 5,040.02 $ 11,000.00 $ 5,959.98 45.8% $ 6,019.00 $ 11,000.00 $ 4,981.00 54.7%
Gasoline-Maintenance $ 3,516.97 $ 8,500.00 $ 4,983.03 41.4% $ 7,913.77 $ 11,500.00 $ 3,586.23 68.8%
Electricity-Maintenance $ 3,816.38 $ 6,000.00 $ 2,183.62 63.6% $ 2,763.44 $ 6,000.00 $ 3,236.56 46.1%
Electricity-Clubhouse $ 24,634.75 $ 36,000.00 $ 11,365.25 68.4% $ 26,796.72 $ 36,000.00 $ 9,203.28 74.4%
Electricity-Irrigation $ 16,702.73 $ 22,000.00 $ 5,297.27 75.9% $ 14,414.68 $ 22,000.00 $ 7,585.32 65.5%
Electricity-Drivin:;Ran:e $ 2,073.49 $ 4,000.00 $ 1,926.51 51.8% $ 2,746.03' $ 4,000.00 $ 1,253.97 68.7%
R&M Equipment $ 60,392.55 $ 80,000.00 $ 19,607.45 75.5%1$ 49,875.51 $ 75,000.00 $ 25,124.49 66.5% _
R&M Irrioation $ 12,930.13 $_ 35,000.00 $ 22,069.87 36.9% $ 17,698.46 $ 30,000.00 $ 12,301.54 59.0%
Professional/Technical $ 5,025.16 $ 4,500.00 $ 525.16 111.7% $ 1,551.38_ $ 4,500.00 _$ 2,948.62 34.5% _
Phone-Maintenance $ 365.68 $ 600.00 $ 234.32 60.9% $ 366.28 $ 600.00 $ 233.72 61.09/6
Phone-Clubhouse $ 531.15 $ 850.00 $ 318.8562.50%, 34
$ 5 .00 $ _850.00 $ 316.00 62.8%
Alarm-Maintenance $ 963.40 $ 1,100.00 $ 136.60 87.6% $ 963.40 $ 1,100.00 $ 136.60 87.6%
Alarm-Clubhouse $ 672.00 $ 1,100.00 $ 428.00 61.1% $ 672.00_$ 2,000.00 $ 1,328.00 33.6%
Office Supplies-Admin. $ 5,620.11 $ 9,000.00 $ 3,379.89 62.4% $ 8,263.68 $ 9,000.00 $ 736.32 91.8% _
Score Cards $ 2,130.60 $ 3,600.00 $ 1,469.40 59.2% $ 1,610.00 $ 3,600.00 $ 1,990.00 44.7%
Maintenance Supplies $_ 12,845.64 $ 8,000.00 $ 4,845.64 160.61/6 $ 6,322.43 $ 8,000.00_$ 1,677.57 79.0%
Rarge Supplies $ 4,777.43 $ 8,000.00 $ 3,222.57 59.7%j$ 5,129.01 $ 8,000.00 $ 2,870.99 64.1%
Com uter Services $ _ 4,301.95 $ 7,000.00 $ 2,698.05 61.5% $ 4,292.95 $ 7,000.00 $ 2,707.05 61.3°
Office S lies-Maint. $ _ 1,525.64 $ 500.00 $ (1,0- 25.64) 305.1%1$ 693.10 $ _ 500.00 $ _ 193.10). 138.6% _
Custodial Supplies/Services $ 16,968.23 _$ 20,000.00 $ 3,031.77 84.8%1$ 14,137.55 $ 16,000.00 $ 1,862.45 88.4%
RubbishRemoval/Sanit. $ 16,669.25 $ 26,000.00 $ 9,330.75 64.1% $ 10,900.17 $ 22,500.00 $ 11,599.83 48.4%
Seed&Sod $ 15,749.98 $ 20,000.00 $ 4,250.02 78.7% $ 9,227.92 $ 25,000.00 $ 15,772.08 36.91W.-
Tee
6.9%Tee&Green $ 322.86 $ 8,000.00 $ 7,677.14 4.0% $ 2,160.51 $ 8,000.00_$ 5,839.49 27.0%Landsca i $ 518.00 $ 5,000.00 $ 4,482.00 10.4% $ - $ 5,000.00 $ 5,000.00 0.0%
Topsoil&Sand _ $ 24,808.29 $ 30,000.00 $ 5,191.71 82.7% $ 19,797.43 $ 30,000.00 $ 10,202.57 66.0%
Fertilizer $ 34,316.55 $ 80,000_.00 $ 45,683.45 42.9-% $ 38,784.00 $ 80,000.00 $ 41,216.00 48.5%
Fungicide $ 112,975.52 $ 110,000.00 $ {2,975.52% 102.7% $ 12,620.52 $ 135,000.00 $ 122,379.48 9.3%
Insecticides $ 9,383.50 $ 15,000.00 $ 5,616.50 62.6% $ 2,580.32 $ 15,000.00 $ 12,419.68 17.2% _
Soil Amendments $ 49,663.00 $_ 50,000.00 $ 337.00 99.3% $ 62,709.45 $ 50,000.00_$ (12,709.45%, 125.4%
Ridin(_;Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7% $ 81,271.40 $ 126,000.00 $ 44,728.60 64.5%
Clbhse Furnish/Repair $ 27,297.00 $ 40,000.00 $ 12,703.00 68.2% $ 20,763.59 $ 30,000.00 $ 9,236.41 69.2%
Credit Card Expense $ 54,585.74 $_57,000.00 $ 2,414.26_ _95.8% $ 47,743.92 $ 50,000.00_$ 2,256.08 95.5% _
In State Travel-Maint. $ _-_$ 450.00 $ 450.00 0.0% $ 248.11 $ 450.00 $ 201.89 55.1%
Meetin;s/Travel-Maint. $ $ 2,0_00.00 $ 2,000.00 0.0% $ 55.00 $ 2,000.00 $ _1,945.00 2.8%
Meetin-:s/Travel-Admin. $ - $ 500.00 $ 500.00 0.0% $ - $ 500.00 $_ _ 500.00 0.0%
Dues Subscri pts-Maint. $ 1,120.00 $ 1,520.0_0 $ 400.00 73.7% $ 30.00 $ 1,520.00 $ 1,490.00 2.0%
Dues Subscripts-Admin. $ 2,270.00 $ 2,300.00 $ 30.00 98.7% $ 2,270.00 $ 2,300.00 $ 30.00 98.7%
Adverts/MarktlPromo $ 14,153.62 $ 30,000.00 $ 15,846.38. 47.2% $ 14.450.58 $ 35,000.00 $ 20.549.42 41.3%
OSHA Training $ $ 2,500.00_ $ 2,500.00 1 0.0% $ - $ - $ - #DIV/0!
Environmental Monitoring $ 600.00 $ 2,700.00 $ 2,100.00 22.2% $ $ $ #DIV/0!
SUBTOTAL $ 635,884.09 $ 887,220.00 $ 251,335.91 71.7% $ 515,670.44 $ 904,920.00 $ 389,249.56 57.0%
Other EHpenses: -
Transfer to OPEB $ 17,277.00 $ 17,277.00 0% $ $ $ OV-10!
Pro Shop Purchases $ 54,851.10 $ 200,000.00 $ 145,148.90 1 27% $ 84,406.00 $ 230,000.00 $ 145,594.00 37%
Capital $ $710,000.00 $ 110,000.00 0% $ - $ - - $ - #DIV/0!
Indirect Costs $ 114,967.00 $ 114,967.00 $ 100% $ - $ $ - #DIV/0!
Life Insurance $_ _374.87 $ 591.00 $ 216.13- 63% $ 377.90 $ 591.00 $ 213.10 64% _
Unempl .ment $ _ $ 54,000.00 $ 54,000.00 0% $ 4,298.48 $ 54,000.00 $ 49,701.52 8% _
Health Insurance $ 157,735.25 $ 282,454.00 $ 124,718.75- 56% $ 173,556.75 $ 269,589.00 $ 96,032.25 64%
Medicare $ 10,970.17 $ 22,000.00 $ 11,029.83 50% $ 12,915.18 $ 21,500.00 $ 8,584.82 60%
Workers Com ensation $ 11,439.00 $ 16,000.00 $ 4,561.00 71% $ - $ - $ - #DIV/01
General Liability Insurance $ 71,827.21 $ 75,080.00_$ 3,252.79 96% $ $ - $ - #5IV/0!
Retirement/Pension Exp. $ 240,553.00 $ 240,553.00 $ 100% $ 216,628.00 $ 216,628.00 $ 100%
SUBTOTAL $ 662,717.60 $1,132,922.00 $ 470,204.40 58% $ 492,182.31 $ 792,308.00 $ 300,125.69 62%
GRAND TOTAL $29238,490.87 $3 503.565.00 $1.265.074.13 64%1 $1.912.971.02. S 3-144,381.00 1 231 409.98 60.8%
CAPTAINS GOLF COURSE COMPARISON REPORT
FEBRUARY
Feb-16 Feb-17 Feb-18 Feb-19 Feb-20 Feb-21
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 20,700.00 $ 25,956.00 $ 35,335.00 $ 16,048.00 $ 19,999.00 $ 41,067.00
RESIDENTS-Morning $ 12,500.00 $ 8,526.00 $ 9,297.00 $ 7,239.45 $ 18,708.00 $ 16,663.00
RESIDENTS-Twilight $ 1,197.00 $ 2,877.00 $ 1,275.00 $ - $ 2,252.00 $ 1,404.00
CHARTER NON-RESIDENTS $ - $ - $ 1,379.00 $ - $ - $ -
NON-RESIDENTS $ 30,000.00 $ 38,625.00 $ 39,750.00 $ 18,359.00 $ 39,300.00 $ 59,568.00
NON-RESIDENT TWILIGHT $ 1,198.00 $ - $ 2,540.00 $ $ 4,768.00 $ 3,269.00
AFP COLLEGIATE $ $ 515.00 $ - $ 388.00 $ 407.00 $ 1,221.00
AFP JUNIOR $ 175.00 $ 516.00 $ 185.00 $ $ - $ 204.00
SUBTOTAL $ 65,770.00 $ 77,015.00 $ 89,761.00 $ 42,034.45 $ 85,434.00 $ 123,396.00
GREEN FEES:
18 HOLE GREEN FEE $ 4,190.00 $ 7,015.00 $ 5,761.00 $ 3,273.00 $ 5,314.00 $ 2,246.00
TWILIGHT GREEN FEES $ 1,185.00 $ 2,296.00 $ 1,886.00 $ 580.00 $ 1,879.00 $ 821.00
BACK 9 GREEN FEES $ 225.00 $ 175.00 $ 52.00 $ - $ - $ 541.00
ADVANCED RESERVATIONS $ $ - $ 1,100.00 $ 1,500.00 $ 5,386.20 $ -
SUBTOTAL $ 5,600.00 $ 9,486.00 $ 8,799.00 $ 5,353.00 $ 12,579.20 $ 3,608.00
CARTS:
18 HOLE CART $ 705.90 $ 2,559.80 $ 3,012.56 $ 1,948.00 $ 2,892.94 $ 673.88
9 HOLE CART $ 380.24 $ 865.78 $ 1,089.70 $ 622.03 $ 1,396.46 $ 545.71
SUBTOTAL $ 1,086.14 $ 3,425.58 $ 4,102.26 $ 2,570.03 $ 4,289.40 $ 1,219.59
DRIVING RANGE $ 740.00 $ 1,127.00 $ 1,891.00 $ 863.00 $ 1,920.00 $ -
PULL CARTS $ 80.01 $ 82.74 $ 100.71 $ 16.92 $ 57.39 $ 24.48
SNACK BAR RENT $ - $ - $ - $ - $ - $ -
GIFT CERTIFICATES $ 180.00 $ 351.35 $ 928.05 $ 1,211.80 $ (2,269.43) $ 784.00
CREDIT BOOK $ (106.40) $ (77.88) $ (227.91) $ (112.69) $ (276.35) $ -
PRO SHOP SALES $ 2,673.22 $ 4,111.91 $ 4,261.37 $ 1,608.42 $ 4,102.26 $ 294.70
MISC.SALES $ - $ - $ $ - $ - $ -
SUBTOTAL $ 3,566.83 $ 5,595.12 $ 6,953.22 $ 3,587.45 $ 3,533.87 $ 1,103.18
TOTAL REVENUE $ 76,022.97 $ 95,521.70 $ 109,615.48 $ 53,544.93 $ 105,836.47 $ 129,326.77
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH FEBRUARY 8 months )
FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 41,731.00 $ 45,951.00 $ 45,321.00 $ 44,058.00 $ 233,961.02 $ 66,285.00
RESIDENTS-Morning $ 20,000.00 $ 16,868.00 $ 12,389.00 $ 8,114.45 $ 99,913.00 $ 15,870.00
RESIDENTS-Twilight $ 5,730.00 $ 6,910.00 $ 4,558.00 $ 4,933.00 $ 21,956.00 $ 8,100.00
CHARTER NON-RESIDENTS $ - $ $ 1,379.00 $ - $ - $ -
NON-RESIDENTS $ 50,246.00 $ 61,071.00 $ 47,130.00 $ 45,883.00 $ 225,580.00 $ 85,920.00
NON-RESIDENT TWILIGHT $ 2,645.00 $ 747.00 $ 4,521.00 $ 2,154.00 $ 26,618.00 $ 10,305.00
COLLEGIATE $ $ 515.00 $ 515.00 $ 1,128.00 $ 2,128.00 $ 2,442.00
JUNIORS $ 700.00 $ 1,216.00 $ 905.00 $ 1,085.00 $ 1,164.00 $ 700.00
SUBTOTAL $ 121,052.00 $ 133,278.00 $ 116,718.00 $ 107,355.45 $ 611,320.02 $ 189,622.00
GREEN FEES:
18 HOLE GREEN FEE $1,080,228.32 $1,020,018.47 $ 961,699.55 $1,003,044.34 $ 1,042,573.58 $ 1,323,166.58
TWILIGHT GREEN FEES $ 92,237.59 $ 113,060.40 $ 112,615.00 $ 112,615.20 $ 120,000.00 $ 179,690.88
BACK 9 GREEN FEES $ 27,748.00 $ 40,407.00 $ 48,857.20 $ 57,807.04 $ 67,884.00 $ 86,417.95
ADVANCED RESERVATIONS $ 94,801.45 $ 80,885.40 $ 72,996.28 $ 55,287.00 $ 64,648.00 $ 30,825.80
SUBTOTAL $1,295,015.36 $1,254,371.27 $ 1,196,168.03 $1,228,753.58 $ 1,295,105.58 $ 1,620,101.21
CARTS:
18 HOLE CART $ 372,266.57 $ 373,422.24 $ 354,078.07 $ 361,551.63 $ 362,326.81 $ 466,144.40
9 HOLE CART $ 76,937.45 $ 75,408.91 $ 77,521.01 $ 85,955.42 $ 91,838.43 $ 112,393.01
SUBTOTAL $ 449,204.02 $ 448,831.15 $ 431,599.08 $ 447,507.05 $ 454,165.24 $ 578,537A1
DRIVING RANGE $ 88,845.00 $ 77,385.50 $ 85,854.00 $ 83,968.00 $ 89,301.00 $ 120,366.00
PULL CARTS $ 6,193.45 $ 5,430.13 $ 6,487.16 $ 6,143.02 $ 5,495.88 $ 6,902.63
SNACK BAR RENT $ 36,500.00 $ 36,500.00 $ 34,000.00 $ 26,500.00 $ 28,202.16 $ 10,000.00
GIFT CERTIFICATES $ (3,949.05) $ (1,516.08) $ (1,350.52) $ (2,369.54) $ (2,516.81) $ 8,890.60
CREDIT BOOK $ (3,807.68) $ 6,711.23 $ 5,931.02 $ (4,896.93) $ 2,060.57 $ 4,994.70
PRO SHOP SALES $ 195,421.92 $ 184,061.84 $ 164,738.37 $ 180,423.70 $ 183,000.44 $ 153,021.87
MISC.SALES $ $ - $ - $ - $ - $ -
SUBTOTAL $ 319,203.64 $ 308,572.62 $ 295,660.03 $ 289,768.25 $ 305,543.24 $ 304,175.80
TOTAL REVENUE $2,184,475.02 $2,145,053.04 $ 2,040,145.14 $2,073,384.33 $ 2,666,134.08 $ 2,692,436.42
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH FEBRUARY ( 2 months)
YEAR 2016 YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021
REVENUE -
MEMBERSHIPS:
RESIDENTS-Early $ 35,700.00 $ 33,372.00 $ 35,335.00 $ 26,078.00 $ 221,290.02 $ 43,173.00
RESIDENTS-Morning $ 16,250.00 $ 11,618.00 $ 9,297.00 $ 8,909.45 $ 96,573.00 $ 16,663.00
RESIDENTS-Twilight $ 1,197.00 $ 2,877.00 $ 1,275.00 $ 446.00 $ 16,524.00 $ 1,404.00
CHARTER NON-RESIDENTS $ $ - $ 1,379.00 $ - $ - $ -
NON-RESIDENTS $ 40,500.00 $ 50,985.00 $ 39,750.00 $ 36,718.00 $ 215,126.00 $ 61,320.00
NON-RESIDENT TWILIGHT $ 1,198.00 $ - $ 2,540.00 $ - $ 23,510.00 $ 3,269.00
COLLEGIATE $ - $ 515.00 $ - $ 388.00 $ 1,183.00 $ 1,221.00
JUNIORS $ 175.00 $ 516.00 $ 185.00 $ - $ 776.00 $ 476.00
SUBTOTAL $ 95,020.00 $ 99,883.00 $ 89,761.00 $ 72,539.45 $ 574,982.02 $ 127,526.00
GREEN FEES:
18 HOLE GREEN FEE $ 5,525.00 $ 9,442.00 $ 8,803.00 $ 4,924.00 $ 9,926.00 $ 6,905.00
TWILIGHT GREEN FEES $ 1,900.00 $ 3,260.00 $ 2,532.00 $ 1,219.00 $ 3,607.00 $ 2,805.00
BACK 9 GREEN FEES $ 275.00 $ 315.00 $ 78.00 $ - $ 42.00 $ 1,794.00
ADVANCED RESERVATIONS $ 300.00 $ 200.00 $ 1,300.00 $ 1,700.00 $ 10,592.20 $ 3,722.00
SUBTOTAL $ 8,000.00 $ 13,217.00 $ 12,713.00 $ 7,843.00 $ 24,167.20 $ 15,226.00
CARTS:
18 HOLE CART $ 1,120.06 $ 4,206.96 $ 3,707.04 $ 2,328.24 $ 6,116.91 $ 3,953.95
9 HOLE CART $ 711.53 $ 1,619.50 $ 1,247.78 $ 1,000.36 $ 2,771.29 $ 2,232.54
SUBTOTAL $ 1,831.59 $ 5,826.46 $ 4,954.82 $ 3,328.60 $ 8,888.20 $ 6,186.49
DRIVING RANGE $ 1,276.00 $ 2,021.00 $ 2,691.00 $ 1,486.00 $ 3,204.00 $ -
PULL CARTS $ 89.43 $ 99.66 $ 131.76 $ 114.81 $ 84.69 $ 150.55
SNACK BAR RENT $ - $ - $ - $ - $ - $ -
GIFT CERTIFICATES $ 1,166.69 $ 619.66 $ 1,528.41 $ 1,316.10 $ (3,557.63) $ 2,257.00
CREDIT BOOK $ (312.92) $ (174.18) $ (382.19) $ (309.29) $ (488.42) $ (15.60)
PRO SHOP SALES $ 4,741.58 $ 6,022.43 $ 5,141.75 $ 3,858.19 $ 13,628.27 $ 1,634.78
MISC.SALES $ - $ - $ $ - $ - $ -
SUBTOTAL $ 6,960.78 $ 8,588.57 $ 9,110.73 $ 6,465.81 $ 12,870.91 $ 4,026.73
TOTAL REVENUE $ 111,812.37 $ 127,515.03 $ 116,539.55 $ 90,176.86 $ 620,908.33 $ 152,965.22
MONTH: Feb-21
GUEST PLAY MEMBER PLAY GRAND
DATE DAY 18 B-9 TWI-LT PP COMP OTHER TOT-GST 18 B-9 TWI-LT TOT-MBR TOTALS COMM ENTSIWEATHER
1 MON Closed,Snow
2 TUE Closed,Snow
3 WED 5 5. - 27- 11 9 47 l 52 Cloudy,Flumes,36 deg
4 THU - - - Closed,Snow,36 deg
5 FRI 5 2 1 8 60_ 9 10 79 87 Cloudy,Cool,40 deg
6 SAT 23 9 7 1 40 88_ 11 34 133 173 Sunny,Windy,Nice,42 deg
7 SUN 25 6 1 32 32 Cloudy,Snow PM,36 deg
8 MON Closed,Snow,30 deg
9 TUE — Closed,Snow,33 deg
10 WED 7 _ Closed,Snow,31 deg
11 THU _ Closed Snow,36 deg
12 FRI = Closed,Snow,24 deg
13 SAT Closed,Snow,35 deg
14 SUN – Closed,Snow,38 deg
15 MON Closed,Snow,39 deg
16 TUE _ Closed,Snow,45 deg
17 WED 4 11 2 7 17 8 25 32 Sunny,Windy,31 deg
18 THU 1 1 20 2 3 25 26 Cloudy,Snow PM,33 deg
19 FRI Closed,Snow,34 deg
20 SAT _ Closed,Snow,36 deg
21 SUN Closed,Snow,35 deg
22 MON Closed,Snow,39 deg
23 TUE _ Closed,Snow,42 deg
24 WED Closed,Snow,46 deg
25 THU 12 1 3 16 77 3 22 102 118 Sunav,Windy,43 deg
26 FRI 4 3 1 1 9 _ 58 3 18 79 88 Sunny,Cool,35 deg
27 SAT 2 - 2 39 9 3 51 53 Cloudy,Rain,42 deg
28 SUN 12 13 15 5 45 100 20 27 147 1921 Cloudy,45 de
TOTALS 65, 31 27 10 133 511 74 1351 720 653 18 days closed
February-20 180, 65 35 280 _ 831 66 165 1062 1342 _ 12 days closed
February-19 88 30 161 134 _ 387 49 67 503 637 14 days closed
February-18 155. 2 77 23 257 _ 794 121 129 1,0441 1,301 14 daysclosed
February-17 196- 11 104 10 321 442 87 68 597 918 14 Ways closed
February-16 113. 16 48 17 194 _ 420 61 146 627 821 14 days closed
I
February-15 28 s closed
Febr -14. — 57 21 4 82 66 18 25 109 191 24—days dosed
February-13 — 3 3 50 12 13 75 78 24 days dosed
February-12 121 6 136 17 280 776 147 202 1,125 1,405 6 days closed
February-11 447 295. 9 751 255 79 90 424 1,175 17 dates closed
February-10 13 9 5 27 161 37 198 225 17 days closed
February-09 101! 3 29 7 140 297 73 370 510 15 days closed
February-08 861 11 82 12 191 333 20 119 472 663 8 days closed
February-07 �,8 15 2 74 166 20_ 56„ 242 316 15 days closed
I —
February-06 77 21 63 4 165 388 34 140 -_ _ 562 727 11 days closed
Feb ar -05 —� - – – – 28 days closed
Februa 44 28 days dosed
February-03 _ 2_ — 13 15 60 4 64. 79 26 days closed
February-02 230 19- 146- IFF 411 807 75 133 1,015 1,426 1 day closed
February-01; 139. 2 36 26 6 209 399 1 400 609 14 days closed
February-00 3251 42 3671 1 285 3 288 655 27 days closed
CALENDAR YEAR 2021 PLAY TOTALS
TOTAL
GUEST PLAY MEMBER PLA_ Y PLAY
18 hole Back 9 1 TwilightGuest Back 9 Twilight Member Monthly Member
green Prepaids w/mbr green Misc. Play 18 hole play play play Play Totals Play%
January 133 49 93 13 288 1,417 I. 184 340 _1,941 2,229 87%
February _ 65 31 27 10 133 511 74 135 720 853 84%
March - #DIV10!
April _ - #DIVIOI
May _ - #DIVIO!
June - - #DIVIO!
July f - - - #DIV10!
August - - #DIVIO!
September_ - - #DIVIOI
October _ _ - _ - - #DIVIO!
November - - #DIVIO!
December - #DIVIO!
TOTALS 198 - 80 120 23 C2111. 1,928 258 475 2,661 3,082 86%
2020 23,830 531 2,503 8,682 564 36,110 3,240 4,728 11,480 48,648 84,758
2019 22,138 1,769 2,344 6,082 2,591 34,924 26,234 5,425 6,833 38,492 73,416 52%
2018 22,289 1,888 2,032 6,112 3,932 36,253 25,608 6,171 6,363 38,142 74,395 51%
2017 21,9051 1,907 1,825 6,534 2,926 35,097 26,477 6,426 5,477 38,380 73,477 52%
2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 51%
2015 25,318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48%
2014 23,422 2,405 929 5,885 3,867 36,508 26,145 5,975 3.932 36,052 72,560 50%
2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6,108 3,769 35,625 72,531 49%
2012 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75,947 51%
2011 23,723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 51%
2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37,603 73,364 51%
2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,107 3,160 36,196 75,017 48%
2008 23,524 4,582 1,204 5,8375,816 40,963 25,997 6,959 5,918 38,874 79,837 49%
57
2007 24,113 4,858 1,177 6,544 6, 7 1 1 43,269 29,758 7,470 3,353 40,581 83,850 48°A
2006 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7 376 3,654 42,372 85,826 49%
2005 16,577 11,948 2,162 4,601 6,404 41,692 28,8791 7,270 4,869 41,018 82,710 1 50%
2004 16,731 12,074 1,858 4,602 5,472 40,737 30,078 7,250 4,212 41,540 82,277 50%
2003 17,168 12,342 1,912 4,371 5,397 41,190 28,837 6,065 3,800 38,702 79,892 48%
2002 17,705 15,353 1,953 5,482 4,487 1 44,9801 30,641 7,111 3,205 40,957 85,937 48%
2001 13,280 21,699 1,943 5,034 4,070 46,026 30,163 7,039 1,837 39,039 85,065 46%
2000 14,082 18,987 1,779 3,480 2,382 40,710 28,967 4,375 2,879 36,221 76,931 47%
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From:Mike Lyons [lyons.mike1110@gmail.com]
Sent:Sunday, February 21,202110:29 AM
To:Golf Commission
Subject:VA membership discount
I recently discovered that the Captains offers a generous discount to members with a service connected
disability of greater than 51%.
1 discussed this matter with Jay Packet and he advised me to send an email to the Commissioners
requesting a rebate for my 2021 membership which I paid last year through the the 2 year payment plan
offered by the club.
I currently receive an 80%VA benefit and will email to Jay the document confirming my VA disability
benefit.
I am only seeking the 30%discount for the 2021 membership.
I would like to receive the refund ($331.00)via a check rather than a credit.
Thank you,
Mike Lyons
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TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508)896-3701
GOLF COMMISSION
Minutes of February 16,2021
Commissioners Present: Anne O'Connell(Chair),Andrea Johnson(Vice-Chair), Carl Blanchard,John
Kissida,Wyn Morton.
Others Present:Jay Packett, Director of Operations,Colin Walsh,Golf Course Superintendent,Rob
Harris(CCMGA),Donna Potts(9-Hole Women's Assn), Sarah Robinson(18-Hole Women's Assn)and
Bill Meehan(Finance Committee Liaison).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting
may be viewed at:http://video.brewster-ma.gov/CablecastPublicSite/show/5237?channel=1
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Superintendent's Report:
• Colin Walsh reported on the advantages of the recent snowfall. Since the crew has been indoors,
equipment and shop work has been done. Inventory has been done;tee and stump work is being
done. The golf industry show was virtual this year and very educational; quite a few of the guys
attended.
Director's report:
• Jay Packett reported the snow was welcome for the pro shop,allowing for operational things to
be done. Over twenty-two hundred rounds were played in January setting another record. One
hundred eighty rounds were played on February 6. The January comparison reports show a
discrepancy due to the introduction of two-year memberships.
• The Mid-Cape Men's club has requested October 12 for an event and will be having a shotgun
start with 50 to 60 players;the second request was for Thursday morning,June 10,from the
Cape Cod Men'Club.Jay Packett has not yet received a definitive number of players,but he
anticipates 20 to 28 players and will keep this date as a placeholder. This will not interfere with
the O'Connell Cup--final information should be available for approval at the next commission
meeting.
1
Strategic Planning Updates:
• Each of the golf commissioners has been assigned an area of golf course operations for the
strategic plan which will be referred to as swim lanes and will be reported on at regular business
meetings each month.
• Andrea Johnson said her area along with John Kissida is grounds and reported money for various
projects going forward depends in large part on expenditures for the irrigation project. More
information will be available upon receipt of the irrigation report. Her responsibility is the golf
courses; in this regard she has been walking the golf courses getting a sense of the functionality
of the courses.
• Wyn Morton reported on"marketing and communication." On January 27,he and Jay Packett
met with Jen DeFoe and her PR company,Jen DeFoe Communications,and Kieran Noonan of
Community Internet.The stages of the golf course last year and this year in terms of the new
director,the new superintendent and the governor's mandates were reviewed along with the
unprecedented play. The course was not marketed last year. Future marketing strategy for 2021
was discussed hoping to raise The Captains to the next level. The website has been reviewed—
certain areas will be upgraded. There will be press releases and major news and announcements,
i.e.Mark O'Brien's retirement and Jay Packett's appointment as Director. Social media
marketing will be increased from two to four postings a week including expanded video postings
as well as still photography. Video hole flyovers will be included. Members and a large
audience of our email address listings will be emailed on a monthly basis. Topics for email ideas
can be submitted to Wyn Morton. Women and new golfers will be targeted in a variety of
formats,including special and local groups. Full page ads will be included in CHATHAM
LIVING MAGAZINE which has a distribution of about 10,000 copies and is available at
Chatham Bars Inn and Wequassett Resort as well as the Chatham Village Market and at Barnes
and Noble locations from Maine to Virginia during the golfing season. Print ads in national
magazines will be distributed through Adverator which is a way of supplying low-cost ads to a
broad variety of publications. The blog on the website will have articles Jen DeFoe will write or
if they are more specific, she will subcontract those out to increase SEO profile for searches on
the website. She will be hosting events to introduce the course to locals to increase marketing of
9-hole play such as 9 and dine packaging. Discussion followed regarding the purpose of the blog
and topics of interest.John Kissida suggested the solar project be included in the marketing plan.
Rob Harris talked about descriptive words used on Facebook. Wynn Morton talked about
postings on Instagram. Carl Blanchard suggested promoting specific tees, especially the family
tees.
• On February 3,Wynn Morton and Kieran Noonan met and did a complete review of the website,
questioning whether the website should be trashed and started over again or updated. Wynn
Morton feels the website is wonderful,but certain parts need to up be upgraded. One of the
driving forces behind this is that in looking at the websites of some of our local competitors they
are doing better than The Captains in certain areas. Dennis and Cranberry Valley have videos on
their first pages.The Captains'website is close in the look and feel to those of some of the top
echelon courses in the country,i.e.Torrey Pines,Pebble Beach and Pinehurst. Going through the
different tabs on the website: on the home page the still photograph will be replaced with the
seven scrolling videos that comprise the introductory video on the home page. The twelve photos
scrolling on the home page will be updated. The hole-by-hole video flyovers have been upgraded
to be more user-friendly. The rates page was simplified without losing any of the content. The
2
book-a-tee time page is too complex for non-member daily fee players and requires additional
analysis to try to attempt to use the platform used by our competitors,but this will take more
research. Caring for The Captains tab will be upgraded with additional video from Jen DeFoe
and the USGA website to form a video library. The golf outings tab will be upgraded with video
and still photos from weddings,groups outings,events,buddies'trips and the like. The golf
specials tab has been populated and upgraded thanks to Jay Packett. Under the members page we
will be populating the calendar with our events as well as commission information. We will have
to expand on the golf commission listing possibly having a brief bio and picture of each
commissioner. The members'application tab requires consolidation and will take some more
research. Under about The Captains,the photo gallery will be upgraded and refreshed with more
recent photos by Jen DeFoe. The pro shop tab needs a major expansion to include photos of
logoed items which can be purchased on site and possibly on line.More research is required for
on-line purchasing because of payment,handling and shipping, etc.The our staff tab has been
updated with bion,photos are needed. The Freeman's Grill tab has been updated with new photos
depicting the remodeling and the new inviting atmosphere. The reviews tab has quotes from
various sites. The Captains blog will be upgraded;monthly contest winners have been moved to
a separate tab to consolidate. Jay Packett will attempt to have the web cam upgraded through
town hall. Jay Packett thanked Wynn Morton for bringing the website up-to-speed as it was
outdated. The expiration of the specials page was discussed. Jay Packett will review the
additional expenditures.Wynn Morton complimented Jay Packett for his support of the new
marketing projects.
• John Kissida reported that along with Andrea Johnson,his area is basically the grounds--
specifically cart paths, irrigation,the playable part of the golf course not covered by Andrea
Johnson. He was able to get the town's GIS mapping in color which he has provided to the NGF
and the irrigation designer.There is a new aerial series that has been added to the town's
information system which he had printed out at 100 and 200 scale that he also provided to the
NGF and the irrigation designer. Taking one of those plans,he drove the Port Course cart paths
marking up short-terms issues that need to be done soon,not necessarily an over-all program.
The original golf course had six-foot cart paths;the new course has eight-foot cart paths which
ultimately changes things that might have to be done down the road.
• Carl Blanchard's reported his lane covers the physical structures on the golf course. In this
budget cycle,Jay Packett has made some progress regarding the HVAC system in the kitchen and
restaurant area. The information has gone to town hall for an RFP. The maintenance building is
on hold until information is received from the NFG.Jay Packett stated the trim and gutters are out
there and have been emailed to various companies. As far as the HVAC is concerned,he received
information today from Donna Kalanick as to what the specs will look like and what will be sent
out. She will take care of this on the 241 of this month. Jay Packett is trying to get this done as
quickly as possible.
• Information on the two remaining swim lanes was not available,as their owners were not at the
meeting.
Update on Solar Projects:
• Jay Packett reported he,Peter Lombardi and Donna Kalanick had a Zoom meeting with DSP and
their representatives regarding the solar project for the parking lot. At the last meeting the
question was raised as to what would happen if the deadline of December 31,2021 was not made.
Tim Magner has reached out to DOER and has not heard back. When the paperwork was filed it
3
was filed under the wrong entity name; this matter has been forwarded to Town Counsel to
determine if this can be changed administratively in-house. If it cannot be changed in-house,the
process will need to be started all over again. Concerns and thoughts brought up at the last
commission meeting were presented regarding the construction process if it were to go for the
entire season. Jay Packett followed up this information with emails to the parties concerned,
creating a paper trail. Peter Lombardi will try and get some assurances within the contract. The
pieces of I/beam with the paint colors were supposed to be delivered today but have not yet
arrived.Jay Packett will reach out tomorrow to see when delivery will be made so everyone can
look and vote on the paint color. The driving range project crew has been there every day. The
cement pad for the transformer has been laid. Jay Packett feels the mid-March date could be
reached depending on the weather. John Kissida reported the colors mentioned at the last meeting
were reported in error. Pebble Gray#7032 and Silk Gray#744 are the choices.
Update on NGF Consultant Study:
• Colin Walsh met with Tim Garish,registered landscape architect,to discuss goals, objectives and
an overview of the plan. They toured the maintenance facility and observed the physical plant
and equipment. They also toured parts of the golf course noting renovations and work needed.
Details will be noted in Tim Garish's upcoming report. Jay Packett spoke with Tim Garish
yesterday regarding his questions about the clubhouse,pavilion,patio and back deck,the age of
the clubhouse etc. The capital plans should address some of this. Richard Singer will receive
Tim Garish's report and indicated he had not received Jay Packett's report, sent on January 30,
due to computer malfunctions at the NFG. He has since gotten the report and will review it today.
Jay Packett received a preliminary report this afternoon from Brian Vincenzi regarding the
irrigation study and will circulate it to Colin Walsh,John Kissida and Andrea Johnson who will
prepare to do a preliminary presentation on at the meeting on March 9.
Questions and comments from Associations and liaisons:
• Rob Harris reported the slow play policy will been sent out to the members and to the golf
commission in hopes it will increase the member numbers on Wednesdays. Help will be needed
from Jay Packett,the rangers and the members of the CCMGA to institute the policy.
Review and approve minutes:
• The minutes of the meeting on January 19 were corrected--at the top of the second page 9-hole
ladies should read ladies shotgun. Chelsea point vote should be amended to read as follows: a
motion was made by John Kissida, seconded by Andrea Johnson,that an additional half point be
allocated for back 9 and afternoon play requests and a half point for play during the same period.
• A motion was made by Andrea Johnson, seconded by John Kissida,to approve the minutes of
January 19 as amended. Motion passed unanimously
• Regarding the minutes dated February 2,John Kissida reported under the updated solar project he
presented a number of ideas that should be looked at regarding construction relative to controlling
worker parking and the location,where the greens crew is going to park, construction access only
through the second entrance,maintaining the parking aisle and the large parking area with the
walk along the golf course itself at all times,trying to sequence this construction from south to
north to free up the parking especially in the 4, 5,and 6 as soon as possible and he asked about
potential penalties if they don't make that Memorial Day date. Someone else suggested
informational signage on the fencing along the entrance to tell people what was being done which
4
he thinks is a really good idea. Those were all pieces he made comments on that were omitted,
and he feels these should be passed on to the contractor and the town making sure they are in
record of what's being discussed as these items are important should be kept at the forefront The
structure colors were already talked about. Regarding the briefing that occurred on the irrigation
system study: he attended those meetings with Colin Walsh and made several comments as well,
most of which are included in the update,but it is not mentioned that he gave part of the
presentation. John Kissida was asked to send Jay Packett the wording he would like to see
included on these issues.
• Sarah Robinson's name should have an"h"at the end.
A motion was made by Wyn Morton, seconded by John Kissida to approve the minutes of the
meeting of February 2 as amended. Motion passed unanimously.
Topics the Chair did not reasonably anticipate:
• John Kissida asked Jay Packett to report on hiring of additional staff. Jay Packett and Susan
Broderick interviewed five candidates for the replacement of Jay Packett's position. An offer
letter has been drafted and one applicant selected,but since the offer letter has not been signed,he
cannot discuss it. Peter Lombardi and Donna Kalanick are working with the union on replacing
the department assistant which will now be a full-time position.
• Meetings are now scheduled for the 2nd and 4th Tuesdays of the month. The next meeting will
be a business meeting on March 9.
Future agenda items and meetings:
• Cape Cod Men's Club and Mid-Cape Men's Club outings.
• Preliminary irrigation study.
• Solar project.
• NGF study.
A motion to adj ourn was made by Andrea Johnson, seconded by John Kissida,to adj ourn the meeting.
Motion passed unanimously. The meeting was adjourned at 6:00 pm.
Respectfully submitted,
Dorothy Vesperman
Department Assistant
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