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HomeMy Public PortalAboutRES-CC-2017-62Resolution # 62-2017 A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT AS TO THE PROVISION OF COUNTY -WIDE RECREATION SERVICES, BY AND AMONG THE CITY OF MOAB, THE GRAND COUNTY SPECIAL SERVICES RECREATION DISTRICT AND THE GRAND COUNTY SCHOOL DISTRICT WHEREAS, the Interlocal Agreement as to the Provision of County -wide Recreation Services, by and among the City of Moab, the Grand County Special Services Recreation District and the Grand County School District has been presented to this meeting of the Moab City Council, and is attached to this resolution. NOW, THEREFORE, we, the Governing Body of the City of Moab do hereby approve the attached agreement in substantially the form presented to this meeting of the Moab City Council, and authorize the appropriate officials to sign and execute said agreement. This resolution shall take effect immediately upon passage. Passed and adopted by action of the Governing Body of the City of Moab in open session this 12th day of December, 2017. CITY OF MOAB By: David L. Sakrison Mayor Attest: Rachel Stenta City Recorder • Page 1 of 1 Resolution 421-2004 INTERLOCAL AGREEMENT AS TO THE PROVISION OF COUNTY -WIDE RECREATION SERVICES, BY AND AMONG THE CITY OF MOAB, THE GRAND COUNTY SPECIAL SERVICES RECREATION DISTRICT AND THE GRAND COUNTY SCHOOL DISTRICT Pursuant to the Interlocal Cooperation Act (Sections 11-13-1 et. seq., Utah Code Annotated) and for the mutual benefit of the citizens, inhabitants and constituents of the City of Moab ("City") the Grand County School District, ("School District") and the Grand County Recreation Special Service District ("GCRSSD"), the City, the School District and the GCRSSD hereby agree as follows: 1. Purpose. The purpose of this agreement is to provide to some extent for coordinated recreation services, facilities, funding and programs for residents of Grand County. 2. Mission and Philosophy. The parties hereby agree to espouse and promote the mission, philosophy and goals of the Moab City Recreation Department in carrying out the responsibilities of Moab City Recreation programs administered by this agreement. The mission, philosophy and goals of the Moab City Recreation Department are as follows: Moab City Recreation Mission Statement The mission of Moab City Recreation is to improve the quality of life for all Grand County residents by providing a wide variety of recreation and leisure activities, programs , facilities, services and special events that encourage positive community involvement. Moab City Recreation strives to encourage fair play, honesty, teamwork and sportsmanship in every endeavor, and to create community pride and unity through its contributions. Moab City Recreation Philosophy and Goals A. Promote enjoyment of recreation and leisure time by organizing and offering organized athletic and arts and leisure programs, activities, and events for the members of our community. B. Provide out -of -school recreation opportunities for the children in our community. 1. Involve all children who wish to participate, regardless of knowledge of the activity or sport, skill level orfinancial status. 2. Value each child as a member of the group and emphasize the importance of cooperation, teamwork, personal improvement and growth, and good sportsmanship. 3. Improve individual skills and ability through practice and competition. C. Provide organized athletic activities, programs, and other recreati.onal opportunities and special events for adults in our community. 3. Provision of Services- Immediately upon this agreement's becoming effective as provided for herein, specific recreation programs shall be provided for residents of Grand County by the Moab City Recreation Department. Recreation Services 1 provided shall include, but not be limited to: baseball and baseball tournaments, softball and softball tournaments, football, basketball, soccer, volleyball, arts and leisure activities, swimming programs, special events, races, summer camps, mist. adult sports programs, and other community programs that fulfill the mission of the Moab City Recreation Department. The City will provide and maintain all materials necessary for the provision of services outlined herein. The Moab City Recreation Department shall be under the legislative direction of the Moab City Council and the administrative direction of the Moab City Manager, The City Manager will direct the activities of the Parks, Recreation and Trails Director, who will direct the activities of Recreation Department employees and volunteers. Unless specified otherwise in writing, the Moab City Recreation Department will be located at the Moab City Offices, 217 E Center Street, 4. Provision and Maintenance of Facilities- The City shall provide the Center Street Ballpark, the Center Street Gym, Moab City parks, the Moab Arts and Recreation Center, the Moab Recreation and Aquatic Center and other Moab City facilities as necessary to provide services and programs as outlined herein, provided that the other entities hereto shall have priority over non -City Recreation uses for use of said facilities, provided that said use promotes the purposes of this agreement. The School District shall provide the High School, Middle School, and HMK Gyms and school district playing fields as necessary to provide recreation services and programs outlined herein. The School District shall also provide other School District facilities as feasible, provided that the Recreation Department shall have second priority under School District programs for use of said facilities. The GCRSSD shall facilitate provision of the Spanish Trail Arena, the OSTA ballfields, and other facilities/spaces as necessary to provide recreation services and programs outlined herein, provided that the Recreation Department shall have second priority under Spanish Trail Arena events and programs for use of the facility. All facilities provided pursuant to this agreement shall be provided free of charge to the other entities hereto, except that owners of facilities may be compensated for extraordinary costs or damages to the facility. Each party is responsible for the maintenance of property and facilities provided pursuant to this agreement. 5. Indemnification- The GCRSSD, the City, and School District shall not indemnify one another for negligence in performing maintenance duties as outlined herein. 6. Financial Responsibilities- Each party shall contribute the following fixed amount of the intergovernmental contributions and/or subsidies for the budget of the Moab City Recreation Fund. The fixed amount is to be reviewed every two (2) years: GCRSSD School District City of Moab $75,000 $ l 5,000 Responsible for remaining contribution All contributions will be paid to the City of Moab within 30 days of invoice from the City. 7. Administration of Moab City Recreation Budget and Capital Improvements Plan- The City will administer the budget for the Moab City Recreation Department, including the Recreation Department, the Moab Arts and Recreation Center, and the Moab Recreation and Aquatic Center. The Superintendent will administer Capital Projects for the School District. The City Manager will administer Capital Projects for the City. The RSSD Chairperson will administer Capital Projects for GCRSSD. 2 Annual Recreation Oversight Committee activities with timeline: By February 15th of each year: The Oversight Committee shall meet for the following purposes: (a) Discuss the upcoming City of Moab Recreation budget. (b) Discuss possible capital improvement for the City of Moab Recreation Department, as well discuss possible projects that could be initiated in the future with the School District and GCRSSD By April 15th of each year: The City of Moab will forward the initial balanced City of Moab Recreation Budget to the Oversight Committee for the first review. This will be via email, and will include an update on information regarding any Capital Improvements that are being considered. Parties to the agreement shall submit, via email, their comments, responses, or suggestions to Moab City Manager and Parks, Recreation and Trails Director regarding the proposed Moab City Recreation Budget and/or the Capital Improvements Plan. By May 1st of each year: The amended City of Moab Recreation budget will be sent out to all parties for final review Committee members will submit to their parties the amended proposal(s) for approval. Any comments, responses or suggestion must be submitted before May 1st. By May 15th of each year: Moab City, the GCRSSD and the School District shall meet (if necessary) to approve the Moab City Recreation Budget and appropriate funds for said Budget in their regular budget processes. 8. Administration of Agreement. An Oversight Committee comprised of the City Manager, the School District Superintendent and the Chair of the Recreation District Board shall administer this agreement. The Parks, Recreation and Trails Director, the Grand County Administrator, and the Spanish Trail Arena Manager shall act in an advisory capacity to the Oversight Committee. The Oversight Committee will review this agreement on a recurring three year basis and coordinate budgetary and other matters regarding this agreement among the governing bodies of the City, the Recreation District and the School District. 9. Control of Property. Pursuant to Section 11-13-7, Utah Code Annotated, each party to this agreement shall exercise control over its respective property that is provided in fulfilling its obligations under this agreement. 10. Effectiveness and Duration of Agreement. This agreement shall become effective immediately upon its approval by resolutions of the parties' governing bodies and by execution of the agreement by appropriate officials. This agreement shall remain in effect until 60 days after a notice of by the termination is given by any party hereto to the other parties hereto. 3