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Home My Public Portal About2022-10 - FY 2022 Budget Amendment # 21st Reading/Public Hearing: 02/09/2022 2" Reading/Public Hearing: 02/23/2022 Adopted: 02/23/2022 Effective Date: 02/23/2022 Sponsored By: City Manager ORDINANCE NO. 2022-10 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDEMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Opa-Locka, FL adopted its 2021-2022 Fiscal Year General, Proprietary and Special Revenue Funds budgets by passage of Ordinance 21-12, and further amended it by passage of Ordinance 22-01; and WHEREAS, pursuant to Florida Statute 166.241(5), the governing body of each municipality at any time within a fiscal year or within 60 days following the end of fiscal year may amend a budget for that year as follows: a) Appropriations for expenditures within a fund may be decreased or increased by motion recorded in the minutes if the total appropriations of the fund is not changed; b) The governing body may establish procedures by which the designated budget officer may authorize budget amendments if the total appropriations of the fund is not changed; c) If a budget amendment is required for a purpose not specifically authorized in paragraph (a) or paragraph (b), the budget amendment must be adopted in the same manner as the original budget unless otherwise specified in the municipality's charter; and WHEREAS, the City Commission desires to amend its 2021-2022 Fiscal Year General, Proprietary and Special Revenue Funds budgets as set forth in Exhibit "A". Ordinance No. 2022-10 NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA: SECTION 1. RECITALS ADOPTED The recitals to the preamble herein are incorporated by reference. SECTION 2. AUTHORIZATION Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has recommended proposed Amended General, Proprietary and Special Revenue Funds Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2021, a copy of which is attached hereto as Exhibit "A" and incorporated by reference herein. The City Commission of the City of Opa-Locka hereby approves, adopts and ratifies the proposed Amended General, Proprietary and Special Revenue Funds Budgets for the Fiscal Year 2021-2022, and hereby appropriates the budgeted expenditures and revenues as set forth in the attached Exhibit "A". The City Manager is authorized to expend or contract for expenditures, pursuant to the City of Opa-Locka Charter and the adopted Code of Ordinances in accordance with the adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal Year 2021-2022. The department/ division expenditure allocations established by the City Manager, as revised and summarized in the budget attached as Exhibit "A", are hereby adopted and ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets shall be expended in accordance with the appropriations provided by the budget, which shall constitute an appropriation of amounts specified therein. Expenditure control shall be at the fund level. Funds may be expended by, and with the approval of, the City Manager and the City Commission, in accordance with the provisions of the City Charter, adopted Code of Ordinances and applicable laws. Supplemental appropriations and reduction of appropriations, if any, shall be made in accordance with the City Charter. Any and all outstanding encumbrances as of September 30, 2021, shall not lapse at that time and appropriations have been hereby provided for those outstanding encumbrances that have been incurred prior to September 30, 2021, but are not expected to be paid until after then. Receipts from sources not anticipated in the attached budget may be appropriated and expensed by Ordinance duly enacted by the City Commission in accordance with the applicable law. Adjustments within the same fund to departmental appropriations made in the attached Budget may be approved, from time to time, by the City Manager, or by Resolution adopted by the City Commission, if lawful. The City Manager is authorized to approve adjustments to the expenditure code allocations, within the limit of department appropriations made in the attached Budget. Ordinance No. 2022-10 All Ordinances setting fees and charges, and all other fees and charges consistent with appropriations adopted herein, as may be amended during the fiscal year, are hereby ratified, confirmed and approved. SECTION 3. SCRIVENER'S ERRORS. Sections of this Ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected copy of same with the City Clerk. SECTION 4. EFFECTIVE DATE. This Ordinance shall take effect upon the adoption of this Ordinance by the Commission of the City of Opa-Locka and upon a filing of a certified copy hereof with the Florida Department of State and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this 23rd day of February, 2022. eronica J. WillYams, Mayor ATTEST: a Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFI ENCY: Burn. c p to Norris -Wee s, P.A. City Attorney Moved by: Vice Mayor Taylor Seconded by: Commissioner Bass Ordinance No. 2022-10 VOTE: 4-0 Commissioner Bass YES Commissioner Davis ABSENT Commissioner Dominguez YES Vice -Mayor Taylor YES Mayor Williams YES City of Opa-locka Agenda Cover Memo Department Director: Robert Anathan Department Director Signature: City Mans er: g James B. Wright CM Signature: �„,,� Commission Meeting Date: Feb 23, 2022 Item Type: (EnterX in box) Resolution Or Other X Fiscal Impact: (EnterX in box) N/A Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: Account# : (Enter Fund & Dept) See Attachments Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid#: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Area: • Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X M NM NI El NI Sponsor Name City Manager Department: City Manager's Office City Manager Short Title: FY 22 Budget Amendment #2 - Second Hearing Staff Summary: Issue/Recommendation: A budget amendment is required to align the budget with current City requirements. Staff recommends the City Commission approve FY 22 Budget Amendment #2 at the second hearing. History: The City Commission adopted the City FY 22 Budget on September 22, 2021 (Ordinance 21-12) which was subsequently approved by the State. This budget was composed of $44.7 million of expenditures and $8.9 million of funding moving between various Funds, resulting a total budget of $53.6 million. On January 12, 2022, the City Commission approved Budget Amendment #1, which focused primarily on bringing forward incomplete portions of projects approved in FY 21 but not completed, and also the initiation of spending American Rescue Plan Act (ARPA) grant funds on various water and sewer projects. This amendment increased expenditures by another $6.0 million to $50.7 million and additionally increased the movement of funding between various City financial units, (e.g., General Fund, Water -Sewer Fund, etc.) by another $6.2 million to $15.1 million. A reminder that this latter category doesn't increase City spending but rather serves to move funding from one City financial unit to another to permit the latter unit to make expenditures to be funded by that unit. On February 9, 2022, the City Commission approved FY 22 Budget Amendment #2 at the first hearing. Current Activity: Budget Amendment #2 requires additional amendment line items since the first hearing to address new requirements. Staff recommends a total of twenty-eight line items of amendments for Commission consideration. The attachment, "Summary By Line Item", provides a brief description of the purpose of each line item and how it is recommended to be funded. Financial Impact: This budget amendment can be summarized financially as follows: Funding Revenue / Loans / Grants $ ( 50,000) Use Of Fund Balance 116,697 Total Funding - Excluding Transfers -In 66,697 Transfers -In (150,707) Total Funding $ (84,010) Expenditure Expenditure - Excluding Transfers -Out $ 66,697 Transfers -Out (150,707) Total Expenditure $ (84,010) Additional details on the Financial Impact are provided in the attachment, Budget Amendment #2 Summary. There is also a Detailed Information attachment which contains accounting information for the State review which is a highly detailed accounting version of what is presented in the Summary information. .Proposed Action: Staff recommends that the City Commission approve the proposed amendments. Attachment: 1. Summary of the recommended amendments 2. Detailed information on each recommended amendment 3. Ordinance FY 22 Budget Amendment #2 Summary By Line Item Second Hearing # Amount Purpose Funding Source 1 $75,000 Increase General Fund budget for unused leave payout when employees terminate employment General Fund Contingency 2 $168,153 Reallocate a portion of the County debt payments to the Stormwater Fund and Debt Service Fund (latter funded by the General Fund Savings improved the Water -Sewer Fund fund balance by $158,153 3 $120,109 Portion of County debt transferred to the Stormwater Fund Savings from the Glorieta Gardens Retention Pond project no longer being necessary, 4 $48,044 Portion of County debt transferred to the Debt Service Fund General Fund Contingency 5 $20,000 Additional utility billing credit card processing charges. Original budget too low. Water -Sewer Fund Contingency 6 $30,000 _ Increase Enterprise Fund budget for unused leave payout when employees terminate employment Water -Sewer Fund Contingency 7 $160,158 Elimination of Internal Service Funds overhead charges. Provides savings to Funds charged for these additional charges. Reduces Interfund Transfers by $160,158 with no bottom line impact 8 $30,000 City Manager national recruitment search General Fund fund balance 9 $60,000 Increased CRA staffing. This is for information since CRA Board approves CRA budget amendments CRA Trust Account 10 $70,159 Impact of overlap of former City Manager separation package and Interim City Manager compensation Funded by vacancy savings 11 $2,000 Employee time clock rental General Fund Contingency 12 $180,750 _ NW 147 road and drainage project County Citizens' Independent Transportation Trust (CITT) and Stormwater Fund Balance 13 $75,000 Police Off -Duty compensation reduction since compensation passing through the City payroll significantly less than anticipated. Offset by Revenue reduction and Contingency increase. 14 $200,000 Police Holiday Pay and excess Accrued Sick Leave Payout previously broken out of Regular Salaries will now be put back into Regular Salaries since separate accounts no longer required. No impact I S $2,500 Increase in Building Maintenance Rental account due to higher rental activity General Fund Contingency 16 $30,000 Permitting temporary employees due to vacant positions/ Funded by position vacancy savings. 17 $20,000 Clam Truck rental to pick up illegal dumping Funded by position vacancy savings. Page - 1 # Amount Purpose Funding Source 18 $5,000 Parks & Recreation community exercise program Funded by position vacancy savings. 19 $75,000 Parks & Recreation master plan (FY 21 rollover) General Fund available Fund Balance 20 $9,500 State of the City expanded scope Savings 21 $15,000 Police vehicle equipment Funded by position vacancy savings. 22 $2,700 City participation in Black History Month event General Fund Contingency 23 $15,600 Temporary staffing due to maternity leave. General Fund Contingency 24 $5,000 Recreation fields bug spraying Funded by position vacancy savings. 25 _ $20,000 Town Center duct cleaning and sealing leaking windows General Fund Contingency 26 _ $32,000 Surveying services to create condominium legal structure for 780 Fishmen Street to minimize property taxes General Fund Contingency 27 $5,000 Employee Commercial Drivers License qualification General Fund Contingency 28 $165,000 Sharazad Avenue storm drainage system assessment Funded by American Rescue Plan Act (ARPA) Page - 2 Budget Amendment #2 Summary - Second Hearing Summary Funding Revenue / Loans / Grants (Addition To Fund Balance) Total Funding Excluding Transfers -In Transfer -In Total Funding Expenditure Expenditure — Excluding Transfers -Out Transfers -Out Total Expenditure $ (50,000) 116,697 66,697 (150,707) $ (84,010) $ Notes (a) (b) 66,697 (c) (150,707) $ (84,010) Notes (a) Revenue / Loans / Grants Reduction in Police Off -Duty Revenue Total Revenue / Loans / Grants (b) Use Of/(Addition To) Fund Balance General Fund Water -Sewer Operating Fund Stormater Operating Fund American Recover Plan Act (ARPA) Total Use Of/ (Addition To) Fund Balance (c) Expenditures NW 147 ST Roadway & Drainage Porject Sharazad Drainage Assessment Increase In Terminal Leave Payout Parks & Recreation Master Plan (Rollover From FY 21) City Manager Termination CRA Staffing Increase * Temporary Staffing City Manager Recruitment Search Municipal Complex Condominium Conversion Credit Card Processing Charges Clam Truck Rental (Beautification) Town Center Duct Cleaning And Weatherizing Police Vehicle Equipment State Of The City Other (6 items) Expenditures - Gross Savings Contingency Expenditures - Net Funded By Use Of Fund Balance Revenue * For information Only - Approved By CRA Board Bgt. Amend #1 $ $ $ 4,114,944 $ 2,143,620 1,600,760 (2,515,710) $ 5,343,614 $ Incr/(Decr) Bgt. Amend #2 (50,000) (50,000) 105,000 $ 4,219,944 (168,153) 1,975,467 14,850 1,615,610 165,000 (2,350,710) 116,697 $ 5,460,311 $ 180,750 165,000 105,000 75,000 73,396 60,000 45,000 30,000 23,000 20,000 20,000 20,000 15,000 9,500 22,500 $ 864,146 (589,259) (208,190) $ 66,697 116,697 (50,000) $ 66,697 FY 22 Budget Amendment #2 - Sec ond Hearing Total City Governmental Funds Enterprise Funds ARPA Fund Total Budget Thr u Amend #1 Funding Revenue/L oans 25,874,901 14,988,533 3,978,531 44,841,965 Use Of/ (Add To) Fund Bal 4,639,794 3,744,380 (2,515,710) 5,868,464 T otal Funding Ex Trans -In 30,514,695 18,732,913 1,462,821 50,710,429 Transfer -in 9,684,530 5,394,327 - 15,078,857 Total Funding 40,199,225 24,127,240 1,462,821 65,789,286 Expenditure Expenditure - Ex Trans -Out 30,818,358 19,892,070 - 50,710,428 Transfer -Out 9,380,867 4,235,170 1,462,821 15,078,858 Total Expenditure 40,199,225 24,127,240 1,462,821 65,789,286 Amendment #2 Fundin Revenue/Loans (50,000) - - (50,000) Use Of / (Add To) Fund Bal 105,000 (153,303) 165,000 116,697 Total Funding Ex Trans -In 55,000 (153,303) 165,000 66,697 Transfer -In (130,557) (20,150) - (150,707) To tal Funding (75,557) (173,453) 165,000 (84,010) Expenditure Expenditure - Ex Trans -Out 42,110 24,587 - 66,697 Transfer -Out (117,667) (198,040) 165,000 (150,707) Total Expenditure (75,557) (173,453) 165,000 (84,010) Budget Thru Amend #2 Funding Revenue/Loans 25,824,901 14,988,533 3,978,531 44,791,965 Use Of/ (Add To) Fund Bal 4,744,794 3,591,077 (2,350,710) 5,985,161 Total Funding Ex Trans -In 30,569,695 18,579,610 1,627,821 50,777,126 Transfe r -in 9,553,973 5,374,177 - 14,928,150 Total Funding 40,123,668 23,953,787 1,627,821 65,705,276 Expenditure Expenditure - Ex Trans -Out 30,860,468 19,916,657 - 50,777,125 Transfer -Out 9,263,200 4,037,130 1,627,821 14,928,151 Total Expenditure 40,123,668 _ 23,953,787 1,627,821 65,705,276 Exhibit "A" FY 22 Budget Amendment #2 - Second Hearing General Fund Funding Revenue/Loans Use Of / (Add To) Fund Bal Total Funding - Ex Transfer -In Transfer -In Total Funding - Ex Transfer -In Expenditure Co mmission City Manager General Fund Non -Depart - Ex Trans Out Human Resources Clerk Attorney Finance Planning & Community Dev Building & Licenses Parks & Recreation Police Code Enforcement Public Works - Admin Public Works - Bldg Maintenance Public Works - Streets Public Wo rks - Trash Public Works - Vehicle Maintenance Total Expenditure - Ex Transfer -Out Transfer -Out Total Expenditure Budget Thru Amend #1 Amendment #2 Budget Thru Amend #2 16,237,557 (50,000) 16,187,557 4,114,944 105,000 4,219,944 20,352,501 55,000 20,407,501 3,458,930 (70,088) 3,388,842 23,811,431 (15,088) 23,796,343 121,707 9,500 131,207 860,758 51,760 912,518 2,344,447 (92,771) 2,251,676 398,360 7,000 405,360 393,661 - 393,661 645,000 - 645,000 1,050,717 - 1,050,717 420,771 (36,160) 384,611 638,786 - 638,786 1,172,418 75,000 1,247,418 6,254,074 (75,000) 6,179,074 389,286 - 389,286 452,681 - 452,681 488,250 2,500 490,750 1,045,799 - 1,045,799 185,832 - 185,832 653,228 - 653,228 17,515,775 (58,171) 17,457,604 6,295,656 43,083 6,338,739 23,811,431 (15,088) 23,796,343 Exhibit "A" FY 22 Budget Amendment #2 - Sec ond Hearing Governmental Funds Safe People's Information Neighborho od Transportation Town Debt Special Law Insurance Technology Total General CRA Capital Plan Center Service Enforcement Service Ser vice Gov Fu nd Fund Fund Fund Fund Fund Fund Fund Fund Funds Budget Thru Amend #1 Fundin Re venue/Loans 16,237,557 1,303,462 3,106,771 950,000 350,200 3,926,911 - - - 25,874,901 Use Of / (Add To) Fund Bal 4,114,944 - - 414,850 - - 110,000 - - 4,639,794 To tal Funding Ex Trans -In 20,352,501 1,303,462 3,106,771 1,364,850 350,200 3,926,911 110,000 - - 30,514,695 Transfer -in 3,458,930 - 1,277,290 - 513,082 3,088,545 1,346,683 9,684,530 To tal Funding 23,811,431 1,303,462 4,384,061 1,364,850 863,282 3,926,911 110,000 3,088,545 1,346,683 40,199,225 Expenditure Expenditure - Ex Trans -Out 17,515,775 1,219,704 4,384,061 1,364,850 739,600 1,209,299 110,000 3,046,939 1,228,130 30,818,358 Transfer -Out 6,295,656 83,758 - - 123,682 2,717,612 - 41,606 118,553 9,380,867 Total Expenditure 23,811,431 1,303,462 4,384,061 1,364,850 863,282 3,926,911 110,000 3,088,545 1,346,683 40,199,225 Arrtendment #2 Funding Revenue/Loans (50,000) - - - - - - - - (50,000) Use Of / (Add To ) Fu nd Bal 105,000 - - - - - - - - 105,000 Total Funding Ex Trans -In 55,000 - - - - - - - - 55,000 Tran sfer -in (70,088) - - - 51,645 48,044 - (41,605) (118,553) (130,557) Total Funding (15,088) - - - 51,645 48,044 - (41,605) (118,553) (75,557) Expenditure Expenditure - Ex Tran s -Out (58,171) 237 - - 52,000 48,044 - - - 42,110 Transfer -Out 43,083 (237) - - (355) - - (41,605) (118,553) (117,667) Total Expenditure (15,088) - - - 51,645 48,044 - (41,605) (118,553) (75,557) Budget Thru Amend #2 Funding Reven ue/Loans 16,187,557 1,303,462 3,106,771 950,000 350,200 3,926,911 - - - 25,824,901 Use Of / (Add To ) Fund Bal 4,219,944 - - 414,850 - - 110,000 - - 4,744,794 To tal Funding Ex Trans -In 20,407,501 1,303,462 3,106,771 1,364,850 350,200 3,926,911 110,000 - - 30,569,695 Transfer -in 3,388,842 - 1,277,290 - 564,727 48,044 - 3,046,940 1,228,130 9,553,973 Total Funding 23,796,343 1,303,462 4,384,061 1,364,850 914,927 3,974,955 110,000 3,046,940 1,228,130 40,123,668 Expenditure Expenditure - Ex Trans -Out 17,457,604 1,219,941 4,384,061 1,364,850 791,600 1,257,343 110,000 3,046,939 1,228,130 30,860,468 Tran sfer -Out 6,338,739 83,521 - - 123,327 2,717,612 - 1 - 9,263,200 Total Expenditure 23,796,343 1,303,462 4,384,061 1,364,850 914,927 3,974,955 110,000 3,046,940 1,228,130 40,123,668 Exhibit "A" FY 22 Budget Amendment #2 - Second Hearing E nterprise Funds Water -Sewer Operating Expense Fund St orm Water Op Water Sewer CIP St orm Water CIP Total Budget Thru Amend #1 Water -Sewer Operating Di visions (Expense Total St orm Water Op Fund Total Water -Sewer CIP Fund Storm Water CIP Fund Total Funds Water Division Sewer Division Wat er -S ewer Finance Division Water Lines Division Water -Sewer CIP Division Total Water -Sewer Op Fund 10,025,825 2,143,620 1,900,000 1,600,760 1,596,577 - 1,466,131 - 14,988, 533 3,744,380 Funding Revenue/Loans Use Of / (Add To) Fund Bal Total Funding Ex Trans -In 12,169,445 3,500,760 1,596,577 1,466,131 18,732,913 Transfer -in 1,000,000 - 996,821 3,397,506 5,394,327 Total Funding - - - - - 13,169,445 3,500,760 2,593,398 4,863,637 24,127,240 Expenditure 2,000,670 - 4,014,923 - 5,093,724 1,665,041 255,205 - 139,882 - 11,504,404 1,665,041 930,631 2,570,129 2,593,398 - 4,863,637 - 19,892,070 4,235,170 Expenditure - Ex Trans -Out Transfer -Out Total Expenditure 2,000,670 4,014,923 6,758,765 255,205 139,882 13,169,445 3,500,760 2,593,398 4,863,637 24,127,240 Amendment #2 - (168,153) - 14,850 - - - - - (153,303) Funding Revenue/Loans Use Of / (Add To ) Fund Bal Total Funding Ex Trans -In (168,153) 14,850 - - (153,303) Transfer -in - - - (20,150) (20,150) Total Funding - - - - - (168,153) 14,850 - (20,150) (173,453) Expenditure - - - - (157,226) (10,927) - - - - (157,226) (10,927) 201,963 (187,113) - - (20,150) - 24,587 (198,040) Expenditure - Ex Trans -Out Transfer -Out Total Expenditure - - (168,153) - - (168,153) 14,850 - (20,150) (173,453) Budget Thru Amend #2 10,025,825 1,975,467 1,900,000 1,615,610 1,596,577 - 1,466,131 - 14,988,533 3,591,077 Funding Revenue/Lo ans Use Of / (Add To) Fund Bal Total Funding Ex Trans -In 12,001,292 3,515,610 1,596,577 1,466,131 18,579,610 Transfer -in 1,000,000 - 996,821 3,377,356 5,374,177 Total Fun ding - - - - - 13,001,292 3,515,610 2,593,398 4,843,487 23,953,787 Expenditure 2,000,670 - 4,014,923 - 4,936,498 1,654,114 255,205 - 139,882 - 11,347,178 1,654,114 1,132,594 2,383,016 2,593,398 - 4,843,487 - 19,916,657 4,037,130 Expenditure - Ex Trans -Out Transfer -Out Total Expenditure 2,000,670 4,014,923 6,590,612 255,205 139,882 13,001,292 3,515,610` 2,593,398 4,843,487 23,953,787 Exhibit "A" FY 22 Budget Amendment #2 - Second Hearing i 1 Terminal Leave Payout - General Fund Non -Dept Exp 19-581922 Non -Dept Exp 19-581928 Non -Dept Exp 19-581929 Non -Dept Exp 19-519390 2 County Debt - Water Sewer Fund WS -Finance WS -Finance WS Fund Exp Exp Rev Amendment Details Terminal Leave Payout - Wages Terminal Leave Pay out - FICA Terminal Leave Payout - FRS C ontingency 61-535542 Miami Dade Debt- Principal 61-533720 Miami Dade Debt- Interest 440-383010 Use Of Fund Balance 3 Co unty Debt Allocated To Stormwater Fund StmWtr Ops Exp 43-535542 StrnWtr Ops Exp 43-533720 StrnWtr Ops Contin 43-538992 StmWtr Ops Trf-Out 43-538917 STM-CIP Trf-In 455-381010 STM-CIP Exp 87-538633 Miami Dade Debt- Principal Miami Dade Debt- Interest Contingency Trf-Out To Stormwater CIP Trf-In From Stormwater Ops Glorieta Gardens Retenti on Pond 4 County Debt - Allocated To Debt Service Fund Debt Srvc Exp Debt Srvc Exp Debt Srvc Trf-In Non -Dept Trf-Out Non -Dept Contin 83-535542 83-533720 230-381001 19-581927 19-519390 * Budget Adjusted By Prio r Line Items Miami Dade Debt- Principal Miami Dade Debt- Interest Trf-In From General Fund Trf-Out To Debt Service Contingency * 5 WS Credit Card Charges Wtr-Swr Fin Exp 61-533529 Credit Card Fee Wtr-Swr Fin Co ntin 61-513992 Contingency 6 Terminal Leave Payout - Enterprise Fund WS -Fin Exp 61-535916 WS -Fin Exp 61-535917 WS -Fin Exp 61-535918 WS -Fin Contin 61-513992 * Budget Adjusted By Prior Line Items Terminal Leave Payo ut - Wages Terminal Leave Payo ut - FICA Terminal Leave Payout - FRS Co ntingency * Budget 61,500 4,600 8,900 1,358,712 61,500 4,600 8,900 (75,000) Revised 123,000 9,200 17,800 1,283,712 1,611,092 (234,252) 1,376,840 66,099 66,099 2,143,620 (168,153) 1,975,467 190,000 2,397,506 2,397,506 200,000 1,283,712 112,423 7,686 79,891 (200,000) (200,000) (200,000) 44,969 3,075 48,044 48,044 (48,044) 112,423 7,686 269,891 2,197,506 2,197,506 44,969 3,075 48,044 48,044 1,235,668 5,000 20,000 25,000 497,975 (20,000) 477,975 25,600 25,600 51,200 1,900 1,900 3,800 2,500 2,500 5,000 477,975 (30,000) 447,975 Exhibit " A" Page - 1 Payout br oken int o three c ompensation categories and doubled due to year-to-date usage Reduction in debt due to General Fund and Stormwater Fund being allocated a portion of this debt. Allocation of Miami -Dade debt to Stormwater Fund. Funded by elimination of Glorieta Gardens Retentio n Pond which is the property owner will be responsible for County Debt Service being all ocated among General, Water -Sewer and Stormwater Funds. Originally being paid only from Water -Sewer Fund Correction of under -budgeted expense Payout broken into three compensation categories and doubled due to year-to-date usage FY 22 Budget Amendment #2 - Second Hearing Amendment Details 7 IT Internal Service - Interfund Allocation Modification Info Tech Trf-Out 85-512391 Info Tech Trf-Out 85-512448 Info Tech Trf-Out 85-512449 Gen Fund Trf-In 001-TBD Town Cntr Trf-In 490-381001 Veh Mnt Trf-In 001-383031 Gen Fund Trf-Out 19-519441 CRA Trf-Out 77-515441 Wtr-Swr Trf-Out 61-513441 Storm Trf-Out 43-538441 Info Tech Trf-Out 85-512441 Risk Mgmt. Trf-Out 84-513441 Town Cntr Trf-Out 62-512441 Info Tech Trf-in 119-383030 Risk Mgmt. Trf-Out 84-513391 Gen Fund Trf-In 001-TBD Gen Fund Trf-Out 19-519442 CRA Trf-Out 77-515442 Wtr-Swr Trf-Out 61-513442 Storm Trf-Out 43-538442 Risk Mgmt. Trf-Out 84-513451 Info Tech Trf-Out 85-512442 Town Cntr Trf-Out 62-519442 Risk Mgmt. Trf-in 118-384140 Non -Dept Trf-Out 19-518926 Non -Dept Exp 19-519390 CRA Exp 77-515543 WS Fin Exp 61-513992 Strmwtr Exp 43-538992 Town Center Trf-In 490-381001 * Budget Adjusted By Prior Line Items Admin Charge - Gen Fund Rental Expense - TCO Vehicle Service Charges Trf-ln From IT Fund Trf-In From IT Fu nd Trf-In From IT Fund Trf-Out To IT Fund Trf-Out To IT Fund Trf-Out To IT Fund Trf-Out To IT Fund Trf-Out To IT Fund Trf-Out To IT Fund Trf-Out To IT Fund Transfer -In - All Funds Admin Charge - Gen Fund Trf-In From Risk Mgmt Trf-Out To Risk Mgmt Trf-Out To Risk Mgmt Trf-Out To Risk Mgmt Trf-Out To Risk Mgmt Trf-Out To Risk Mgmt Trf-Out To Risk Mgmt Trf-Out To Risk Mgmt Transfer -In - All Funds Transfer Out - Town Center Contingency * Trust Account Contingency * Contingency Transfer In - All Funds * 8 City Manager Recruitment Search Non -Dept Exp 19-519312 Other Professional Services Gen Fund Fnd Bal 001-383010 Use of Fund Balance Budget Ad( Revised 43,296 (43,296) 15,233 (15,233) 5,144 (5,144) 43,296 (43,296) 513,083 (15,233) 497,850 138,876 (5,144) 133,732 1,111,527 (78,332) 1,033,195 3,586 (255) 3,331 168,181 (11,965) 156,216 29,669 (2,111) 27,558 16,860 (16,860) 8,430 (8,430) 8,430 (600) 7,830 1,346,683 (118,553) 1,228,130 21,648 (21,648) 21,648 (21,648) 2,484,553 6,493 2,491,046 6,970 18 6,988 397,317 1,038 398,355 56,554 148 56,702 11,527 (11,527) 38,020 (38,020) 93,604 245 93,849 3,088,545 (41,605) 3,046,940 482,287 14,878 497,165 1,235,668 (13,127) 1,222,541 81,582 237 81,819 447,975 10,927 458,902 190,000 1,963 191,963 497,850 14,878 512,728 235,500 4,114,945 30,000 265,500 30,000 4,144,945 Revised methodology eliminating requirement for Internal Services fund to pay various G&A fees to simplify process . Reducti on in Internal Services expense results in reduction in funds transferred in . City Manager national search . Funded by Fund Balance due to one-time nature Exhibit "A" Page - 2 FY 22 Budget Amendment #2 - Second Hearing jt 9 CRA - Staffing Increase CRA CRA CRA CRA CRA CRA Exp 77-515120 Exp 77-515130 Exp 77-515210 Exp 77-515220 Exp 77-515230 Exp 77-515543 * Budget Adjusted By Prior Line Items 10 City Man ager Termination CM Office Exp 12-512110 CM Office Exp 12-512120 CM Office Exp 12-512210 CM Office Exp 12-512220 CM Office Exp 12-512230 Corn Dev Exp 15-515120 Corn Dev Exp 15-515210 Corn Dev Exp 15-515220 Corn Dev Exp 15-515230 Amendment Details Salaries - Regular Salaries - Part-time FICA Retirement Life And Health Insurance Trust Account * Salaries - Executive Salaries - Regular FICA Retirement Life And Health Insuranc e Salaries - Regular FICA Retirement Life And Health Insurance Budget Adj Revised 45,630 34,000 79,630 14,000 14,000 10,410 4,000 14,410 14,723 4,000 18,723 9,401 4,000 13,401 81,819 (60,000) 21,819 271,032 60,138 331,170 308,665 (29,376) 279,289 45,948 1,655 47,603 98,890 (4,623) 94,267 49,575 8,366 57,941 162,689 (28,478) 134,211 17,087 (2,179) 14,908 24,167 (2,422) 21,745 26,511 (3,081) 23,430 Exhibit "A" Page - 3 Increased staffing . SUBJECT TO CRA BOARD APROVAL. REPORTED HERE FOR INFORMATION ONLY Additional compensation in City Manager Office due to overlap in compensati on in termination package of prior City Manager and Interim City Manager. Offset by savings from vacant Purchasing Officer (City Manager's Office) and Planner (Community Devel opment) positions . FY 22 Budget Amendment #2 - Second Hearing tt Amendment Details Budget A_jd Revised Additional Second Hearing Items 11 HR - Rent - Time Cl ock Rental HR Non -Dept Exp Contin 13-515440 19-519390 * Budge t Adjusted By Prior Line Items 12 NW 147th Street Improvements PTP Exp PTP Exp Stm-Ops Fnd Bal Stm-Ops Trf-Out Stm-CIP Trf-In Stm-CIP Exp 47-541800 47-541825 450-383010 43-513917 455-381010 87-541825 13 Police - Off -Duty Compensation Police Exp 22-521TBD Police Exp 26-521120 Gen Fund Rev 001-342120 Non -Dept Co ntin 19-519390 * Budget Adjusted By Prior Line Items 14 Police - Special Compensation Police Exp Police Exp Police Exp 26-521TBD 26-521TBD 26-521120 15 Building Maintenance - Rentals Bldg Maint Exp 39-541440 Non -Dept Contin 19-519390 * Budget Adjusted By Prio r Line Items Rentals & Leases C ontingency * Resurfacing Improvements NW 147th St Improvements (R oad) Use Of Fund Balance Trf Out To Stormwater CIP Trf In From Stormwater Ops NW 147 St Improvements (Drainage) Off -Duty Police Salaries Salaries - Regular Off -Duty Revenue Contingency * Salaries - Holiday Pay Salaries - Excess Sick Leave Pay Salaries - Regular Rentals & Leases Contingency * 16 Building & Licenses - Temporary Staffing Bldg & Lic Exp 30-524340 Other Contract Services Bldg & Lic Exp 30-524120 Salaries - Regular Bldg & Lic Exp 30-524210 Bldg & Lic Exp 30-524220 Bldg & Lic Exp 30-524230 FICA Retirement Life And Health Insurance 4,399 2,000 6,399 1,222,541 (2,000) 1,220,541 424,750 1,600,761 2,197,506 2,197, 506 100,000 3,009, 252 150,000 1,220,541 150,000 50,000 3,034,252 3,800 1,245,541 15,000 148,911 37,151 52,545 23,777 (165,900) 165,900 14,850 14,850 14,850 14,850 (100,000) 25,000 (50,000) 25,000 (150,000) (50,000) 200,000 258,850 165,900 1,615,611 2,212,356 2,212,356 14,850 3,034,252 100,000 1,245,541 3,234,252 2,500 6,300 (2,500) 1,243,041 30,000 (20,000) (1,500) (2,000) (6,500) Exhibit "A" Page - 4 45,000 128,911 35,651 50,545 17,277 Time clock rental originally to be incorp orated int o bigger service contract, but no yet finalized Project to restore roadway and to reduce fl ooding . Off -Duty Revenue and Salaries lower than anticipated. Off - Duty Salaries to be rep orted in Regular Salaries rather than separate acc ount. Permits increase in availabe Contingency. Holiday Pay and Excess Sick Leave Pay to be reported as Regular Salary. To be tracked seaprately without require special acc ount c odes . Increased rental requirements in maintaining City facilities Temporary staffing due to vacancies. Funded from vacancy savings . FY 22 Budget Amendment #2 - Second Hearing # Amendment Details Budget MI Revised 17 PW Trash Clam Truck Rental PW Trash Exp 50-535440 Rentals & Leases 20,000 20,000 PW Trash Exp 50-541120 Salaries - Regular 105,847 (12,000) 93,847 PW Trash Exp 50-541210 FICA 10,546 (1,000) 9,546 PW Trash Exp 50-541220 Retirement 14,915 (2,000) 12,915 PW Trash Exp 50-541230 Life And Health Insurance 21,524 (5,000) 16,524 18 Parks & Recreatio ns - Exercise Program Parks & Rec Exp 72-572340 Other Contracted Services 5,000 5,000 10,000 Parks & Rec Exp 72-572130 Salaries - Part Time 166,642 (5,000) 161,642 19 Parks & Recreations - Master Plan - Rollover Parks & Rec Exp 72-572312 Other Professi onal Services 75,000 75,000 Gen Fund Fnd Bal 001-383010 Use of Fund Balance * 4,144,945 75,000 4,219,945 * Budget Adjusted By Prior Line Items 20 State of the City Commission Exp 10-511482 State Of The City 500 9,500 10,000 Non -Dept Exp 19-519997 Tax Payments 34,200 (9,500) 24,700 21 Po lice - Automotive Equipment Police Exp 26-521641 Automotive Equipment 15,000 15,000 Police Exp 26-521230 Life And Health In surance 409,615 (15,000) 394,615 22 City Participation - Black History Month Event Non -Dept Exp 19-519493 General Expenses 14,000 2,700 16,700 Non -Dept Exp 19-519390 Contingency * 1,243,041 (2,700) 1,240,341 * Budget Adjusted By Prior Line Items 23 Vacancy Coverage City Mgr Exp 12-512340 Other Contracted Services Non -Dept Exp 19-519390 Contingency * * Budget Adjusted By Prior Line Items 24 Park Field Spraying Parks & Rec Exp 72-572340 Other Contracted Services * Parks & Rec Exp 72-572130 Salaries - Part Time * * Budget Adjusted By Prior Line Items 15,600 15,600 1,240,341 (15,600) 1,224,741 10,000 5,000 15,000 161,642 (5,000) 156,642 Exhibit "A" Page - 5 Rental of clam truck for beautificati on pr ogram. Funded through vacancy savings. Exercise program Parks & Recreati on Master Pla n roll over from FY 21 Additional expense required to market State of the City event. Funded by reduced tax payments Equipment to fit out new budgeted P olice vehicles. City participati on in Trev on Martin event . Maternity leave coverage Recreation field spraying service for bugs FY 22 Budget Amendment #2 - Second Hearing # Amendment Details Budget &II Revised 25 To wn Center - Duct Cleaning & Exterior Window Weatherizing To wn Cntr Exp 62-519340 Other Contracted Services 233,000 20,000 253,000 Town Cntr Trf-In 490-381001 Trf In From General Fund * 512,728 20,000 532,728 Non -Dept Trf-Out 19-518926 Trf Out To T own Center * 497,165 20,000 517,165 Non -Dept Exp 19-519390 Contingency * 1,224,741 (20,000) 1,204,741 * Budget Adjusted By Prior Line Items 26 Town Center - Surveying Town Cn tr Exp 62-519312 Other Professional Services 25,000 32,000 57,000 Town Cntr Trf-In 490-381001 Trf In From General Fund * 532,728 32,000 564,728 Non -Dept Trf-Out 19-518926 Trf Out To Town Center * 517,165 32,000 549,165 Non -Dept Exp 19-519390 Contingency * 1,204,741 (32,000) 1,172,741 * Budget Adjusted By Prior Line Items 27 HR - CDL Training HR Exp 13-513542 Emplo yee Training 12,000 5,000 17,000 Non -Dept Exp 19-519390 Co ntingency * 1,172,741 (5,000) 1,167,741 * Budget Adjusted By Prior Line Items 28 Sharazad Drainage Assessment STM -CIP Exp 87-538631 Sharazad Project 165,000 165,000 STM -CIP Trf-In 455-381320 Trf In From ARPA 1,000,000 165,000 1,165,000 ARPA Trf-Out 15-538901 Trf Out To Stormwater CIP 1,462,821 165,000 1,627,821 ARPA Fund Bal 105-383010 Use Of Fund Balance 2,515,710 165,000 2,680,710 Exhibit "A" Page - 6 Additional Town Center maintenance requirements Required to create c ondominium units to reduce pr operty taxes Increase number of employees qualified as Heavy Equipment Operators Assessment of drainage issues prior funded by ARM