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HomeMy Public PortalAbout6/13/2000City ®f Greencastle City Hall Four East Walnut Street Greencastle, Indiana 46135 Pamela S. Jones Clerk - Treasurer GRI ENCASTLE COMMON COUNCIL REGULAR SESSION TUESDAY, JUNE 13, 2000 7:00 P.M. CITY HALL The Greencastle Common Council met in Regular Session Tuesday, June 13, 2000, 7:00 p.m. at City Hall. Mayor Michael called the meeting to Order. On the Roll Call, the following were found to be present: Councilor Roach, Councilor Hammer, Councilor Crampton and Councilor Rokicki. Also present was City Attorney Laurie Robertson. Councilor Crampton noted the Fourth Ward is not represented at this meeting. There were no Public Petitions and Comments. Mayor Michael thanked all departments for their help at the Headley Hardware fire. Fire Chief Newgent stated lie wanted to publicly thank all departments for their help along with business that supplied the department with food and drink during the fire which includes, but is not limited to, the following: McDonald's, Burger King, Kentucky Fried Chicken, Wendy's and e Krogers. Mayor Michael thanked Street Commissioner Miles and the Street Department for the work they completed at the West Central Solid Waste District Site. Street Commissioner Miles stated the street sweeper is on order and should be in the end of June or first of July. Commissioner Miles further stated the Board of Works approved the Notice to Proceed for the 2000 Asphalt Project at their meeting yesterday. Councilor Roach asked what was going on with the Jackson Street project. Mayor Michael stated INDOT is having problems with easements and will let bids in July which will put construction around September or October. Water Superintendent Dale discussed the Wellhead Protection and stated he needs city and county officials and residents involved in the Wellhead Protection. There was no written report from the Police Department in the packets. Chief Hendrich reported there were 615 calls compared to 608 calls last year. Thirty five of the calls were calls relating to the Noise Ordinance and 18 of those calls were in or around commercial businesses. Chief Hendrich publicly thanked the Red Cross and School Corporation for their help at the Headley Hardware fire. 41 Chief Hendrich asked what the Council wants departments to do regarding the increasing fuel prices, stating he does not believe anyone budgeted for the current prices. Councilor Hanuner stated we will transfer as needed. . Councilor Rokicki stated there is no report from the Building Commissioner and asked that one be submitted. CT Jones stated there were no minutes and no claims at this time. Ordinance 2000 -9, An Ordinance Approving the Petition to Vacate Public Right -of -Way Located in the City of Greencastle, Putnam'County, Indiana, second reading. Petitioners James and Stephanie Wall were present. City Attorney Laurie Robertson stated the abutting landowners have been corrected and the City will maintain easements. Motion to approve made by Councilor Roach, seconded by Councilor Hammer. Vote was unanimous. Ordinance 2000 -10, An Ordinance Amending the Greencastle Planning and Zoning Ordinance by Amending the Zoning Map, second reading. Mayor Michael distributed a letter which reads as follows: May 24, 2000 Mrs. Nancy Michael Mayor City of Greencastle O New City Hall Greencastle, IN 46135 RE: Phil Skinner's request for rezoning from C3 to R3. Dear Nancy: Due to the inability of Herman and Associates to receive a sewer connection until the fall of 2002, their proposed apartment complex for the south side has been placed on hold until the spring of 2001. Inasmuch as the rezoning of the Skinner property was requested solely to facilitate Herman and Associates development, Mr. Skinner has elected not to pursue the rezoning at this time. We would like to request that the issue be tabled until April 2001 rather than terminate the process. Since there is a reasonable chance that the entire project will resume its active process next spring we hope to avoid repeating the costs associated with the appearance before the Zoning Board. Thank you for your consideration. /s/ Robert W. Evans Robert W. Evans Agent for Phil and Sharon Skinner Cc: Mr. and Mrs. Phil Skinner 3862 W Co Rd 125 S Greencastle, IN 46135 Mr. Tom Herman Herman and Associates 777 East 86th Street Indianapolis, IN 46240 Mayor Michael requested this Ordinance be placed on hold until further notice. Councilor Roach asked if this should be tabled again due to no representation and notify the appropriate person(s) that we can go ahead and rezone even if they are not going to build until a later date. Councilor Rokicki stated he feels it is common courtesy to appear before the Council even if they want the Ordinance tabled. This has been on the agenda for two months and no one has attended either meeting. Motion to table made by Councilor Roach, seconded by Councilor Crampton. Vote as follows: Councilor Roach, yes; Councilor Hammer, yes; Councilor Crampton, yes; and Councilor Rokicki, no. Ordinance 2000 -11, An Ordinance Approving the Petition of Greencastle Community School Corporation To Vacate Public Right -of -Way Located in the City of Greencastle, Putnam County, Indiana, first reading. Attorney Michael Wallman presented certified copies of notification to adjacent landowners. Councilor Hammer questioned visibility in the area. Motion to approve made by Councilor Crampton, seconded by Councilor Hammer. Vote was unanimous. Ordinance 2000 -12, A General Ordinance Establishing a Law Enforcement Fund, first reading, was read by Mayor Michael. Motion to approve made by Councilor Roach, seconded by Councilor Crampton. Vote was unanimous. Ordinance 2000 -13, An Ordinance Amending Section 8 -22 of the Greencastle City Code, first reading, was read by Mayor Michael. Councilor Roach made the motion to approve with the addition of language to exempt any legally designated handicap parking places either existing or designated in the future, seconded by Councilor Hammer. Vote was unanimous. Resolution 2000 -15, A Resolution Declaring An Economic Revitalization Area (Heartland Automotive, LLC). Councilor Roach made the motion to read the Resolution without the legal description, seconded by Councilor Hammer. Vote was unanimous. Mayor Michael read Resolution 2000 -15, without the legal description. Motion to approve made by Councilor Roach, seconded by Councilor Crampton. Vote was unanimous. Resolution 2000 -16, A Resolution Declaring an Economic Revitalization Area (Oxford Automotive Corporation). Motion to waive reading of legal description made by Councilor Roach, seconded by Councilor Rokicki. Vote was unanimous. Mayor Michael read Resolution 2000 -16 by Title only. Motion to approve made by Councilor Rokicki, seconded by Councilor ® Roach. Vote was unanimous. Resolution 2000 -17, A Resolution Amending Resolution 1999 -8 Authorizing Conveyance of Real Estate from City of Greencastle to the Greencastle Community School Corporation. Motion is to read Resolution without legal description made by Councilor Crampton, seconded by Councilor Hammer. Vote was unanimous. City Attorney Robertson stated this Resolution corrects the legal description from Resolution 1999 -8. Councilor Roach leaves the room. Motion to approve made by Councilor Crampton, seconded by Councilor Hammer. Vote was unanimous, with Councilor Roach not voting clue to being absent during the discussion. Councilor Roach returns to the room. Mayor Michael started the discussion regarding the proposal for the merger of City Dispatch with 911 Dispatch stating she has talked with the Putnam County Commissioners, the 911 Advisory Board and the Putnam County Council and all are in support of the merger. Mayor Michael further stated there will be a twenty cent raise in the 911 charge on phone bills if the merger is passed. Mayor Michael then passed out An Agreement Between The County of Putnam, Indiana and The City of Greencastle, Indiana, which is attached to and becomes a part of these minutes. Police Chief Hendrich stated that security for the GPD will cost $22,870.00 plus the $22,000.00 that has already been appropriated for recording equipment and repeater. There is no need to replace the doors, Chief Hendrich stated. Councilor Crampton asked if the County is going to build a vestibule why would the City pay to update the City Police Department. Councilor Roach responded that the City Police Department has always been open 24 hours a day, seven days a week and the citizens are used to using that facility. Councilor Crampton and Councilor Hammer stated they want the commitment from the County to build the vestibule included in the agreement. Councilor Roach stated he will abstain due to the "appearance" of a conflict of O interest. City Attorney Robertson stated she does not feel there is a legal conflict of interest, but the appearance of a conflict has been brought to her attention. Councilor Hammer made the motion to send the Agreement to the Board of Works with a date of no later than July 23, 2000, and the dollar amount filled in and bring back to Council at the July meeting. Councilor Hammer also included in his motion that a "0" be added to provide a 24 hour vestibule at the 911 center. Councilor Rokicki seconded the motion with the vote as follows: Councilor Roach, abstain; Councilor Hammer, yes; Councilor Crampton, yes; and Councilor Rokicki, yes. Chief Hendrich submitted a proposal to install new carpet and voice mail at the Police Department in the amount of $8600.00 and requested that the monies be taken out of City Hall moving expenses. Councilor Hamner stated he feels that it is a stretch to use City Hall moving funds to carpet and add voice mail to the Police Department. Consensus of Council is that moving monies cannot be used for these projects. A discussion ensued regarding the use of Redevelopment Funds for funding future City projects. Bill Dory submitted to Council a list of potential projects. Councilor Roach questioned the effect on the tax rate. City Attomey Robertson encouraged the Council to look at the Statute regarding the expenditure of Redevelopment Funds. Animal Control Discussion will be placed on the next agenda. No discussion took place at this S meeting. „ Motion to adjourn made by Councilor Hammer, seconded by Councilor Crampton. Vote was unanimous. C ATTEST: Pamela S. Jones, Cl r - reasurer to lJ /�r.Gc4_C�/ Nancy A. � ichael, Mayor E 9 AN AGREEMENT BETNEEN THE COLINTY Or' PLITNAM, INDIANA AND THE CITY OF GREENCASTLE, INDIANA VVIIEREAS, cornbinino public safatl cotntttuaucations systatrrs will provicic fbr more a1ficicnt colnmumcadons ser4lcc. to tLe. citizens of Putnam Counly and GivCrtcastic and - W7IEREAS, centralization of coma munications cart reduce Costs and labor inhcrcnt in divided systems, therefore it is agreed: PURSUANT to I.C. 36 -1 -7, The Count of Putnam Countv, Indiana (hereinafter referred to as County) and the City of Greencastle, Indiana (hereinafter rafen•ed to as City) shall' agree to the following: 1. On 2000 the County and City shall combine their respective public satety canumu icalions systems at the County Dispatch Center at d:e Cour d'louse. 2. The City will pay to dle Count; $ sufficient to pay die personnel costs of three full time Public Safety Tel ecommunicators. until the end of the catender year 2h00. Thereafter, all personnel costs for these three adclitional petsotu*icl sh,d1 j-,; (he County's. 3. TI-,e County will fund as County cnipl)yees ihrea additional Teiecomm Lin cator.l,Miapltchers. i'he C'oun(y will accept those present City Telecommm�icatol/llispatehers which desire to transfer nver in the County with the equivalent. County benefits just as if they had buen County cmploydes vviih the barite date of It rc as full tine ctnpioyccs as they were at the City. Thu bole cniployccs will start at County's base pay for the Telecommunicator position. 4. The County grill pay and maintain all equipment modifications necessary at the County Dispatch Center necessary to proti& radio and telephone comnju rications for the Ciiy. �. The City shall pay and maintain all equipment modifications necessary at the City Police Department and up to the County telephone de -mark point necessary for this merger, including any incurred teleplone line costs. Existing comm�lttications equipment at the City 61iah be conlinued to be maintained by the City. u. ;administration of all Teieconununicatonl)ispatcher personnel, including those present City enlploy'ees absnrbe.d by the County, shall be tinder the present County 911 System as detailed in County OrdittanGG 12- 30 -91. 1 Cuuntr 911 System will receive and dispatch all city utility, street, Utc. (SIOn- enlergenG}') senices after nonrtal business hours in accordance ivith the procedure that vvas in place vtTith the rUri City Dispatch at the t1t11G of the rTiGl "be and that GOInpl1G5 1i'ICll C()LLrily OriliilanGG 12- 36-9 i. This agreement will expire on January 1, 2001, at which time all necessary hard,vare should be in place which was necessary for the merger and the persormel costs for the Telecommunicatorsillispatchers for the merged system at the Courthouse shall be the responsibility of the County's. This ' 'reement is ui County: County Commissioner County CommiSsinner City: Member, City Board of Works Member, City Board of WorLs County Commissioner ATTEST: Putnam County Auditor Member, City of roars of Wojts ATTEST: Greencastle City Clerk rU