HomeMy Public PortalAboutTBP 2023-10-18Board of Trustees
Workshop and Regular Meeting Agenda
Fraser Town Hall, 153 Fraser Avenue and Virtually
Wednesday October 18, 2023
7:00 PM - 9:00 PM
Members of the Board may have dinner together @ 5:30
p.m.
NOTE: Times are approximate and agenda subject to
change
Watch the meeting live on Fraser's YouTube Channel
https://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSg
Participate in the meeting through our virtual platform
Zoom Meeting Information
https://us02web.zoom.us/j/2590408013
Meeting ID: 259 040 8013
Phone 1 -346 -248 -7799
Workshop - Water Strategy - Raftelis, Lucus
Roll Call
Approval Of Agenda
Consent Agenda
Minutes October 4, 2023
TBM 2023 -10 -04.Pdf
Sign In Sheet October 4, 2023.Pdf
Open Forum
a. Business not on the agenda (If you would like to request time on a future
agenda please contact the Town Clerk)
Discussion And Possible Action Regarding
Tin Cup Tavern Check In With Liquor Licensing Authority - Sarah C
Tin Cup Tavern Staff Briefing.pdf
Treasurer's Report - Laurie
Treasurers Report 101823.Pdf
Trustee Health Insurance - Laurie
CEBT Staff Brief.pdf
Public Arts Committee Appointment - Sarah W
Public Arts Committee Appointment Staff Memo.pdf
April Obermeyer.pdf
Resolution 2023 -10 -05 Authoring Town Manager To Enter Into A
Contract With American Ramp Company - Sarah C
Resolution 2023 -10 -05 Authoring Town Manager To Enter Into A Contract
With American Ramp Company.pdf
TB Staff Brief Bike Park_ American Ramp Company.pdf
Sourcewell_TownofFraser_Agreement.pdf
23.10.10 Public Services Contract With ARC.pdf
Cooperative Purchasing Reference Guide_Sourcewell.pdf
Cooperative Purchasing_Legal Statute_Colorado.pdf
Downtown Development Formation - Sarah C
TB Staff Brief Formation Of A Fraser Downtown Development
Authority.pdf
DCI 23.10.18 Fraser Trustees Presentation.pdf
DDAC Presentations And Resources.pdf
Comprehensive Plan Scope Of Work - Garrett
Comp Plan Update_SOW_Trustees Meeting 20231018.Pdf
Comp Plan Update_Presentation For Board.pdf
Updates
Capital Improvement Project Update - Paul
Adjourn
UPCOMING MEETING
WEDNESDAY, NOVEMBER 1, 2023 BOARD OF TRUSTEES
Please contact the Town Clerk to request accommodations to assist people with
disabilities to participate in public meetings. Listening devices for people with
hearing impairment are available upon request.
Town Clerk, Antoinette McVeigh 970 -531 -9943 or amcveigh@town.fraser.co.us
1.6:00 P.M.
2.7:00 P.M.
3.
4.
a.
Documents:
5.
6.
a.
Documents:
b.
Documents:
c.
Documents:
d.
Documents:
e.
Documents:
f.
Documents:
g.
Documents:
7.
a.
8.
Board Staff
Direct : Define the service, product or value
to be delivered
Lead : Future focused planning
Protect : Establish the operational
boundaries to be respected by Staff and
monitored by the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
Board of Trustees Workshop and Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday October 18, 2023 7:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channelhttps://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSg Participate in the meeting through our virtual platform Zoom Meeting Informationhttps://us02web.zoom.us/j/2590408013 Meeting ID: 259 040 8013 Phone 1 -346 -248 -7799Workshop - Water Strategy - Raftelis, LucusRoll CallApproval Of AgendaConsent AgendaMinutes October 4, 2023TBM 2023 -10 -04.PdfSign In Sheet October 4, 2023.PdfOpen Foruma. Business not on the agenda (If you would like to request time on a future agenda please contact the Town Clerk)
Discussion And Possible Action Regarding
Tin Cup Tavern Check In With Liquor Licensing Authority - Sarah C
Tin Cup Tavern Staff Briefing.pdf
Treasurer's Report - Laurie
Treasurers Report 101823.Pdf
Trustee Health Insurance - Laurie
CEBT Staff Brief.pdf
Public Arts Committee Appointment - Sarah W
Public Arts Committee Appointment Staff Memo.pdf
April Obermeyer.pdf
Resolution 2023 -10 -05 Authoring Town Manager To Enter Into A
Contract With American Ramp Company - Sarah C
Resolution 2023 -10 -05 Authoring Town Manager To Enter Into A Contract
With American Ramp Company.pdf
TB Staff Brief Bike Park_ American Ramp Company.pdf
Sourcewell_TownofFraser_Agreement.pdf
23.10.10 Public Services Contract With ARC.pdf
Cooperative Purchasing Reference Guide_Sourcewell.pdf
Cooperative Purchasing_Legal Statute_Colorado.pdf
Downtown Development Formation - Sarah C
TB Staff Brief Formation Of A Fraser Downtown Development
Authority.pdf
DCI 23.10.18 Fraser Trustees Presentation.pdf
DDAC Presentations And Resources.pdf
Comprehensive Plan Scope Of Work - Garrett
Comp Plan Update_SOW_Trustees Meeting 20231018.Pdf
Comp Plan Update_Presentation For Board.pdf
Updates
Capital Improvement Project Update - Paul
Adjourn
UPCOMING MEETING
WEDNESDAY, NOVEMBER 1, 2023 BOARD OF TRUSTEES
Please contact the Town Clerk to request accommodations to assist people with
disabilities to participate in public meetings. Listening devices for people with
hearing impairment are available upon request.
Town Clerk, Antoinette McVeigh 970 -531 -9943 or amcveigh@town.fraser.co.us
1.6:00 P.M.2.7:00 P.M.3.4.a.Documents:5.
6.
a.
Documents:
b.
Documents:
c.
Documents:
d.
Documents:
e.
Documents:
f.
Documents:
g.
Documents:
7.
a.
8.
Board Staff
Direct : Define the service, product or value
to be delivered
Lead : Future focused planning
Protect : Establish the operational
boundaries to be respected by Staff and
monitored by the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
Board of Trustees Workshop and Regular Meeting Agenda Fraser Town Hall, 153 Fraser Avenue and Virtually Wednesday October 18, 2023 7:00 PM - 9:00 PM Members of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to change Watch the meeting live on Fraser's YouTube Channelhttps://www.youtube.com/channel/UCs5aHnl7d -kk0j1cxV28DSg Participate in the meeting through our virtual platform Zoom Meeting Informationhttps://us02web.zoom.us/j/2590408013 Meeting ID: 259 040 8013 Phone 1 -346 -248 -7799Workshop - Water Strategy - Raftelis, LucusRoll CallApproval Of AgendaConsent AgendaMinutes October 4, 2023TBM 2023 -10 -04.PdfSign In Sheet October 4, 2023.PdfOpen Foruma. Business not on the agenda (If you would like to request time on a future agenda please contact the Town Clerk)Discussion And Possible Action RegardingTin Cup Tavern Check In With Liquor Licensing Authority - Sarah CTin Cup Tavern Staff Briefing.pdfTreasurer's Report - LaurieTreasurers Report 101823.PdfTrustee Health Insurance - LaurieCEBT Staff Brief.pdfPublic Arts Committee Appointment - Sarah WPublic Arts Committee Appointment Staff Memo.pdfApril Obermeyer.pdfResolution 2023 -10 -05 Authoring Town Manager To Enter Into A Contract With American Ramp Company - Sarah CResolution 2023 -10 -05 Authoring Town Manager To Enter Into A Contract With American Ramp Company.pdfTB Staff Brief Bike Park_ American Ramp Company.pdfSourcewell_TownofFraser_Agreement.pdf23.10.10 Public Services Contract With ARC.pdfCooperative Purchasing Reference Guide_Sourcewell.pdfCooperative Purchasing_Legal Statute_Colorado.pdfDowntown Development Formation - Sarah CTB Staff Brief Formation Of A Fraser Downtown Development Authority.pdfDCI 23.10.18 Fraser Trustees Presentation.pdfDDAC Presentations And Resources.pdfComprehensive Plan Scope Of Work - GarrettComp Plan Update_SOW_Trustees Meeting 20231018.PdfComp Plan Update_Presentation For Board.pdf
Updates
Capital Improvement Project Update - Paul
Adjourn
UPCOMING MEETING
WEDNESDAY, NOVEMBER 1, 2023 BOARD OF TRUSTEES
Please contact the Town Clerk to request accommodations to assist people with
disabilities to participate in public meetings. Listening devices for people with
hearing impairment are available upon request.
Town Clerk, Antoinette McVeigh 970 -531 -9943 or amcveigh@town.fraser.co.us
1.6:00 P.M.2.7:00 P.M.3.4.a.Documents:5.6.a.Documents:b.Documents:c.Documents:d.Documents:e.Documents:f.Documents:g.Documents:
7.
a.
8.
Board Staff
Direct : Define the service, product or value
to be delivered
Lead : Future focused planning
Protect : Establish the operational
boundaries to be respected by Staff and
monitored by the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
FRASER BOARD OF TRUSTEES
MINUTES
DATE:October 4, 2023
MEETING:Board of Trustees Regular Meeting
PLACE:Fraser Town Hall Board Room and Virtually
PRESENT
Board:Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Brian
Cerkvenik, Kaydee Fisher, Lewis Gregory, Parnell Quinn and, Katie Soles
Staff:Town Manager, Michael Brack; Town Clerk, Antoinette McVeigh; Finance
Director, Laurie Waters; Public Works Director, Paul Johnson; Assistant
Town Manager, Sarah Catanzarite; Marketing and Communications
Manager, Sarah Wieck; Town Planner Garrett Scott; Police Chief Glen
Trainor
Others:Virtual Lacy Mays, Alida Bakarich, Olivia Youngs, Dylan Christenson
Mayor Vandernail called the meeting to order at 7:03 p.m.
1.Rollcall: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Brian
Cerkvenik, Kaydee Fisher, Lewis Gregory, Parnell Quinn and, Katie Soles
2.Approval of Agenda:
Trustee Quinn moved, and Trustee Cerkvenik seconded the motion to approve the
amended agenda to include the 2024 budget message. Motion carried: 7-0.
3.Consent Agenda:
a)Minutes September 20, 2023
b)Resolution 2023-10-04 Final Acceptance of All Improvements Per SIA and
Release of Surety for Rendezvous EMF #12
Trustee Cerkvenik moved, and Trustee Soles seconded the motion to approve the
consent agenda. Motion carried: 7-0.
4. Open Forum:
Clark Lipscomb – Grand Park
5.Discussion and Possible Action:
a)Budget Message:
Pursuant to C.R.S. § 29-1-105 Lorraine Waters Finance Director submitted copies of the
proposed 2024 Budget which will be available on Cleargov.com.
b)Slate Communications Brand Discovery
Ryan from Slate Communications presented the rebranding process to the Board.
Page 2 of 3
b)Ordinance No. 502 Amending Chapter 6 Article 4 Regarding Alcoholic Beverages
No Action will be presented again at a future meeting.
c)Resolution 2023-10-01 Fraser Economic Development Policy
Trustee Soles moved, and Trustee Cerkvenik seconded the motion to approve
Resolution 2023-10-01 Fraser Economic Development Policy. Motion failed: 3-4 Nay
Quinn, Gregory, Waldow and Vandernail.
d)Koselig On Main Economic Incentives Request
Trustee Gregory moved, and Trustee Quinn seconded the motion to approve Koselig On
Main Economic Incentives Request: An annual rebate of 100% of the 4% municipal
sales tax for 5 years with no cap to the business owner, starting at the issuance of
certificate of occupancy or temporary certificate of occupancy date, whichever comes
first And Payment of water and wastewater plant investment fees to be distributed
evenly over two years reflected on the property owner’s utility bill after the issuance of
certificate of occupancy or temporary certificate of occupancy date, whichever comes
first. Motion carried: 5-2, Nay Waldow and Vandernail.
e)Resolution 2023-10-02 Commitment to Increase Affordable Housing
Trustee Soles moved, and Trustee Cerkvenik seconded the motion to approve
Resolution 2023-10-02 Commitment to Increase Affordable Housing.
Motion carried: 7-0.
f)Resolution 2023-10-03 Contract with Conroy - Lion's Ponds Bathroom Utility
Infrastructure
Trustee Cerkvenik moved, and Trustee Soles seconded the motion to approve
Resolution 2023-10-03 Contract with Conroy - Lion's Ponds Bathroom Utility
Infrastructure. Motion carried: 7-0
g)Fraser Letter of Opposition to Modifying Transportation Planning Region
Boundaries
Trustee Cerkvenik moved, and Trustee Waldow seconded the motion to authorize the
Mayor to sing the letter of opposition. Motion carried: 7-0.
6.Updates
a)Trustee Gregory, Corona Pass Road
b) Trustee Fisher, Thank you to Project Manager Brad Rome
c)Clark Lipscomb, Mill Avenue Apartments are being leased up and tenants are
moving in.
7. Executive Session:
For discussion of a personnel matter under C.R.S. Section 24-6-402(4)(f)(I)
and not involving any specific employees who have requested discussion of the matter
Page 3 of 3
in open session. Regarding Town Manager Review to include Town Manager Michael
Brack.
Trustee Cerkvenik moved, and Trustee Soles seconded the motion to open the
executive session Regarding Town Manager Review to include Town Manager Michael
Brack. Motion carried: 7-0.
Trustee Gregory moved, and Trustee Soles seconded the motion to close the executive
session Regarding Town Manager Review to include Town Manager Michael Brack.
Motion carried: 7-0.
8.Adjourn:
Trustee Quinn moved, and Trustee Cerkvenik seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 9:42 p.m.
_____________________________
Antoinette McVeigh, Town Clerk
TOWN BOARD REGULAR MEETING
REGISTRATION SHEET
October 4, 2023
The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to
the Town Board. Those wishing to address the Town Board will be allowed a three -minute presentation. A maximum of six (6) people will
be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town
Board Meeting, we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will
not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the
following guidelines in mind:
• Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political
affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board.
• Defamatory or abusive remarks or profanity are out of order and will not be tolerated.
Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and email on
the sign in sheet. Thank you for your cooperation.
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MEMO TO:Mayor Vandernail and the Board of Trustees
FROM:Antoinette McVeigh, Town Clerk
DATE:October 18, 2023
SUBJECT:Tin Cup Tavern Liquor License
MATTER BEFORE BOARD:
The Tin Cup Tavern three month probationary period report.
ACTION REQUESTED:
Allow the Tin Cup Tavern to continue to operate beyond the probationary period.
BACKGROUND:
The Liquor License renewal for the Tin Cup Tavern was approved via Resolution 2023-07-07 on
July 19, 2023 with the following conditions:
1. Approval by the Colorado Department of Revenue of the State liquor license application.
2. Proof of Responsible Alcohol Vendor Training of all employees within three months.
3. Probation period of three months.
4. Limit hours of operation to close at midnight.
Three months have past and the probation period is set to expire in October 2023. The licensee
has met all of the above conditions. The State approved the renewal, proof of Responsible
Alcohol Vendor Training of all employees has been presented to the Town Clerk, and nightly
closures at midnight.
There have been no violations of the Colorado Liquor Code therefore there is no need for a
show cause hearing before the Municipal Judge
ALTERNATIVES:
1.The probationary period ends and the licensee can continue to operate with our without
restricted hours.
2.Continue the probationary period.
RECOMMENDATION:
Motion to allow the probationary period to expire and allow Tin Cup Tavern to resume business
as usual with no limited hours of operation. Require all new employees to attend Responsible
Alcohol Vendor Training within two months of hiring.
Treasurer’s Report
LAURIE WATERS
FINANCE DIRECTOR
Overview
Statement of Funds
Sales Tax Revenue
2022-2023 GF Reserves & Operations Positions
$23,000,000
$22,500,000
$22,000,000
$21,500,000
$21,000,000
$20,500,000
$20,000,000
$19,500,000
$19,000,000
$15,500,000
$15,000,000
cc
er4 4,47 40°9
■ CF Reserves GF Op
Sales Tax Revenue by I nth 2018 -2023
800+000
700+000
600+000
500,000
400,000
300+000
200+000
100+000
0
January February March April May June July August September October November December
2023 .2022 2021 2020 2019 2018
Review and Looking Forward
Accounts have declined in September due to
capital project progress and completion.
103% of Budgeted Sales Tax Revenue at 77% of
the year. Tax revenue dropped below 2022
actuals for September. Impact from the I-70
construction & Berthoud pass paving at the
same time.
MEMO TO:Mayor Vandernail and the Board of Trustees
FROM:Lorraine Waters, Financial Director
DATE:10/12/2023
SUBJECT:
Trustee Health Insurance
MATTER BEFORE BOARD:
Members of the Board of Trustees to be offered Health Insurance benefits through the Town of
Fraser policy.
BACKGROUND:
The Board of Trustees inquired about the health insurance offered to the employees being
offered to the Board of Trustees.
The Town of Fraser offers as an incentive of employment to the Town a comprehensive benefit
insurance policy. The insurance policy is only offered to full-time employees. Part time and
Seasonal employees are not eligible for the benefits.
Full-time employee; employee 100%
Employee + Spouse; employee 100% - spouse 50%
Employee + Child; employee 100% - child 50%
Employee + Family; employee 100% - family 50%
(Rate sheet included)
The benefit package has been instrumental in attracting and retaining employees. The benefit of
employee retention is better service to the Town, better distribution of workloads, less
onboarding and training costs. The well-being of employees leads to a cohesive team
environment and quality work product.
ALTERNATIVES:
The Board of Trustees are not full-time employees and do not meet the requirements for the
policy as employees.
The Board of Trustees may voluntarily pay into the existing Health Insurance Policy by selecting
a plan and paying the monthly premium.
Dental ‐Plan A $2,000 annual benefit maximum/$2,000 Ortho lifetime maximum (includes adult ortho)
Vision ‐Plan C (VSP)12/12/12,$175 frames,$10 copay at VSP providers
2024
CEBT Town of Fraser Rates
Plans Total Monthly
Premium
Office Co‐Pay
(primary/specialist)
Hospital
Co‐Pay
Deductible
(Single)
Deductible
Family
Out of Pocket
(Single)
Out of Pocket
(Family)
Medical ‐PPO2 $30/$30 N/A $500 $1,000 (IN) $2000
(OUT)$4000
(IN) $4000
(Out)$8000
Employee $1,163.00
Employee +Spouse $2,326.00
Employee+Child(ren)$2,155.00
Employee+Family $2,795.00
Medical ‐EPO3 $40/$55 $1,000 N/A N/A $5,000 $10,000
Employee $1,011.00
Employee +Spouse $2,058.00
Employee+Child(ren)$2,003.00
Employee+Family $2,574.00
Medical ‐HD3500 N/A N/A $3,500 $7,000 (IN) $5,000
(Out)$10,000
(IN) $10,000
(OUT)$20,000
Employee $732.00
Employee +Spouse $1,494.00
Employee+Child(ren)$1,380.00
Employee+Family $1,794.00
Employee $38.00
Employee +Spouse $78.00
Employee+Child(ren)$97.00
Employee+Family $131.00
Employee $7.00
Employee +Spouse $15.00
Employee+Child(ren)$14.00
Employee+Family $26.00
MEMO TO:Mayor Vandernail and the Board of Trustees
FROM:Antoinette McVeigh, Town Clerk
DATE:October 18, 2023
SUBJECT:Public Arts Committee (PAC) Appointment
MATTER BEFORE BOARD:
The Town Clerk received an application for the PAC
ACTION REQUESTED:
Motion to appoint April Obermeyer to the PAC.
BACKGROUND:
The PAC can have five to eleven members. Currently there are seven members. April applied
for the PAC in January of 2023. At the time she was not a full time resident in Grand County
making her ineligible. She now lives full time in Tabernash making her eligible for the
committee.
ALTERNATIVES:
1.Appoint April Obermeyer
2.Wait for the appointment until after the 2024 Fraser election when the committees are
appointed.
RECOMMENDATION:
Motion to appoint April Obermeyer to the PAC.
From:noreply@civicplus.com
To:Antoinette McVeigh
Subject:Online Form Submittal: Committee Application
Date:Monday, January 23, 2023 9:27:11 AM
Committee Application
First Name APRIL
Last Name OBERMEYER
Address
City Scottsdale
State AZ
Zip Code 85266
Phone Number
Email Address
Committee applying for Public Arts Committee
What interests you about
serving on this committee?
I hope to use my talents and energies to help increase
access to the Arts in Grand County and to help establish
Fraser as an arts capital in Grand County. I would like to do
so by working on Fire and Ice and the Mural Festival and
innovating and organizing other multidisciplinary art events
and creating uniquely Fraser celebrations.
Why should the Town
Board consider you for
appointment/reappointment
to this committee?
My love for Fraser and the Arts is one qualifying
consideration. I also have 30 + years of volunteer
experience and have sat on Non-profit boards of directors
numerous times. My skills include collaboration, innovation
of ideas and solid experience in organizing and conducting
community events. My professional experience prior to my
years of volunteer services in a variety of organizations,
included being the Executive Director of the American
Cancer Society, Washtenaw County, MI
What relevant experience,
skills, and/or talents do you
feel would help you be a
contributing member to this
committee?
Fundraising, volunteer recruitment and leadership, coaching
former life coach), organizing, public speaking and writing.
What additional skills,
knowledge, and/or
My interpersonal skills are very strong, (life coach
experience and degree in mental health counseling) and I
experience would you feel
could help you be a better
committee member?
sincerely like working with others and respect and admire
diverse opinions. As importantly, as a daughter of a art
historian, I love the creative arts in all its forms.
What do/would you enjoy
most about serving on this
committee?
Working with others to innovate and organize, and bring
even more arts access to the public.
What do/would you enjoy
least about serving on this
committee?
If there were a substantial number of ineffective meetings,
that could be difficult.
What is the purpose of the
committee?
To recognize art in the community and spread access to all
community members from children through seniors, full time
community members and part time community members.
What are the goals of the
committee?
To further arts in our community and help establish an the
Fraser Center for the Creative Arts. To use the Mural
Program and Fire and Ice to enhance the town and increase
community pride and participation in the town and arts.
Electronic Signature
Agreement
I agree.
Electronic Signature April C. Obermeyer
Email not displaying correctly? View it in your browser.
TOWN OF FRASER
RESOLUTION NO. 2023-10-05
A RESOLUTION AUTHORIZING THE TOWN MANAGER
TO ENTER INTO A CONTRACT WITH AMERICAN RAMP COMPANY
WHEREAS,the Fraser River Corridor Master Plan completed in April 2018 lays out plans
for development of a Riverside Park to include a bike park and trails to be located along the
Fraser River in the Cozens Ranch Open Space Lions Ponds area.
WHEREAS,the Board of Trustees provided direction to Town staff at its August 16th,
2023 workshop to move forward with plans for a bike park.
WHEREAS,the community engagement and design of a bike park will be crucial in
applying for Great Outdoors Colorado (GoCo)grant funding in January 2024 for construction of
a bike park and pump track.
THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1.The Town of Fraser Board of Trustees authorizes the Town Manager to enter into a
contract with American Ramp Company for community engagement and concept
design of a bike park and pump track, not to exceed the amount of $16,740.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED THIS 18th DAY OF OCTOBER 2023.
Votes in favor: ___BOARD OF TRUSTEES OF THE
Votes opposed: ___TOWN OF FRASER, COLORADO
Abstained: ___
BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
MEMO TO:Mayor Vandernail and the Board of Trustees
FROM:Sarah Catanzarite, Assistant Town Manager
DATE:October 18th, 2023
SUBJECT:Bike Park Community Engagement and Design
MATTER BEFORE BOARD:
Determination needed from the Board of Trustees on how to approach the community
engagement and design of a bike park and pump track in the Cozens Ranch Open Space, given
grant application timelines.
ACTION REQUESTED:
Approval of Resolution 2023-10-05 authorizing the Town Manager to enter a contract with
American Ramp Company for community engagement and concept design of a bike park and
pump track in the Lions Ponds area.
BACKGROUND:
The Fraser River Corridor Master Plan completed in April 2018 lays out plans for development
of a Riverside Park to include a bike park and trails to be located along the Fraser River in the
Lions Ponds area. At the Board of Trustees workshop on August 16th, 2023, Town staff and the
Board visited the Cozens Ranch Open Space and the Board directed Town staff to move
forward with plans for a bike park. Staff is currently working on obtaining funding for the park
through a Great Outdoors Colorado (GoCo) grant with a deadline of January 25th, 2024. A
community engagement process and conceptual design for the bike park will be integral in
successfully leveraging this grant opportunity.
Staff has had conversations with American Ramp Company (ARC) who met with staff on site on
September 26th. ARC specializes in bike parks and pump tracks and has worked with a number
of Colorado communities in recent years to successfully design and build unique high quality
bike parks. They also designed the skate park located in Granby. ARC excels at facilitating
community engagement around the parks they design, providing options for online surveys
regarding bike park features and design components and meeting with members of the
community to help inform the conceptual designs presented for selection and ultimate approval
by the community. We have also spoken with Skinny Traffic Trails, local trail builders who the
Town has collaborated with, presently on Marianne’s Loop Trail, who would be eager to work
with ARC on this project.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
American Ramp Company has been awarded a contract for the design and construction of bike
parks through Sourcewell. Sourcewell is a government entity that provides cooperative contract
purchasing agreements on behalf of participating public agencies (more information provided in
packet). Cooperative contracts offer time and money savings for users by consolidating the
efforts of numerous individually prepared solicitations into one, cooperatively shared process.
This effectively handles the RFP process for government agencies and allows us to take
advantage of volume pricing.
Colorado state statute authorizes cooperative purchasing by local governments (statute
included in packet). Entities in Colorado who have used Sourcewell for contracting include
Winter Park, Granby, Boulder, Colorado Springs, Denver, Durango, Eagle, Firestone, Fort
Collins, Frisco, Glenwood Springs, Grand County, East Grand School District, Grand County
Library District, and Grand Fire Protection District No. 1, among many others.
Entering into a contract with ARC for community engagement and design of a bike park and
pump track at this time would allow us to begin the community engagement and design process
prior to the holiday season. This provides a more comfortable timeline for a competitive January
GoCo grant application, to hopefully secure funding to begin construction of a bike park in 2024.
The Scope of Work presented by ARC for this phase of the project includes:
-Community Engagement Meeting(s)
-Site Review
-Design Revisions
-Cost Estimate
-Material Quantity Take-offs
ALTERNATIVES:
The Town could opt not to use Sourcewell cooperative purchasing and instead publish our own
RFP for community engagement and design of a bike park and pump track. Doing so would
allow the Town to consider other options (provided other companies bid on the project) but
would also delay the process, resulting in a more crunched timeline for preparing a successful
GoCo grant application. We could also push out our funding request to a future grant cycle,
likely moving the project start date to 2025 or later.
RECOMMENDATION:
Town Staff recommends that we move forward with signing a contract with ARC. Sourcewell
has an extensive process for vetting the companies that bid on their RFPs and their process
guarantees a competitive price. We feel confident that ARC will deliver a quality, unique
conceptual design that incorporates community input, and that moving forward with this now will
help set the project up for a successful GoCo grant application in January. We have also
spoken with Scott Ledin, Executive Director of the Fraser Valley Metropolitan Recreation
District. He has expressed interest in partnering on this project; and has no reservations
regarding working with American Ramp Company.
1
Effective July 1, 2022
Sourcewell Cooperative Purchasing Program
Participation Agreement
This Participation Agreement is between Sourcewell and Participating Entity to provide access to
Sourcewell’s Cooperative Purchasing Program. Sourcewell’s Board of Directors has approved
these terms and conditions through operation of this intergovernmental Participation Agreement.
Participating Entity approves this Agreement upon registration with Sourcewell.
Section 1: Authority
1.1 Sourcewell is a service cooperative established by Minn. Stat. § 123A.21 as a local unit
of government pursuant to the Minn. Const. art. XII, sec. 3.
1.2 Sourcewell is authorized to provide a Cooperative Purchasing Program by Minn. Stat. §
123A.21, subd. 7(23) to Participating Entities.
1.3 Sourcewell’s cooperative purchasing contracts and master agreements are offered
through Minn. Stat. § 471.59 and this Participation Agreement. The Sourcewell Board of
Directors has approved these participation terms, and Sourcewell is authorized to enter this
interlocal or joint powers agreement with an eligible Participating Entity through this
Participation Agreement.
1.4 Participation in Sourcewell’s Cooperative Purchasing Program is open to eligible
Participating Entities. A Participating Entity is any eligible entity registering with Sourcewell,
including: any government unit, including a state, city, county, town, village, school district,
political subdivision of any state, federally recognized Indian tribe, any agency of the United
States, any instrumentality of a governmental unit, any other entity as defined in Minn. Stat. §
471.59 Subd. 1(b), and any entity as defined in Art. VI of the Sourcewell Bylaws.
1.5 Participating Entity and Sourcewell agree this Participation Agreement is for the purpose
of allowing access to available Sourcewell Cooperative Purchasing Program contracts and
master agreements with awarded suppliers.
1.6 Participating Entity represents, through an authorized signatory, it is eligible for
participation as defined in this Agreement.
Section 2: General Terms
2.1 Sourcewell will make its Cooperative Purchasing Program available to Participating
Entity. Sourcewell programs and master agreements are provided to Participating Entity "as is.”
Sourcewell makes no representation as to warranties of quality, merchantability, or fitness for a
particular purpose. Participation in the Program is voluntary and non-exclusive.
2.2 To purchase from Sourcewell contracts and master agreements, Participating Entity must
enter into a purchase order or other subsequent agreement in accordance with the terms and
conditions of master agreements directly with a supplier. Participating Entity will be responsible
DocuSign Envelope ID: C472F9EA-DFD2-4A5E-A6FD-E93C49444B39
2
Effective July 1, 2022
for all aspects of its purchase, including ordering its goods and services, inspecting, accepting the
goods and services, and prompt payment to supplier who will have directly billed the
Participating Entity.
2.3 The Parties to this Agreement will adhere to all applicable laws concerning the
procurement of goods and services in its respective jurisdiction.
2.4 Access to the Cooperative Purchasing Program is effective upon the date of Participating
Entity’s completed registration. The Agreement will remain in effect until canceled by either
party upon thirty (30) days written notice to the other party.
2.5 Each party agrees that it is responsible for its acts and the results thereof, to the extent
authorized by law, and will not be responsible for the acts of the other party and the results
thereof.
2.8 There will be no financial remunerations by or obligations upon Participating Entity for
participation in Sourcewell Cooperative Purchasing Program.
2.9 Sourcewell’s Cooperative Purchasing Program master agreements will be procured in
compliance with Minnesota law and the Sourcewell Cooperative Purchasing Program.
2.10 The records and documents related to this this Agreement are subject to the Minnesota
Data Practices Act, Minnesota Statutes Chapter 13.
Section 3: Approval
The Sourcewell Board of Director has approved this Policy effective July 1, 2022.
Sourcewell: Participating Entity:
By By
Authorized Signature – Signed Authorized Signature – Signed
By By
Name – Printed Name – Printed
Title Sourcewell Board of Directors Chair Title
Date Date
By
Authorized Signature – Signed
By
Name – Printed
Title Sourcewell Board of Directors Clerk
Date
DocuSign Envelope ID: C472F9EA-DFD2-4A5E-A6FD-E93C49444B39
8/19/2022 | 9:40 AM CDT
Greg Zylka
Sara Nagel
8/19/2022 | 10:35 AM CDT
Organization Information
Indicate an address to which correspondence may be delivered.
Organization Name*
Address*
City*
State Code* Zip Code*
Country*
Employer Identification Number
Website
Contact person* (First, Last)
Job Title*
Administrator
Department Head
Department Purchaser
Human Resources
Procurement Officer
Teacher
Other
Email*
Phone*
Email completed agreement to:
service@sourcewell-mn.gov
You may also mail the
completed agreement to:
Sourcewell
202 12th Street NE
P.O. Box 219
Staples, MN 56479
Department
Administration
Dining/Food Service
Facilities/Operations
Fleet/Transportation
Human Resources
Information Technology
Parks, Recreation & Athletics
Public Safety/Security
Public Works/Utilities
Purchasing & Finance
Job Role
Sourcewell Page 2 of 2
REV. 09/2022
Organization Type:
Government
County
Federal
Municipality
Province/Territory
Special District
State
Township
Tribal
Education
Local Education Agency (Public K-12 and Pre-K)
Private Local Education Agency (Private K-12)
Private Higher Education
Public Higher Education
Nonprofit
Documentation demonstrating nonprofit status is required when submitting application.
Church
Medical Facility
Other
Referred by
Advertisement
Colleague/Friend
Conference/Trade Show
Supplier
Search Engine/Web Search
Sourcewell Employee
*Denotes required information
Rev. 2023-10 Page 1 of 7
TOWN OF FRASER, COLORADO
PUBLIC CONTRACT FOR SERVICES
THIS CONTRACT is made and entered into as of this _______ day of _____________,
2023, by and between American Ramp Company, whose address is 601 McKinley, Joplin, MO
64801, hereinafter referred to as “Contractor”), and the Town of Fraser, a municipal corporation
of the State of Colorado, whose address is 153 Fraser Avenue, P.O. Box 120, Fraser, Colorado
80442, (hereinafter referred to as “Fraser” or “Town”).
In consideration of the mutual promises and covenants set forth herein, Fraser and
Contractor agree as follows:
ARTICLE 1.0 – RELATIONSHIP OF THE PARTIES
1.1 Contractor is engaged in an independent business and is being retained and
engaged by Fraser only for the purposes and to the extent set forth in this contract. Contractor’s
relation to Fraser and any of its affiliates shall, during the term of the contract, be that of an
independent contractor and not an employee, agent, partner or engaged in a joint venture with
Fraser, for all purposes including, but not limited to Federal and state tax purposes. Fraser does
not require Contractor to work exclusively for Fraser, and Contractor shall retain the right to
perform services for others during the term of this contract.
1.2 Fraser engages Contractor to perform duties in connection with the following
specific engagement hereunder.
ARTICLE 2.0 - DESCRIPTION OF SERVICES
2.1 Contractor agrees to provide the following services for Fraser (herein referred to
as the “Work”):
Bike Park and Pump Track Concept Design Package
American Ramp Company provides professional design services geared to create a
completely custom bike park and pump track design that is unique to your community. Our team
of Professional Skateboarders, BMX Riders, Mountain Bike Riders, Designers, Engineers, and
Visual Artists will work directly with you to generate ideas and develop your park.
Our Conceptual Design services will include the following:
Community Engagement Meeting
• American Ramp Company will host a virtual meeting with your local riders or project
team to formulate ideas for your concept design
• Review of samples designs with group to identify a preferred them
Rev. 2023-10 Page 2 of 7
• Summarize meeting findings with group
Site Review
• Digitally review location of park for opportunities and constraints
• Discuss potential locations for entry, spectator viewing, and drainage flow
Design Revisions
• Revise conceptual design based on feedback from initial input (2-revisions included)
• Verify the design is responsive to the site and budget
Cost Estimate
• Provide cost estimate for construction of approved design
Material Quantity Take-offs
• Provide breakdown of material types and quantities for various areas of the park
Deliverables
• Large poster size print of final design
• Material Quantity Take-offs
• Cost Estimate
2.2 Any additional work or services not within the scope of the description set forth in
Section 2.1 must be approved in advance by Fraser.
ARTICLE 3.0 - COMPENSATION
3.1 Fraser agrees to pay the following compensation to Contractor for the Work
described in Article 2.0:
The total cost for the interactive professional Conceptual Design Package is Sixteen
Thousand Dollars and 00/100 ($16,000.00).
Additional Considerations
• Topography Map of the area with 1’ contour lines is required. If client can’t provide,
Contractor can have it done for additional $2,000.00
• Utility Map is not required but recommended. If Contractor does not have this,
Contractor will assume no utilities are in the way.
• Geotechnical Report is not required but recommended. If Contractor does not have this,
Contractor will assume the site is suitable to build on as-is.
Rev. 2023-10 Page 3 of 7
3.2 Such compensation shall be payable as follows:
Terms are 100% due upon signing since most of the expense is borne early in the
planning and design process.
3.3 Fraser hereby states that it has appropriated sufficient funds to pay the anticipated
compensation due to Contractor hereunder for the current fiscal year.1
3.4 This contract prohibits issuance of any contract modification or other form of
modification or directive by the public entity requiring additional compensable work to be
performed, which work causes the aggregate amount payable under the contract to exceed the
amount appropriated for the original contract, unless the Contractor is given written assurance by
the Town that lawful appropriations to cover the costs of the additional work have been made
and the appropriations are available prior to performance of the additional work or unless such
work is covered under a remedy-granting provision in this contract.2 Contract modification
means any written alteration of a contract accomplished in accordance with the terms of that
contract.3
3.5 For any form of modification or directive by the Town requiring additional
compensable work to be performed, the Town shall reimburse the contractor for the contractor's
costs on a periodic basis, as those terms are defined in the contract, for all additional directed
work performed until a contract modification is finalized. In no instance shall the periodic
reimbursement be required before the contractor has submitted an estimate of cost to the Town
for the additional compensable work to be performed.4
1 Colo. Rev. Stat. Ann. § 24-91-103.6(2)(a) (West).
2 Colo. Rev. Stat. Ann. § 24-91-103.6(2)(b) (West).
3 Colo. Rev. Stat. Ann. § 24-101-301(10) (West).
4 Colo. Rev. Stat. Ann. § 24-91-103.6(2)(c) (West).
Rev. 2023-10 Page 4 of 7
ARTICLE 4.0 - TERM
4.1 This Contract shall be effective as of the date first mentioned above and shall
continue in effect until terminated by either party.
4.2 Either party may terminate this contract without cause upon not less than thirty
(30) days written notice to the other party.
ARTICLE 5.0 - CONTRACTOR'S RESPONSIBILITIES
5.1 Contractor shall provide and pay for all labor, materials, equipment, facilities and
services necessary for the proper completion of the Work.
5.2 Contractor will pay and be responsible for all costs incurred by Contractor
relating to or in connection with the performance of duties under this contract, including, but not
limited to, any overhead costs, any fees, fines, licenses, bonds or taxes required of or imposed
against Contractor and all other of Contractor's costs of doing business.
5.3 Contractor assumes full responsibility for acts, negligence or omissions of all its
employees engaged in performing the Work or any part thereof; for those of his subcontractors
and their employees; and for those of all other persons performing work under a contract with
him.
5.4 Contractor shall comply with all Federal, state and local laws regarding business
permits and licenses that may be needed to carry out any duties to be performed under this
contract.
ARTICLE 6.0 - INDEMNIFICATION AND INSURANCE
6.1 To the fullest extent permitted by law, Contractor agrees to indemnify the Town
as follows:
6.1.1 Indemnification for General Liability/Non-Professional Negligence.
The Contractor shall defend, indemnify and hold harmless the Town and any of its
agencies, officials, officers or employees from and against damages, liability, losses,
costs and expenses including reasonable attorneys’ fees arising out of or resulting from
the negligence of the Contractor its employees, agents, subcontractors or others for whom
the Contractor is legally liable provided that such damage, liability, loss, cost or expense
is: A. Attributable to bodily injury, sickness, disease or death or to injury to or destruction
of tangible property including loss of use resulting there from; and B. Not the result of
professional negligence.
Rev. 2023-10 Page 5 of 7
6.1.2 Indemnification for Professional Negligence. The Contractor shall
defend, indemnify and hold harmless the Town and any of its agencies, officials, officers
or employees from and against damages, liability, losses and costs and expenses
including reasonable attorneys’ fees which are incurred by the Town but only to the
extent caused by the negligent acts, errors, or omissions of the Contractor, its employees,
agents, subcontractors or others for whom the Contractor is legally liable in the
performance of professional services under this Agreement. The Contractor shall not be
obligated to indemnify the Town for the negligent acts of the Town or any of its agencies,
officials, officers, employees, subcontractors or subconsultants.
The foregoing indemnification provisions are intended to comply with C.R.S. 13-21-111.5(6)
and C.R.S. 13-50.5-102(8) and shall be read as broadly as permitted to satisfy that intent.
6.2 Contractor shall procure and maintain, and shall cause any subcontractor of
Contractor to procure and maintain (or shall insure the activity of Contractor's subcontractors in
Contractor's own policies with respect to), the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurers acceptable to Fraser. All
coverages shall be continuously maintained from the date of commencement of the Work. In
case of any claims-made policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage. The required coverages are as follows:
6.2.1 Workers' Compensation insurance to cover obligations imposed by the
Workers' Compensation Act of Colorado and any other applicable laws for any employee
engaged in the performance of Work under this contract, and Employers' Liability
insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS
($500,000) each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000)
disease - policy limit, and FIVE HUNDRED THOUSAND DOLLARS ($500,000)
disease - each employee.
6.2.2 Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000) each occurrence and TWO MILLION
DOLLARS ($2,000,000) aggregate. The policy shall be applicable to all premises and
operations. The policy shall include coverage for bodily injury, broad form property
damage (including completed operations), personal injury (including coverage for
contractual and employee acts), blanket contractual, independent contractors, products,
and completed operations. The policy shall include coverage for explosion, collapse, and
underground hazards and shall contain a severability of interests provision.
6.2.3 Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000) each occurrence and ONE MILLION DOLLARS ($1,000,000)
Rev. 2023-10 Page 6 of 7
aggregate with respect to each of Contractor's owned, hired and/or non-owned vehicles
assigned to or used in performance of the Work hereunder. The policy shall contain a
severability of interests provision.
6.2.4 Contractor shall maintain professional liability insurance with minimum
combined single limits of Five-Hundred Thousand Dollars ($500,000) for each claim and
Five-Hundred Thousand Dollars ($500,000) aggregate.
6.3 The policy or policies required by subsections 6.2.2 and 6.2.3 above shall be
endorsed to include Fraser as an additional insured. Every policy required above shall be
primary insurance, and any insurance carried by Fraser, its officers or employees, or carried by
or provided through any insurance pool shall be excess and not contributory insurance to that
provided by Contractor. Contractor shall be solely responsible for any deductible losses under
any policy or policies required herein. Upon Fraser’s request, Contractor shall promptly furnish
Fraser with a certificate of insurance evidencing the insurance coverage required by this Article.
6.4 Failure on the part of Contractor to procure or maintain policies providing the
required insurance coverages, conditions and minimum limits provided herein shall constitute a
material breach of this Contract, for which Fraser may immediately terminate this Contract, or at
its discretion, Fraser may procure or renew any such policy or any extended reporting period
thereto and may pay any and all premiums in connection therewith, and all sums so paid by
Fraser shall be repaid by Contractor to Fraser upon demand, or Fraser may offset the cost of the
premiums against any monies due to Contractor from Fraser.
6.5 Fraser and Contractor understand and agree that Fraser is relying on, and does not
waive or intend to waive by any provision of this Contract, the monetary limitations or any other
rights, immunities and protections provided by the Colorado Governmental Immunity Act,
Section 24-10-101, et seq., Colorado Revised Statutes, as the same may from time to time be
amended, or otherwise available to Fraser, its officers or employees.
ARTICLE 7.0 - ADDITIONAL PROVISIONS
7.1 Contractor understands that Contractor will be liable for Federal, state and local
income taxes and Federal self employment tax relating to income received under this contract.
Fraser will not: withhold FICA (Social Security) from Contractor's payments; make State or
Federal unemployment insurance contributions on Contractor's behalf; withhold State or Federal
income tax from payments to Contractor; or obtain Worker's Compensation insurance on behalf
of Contractor.
7.2 Fraser shall not provide in any way training to or for Contractor hereunder.
Rev. 2023-10 Page 7 of 7
7.3 Contractor is engaged hereunder as an independent contractor and, as such,
Contractor shall not have any authority to accept engagements on behalf of or to, in any other
way, bind Fraser.
7.4 This Contract contains the entire agreement and understanding between the
parties and may not be changed or modified orally, but only by a written instrument signed by
both Fraser and Contractor.
7.5 Neither this Contract or any interest therein, nor any claim thereunder, shall be
assigned or transferred by Contractor to any other party or parties.
7.6 In the event of any litigation relating to or arising out of this Contract, the court
shall award to the prevailing party all reasonable costs and expenses incurred in connection with
such litigation, including attorney fees. This Contract shall be interpreted and enforced in
accordance with the laws of the State of Colorado; and the courts of Grand County, Colorado,
shall have exclusive jurisdiction over any court action arising hereunder.
IN WITNESS WHEREOF, Fraser and Contractor have executed this Contract effective
the date first above written.
FRASER
TOWN OF FRASER, a municipal
corporation of the State of Colorado
BY:_______________________________
Town Manager
ATTEST:
__________________________________
Town Clerk
(SEAL)
CONTRACTOR
BY:_________________________________
TITLE:______________________________
Cooperative
Purchasing
Reference
Guide
Your guide for sourcing success
sourcewell-mn.gov
2 Cooperative Purchasing Reference Guide
Together,
we are
Sourcewell
Cooperative purchasing
Cooperative purchasing is procurement conducted by, or
on behalf of, one or more government units for use by other
government units.
Compliant
- Our process can be trusted to satisfy
your bid requirements
- We are a government agency that
works like you
- Achievement of Excellence in
Procurement recipient
Competitive
- Buying power of 50,000 participating
agencies
- Contracts offer ceiling-based (not-
to-exceed) pricing and volume
discounts
Convenient
- More than 400 quality suppliers
holding competitively awarded
contracts
- Full suite of options for a complete
solution
- Easy, no-cost participation for public
agencies
3
Register as a participating agency
Participation is free. Just complete the online or paper registration form. A legal agreement is available if
needed. After registering, you will receive a Sourcewell account ID number electronically and a welcome
packet by mail.
• Online at: sourcewell-mn.gov
• Through hard copy participation agreement (download from our website)
• Through “Joint Exercise of Powers” or “Interlocal” agreements
Make a purchase
Browse our catalog of nationally awarded suppliers online. Contact the supplier directly and inform them of
your interest in using the Sourcewell contract, OR use our expertise — contact our client relations team. We
want to be your guide.
For more information, contact our client relations team:
877-585-9706
service@sourcewell-mn.gov
4 Cooperative Purchasing Reference Guide
Cooperative purchasing connects buyers
and sellers for efficiency and savings.
Our user-friendly process—the
consistency of our documents, forms,
and evaluation criteria—is among our
greatest assets.
We continuously refine our efforts
to meet the changing needs of our
participating agencies. They value
our North American competitive
procurement process, which satisfies
local procurement requirements.
Our clients add value to these steps by
understanding their local procurement
requirements and assessing their ability
to legally access and utilize Sourcewell
contracts.
Competitive procurement process
1. Scope of solicitation
We determine the scope of each competitive solicitation by identifying
the needs of our public agency clients. This is accomplished through daily
interactions and guidance from our clients.
2. Authorization from Sourcewell Board of Directors
Before initiating a solicitation, we seek permission from the publicly elected
Sourcewell Board of Directors.
3. Public notice and advertising
Upon approval from the board, we issue a public notice and advertisement.
Refer to sourcewell-mn.gov/process for specific advertising locations.
4. Proposal receipt and opening
We accept web-based, digital submissions through the Sourcewell Procurement
Portal. Responses through the portal are secure and inaccessible until after
the published due date and time. We conduct a public-proposal opening
time, date, and place as specified in the RFP. Prior to April 1, 2019, physical
submissions were accepted with a time and date stamp upon receipt at our
office in Staples, Minn.
5. Objective evaluation
At the proposal opening, we evaluate the responsiveness of each proposal
received. The evaluation committee then presents its recommendations to the
chief procurement officer (CPO) for final review and approval.
6. Official award
Upon approval by the CPO and ratification by the Sourcewell Board of Directors,
we award the recommended supplier(s) a four-year contract with the potential
for a one-year extension. The Sourcewell Procurement Department sends a
Notice of Award or Non-Award to all respondents via email.
7. Posting and review of approved contract documents
Sourcewell maintains a complete procurement file, and contract
documentation is posted on our website. We periodically review all awarded
contracts for compliance and effectiveness. In addition, Sourcewell may review
and approve price and product changes at the supplier’s request.
Our process
Six-time recipient of the Achievement of Excellence in Procurement award.
2018 Award Winner2017 Award Winner
5
Sourcewell is a self-sustaining
government organization. We partner
with government, education, and
nonprofit entities to empower
community success.
You can confidently partner with Sourcewell
because we:
Value independence
• As a government agency authorized by the state of Minnesota, we can enter
into contracts and operate as our own cooperative purchasing lead agency.
(See enabling legislation on page 6)
• We adhere to competitive solicitation requirements of the Uniform
Municipal Contracting Law.
• We award most contracts corporately, but you purchase from local dealers
and providers.
• Contract terms allow you to propose supplemental terms and conditions.
Lead the way
• Choice of high-quality equipment/products/services–400 North American
supplier contracts and more than 500 construction contracts.
• We eliminate low-bid, low-quality issues. You capture lifecycle-cost savings.
• Our contracts are tailored to you with solutions-based solicitations.
• Basic to fully customized solutions available when you choose from a
suite of options.
Read the fine print
• Proven procurement process, refined over 40 years. (See prior page.)
• Contracts competitively solicited on your behalf and awarded by our CPO and
elected board.
• The documentation you need is right at your fingertips–with a complete
procurement file posted on our website sourcewell-mn.gov.
Make purchasing easy
• Browse our catalog of awarded suppliers online.
• Participating agencies can then contact the supplier directly and tell them
you’d like to use the Sourcewell contract.
• If not a participating agency, check out how easy it is to register on
page 3.
• Tap into our expertise by contacting our client relations team: 877-585-9706
or service@sourcewell-mn.gov.
The Sourcewell advantage
6 Cooperative Purchasing Reference Guide
Q. Who is Sourcewell?
Q. What is Sourcewell’s primary
purpose?
Q. Is cooperative purchasing one of
Sourcewell’s authorized activities?
Q. How is Sourcewell governed?
Q. Who is eligible to participate, and
how much does it cost?
Q. How do we register?
Q. What specific statute gives my
agency the authority to participate?
Q. Can my agency use Sourcewell
contracts without issuing our own
solicitation?
A. Sourcewell is a local unit of government, a public corporation and agency under
the Minnesota Constitution and its enabling law, Minnesota Statutes § 123A.21.
Sourcewell employees are government employees.
A. Sourcewell is a service cooperative created to provide programs and services
to participating agencies in the government, education, and nonprofit sectors.
Its statutory purpose is to assist these agencies in meeting specific needs which
are more efficiently delivered cooperatively than by an entity individually. Minn.
Stat. § 123A.21, subd. 2.
A. Sourcewell is authorized to establish cooperative purchasing contracts on behalf
of itself and participating agencies. Sourcewell follows the competitive contract
law requirements under Minnesota Statutes § 471.345, to solicit, evaluate, and
award these contracts.
A. Sourcewell is governed by an eight-member board of directors made up of local
elected officials including county commissioners, city council members, mayors,
and school board members.
A. Participation is free and available to all government, education, and nonprofit
entities.
A. You can register to participate online at sourcewell-mn.gov or by submitting a
paper agreement.
A. Joint powers and cooperative purchasing laws authorize clients to access
Sourcewell cooperative purchasing contracts. Sourcewell clients are
responsible for ensuring compliance with state and local laws in their respective
jurisdictions. A comprehensive list of state laws is included on the Sourcewell
website on the “Compliance and Legal” page.
Sourcewell continuously monitors changing laws and regulations affecting
cooperative purchasing. For questions about state-specific compliance or
contract-use requirements, please contact service@sourcewell-mn.gov.
A. Sourcewell contracts are competitively solicited on behalf of Sourcewell and our
participating agencies. Individual agencies are free to determine whether the
awarded contracts meet their needs.
Frequently asked questions
7
Q. Does Sourcewell’s procurement
process meet federal procurement
standards, including the Office of
Management and Budget Uniform
Guidance (2 CFR Part 200)?
Q. How do I obtain copies of the legal
documents associated with each
contract?
Q. As a Sourcewell participating
agency, are we able to buy from
other contracts?
Q. How is Sourcewell funded?
A. Sourcewell’s procurement process is continuously improved to ensure
compliance with state and federal requirements affecting our clients’ ability to
use cooperative purchasing contracts. Standard federal terms and conditions
are included in Sourcewell solicitations and contracts. For specific compliance
questions, please contact service@sourcewell-mn.gov.
A. Contracts and solicitation documents are available under the “Contract
Documentation” tab on each supplier’s page on the Sourcewell website. Please
follow the instructions under each supplier’s “Pricing” tab to access pricing for
specific contracts. Due to pricing complexity, some pricing is only available upon
request. Procurement files are also available upon request.
A. Sourcewell participation and contracts are nonexclusive with no obligation to
purchase.
A. Sourcewell is funded by administrative fees paid by suppliers. When Sourcewell
awards a contract, that supplier realizes substantial efficiencies in the form of
thousands of sales opportunities. Suppliers pay a percentage of those sales
to Sourcewell to cover costs related to the procurement process and to offset
general operating costs.
Frequently asked questions
Material prepared and provided by Sourcewell is intended as informational and for reference
purposes, but is not legal advice. We recognize your responsibility to ensure the Sourcewell
procurement process complies with your local laws.
877-585-9706 | sourcewell-mn.gov
REVISED 01.21.21
Cooperative purchasing
Sourcewell creates cooperative contract purchasing solutions on behalf of participating public agencies.
Cooperative contracts offer both time and money savings for users by consolidating the efforts of numerous
individually prepared solicitations into one, cooperatively shared process—taking advantage of the volume
pricing generated by 50,000 agencies across North America.
Register and purchase
Visit sourcewell-mn.gov/cooperative-purchasing or turn to page 3 for more details.
We want to be your guide.
Contact our client relations team:
877-585-9706
service@sourcewell-mn.gov
Colorado Legal References
Col. Rev. Stat. § 24-110-201. Cooperative purchasing authorized.
(1) In accordance with the provisions of this article 110 and rules promulgated by the executive director, any public procurement unit
may either participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of any supplies,
services, or construction with one or more public procurement units, external procurement units, or procurement consortiums that
include as members tax-exempt organizations as defined by section 501(c)(3) of the federal “Internal Revenue Code of 1986”, as
amended,1 in accordance with an agreement entered into between the participants. Such cooperative purchasing may include, but is not
limited to, joint or multiparty contracts between public procurement units and open-ended state public procurement unit contracts that are
made available to local public procurement units.
(1.5) With prior written approval of the chief procurement officer and under procedures established by rule, a state public procurement
unit may sponsor, conduct, or administer a cooperative purchasing agreement with one or more public procurement units, external
procurement units, or procurement consortiums.
(2) With prior written approval of the chief procurement officer and under procedures established by rule, a state public procurement unit
may purchase goods or services under the terms of a contract between a vendor and an external procurement unit or a local public
procurement unit without complying with the requirements of section 24-102-202.5 and article 103 of this title 24.
(3) With written approval from the procurement official and under procedures established by rule, a state public procurement unit may
purchase goods or services under the terms of another state public procurement unit without complying with the requirements specified
in section 24-102-202.5 and article 103 of this title 24.
(4) Unless otherwise approved by the chief procurement officer, the procurement official shall comply with the following order of priority
for the use of cooperative purchasing agreements:
(a) First, state-issued cooperative purchasing agreements;
(b) Second, state public procurement unit cooperative purchasing agreements; and
(c) Third, public procurement unit or external public procurement unit cooperative purchasing agreements.
(5) A local public procurement unit may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the
procurement of any supplies or services as permitted by the procurement code, ordinances, and rules of such local public procurement
unit.
About Sourcewell:
Sourcewell is a service cooperative created by the Minnesota legislature as a local unit of government. Minn. Const. art. XII, sec. 3. As a
public corporation and agency, Sourcewell is governed by local elected municipal officials and school board members. Minn. Stat. §
123A.21 Subd. 4 (2017). Under its enabling statute, Sourcewell is explicitly authorized to provide cooperative purchasing services to
eligible members. Id. at Subd. 7(23).
Sourcewell follows the competitive contracting law process to solicit, evaluate and award cooperative purchasing contracts for goods
and services. Sourcewell cooperative purchasing contracts are made available through the joint exercise of powers law to member
agencies. Minn. Stat. § 471.59 (2017). Membership in Sourcewell is available for all eligible state and local governments, education,
higher education and nonprofit entities across North America. § 123A.21 at Subd. 3.
Disclaimer:
The information found on the Sourcewell website is provided for educational and informational purposes only. This information contained
on the Sourcewell website, including any printed material derived from the website, is not legal advice and no attorney-client or other
contractual relationship is formed by access to this information. Information here may be out of date, obsolete, or otherwise inaccurate.
Please consult with a qualified attorney regarding any questions.
Information current as of: 2023-07-01
202 12th Street NE | P.O. Box 219 | Staples, MN 56479 888-894-1930 | www.sourcewell-mn.gov
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
MEMO TO:Mayor Vandernail and the Board of Trustees
FROM:Sarah Catanzarite, Assistant Town Manager
DATE:October 18th, 2023
SUBJECT:Formation of a Fraser Downtown Development Authority (DDA)
MATTER BEFORE BOARD:
Consideration of whether formation of a Downtown Development Authority (DDA) makes sense
for the Town of Fraser.
ACTION REQUESTED:
Build knowledge base regarding DDAs and Tax Increment Financing (TIF) in preparation to vote
on an ordinance to be presented for an initial reading November 15th and again December 6th,
referring the establishment of a Downtown Development Authority for the Town of Fraser to be
voted upon by “eligible electors” in the April 2nd, 2024 municipal election.
BACKGROUND:
The 2017 Fraser Downtown Strategic Plan lays out a vision for developing a vibrant Town
Center to serve as a focal point for the community and attract visitors. The plan further defines
community goals to preserve and build upon Fraser’s fun, eclectic and historic character;
develop a diverse and resilient local economy that supports locally owned and operated
businesses; increase mobility choices; and expand and diversify local housing options.
Town of Fraser staff has been working closely with Downtown Colorado Inc. (DCI) to explore
the possibility of formation of a Fraser Downtown Development Authority (DDA) and use of Tax
Increment Financing (TIF) to help facilitate implementation of these community goals.
The formation of a Downtown Development Authority and adoption of a Plan of Development
allows for the use of Tax Increment Financing to fund public facilities that are part of a Plan of
Development. TIF serves as a financing mechanism that helps the community encourage
private sector investment around community vision. It is a way to catalyze development and
redevelopment projects by contributing the difference between the base year tax revenue and
the increased tax revenue generated by the project, year over year, into projects in the
Downtown District. Public facilities that may be part of a plan of development and funded
through TIF include (but are not limited to): streets, parks, plazas, parking facilities, housing
projects, playgrounds, street scaping, waterways, utility infrastructure, and buildings.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Over the summer the Town formed the Downtown Development Advisory Committee (DDAC), a
temporary committee to learn more about Downtown Development Authorities and Tax
Increment Financing to explore if these would be a good fit for the Town of Fraser. The group
met four times July through September 2023. The committee included Katie Soles (chair),
Autumn Bishop, Joy McCoy, Paula Metcalf Stuart, Bob Wolf, and Barry Young. Several
community stakeholders also participated in the meetings, including, Scott Ledin (Rec District),
Todd Holzwarth (Fire District), Brad Ray (East Grand School District), Tom Weydert (Grand
County Assessor), Kevin Rifkin, Greg Bechler, and Roman Zimmermann.
DDAC meetings consisted of lively discussions with ample input provided by the various
stakeholders present. In addition to presentations by Town staff, Bill Shrum from Downtown
Colorado Inc, and Troy Bernberg of Northland Securities presented on various aspects of DDAs
and TIF. A document with DDAC resources and meeting presentations is included in the Board
packet. Concerns about the impact of revenues on special districts were raised, and the need
for community engagement around a well thought out plan of development was seen as crucial
to ensuring there is a community vision for downtown and that guardrails for future development
are in place. At the September 21st DDAC meeting, a motion was made and unanimously
supported to recommend that the Board of Trustees move forward with an ordinance referring
the establishment of a Downtown Development Authority for the Town of Fraser to be voted
upon by “eligible electors” in the April 2024 municipal election.
Board sessions have been planned to help build the Board’s knowledge base around DDAs and
TIF and provide an opportunity for questions and discussions, prior to bringing an ordinance in
front of the Board on November 15th.
Tentative Schedule:
October 18th: DDA and TIF Overview- Bill Shrum, DCI
November 1st: DDA Boundaries, Fiscal Analysis and Considerations- Troy Bernberg
Presentation of Legal Contract for Review to Support DDA Initiative
November 15th: Present Ordinance & Ballot Language (1st Reading)
December 6th: Vote to Approve Ordinance & Ballot Language
April 2nd: Election
ALTERNATIVES:
The Board could choose to not approve the ordinance put forth on November 15th and
December 6th, referring the establishment of a Downtown Development Authority for the Town
of Fraser to be voted upon by “eligible electors” in the April 2nd, 2024 municipal election.
RECOMMENDATION:
Town staff recommends approving the ordinance to refer the establishment of a Downtown
Development Authority for the Town of Fraser to “eligible electors”. A DDA and the use of TIF
will provide a revenue source, without raising taxes, to allow the Town to move forward on goals
laid out in the 2017 Fraser Downtown Strategic Plan, as well as help support the community’s
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
workforce housing initiatives. In addition to the funding made available through TIF, the
establishment of a DDA with appropriate bylaws and a well thought out Plan of Development,
will serve to provide vision and guidance for development in Downtown Fraser, allowing for
public private partnerships that serve overarching community goals and strive to create a vibrant
downtown center and community.
District Information for
Downtown Fraser
ABOUT DOWNTOWN COLORADO, INC.
Colorado's downtown champion since 1982
We are the Doers.
We are committed to building downtowns that are prosperous,
equitable, creative, and welcoming. United in cause, we are
Colorado's downtown champions.
Downtown Colorado, Inc. provides five core services to
organizations and individuals engaged in downtown + commercial
district development:
• Advisory Services
▪ Educational Events
• Advocacy and Information
• BID, DDA, URA Formation+ Training Assistance
• Colorado Challenge Program
DOWNTOWN COLORADO. INC
Who We Are Bill Shrum
Director of Operations |
Downtown Colorado, Inc.
+Downtown Process
+DDAC Recommendation
+District Formation
+General Questions
Town of Fraser Process
Downtown Strategic Plan (2017) + DDAC Priorities
●Develop a vibrant Town Center
●Improve infrastructure downtown
●Support local businesses
●Increase mobility + parking choices
●Expand and diversify local housing options
●Streetscape
●Activation
●Connectivity
●Placemaking
●Housing
●Infrastructure
A Good Plan of
Development
DOWNTOWN Tax Increment
COLORADO Finance Explained
inc.
Amount of Tax Collected
Time
Year 0
5
10
15
20
25
30
PUBLIC INFRASTRUCTURE/UTILITIES
PARKING
STORMWATER IMPROVEMENT
PERMITTING + FEES
ENVIRONMENTAL REMEDIATION
FACADES
MULTI-MODAL IMPROVEMENTS
AFFORDABLE HOUSING
TIF ELIGIBLE COSTS
DOWNTOWN ORGANIZATIONS
•The Downtown Fraser Strategic Plan sets a
good foundation
•DDAC agreed with the plan and
recommendations
•Tax Increment Finance can help
accomplish the community goals
•DDAC recommended creating a DDA
DDAC
Recommendation
The Downtown Development Advisory Committee made a motion on September 21st, 2023 to recommend that the Board of Trustees move forward with an ordinance referring the establishment of a Downtown Development Authority for the Town of Fraser to be voted upon by "eligible electors"* in the April 2024 municipal election.
*“Eligible electors include registered Colorado voters who are residents, property owners, or business lessees within the proposed DDA boundary, or their appointed representative agents for the purpose of this election."
Next Steps For the Trustees
●Ballot Language
●Setting a Boundary
●Level of Trustee
engagement with DDA
Board
●Planning Years 0-3
DDA Formation Process
●Propose Boundaries for a DDA
●Resolution in accordance with C.R.S. §31-25-801 to
Create a Ballot Measure for Special Electors
○Form the DDA
○Conditional ask for a Mill Excise
○Conditional ask for a Debt Authorization
●Board Appointments (2 by June 30 for successive
years)
●Create Bylaws for the DDA for approval by Trustees
●Must Create and Approve Plan of Development Prior to
Activity - C.R.S. §31-25-807 (4)
●Notify the County Assessor of the Creation of a Plan of
Development and the Collection of TIF Funds
Strategic Boundaries
•Increment
•Infrastructure
•Catalyst Sites
•Public Benefit
•Future Growth
•DDA Champions
•Zoning + Use
•Flexibility
DDA Board Approval
•Formation information in ballot measure
•Elect / Appoint initial members
•Council approval can vary, but a Council
member must sit on the DDA board
•Specialized roles (leaseholder / owner)
Note: Creation of a DDA requires
appointment of an Executive Director
Things to Consider
●Start the discussion about the contents of your Plan of
Development, generally 2-3 months to approval
○Consider Plan elements that fit your Comp Plan +
budget
○The Plan is an enabling document
○The Plan is reviewed and approved by P&Z
●50+1% of Board must have a real property or lease
interest in the district
●Board members cannot vote on matters of DDA activity
where they have a specific financial interest (C.R.S. §31-
25-819)
●Support the new DDA. Incremental gains in the early
years = large capacity in the future
Trustees Working with a DDA
•Appoint Board members, one DDA board
member is a Trustee
•Approve Bylaws
•Approve Plan of Development
•Can request economic analysis of
Downtown Area
Note: Creation of a DDA requires
appointment of an Executive Director
Next Steps
Nov 1st : 2nd DDA Board Meeting Session
- DDA Boundaries
- Fiscal Analysis & Considerations- Troy Bernberg
- Present Legal Contract for Review to Support DDA Initiative
Nov 15th: Present Ordinance & Ballot Language (1st
reading)
Dec 6th: Vote to Approve Ordinance & Ballot Language
April 2nd: Election
Next Steps:
Nov 1st : 2nd DDA Board Meeting Session
•DDA Boundaries
•Fiscal Analysis & Considerations- Troy Bernberg, Northland Securities
•Present Legal Contract for Review to Support DDA Initiative
Nov 15th- Present Ordinance & Ballot Language (1st reading)
December 6th- Vote to Approve Ordinance & Ballot Language
April 2nd -Election
UPCOMING EVENTS
www.downtowncoloradoinc.org
●October 25 Investment Ready
Webinar
●October 28 TIF Housing Summit
●Mid-November Make or Break Your Project
●December 6 Holiday Networking
Event
●April 2-5, 2024 IN THE GAME, Durango CO
THANK YOU
DOWNTOWN COLORADO, INC.
303.282.0625
www.downtowncoloradoinc.org
We are fun
AND WE INVITE OUR
MEMBERS TO JOIN US
REGULAR PEER
MEETINGS
TRAINING,
DIRECTORY
BOARD MANUAL
OPPORTUNITIES
TO LEAD
MOST FUN
EVENTS EVER
DOWNTOWN COLORADO, INC.
CONTACT DCI
WEBSITE
www.DowntownColoradolnc.org
EMAIL ADDRESS
coorclinator@downtowncolcradoinc.org
PHONE NUMBER
303.282,0625
Downtown Development Advisory Committee (DDAC)
Presentations & Resources
DDAC Agendas, Minutes, and Recordings:
Town of Fraser Agenda Center
DDAC Meeting Presentations:
July 20th Tax Increment Financing Introduction
August 9th Presentation from Bill Shrum, Director of Operations, Downtown Colorado, Inc.
August 31st Plan of Development
September 21st DDA Boundaries, Property Valuations & Tax Increment Financing Revenues
Resources:
Downtown Fraser Strategic Plan 2017
Resources provided by Downtown Colorado Inc.
https://www.downtowncoloradoinc.org/ura-districts-resource-page#understanding-colorados-districts
URA + Districts Resource Page
www.downtowncoloradoinc.org
These items provide a general overview and explanation of what other communities have done related
to types of districts used in Colorado Downtowns and Tax Increment Financing.
These items provide a general overview and explanation of what other communities have done related
to types of districts used in Colorado Downtowns and Tax Increment Financing.
Starting Base:
• Colorado Improvement District Matrix
• Colorado Downtown Financing Mechanisms Guide
• Tax Increment Financing (TIF) Intro Video
Bonus round:
• Tax Increment Financing (TIF) 101
• Tax Increment Financing (TIF) 101 (Video)
• Tax Increment Finance (TIF) Glossary of Terms
• Tax Increment Finance (TIF) FAQs
• FAQs About Colorado URAs
• Let's Talk About TIF
Colorado DDA Board Member Manual
Eagle DDA Case Study
Examples of DDA Plans of Development:
Town of Eagle DDA Plan of Development and Adoption
City of Longmont DDA Plan of Development
Town of Nederland DDA Master Plan
City of Englewood DDA Downtown Plan
MEMO TO: Board of Trustees
FROM: Garrett Scott, Town Planner
DATE: October 18, 2023
SUBJECT: Scope of Work for an update to the Town of Fraser Comprehensive Plan
MATTER BEFORE BOARD:
Review, discuss, and provide authorization to move forward with a proposed scope of work for an
update to the Town of Fraser Comprehensive Plan. This scope of work will be included in the Request
for Proposals (RFP) that is advertised to interested planning consultants. The Town of Fraser 2023
budget includes $150,000 to update our current Comprehensive Plan.
BACKGROUND:
Municipalities in the state of Colorado are authorized to prepare comprehensive plans as a long-range
guiding document for a community to achieve its vision and goals. The comprehensive plan provides the
policy framework for regulatory tools such as zoning, subdivision regulations, and annexations. A
comprehensive plan promotes the community's vision, goals, objectives, and policies, establishes a
process for orderly growth and development, addresses both current and long-term needs, and provides
for a balance between the natural and built environment. Elements addressed in a comprehensive plan
must include recreation and tourism (as required by state statutes), in addition to: transportation, land
use, economic development, affordable housing, environment, parks and open space, natural and
cultural resources, hazards, capital improvements, water supply and conservation, efficiency in
government, sustainability, energy, and urban design.
The Town of Fraser last completed a Comprehensive Plan in 2010. Although several plans and studies
have been completed since then, including the 2017 Downtown Strategic Plan, the 2018 Fraser River
Corridor Master Plan, the 2022 Housing Needs Assessment, and a 10-year Capital Improvements Plan
for our water system, our adopted Comprehensive Plan is largely outdated and does not accurately
reflect the changes that have occurred in the community over the past thirteen years. Additionally,
several key planning components are either glossed over or completely absent from the 2010 Plan,
particularly affordable housing, annexation, arts & culture, and transportation. Finally, the 2010 Plan is
less action-oriented and lacks robust implementation strategies.
Once adopted, the updated Comprehensive Plan will serve as a guiding document for Town staff and
elected officials to implement the vision of the community for Fraser. It is anticipated that annual
progress reports would be produced by Town staff to benchmark the steps taken towards implementing
various aspects of the Plan. Additionally, the Plan should undergo future major updates at least once
every ten years, or earlier if deemed necessary due to population growth, market changes, or at the
discretion of Town staff and/or elected officials.
PROPSED SCOPE OF WORK:
The Town of Fraser will seek proposals from qualified professional planning consultants who have the
capacity and expertise to assist the Town in the completion of an implementable, action-oriented
Comprehensive Plan update. The Comprehensive Plan shall contain the following plan elements with
anticipated scope items as detailed below. Additionally, the planning process will involve extensive
public involvement & community engagement in order to produce a document and accompanying
visions, goals, and strategies that are reflective of community desires.
Plan Elements
1. Community Context:
Conduct a community profile / existing conditions analysis (utilize any previously gathered
available data from the Town first before additional research is performed)
o Demographic and socioeconomic information to evaluate growth trends and
projections for population, employment, housing, etc.
o Transportation statistics including analysis of traffic counts, inventory of parking,
road conditions, transit ridership, etc.
o Inventory of existing land uses, zone districts, and Town right-of-way
o Inventory of housing by type
o Inventory of public infrastructure and available services, from both the Town and
private entities
o Inventory of parks, public lands, and open space areas
o Assessment of accessibility and ADA compliance on Town owned properties,
buildings, and rights-of-way
o Conditions assessment of all Town owned buildings
o Risk assessment that identifies the community’s greatest risk to hazards
o Potable water supply and demand data for all service areas
2. Community Vision:
Through public input opportunities, document and define the desired future vision for Fraser
Incorporate the Community Vision into the goals, strategies, and action items for subsequent
elements of the Comprehensive Plan
3. Land Use and Development:
Review Town Future Land Use Map based on land use patterns and revise using existing
GIS data provided by the City. When performing the evaluation, integrate the data from the
Housing Needs Assessment
Identify outdated, redundant, and inconsistent policies in our land use code
Update the Town’s Three Mile Plan / Future Land Use Map
Provide policy recommendations and potential code amendments to help guide annexation
decisions, particularly with regards to the Town’s ability to supply water service
Prepare a land use capacity analysis that will help direct growth and development within the
Town based on the land use capacity, allocated population growth and employment targets
Create an updated illustrative plan for the Downtown Fraser / Riverwalk District that builds off
the 2017 Downtown Strategic Plan and incorporates on updates to the Town’s land
development code completed in 2023
4. Economic Development and Tourism:
Provide guiding principles for the Town of Fraser’s economic development strategy
Revisit and build upon the Economic Overview & Property Development Strategy from
the 2017 Fraser Downtown Strategic Plan
Document the Town’s efforts towards the creation of a Downtown Development Authority
(DDA) help facilitate community engagement associated with a vision for Downtown
Fraser and the creation of a Plan of Development for the DDA
Identify strategies to diversify the Town’s economy with commercial, industry, and
professional / salaried employment, as well as expanding & promoting year-round tourism
5. Housing:
Update the analysis and recommendations from the 2022 Fraser River Valley Housing Needs
Assessment
Assess community support for different housing types, such as accessory dwelling units and
“missing middle” housing (duplex/triplex/fourplex, townhomes, live-work, etc.)
Identify strategies to reduce regulatory friction and promote/incentivize additional
affordable/attainable housing in Fraser
6. Multimodal Transportation:
Document the community’s vision for the Highway 40 corridor and CDOT’s current planned
capital improvements
Document previous planning efforts and develop recommendations for an alternative /
bypass route to Highway 40 through Fraser (i.e. the Fraser Valley Parkway) and a connection
from GCR 8 to GCR 804 along the Clayton Court corridor
Evaluate current parking needs in relation to current inventory and provide
recommendations for improvements in parking supply, smart parking management,
and financing strategies
Identify community needs/desires for enhanced local and regional transit service provided by
The Lift, CDOT (Bustang and potential future passenger rail service), and Amtrak
Develop prioritized recommendations for providing new and improving existing non-motorized
transportation facilities, such as trails, sidewalks, bike lanes, and pathways, including Safe
Routes to Schools, access to public facilities, and connections to regional trails
7. Recreation, Parks, and Open Space:
Update the recommendations from the 2018 Fraser River Corridor Master Plan
In conjunction with the Fraser Valley Metropolitan Recreation District, document and provide
recommendations for capital planning at the Grand Park Recreation Center
Identify opportunities to create new and improve existing parks and open spaces
8. Arts and Culture:
Update the vision for the Fraser Center for the Creative Arts from the 2018 concept design to
instead be located at the Town of Fraser owned property between the Fraser River and
Clayton Court
In conjunction with the Town of Fraser Public Arts Committee and Fraser Valley Arts, provide
recommendations to maintain and enhance existing arts & cultural activities, events, and
initiatives
9. Community Facilities and Services:
Provide recommendations and goals for the Town’s utility services (water, wastewater, and
stormwater) in addition to the Town’s recycling and trash drop-off facility (The Drop)
Conduct initial planning for the Town’s proposed new Public Works Facility and identify
strategies for implementation
Identify and assess opportunities to combine/share additional services with the Town
of Winter Park and/or Grand County through IGA’s or MOU’s
Development strategies and goals to provide high quality electricity, natural gas,
broadband/internet, and other utilities to the Town
10. Resiliency:
Recommendations and strategies for environmental resiliency in the face of hazards such as
drought, wildfires, floods, and extreme low temperatures
Recommendations and strategies for conservation of resources, promoting green
infrastructure, and sustainability
Recommendations and strategies for economic resiliency in the face of recessions/downturns
Public Involvement and Community Engagement
Project kick-off meeting with Town staff to discuss schedule and responsibilities
Regular bi-weekly meetings between consultant team and Town staff and at least one
representative each from the Board of Trustees and the Planning Commission for the
duration of the planning process
Quarterly updates to the entire Planning Commission and Board of Trustees on the progress and
direction of the plan
Three public engagement meetings with both in-person and online components to align the plan
with the vision of the community
A dedicated webpage for the Comprehensive Plan on the Town of Fraser website that will house
project documents and GIS maps, as well as provide for online public engagement
TIMELINE
The RFP and consultant selection process is expected to run through the end of 2023. A detailed scope
of work, schedule, and budget would be negotiated once a consultant is selected. However, once a
consultant is given notice-to-proceed, the Comprehensive Plan process is expected to take
approximately 12-16 months to complete.
RFP Released October 20, 2023
Deadline for Written Questions November 3, 2023
Proposal Submittal Deadline December 1, 2023
Consultant Selection December 8, 2023
Contract Negotiations and Award January 2024
Comprehensive Planning Process January 2024 – March 2025
Plan Adoption No later than Spring 2025
Comprehensive
Plan Update
Board of Trustees
October 18, 2023 Meeting
Purpose of a Comprehensive Plan
A Comprehensive Plan outlines the
vision for the community and defines
goals and concrete action items for
completion to improve Fraser’s quality of
life and preserve the qualities that make
the town great.
What have we accomplished since 2010?
•Victoria Village attainable housing project
•Economic incentives and affordable housing policies
•A stronger marketing campaign
•Two signature annual events (Mural Fest, Fire & Ice)
•Improved pedestrian crossings on US 40
•Increased/improved transit services
•Changes to land development code for downtown Fraser
•More active role in supporting childcare services
•Planning and initiatives for the Fraser Center for the Creative Arts
•Additional Plans (Downtown Fraser, Fraser River Corridor)
Victoria Village Plans and Renderings
Marketing Campaign, Signature Events
Fraser Center for the Creative Arts Vision
US 40 Pedestrian Crossings
What has changed in Fraser since 2010?
•Increased population / visitation / traffic
•Higher housing costs
•Impacts from COVID-19
•Accelerated development
•Out of town service agreements
•Downtown focus
•Annexation discussions
•Increased revenues
Where does the 2010 Plan lack focus?
•Annexation policy
•Affordable Housing
•Arts and Culture
•Transportation
•Implementation of projects & initiatives
Proposed Plan Highlights – Land Use & Development
•Update the illustrative plan for
Downtown Fraser / the Riverwalk
District that incorporates updates
to our land development code as
well as new community input
•Provide policy recommendations
and code amendments to help
guide annexation decisions
•Identify outdated, redundant, and
inconsistent policies in our land
development code
Proposed Plan Highlights – Economic Development & Tourism
•Facilitate the creation of a Plan of
Development for the proposed
Downtown Development Authority
•Identify strategies to diversify the
Town’s economy and tax base with
commercial, industry, and
professional / salaried employment,
in addition to year-round tourism
Proposed Plan Highlights – Multimodal Transportation
•Develop prioritized recommendations for new
trails, sidewalks, pathways, and bike lanes
•Identify community needs desires for enhanced
transportation options (local and regional bus,
passenger rail, bike share, etc.)
•Evaluate current parking needs and inventory,
provide recommendations for improving
parking supply and management
•Work with CDOT and Grand County to
document community desires for US 40 and
Fraser Valley Parkway
Proposed Plan Highlights – Community Facilities & Services
•Provide recommendations and goals
for the Town’s utility services
•Conduct initial planning for the Town’s
proposed new Public Works facility
•Identify and assess opportunities to
combine/share additional services
with the Town of Winter Park and/or
Grand County
What if we do not
update our
Comprehensive Plan?
•Disadvantages the Town when
pursuing grants
•Missed opportunities
•Lack of informed decision making
•Larger potential for mistakes
•Less continuity when changes to
administrative staff and elected
officials occur
•Less effective community
engagement and unified vision
Thank You!
Questions?
Comments?
Discussion?